Specs_W912PL-18-R-0001_VA_LB_MHIP_MHOP_RTA_Vol_6.pdf

U.S. ARMY CORPS OF ENGINEERS

LOS ANGELES DISTRICT

RFP No. W912PL-18-R-0001

Veterans Affairs Healthcare System Medical Center

Mental Health Inpatient and Outpatient Facilities

Long Beach, Los Angeles County, California

Volume 6 of 6 Appendices

Construction Solicitation and Specifications

Request for proposal

MARCH 2018

This page was intentionally left blank for duplex printing.

Mental Health Inpatient and Outpatient Facilities VAMC, Long Beach, California

App - i

APPENDICES

CONTENTS

All Appendices are furnished for information only. They do not form a part of this contract and are provided for review or commissioning purposes only.

Appendix A. Preliminary Commissioning Plan

(Refer to Section 01 91 00 GENERAL COMMISSIONING REQUIREMENTS for context.)

Appendix B. Geotechnical Investigation Report

(Refer to Sections 31 50 00 EXCAVATION SUPPORT AND PROTECTION, 32 15 40 DECOMPOSED GRANITE GRAVEL and 33 11 16 PIPE EXPANSION FITTINGS AND LOOPS for context.)

Mental Health Inpatient and Outpatient Facilities VAMC, Long Beach, California

APP - Ai

Appendix A

Preliminary Commissioning Plan

Department of Veterans Affairs

Mental Health In Patient

5901 East 7th Street

Table of Contents Preliminary Commissioning Plan I. Introduction II. Commissioning Goals III. Project Description IV. Commissioning Scope V. Systems to Be Commissioned VI. Commissioning Team VII. Commissioning Communications and Document Distribution VIII. Pre-Design Phase Commissioning IX. Design Phase Commissioning X. Construction and Acceptance Phase Commissioning XI. Warranty Phase Commissioning XII. Team Member Roles and Responsibilities XIII. Commissioning Schedule XIV. Appendix A – Preliminary Log of Required Documentation XV. Appendix B – Pre-Functional Checklists XVI. Appendix C – Functional Tests

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TABLE OF CONTENTS

5901 East 7th Street

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I. Introduction

A. The Department of Veterans Affairs (VA) is committed to commissioning new facilities and systems required for the reliable, safe, and secure operation of the VA Medical Center (VAMC)

Mental Health Inpatient Building 163 and Mental Health Outpatient Building 162 in Long Beach, California. This process will verify that systems are complete and functioning properly upon project completion and that the facilities maintenance staff has appropriate system documentation and training.

B. Commissioning consists of systematically documenting that specified components and systems have been installed and started up properly and then functionally tested to verify that systems are complete and functioning properly upon project completion and that the VAMC Facilities

Management (FMD) staff has the appropriate system documentation and training. In addition, owner-personnel training will be verified and final project Operation & Maintenance (O&M) documents will be reviewed for completeness.

C. This document is intended to be a roadmap for the parties involved in the Commissioning process. The document will explain the systems to be commissioned, the process activities, the procedures to follow throughout the commissioning process, and the roles and responsibilities for each party involved. The commissioning activities will begin during the design phase of the project and proceed through the warranty period.

D. The team members for this project are committed to commissioning this facility and systems required for the reliable, safe, and secure operation of the Facility. This process is intended to verify that systems are properly installed, configured and operating in accordance with the requirements of the project and that operating personnel are adequately prepared to successfully operate the facility at project turnover.

E. For this project, the Department of Veterans Affairs will establish AE Design contracts for

Construction Period Services concurrent with the period of the construction contract. The Army

Corps of Engineers (USACE) will establish and administer a construction contract to provide construction services. Both contracts are administered by separate Contracting Officer’s and his/her designated representative. During the Design Phase, this representative is the Project

Manager; during the construction phase, it is the Resident Engineer. On every project, the authority to modify any contract is strictly limited to the Contracting Officer and his/her designated representative.

PRELIMINARY COMMISSIONING PLAN

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Page 2 Commissioning Plan

F. In this structure, all communications on contractual issues are strictly limited to communications between the respective VA and USACE Contracting Officers and these two prime contractors

(AE Team and Contractor). Communication between other parties to the contracts (AE Sub-consultants, Subcontractors and Vendors) will also be routed through these two prime contractors and the respective VA and USACE Contracting Officers.

G. Whole Building Commissioning is a process that relies upon high levels of communications and collaboration between all parties to the construction process. By its nature, the levels of communication and cooperation between the Commissioning Authority and all other parties to the construction process (Architects, Engineers, Subcontractors, Vendors, third party testing agencies, etc) is essential to the success of the Commissioning effort. In the absence of the relationships, cooperation and support created by this communication, the Commissioning

Process will likely fail to achieve its ends.

H. With this fundamental conflict in mind, this Commissioning Plan has been developed to recognize that, in the execution of the Commissioning Process, the Commissioning Agent must develop effective methods to communicate with every member of the construction team involved in delivering commissioned systems while simultaneously respecting the exclusive contract authority of the Contracting Officer and his/her Designated Representative (COTR).

Thus, all procedures outlined in this manual must be executed within the following limitations:

1. The Commissioning Agent may maintain a continuous open communication with the AE team, including sub-consultants, the Contractor and subcontractors and the respective

Contracting Officer or COTR to facilitate a collaborative commissioning process subject to the specific limitations outlined below.

2. All communications shall be copied to the respective Contracting Officer and

U S A C E Resident Engineer (Construction Phase).

3. All Communications shall include specific reference to these contract limitations (e.g., “All issues identified in this Commissioning Issues Log are subject to Paragraph 2.5:

Contractual Relationships in the VA Commissioning Process Manual.”

4. All information from the Commissioning Agent to any party to the project must be transmitted with the following clear limitations:

a. No communications (verbal or written) will be deemed to constitute direction that modifies the terms of any contract between VA or USACE and any party to the construction project.

b. Commissioning Issues communicated in writing to the Contractor or AE Team and copied to the RE are provided to all parties to the contract to expedite communication. All issues must be understood as the professional opinion of the

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Commissioning Agent and suggestions for issue resolution only until expressly approved as direction by the Resident Engineer.

c. In the event that any Commissioning Issues and suggested resolutions are deemed to require either an official interpretation of the construction documents or are determined to require a modification of the contract documents, Contracting Officer or designated COTR will issue an official directive to this effect.

d. All parties to the Commissioning Process shall be individually responsible for alerting the COTR of any issues that they deem to constitute a potential contract change prior to acting on these issues.

e. Authority for design and construction issues resolution rests solely with the Contracting Officer and his/her designated representative with appropriate technical guidance from the AE Team and/or Commissioning Agent.

f. The term “owner” used herein shall mean Government and may include reference to the Veterans Administration and Army Corps of Engineers, separately or jointly, as understood and expressed by the reference and the administrative role defined thereto by the contract.

I. Project Phase. The project is at the construction phase. All references to and terms related to the design phase contained herein, are for information only or are relevant to the commissioning process required for completion of the construction phase and its follow-on requirements.

J. Abbreviations

1. Operations and Maintenance (O&M)

2. VAMC Project Manager and/or Resident Engineer (PM/RE)

3. VAMC Facilities Management Department Staff (FMD)

4. Design Professionals (D)

5. Construction Manager (CPM)

6. Installation Contractors (CONTR)

7. Testing, Adjusting & Balancing Contractor (TAB)

8. Commissioning Authority (CxA)

9. Request for Information (RFI)

10. Architect’s Supplemental Instructions (ASI)

11. Design Development Documents (DD)

12. Construction Documents (CD)

13. Commissioning (Cx)

14. Functional Performance Test (FPT)

15. Pre-Functional Checklist (PFC)

16. Corrective Action Notice (CAR)

17. Quality Control (QC)

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II. Commissioning Goals

A. The Commissioning Authority has developed specific Commissioning Goals to emphasize the role commissioning will play in the design and construction processes:

Meet or exceed VAMC Project Requirements

Optimize Systems Operations

System operation and performance verification

● Performance Test results

● Pre-Functional checklists

● Equipment startup

Documentation and Training for FMD Staff

● Operating instructions and documentation

● Operator equipment training

● Operator systems training

Integrate Testing Schedules into Construction Schedule

● Coordination of trades

● Coordination of DDC vendor tasks

● Coordination of TAB vendor tasks

Early identification and resolution of issues

Clear and open communications

III. Project Description

A. A CxA will be contracted to implement the Cx Plan project located at 5901 East 7th Street, Long

Beach. The project will be submitted for certification under the US Green Building Council's

Leadership in Energy and Environmental Design for New Construction (LEED-NC). The commissioning process must fulfill the requirements of LEED - NC for Energy and Atmosphere

Prerequisite 1 - Fundamental Commissioning, Energy and Atmosphere Credit 3 – Enhanced

Commissioning and 2013 California Green Building Standards Code (CALGreen) and T-24 part

6.

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IV. Commissioning Scope

A. The CxA will provide commissioning services to support the Mental Health – In Patient / Out

Patient project. Commissioning activities will include the tasks and deliverables outlined below.

Commissioning Scope

Project Phase

Task

Description

Deliverable

Design Review Owner’s Project Requirements

Review VAMC Design Criteria and Owner’s Project Requirement document prior to submission to LEED Facilitator.

Review comment log.

Design Review Basis of Design Document

Review the Basis of Design Document prior to submission to the LEED Facilitator

Review comment log.

Design Review Design Development design

Review Design Development design for familiarization, general conformance with Owner’s Project Requirements, Basis of Design and VAMC Design Criteria.

Review comment log.

Design Commissioning Specifications

Prepare Commissioning Specification “Section 01 91 00 – General Commissioning Requirements” to be included in project manual.

Commissioning Specification

Prepare Commissioning Specification for Division 07 – Thermal and Moisture Protection, Division 08 – Openings, Division 10 – Specialties, Division 11 – Equipment, Division 14 – Conveying Equipment, Division 21 – Fire Protection, Division 22 – Plumbing, Division 23 – HVAC, Division 26 – Electrical, Division 27 – Communications, Division 28 – Electronic Safety and Security, Division 33 – Utilities, and Division 34 - Transportation to provide detailed commissioning, operations & maintenance and training requirements for individual technical specification sections.

Commissioning Specifications

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Design Design Phase Controls Meeting

Meet with Owner, Architect, Mechanical/Electrical Design Engineer, and Owner’s Controls Vendor to review Building Control Systems and Sequences of Operations. The focus of the meeting will be to obtain understanding of the interactions between systems and the control system in various operating modes.

Meeting notes.

Design Preliminary Commissioning Plan

Prepare Preliminary Commissioning Plan that describes the Commissioning Process, Commissioning Team with specific Roles and Responsibilities.

The Commissioning Plan will include description of systems to be commissioned.

Preliminary Commissioning Plan

Design Focused Design Document Review

Perform a focused review of a Design Document DD-1, DD-2, CD, and Final submissions.

Commissioning Design Review Log

Design Focused Construction Document Review

Perform a focused review of the final Construction Document submission.

This review will include a back check of commissioning comments provided during previous reviews.

Commissioning Design Review Log

Design Design Phase Meetings

Participate in selected Design Phase Owner/Architect/ meetings.

Meeting Notes.

Design Focused Design Review Meetings

Attend selected meetings with Owner and Design Team to review the design and specific commissioning design review comments. It is assumed this meeting will be scheduled in conjunction with scheduled Owner/Architect meetings.

Meeting Notes.

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Design LEED Commissioning-related Document Review

Assist LEED Facilitator with final review of commissioning-related design-phase LEED templates and required documentation.

Brief Narrative Reports

Construction Final Commissioning Plan

Based on the final construction documents, update the Preliminary Commissioning Plan to identify specific systems to be commissioned. The Final Commissioning Plan will also include specific individual roles and responsibilities and Preliminary Pre- Functional Checklists and Functional Test Plans for systems to be commissioned.

Final Commissioning Plan.

Construction Construction Commissioning Kick Off meeting

Conduct an initial commissioning meeting with Contractor, subcontractors and commissioning team members.

The purpose of the meeting will be to establish the purpose and proposed process for commissioning this facility in the construction, acceptance and warranties phases of the project.

Review the individual roles and responsibilities of each participating commissioning team member as specified in the Construction Documents. Meeting will be scheduled for each construction package with a commissioning scope.

Meeting Notes

Construction Duration Schedule for Commissioning Activities

Based on Final Commissioning Plan, prepare a duration schedule to show the duration, predecessors and successors for commissioning activities.

This duration schedule will be provided to the Construction Manager to include commissioning activities in the project construction schedule. This will allow commissioning activities to be smoothly integrated into the overall construction process.

Duration schedule with commissioning activities, predecessors, successors and key milestones.

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Construction Submittal and Shop Drawing Review

Based on final construction documents, prepare a list of selected submittals and shop drawings for review by the Commissioning Authority.

Submittal Request Checklist.

Construction Review selected submittals and shop drawings to support the commissioning process. Review will be for the purpose of developing appropriate Pre- Functional Checklists and Functional Test Plans. Reviews will focus on the ability to commission the systems, maintainability and general conformance to owner’s requirements.

Commissioning review of submittals and shop drawings does not replace the Design Team responsibility for approval.

Commissioning Submittal Review Log

Construction Controls Meeting After receipt of the Controls Submittal, participate in or conduct a meeting with the Owner’s representatives, Control Vendor, TAB contractor, Mechanical/Electrical Design team, mechanical sub-contractor and electrical sub-contractor to review the Controls Submittal and mechanical/electrical systems to be installed.

Focus will be on how the selected sequences of operation interact with the mechanical/electrical systems and how well they meet the owner’s requirements.

Meeting Notes

Marked up Controls Submittal and Sequence of Operations.

Issues Log to track action items.

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Construction Pre-Functional Checklists

Prepare Pre-Functional Checklists for systems, components and/or equipment to be commissioned. These Pre- Functional Checklists will be used to document completion of system, component and/or equipment installation and to determine system readiness for functional testing.

Pre-Functional Checklists should be completed by the installing contractors to document the installation process.

Completed Pre-Functional Checklists are to be submitted to the commissioning authority a minimum of seven days prior to testing.

Completed Systems Readiness Checklists will be spot checked by the commissioning authority to verify systems are ready for testing.

Draft Pre-Functional Checklists for owner and contractor review.

Final Pre-Functional Checklists for use by contractors and/or CxA.

Construction Review Contractor Equipment Startup Checklists

Commissioning authority will review selected equipment startup reports prepared by installing contractor.

Commissioning authority will witness selected equipment startup procedures.

Seven days prior notice is required to schedule commission authority witnessing the startup.

Contractor Equipment Startup Checklist (this checklist is part of the Submittal and Shop Drawing Review Checklist).

Issues Log

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Construction Prepare Functional Test Plans

Based on final construction documents (including applicable changes), and approved submittals, prepare Functional Test Plans for systems to be commissioned. Draft Functional Test Plans will be issued for review by owner, installing subcontractors and DDC Vendor.

Final Functional Test Plans will be prepared incorporating review comments received from owner, subcontractors or DDC Vendor.

Draft Functional Test Plans for review by owner, installing contractors and DDC vendor.

Final Functional Test Plans for use in systems testing.

Construction TAB Review Review HVAC systems Test and Balance Plan prepared by the TAB vendor. Review will be to determine general conformance with owner’s requirements.

Commissioning Review Log

Review TAB Report prepared by TAB vendor following system air and water balancing. Review will be focused on TAB results that affect system performance and/or commissioning.

Specific attention will be given to equipment installation and operational issues identified by the TAB vendor.

Commissioning Issues Log

Construction Review O & M Manuals

Review Operations and Maintenance Manuals submitted by subcontractors for general conformance with specifications and owner’s requirements

Review Log

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Construction Prepare Systems Manuals

Prepare detailed systems manuals for commissioned systems. The manuals will provide operating staff the information needed to understand and optimally operate the commissioned systems. The manuals will describe system design, components, capacity and sequences of operations. Manuals will include descriptions of interactions with other systems and common systems failure modes and responses.

Systems Manuals – 1 hardcopy plus 2 electronic copies on

CD/DVD

Construction Review Training Plans

Review contractor and manufacturer training plans and agendas for general conformance with specifications and owner’s requirements. Observe selected training for quality of training and for general conformance with the training plan and agenda.

Commissioning Review Log

Construction Warranty Review Review contractor’s and manufacturer’s warranties for general conformance with specifications and owner’s requirements.

Commissioning Review Log

Construction Systems Functional Testing

Direct functional testing for systems to be commissioned. Testing will be conducted as detailed on the specific Functional Test Plan for each system to be commissioned.

Functional testing will require support from the owner, mechanical subcontractor, electrical subcontractor, DDC Vendor, TAB Vendor, and specialty-systems installing s u b contractors. Installing subcontractors must be available to respond to issues and problems identified during testing.

Executed Functional Test Plans.

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Construction Construction Observation

Conduct Construction Observation visits to the construction site to observe construction activities. Specific attention will be given to installation of mechanical, electrical, and plumbing systems for general conformance with specifications and manufacturer’s installation requirements. Specific attention will also be given to installation of site utilities, site improvements and building envelope construction for general conformance with plans, specifications and manufacturer’s installation requirements.

Field Observation Reports

Issues Log.

Construction Final Commissioning Report

Compile a comprehensive commissioning report documenting all commissioning activities, including but not limited to:

● Commissioning scope

● Test methods and results

● Outstanding commissioning issues

● Issues log

● Commissioning plan

● Status reports

● Submittal and O&M manual reviews

● Training record

● Pre-Functional Checklists

● Design Review Comments

Scope includes one submission of a preliminary report for owner review.

Scope includes one submission of the Final Commissioning Report that incorporates owners review comments.

Preliminary Commissioning Report – 1 hardcopy for owner review.

Final

Report – 1 hardcopy plus 2 electronic submissions on

CD/DVD.

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Construction Owner, Architect and Construction Manager Meetings (Construction Phase)

Attend selected Owner/Architect /Contractor Meetings. Commissioning Agent to discuss commissioning issues, review the Commissioning Issues Log and to maintain awareness of general construction schedule and issues.

Meeting Notes (it is assumed the Construction Manager will provide the official minutes).

Construction Commissioning Progress Meetings

Conduct Commissioning Progress Meetings to review system installation progress, system readiness, and preparation for functional systems testing. These meetings will also review status of unresolved commissioning issues and progress towards resolution of the issues. The Construction Manager, Construction Commissioning Manager, Construction Quality Control Manager, and commissioning representatives from the Mechanical/Electrical AE Design team, mechanical subcontractor, electrical subcontractor, DDC vendor, TAB vendor, and specialty systems installing subcontractors will attend these meetings.

Meeting minutes.

Construction Status Reports Provide periodic status reports detailing activities, significant unresolved issues, and upcoming commissioning activities.

Prepare report outlining status of deliverables for the project. Status reports are submitted with invoices for professional services.

Monthly Narrative Status Report.

Monthly Percent Complete Report.

Construction Master Issues Log Maintain a Commissioning Issues Log to document commissioning issues identified during construction and functional testing. The Commissioning Issues Log will include recommended responsible party and recommendations for resolution of the issue. The Commissioning Issues Log will also be used to document progress toward resolution and the final resolution

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Construction Review Change Orders, ASI, and RFI

Review change orders, architect’s supplemental instructions and requests for information (with design team response) for issues that affect commissioning. Review is for information only and does not constitute technical or contractual approval or disapproval.

Commissioning Requests for Information.

Construction LEED Commissioning Document Review

Prepare LEED templates and required documentation relative to construction phase commissioning activities. Task to be performed electronically through the LEED On-Line web site and/or electronic communication with the LEED Facilitator.

Draft LEED Templates and Brief Narrative Reports

Warranty Deferred and/or seasonal Testing

Direct testing that was deferred due to lack of system readiness or for seasonal requirements. Testing will be conducted in accordance with Functional Test Plans. Testing support will be required from the DDC Vendor and owner. We have assumed this testing will be performed during a two-day site visit approximately 10 months after substantial completion.

Executed

Plans.

Warranty Post-Occupancy Warranty Checkup

Return to the project approximately 10 months into the 12 month warranty period to review the building operation with the facility staff and discuss outstanding issues related to commissioning and outstanding warranty issues. Provide suggestions for improvements. Assist facility staff in developing reports, documents and requests for service to remedy outstanding problems. We have assumed this will be performed during a (TBD)-day site visit approximately 10 months after substantial completion

Field Observation Report

Warranty Final Commissioning Report Amendment

Amend Final Commissioning Report to document the Warranty Phase commissioning activities.

Amendment to Final

Report.

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B. Design Phase Commissioning Services were provided by the Irvine office of tk1sc - Cx.

C. Construction Phase Commissioning Services will be provided at the Construction Site in Long

Beach.

D. The scope of Commissioning Services described above will meet the Fundamental

Commissioning of Building Energy Systems requirements as outlined in the LEED® Energy &

Atmosphere (EA) Pre-Requisite 1. The scope of services will also meet the Enhanced

Commissioning requirements outlined in LEED® EA Credit 3.

E. The scope of Commissioning Services also includes developing and implementing a

Measurement and Verification Plan to meet the requirements of LEED®- Energy and

Atmosphere (EA) Credit 5.

V. Systems to Be Commissioned

A. The systems and equipment to be commissioned are outlined in the table below. A more detailed list of specific systems and equipment is provided in Appendix A.

Systems To Be Commissioned

System Pre-

Functional Checklists

Equipment Startup

Functional Testing

Sample Size

Remarks

Div 21 - Fire Protection

Fire Protection Systems Yes Yes Yes TBD

Div 22 - Plumbing

Domestic Hot Water Systems Yes Yes Yes 100%

Medial Gas Systems Yes Yes Yes 100%

Sewerage Pump Systems Yes Yes Yes 100%

Wastewater Pump Systems Yes Yes Yes 100%

Medical Air Systems Yes Yes Yes 100%

Medical Vacuum Systems Yes Yes Yes 100%

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Systems To Be Commissioned

System

Pre- Functional Checklists

Equipm ent Startu p

Functional Testing

Sample Size

Remarks

Div 23 - HVAC

Air Handling Systems Yes Yes Yes 100%

Heating Hot Water Systems Yes Yes Yes 100%

Condensate Return Systems Yes Yes Yes 100%

Exhaust Fans Yes Yes Yes TBD

Steam System Yes Yes Yes 100%

Direct Digital Control System Yes Yes Yes TBD

Laboratory Exhaust System Yes Yes Yes 100%

Laboratory Ventilation System Yes Yes Yes 100%

Computer Room HVAC Systems

Yes Yes Yes 100%

Div 26 - Electrical Standby Generator Systems Yes Yes Yes 100%

Generator Paralleling Switchgear

Yes Yes Yes 100%

Generator Power Distribution Systems

Yes Yes Yes 100%

Automatic Transfer Switches Yes Yes Yes 100%

Normal Power Distribution Systems

Yes Yes Yes TBD

Lighting Controls Yes Yes Yes TBD

Div 27 - Communications

Nurse Call / Code Blue Yes Yes Yes TBD

Div 28 – Electronic Safety and Security

Fire Detection and Alarm Systems

Yes Yes Yes TBD

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VI. Commissioning Team

A. The Commissioning Team shall consist of representatives from the following parties involved in the design and construction of this facility. The time at which individual members join the team and the level of their participation during the different phases of the project will vary from member to member.

Commissioning Team

Item Team Member Description Contact Information

PM VAMC- Project Manager Program Management Representative responsible for contractual and technical aspects of the project.

Name: Larry Villaluna

Phone: (707)562-8481

Email: larry.villaluna@va.gov

RE VAMC-Resident Engineer

On-site technical representative of the Contracting Officer.

Name Antoine Arbaji

Phone: (707)562-8000 EXT. 3744

Email:antoine.arbaji@va.gov

FMD VAMC-Facilities Management Department

Representative of the Facilities Management Department

Name Antoine Arbaji

Phone: (707)562-8000 EXT. 3744

Email:antoine.arbaji@va.gov

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CCommissioning Team

AD Architectural Design Professional

Architect’s Construction Administration Representative

Name: Bill Craig

Organization: Hellmuth, Obata + Kassabaum, Inc.

Address: 9530 Jefferson Blvd.

Culver City, CA 90232

Phone: (424)289-4558

Email:Bill.Crag@hok.com

Name: Hugh Nathanson

Phone: (424)289-4584

Email:Hugh.Nathanson@hok.com

Name: Jamila Valero

Phone: (424)289-4638

Email:Jamila.Valero@hok.com

MEP Mechanical, Electrical and Plumbing Design Professional

MEP Construction Administration Representative

Name

Organization

Address

City, State Zip

Phone:

Email:

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CxA Commissioning Agent Project Manager for Commissioning Agent

Name: Charles Hutchinson

Organization: tk1sc

Address: 15231 Laguna Canyon Road

Irvine, CA 92618

Phone: (949)751-5842

Email:CHutchinson@tk1sc.com

Name: John Hill

Phone: (949)751-5841

Email: JHill@tk1sc.com

Name: Andy Smith

Phone: (949) 751-5873

Email: ASmith@tk1sc.com

CxTL Commissioning Agent Technical Lead

Primary point of contact for Commissioning technical issues

Name

Organization

Address

City, State Zip

Phone:

Email:

CPM Construction Project Manager

Contractor’s Project Manager responsible for construction and coordination of sub-contractors

Name

Organization

Address

City, State Zip

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CQC Quality Control Manager Contractor’s Quality Control Manager responsible for managing the construction quality program

Name

Organization

Address

City, State Zip

Phone:

Email:

FP Fire Protection Contractor

Commissioning Representative for the Sub-contractor responsible for installation of fire protection systems

Name

Organization

Address

City, State Zip

Phone:

Email:

PLMG Plumbing Contractor Commissioning Representative for the Sub-contractor responsible for installation of plumbing systems

Name

Organization

Address

City, State Zip

Phone:

Email:

HVAC Mechanical Contractor Commissioning Representative for the Sub-contractor responsible for installation of HVAC systems

Name

Organization

Address

City, State Zip

Phone:

Email:

EC Electrical Contractor Commissioning Representative for the Sub-contractor responsible for installation of MV and LV electrical systems

Name

Organization

Address

City, State Zip

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SC Specialty Systems Contractor

Commissioning Representative for the Sub-Contractor(s) responsible for installation of specialty and/or low voltage systems

Name

Organization

Address

City, State Zip

Phone:

Email:

DDC DDC Vendor Commissioning Representative for the DDC vendor responsible for providing the control system(s)

Name

Organization

Address

City, State Zip

Phone:

Email:

TAB Testing and Balancing Vendor

Commissioning Representative for the TAB vendor responsible for certified air- and water-testing and balancing.

Name

Organization

Address

City, State Zip

B. Roles and Responsibilities for the Commissioning Team members are described elsewhere in this Commissioning Plan.

VII. Commissioning Communications and Document Distribution

A. The following table outlines the submittal and distribution requirements for various documents used in the commissioning process.

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Communication Distribution Matrix

Document Prepared by: Submitted to: Copies to: Comments

Owner’s Project Requirements

PM ● Design Team

● QA

● CxA

● CPM

OPR Comment Log CxA ● PM ● QA

● Design Team

Basis of Design Document (Design Narrative)

Design Team ● PM ● QA

Design Development documents

Design Team ● PM ● QA

● CxA

● CPM

Design team submits direct to VAMC Building Department as separate submission

DD Review Comment Log

CxA ● PM ● QA

● Design Team

● CPM

VAMC Review comments submitted separately to Design Team

General Commissioning Requirements Specification Section (01 91 00)

CxA ● PM ● QA

Specifications Coordination Matrix

CxA ● PM ● QA

Design Phase Controls Meeting

Minutes by Design Team

Notes by CxA

● PM ● QA

Preliminary Commissioning Plan

CxA ● PM ● QA

● CPM

● Design Team

● DDC

● TAB

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Progress CD Drawings and Specs

Design Team ● PM

● QA

Progress Set Review Comments Log

CxA ● PM ● QA

Final Construction Documents

Design Team ● PM ● QA

● CxA

● CPM

Design team submits direct to VAMC as separate submission

Final CD Review Comment Log

CxA ● PM ● QA

● Design Team

● CPM

VAMC Review comments submitted separately to Design Team

Design Phase Meeting Minutes

Design Team ● PM ● QA

Focused Design Review Meeting Minutes

Minutes by Design Team

Notes by CxA

● PM ● QA

Final Commissioning Plan

CxA ● RE ● QA

● Design Team

● CPM

Construction Kickoff Meeting Minutes

CPM ● RE ● QA

● CxA

Duration Schedule for Commissioning Activities

CxA ● RE ● QA

● CPM

Initial submission included in Final Commissioning Plan

Updates provided as necessary

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Submittals and Shop Drawings

CPM ● RE ● Design Team

● CxA

● QA

Submittals and Shop Drawings are submitted to the Design Team as separate submission

Submittal and Shop Drawing Comment Log

CxA ● RE ● CPM

● Design Team

● QA

Design team comments and/or approval provided separately to CPM and PM

Construction Phase Controls Meeting Minutes

CPM

Notes by CxA

● RE ● QA

● CxA

● Design

Preliminary Pre- Functional Checklists

CxA ● RE ● QA

System Pre- Functional Checklist Comments

CPM

PM

DDC

● RE ● CxA

● QA

Final Pre-Functional Checklists

CxA ● RE ● CPM

Executed Pre- Functional Checklists

CPM ● RE ● CxA

Contractor Startup

CPM ● RE ● CxA

● QA

● Design

Report Comment Log

CxA ● RE ● QA

● CPM

● Design

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Preliminary Functional Test Procedures

CxA ● RE ● QA

Procedure Comments

PM

CPM

DDC

● RE ● CxA

Final Functional Test Procedures

CxA ● RE ● QA

Executed Functional Test Procedures

CxA ● RE ● QA

TAB Plan TAB ● RE ● QA

TAB Plan Review Comment Log

CxA ● RE ● QA

● TAB

TAB Daily Worksheets

TAB ● RE ● CxA

● MEP

TAB Final Report TAB ● RE ● QA

TAB Final Report

CxA ● RE ● QA

● TAB

O&M Manuals CPM ● RE ● QA

● FMD

● CxA

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O&M Manual Comment Log

CxA ● RE ● CPM

● QA

● FMD

Systems Manuals CxA ● RE ● QA

● CPM

System Manual Review Comments

QA

FMD

CPM

Design Team

● RE ● QA

● FMD

● CxA

● CPM

Training Plans CPM ● RE ● QA

● CxA

Training Plan

CxA ● RE ● QA

● FMD

● CPM

Warranty and other Closeout Documents

CPM ● RE ● QA

● CxA

Warranty and Closeout Comment Log

CxA ● RE ● QA

● CPM

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System Functional Testing Field Reports

CxA ● RE ● QA

Construction Observations Field Reports

CxA ● RE ● QA

Report

CxA ● QA ● PM

● CPM

Report Review Comments

QA ● CxA ● PM

● CPM

Final Commissioning Report

CxA ● QA ● PM

● CPM

Construction O/A/C Meeting minutes

CPM ● RE ● QA

● CxA

● Design

Status Reports

CxA ● QA ● PM

Master Issues Log CxA ● RE ● QA

Change Orders, ASI, RFI

Design Team

CPM

● RE ● QA

● CxA

● CPM

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Deferred / Seasonal Testing Field Report

CxA ● RE ● QA

Deferred / Seasonal Executed Functional Test Procedures

CxA ● RE ● QA

Warranty Checkup Field Report

CxA ● RE ● QA

Master Issues Log CxA ● RE ● QA

Report Amendment

CxA ● QA ● PM

VIII. Pre-Design Phase Commissioning A. Design Intent Document: During the Pre-Design Phase, VAPM will solicit and award contracts for the Design Team, Construction Manager and Commissioning Authority. Once these contracts are executed, the Design Team will begin developing the project design. The CPM will assist the Design Team by providing advice on construction issues and periodic cost estimates. The Design Team will prepare a Design Narrative to document the VA project requirements. The mechanical, electrical, plumbing, controls and other technical sections will provide a reference for all design and commissioning requirements. This document will be updated as needed during the design process to document changes in the VA project requirements.

B. Design Narrative: The Design Team will also prepare a Design Narrative that provides documentation on the design assumptions, design parameters, design calculations, and decisions made during design to implement the Design Intent Document. The Design Narrative is also submitted to the VAPM for review.

C. The goals of the commissioning tasks in the Pre-Design Phase of the project included the following:

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1. The CxA, PM, CPM and FMD representatives will review and provide written comments on the Design Intent Document.

2. The CxA, PM, CPM and FMD representatives will review and provide written comments on the Design Narrative.

IX. Design Phase Commissioning D. Design Development Phase: The goals of the commissioning tasks in the Design

Development Phase of the project included the following:

1. The CxA, PM, and FMD representatives will review and provide written comments on the

Design Development documents submitted by the Design Team. The focus of the CxA review will be on adherence to the Design Narrative as updated after the Schematic

Design Phase. The review comments will be geared towards aligning the design and design narrative with the Design Narrative and/or updating the Design Narrative with decisions approved by VA during the Design Development Phase.

2. The CxA will prepare the Preliminary Commissioning Plan to provide an initial framework for commissioning activities that will follow. This Preliminary Commissioning Plan will be aligned with the project scope and schedule. It will be reviewed by the PM, FMD, CPM and other interested parties.

3. The CxA will also prepare preliminary commissioning specifications to be included in the project manual. The preliminary specifications will include Section 01 91 00 –

GENERAL COMMISSIONING REQUIREMENTS as well as language to be included in other Division 7, Division 21, Division 22, Division 23, Division 26, Division 27, Division

28, and Division 31 specification sections. The Design Team will review the preliminary commissioning specifications and provide written comments to the CxA. The CxA will revise the Preliminary Commissioning Specification and re-submit to the Design Team.

4. A review conference is held with the Design Team, PM, FMD, CxA and CPM to coordinate review comments and responses.

5. The CxA, CPM, Design Team, PM, and FMD will hold a meeting to review mechanical, electrical and plumbing system selections and to develop the preliminary control system Sequences of Operations for the project. Based on the results of this meeting, the Design Team will use these concepts as the basis for designing the final control system specifications and Sequences of

Operations to be included in the construction documents. The Design Team will notify and coordinate any changes with the other parties involved in the control system.

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6. The CxA will update the Commissioning Plan to incorporate any changes resulting from the Design Development submission and review comments.

7. The CxA will also prepare the Commissioning Specifications Coordination

Matrix. This document is based on the outline specifications provided by the

Design Team. It provides recommended wording to be included in the technical specifications sections to identify commissioning, O&M manual and training requirements for the CPM and the installing contractors.

8. The Design Narrative will be updated by the CxA to incorporate decisions approved during the Design Development phase.

E. Construction Document Phase: The goals of the commissioning tasks in the Construction

Document Phase of the project include the following:

1. The Design Team will prepare final construction documents that will be used to construct the facility. A progress set of drawings and specifications will be issued for review at approximately the 50% CD stage. The CxA, PM, CPM, and FMD will review the progress set to verify that the design is proceeding in accordance with the Design

Narrative.

2. The CxA will prepare a final, detailed list of systems and equipment to be commissioned.

3. The CxA will prepare preliminary Pre-Functional Checklists and Systems Functional

Performance Test procedures for each type of system to be commissioned. These will be published in the Preliminary Commissioning Plan to be included as an informational appendix to the project solicitation documents that will be issued for bid.

4. A review conference will be conducted to coordinate review comments and provide direction for adjustments in the design prior to issuing the final construction documents.

5. The CxA will update the Design Narrative to reflect changes approved during the review conference.

6. The Design Team will issue final Construction Documents, including drawings, and specifications. These will be reviewed by the CxA, PM, VAMC User, and FMD. The

CPM will also review the final construction documents and prepare the final estimates of construction costs.

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X. Construction and Acceptance Phase Commissioning

A. The CxA will prepare the Construction Commissioning Plan that incorporates any changes due to the Final Construction Documents, Design Narrative. This Commissioning Plan outlines the commissioning activities during the Construction and Acceptance Phase of the project.

B. A Commissioning Kickoff Meeting will be held at the start of construction to describe the commissioning process for the Construction Team which includes the CPM, installing sub-contractors (Mechanical, Electrical, Plumbing, Controls Electrical, DDC, TAB, and others).

Preliminary Pre-Functional Checklists and Functional Test Plans will be included to describe the level of involvement required of all parties.

C. The CxA will provide preliminary Commissioning Milestones, predecessors, successors, and durations to the CPM. The CPM will be able to use these data to integrate commissioning activities into the project construction schedule. The CxA will align commissioning activities with the construction schedule for each construction phase.

D. The CxA will attend periodic Owner/Architect/Contractor (O/A/C) meetings to discuss commissioning activities, field reports, issues log and responses to commissioning issues noted during construction.

E. Regular Commissioning Progress meetings will be held for each construction phase. These meetings are a forum to review progress and to discuss issues affecting installation, coordination, startup, and testing of the systems to be commissioned. Meeting attendees should include the Commissioning Agent, RE, CPM, mechanical, electrical, plumbing, controls and TAB subcontractors. Design team members, especially the MEP designers are also encouraged to attend.

F. It is anticipated these meetings will be held quarterly during the early stage of construction.

Once the building has come out of the ground and the exterior shell is being constructed, the meetings will be held on a monthly basis. As the mechanical, electrical and plumbing systems are being installed, it is likely the commissioning meetings will be held bi-weekly.

G. The Commissioning Agent will witness selected equipment startups for mechanical, electrical and plumbing components. The purpose will be to observe any issues that may arise that would affect equipment or system operations.

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H. The Commissioning Agent will conduct periodic Field Observations to review construction progress, overall quality of workmanship, and to review maintenance access to equipment. The

CxA will issue a Field Observation Report following each visit. The report will describe any specific observations that are found. The specific observations will be tracked on the

Commissioning Master Issues Log.

I. The RE, CPM, installing sub-contractors and the Design Team (as necessary) should review the

Field Reports to determine the most appropriate resolution for the issue. The CxA will assist in determining the resolution as requested. The status of issue resolution will be a primary topic of discussion at the Commissioning Progress meetings and O/A/C meetings.

J. The CxA will review selected submittals and shop drawings relative to the systems to be commissioned. The review will be to determine if sufficient information is provided to describe system installation, operation and the information necessary to commission the equipment and systems.

K. The CxA will review the Operations & Maintenance data submitted by the installing subcontractor and the CPM. The Commissioning Specification provides specific requirements for O&M Manuals that are more detailed for those systems to be commissioned. The O&M

Manuals will be reviewed to determine compliance with these additional requirements.

L. The CxA will prepare systems narratives and other information to be added to the O&M data provided by the installing contractors and the CPM to become the Systems Operations and

Maintenance Manual (SOMM). The SOMM will provide operations and maintenance staff with an overview of the system design parameters, intended operating conditions and sequences. It will also provide data necessary to maintain and troubleshoot the equipment and systems.

M. The installing contractors and the CPM will prepare equipment training plans intended to provide basic equipment operating and maintenance procedures. The installing contractors and the

CPM will prepare training plans that will outline the training to be provided and the intended outcome of the training. The CxA will review the training plans to determine that the training will meet the requirements of the specifications and the FMD staff.

N. The Commissioning Agent will prepare Pre-Functional Checklists that the installing sub-contractors will complete to document equipment and systems are complete and ready for testing.

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O. The Commissioning Agent will also prepare detailed System Functional Performance Test plans that will provide detailed step-by-step procedures that will be used to verify system operations under all operating conditions. These test procedures will be issued to the RE, CPM, installing

Contractors, DDC, TAB and FMD for review and comment. The reviews should focus on the ability to implement the steps, especially the control systems adjustments, necessary to perform the test. The reviewers should also note any procedures that would damage the equipment or system.

P. The installing sub-contractors are encouraged to use the System Functional Test Plans as a tool for pre-testing the equipment and systems prior to the “official” functional testing. This will allow early detection and resolution of problems.

Q. The CxA will assist the CPM in scheduling equipment training. The CxA will review training plans prepared by the CPM and the installing sub-contractors.

R. The CxA will conduct enhanced systems training for FMD staff. This training will focus on the system operation, design criteria, and troubleshooting of systems level issues. It is anticipated that the enhanced systems training will be conducted prior to functional testing to facilitate participation of the FMD staff in the testing activities.

S. It is the expectation that System Functional Testing will demonstrate that the systems perform in accordance with design criteria, construction documents and VA requirements. Functional testing pre-requisites are that the system components and equipment are completely installed, all required power connections are complete, all required control connections and control functions are operational, and that required air and hydronic testing and balancing has been completed. When required by construction specifications, third-party testing must also be complete and required test reports have been submitted to the RE and CxA for review.

T. Functional testing of each system to be commissioned will be conducted by the CxA. The CxA will witness and document the testing; the installing sub-contractors, DDC contractor, and TAB contractor will conduct the testing by operating the equipment, adjusting the control system and performing measurements in accordance with the System Functional Test Plan. The FMD staff is encouraged to assist in the testing as an additional training opportunity.

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U. Issues and/or failures detected during the Functional Performance Testing will be documented on the test plan, on Field Observation reports and on the Master Issues Log. Installing sub-contractors, DDC contractor, and/or TAB contractor will be responsible for correcting each issue as directed by the RE, and reporting the corrective action to the RE and CxA. The CxA will document the corrective action on the Master Issues Log. The need for re-testing will be determined by the RE in consultation with the CxA.

V. Upon completion of all commissioning activities, including resolution of all issues on the

Commissioning Master Issues Log, the CxA will prepare and issue the Final Commissioning

Report. This report will include the final version of the Commissioning Plan, copies of all

Commissioning Meeting Minutes, Commissioning Field Observation Reports, Pre-Functional

Checkli…