Amendment 0001 W912PF23Q0011 FAP Education Coord_20230317.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of Amendment 0001 is to:

Respond to the questions submitted by Industry Extend the solicitation date from 20 March 2023 to 23 March 2023, the time w ill remian unchanged Updated the Performance Work Statement and Addedum to 52.212-1

1. CONTRACT ID CODE PAGE OF PAGES

J 1 62

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-Mar-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PF23Q0011

X 9B. DATED (SEE ITEM 11)

07-Mar-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Mar-2023

CODE

414TH CSB RCO ITALY

414TH CSB - RCO ITALY

VIA DELLA PACE #197

VICENZA 36100

W912PF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912PF23Q0011

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 29-MAR-2023 TO

28-MAR-2024

N/A W582RR USAG ITALY

CARMEN LEGGETT

USAG ITALY, DARBY FAMILY

ADVOCACY PROGRAM

CAMP DARBY

+39-0444-71-5824 FOB: Destination

W582RR

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 29-MAR-2023 TO

28-MAR-2024

N/A ACS - MS JENNY SPOSATO

JENNY SPOSATO

CASERMA EDERLE

VICENZA 09630

314-634-8525

The following Delivery Schedule item for CLIN 0002 has been changed from:

CAGE

POP 29-MAR-2023 TO

28-MAR-2024

N/A W582RR USAG ITALY

CARMEN LEGGETT

USAG ITALY, DARBY FAMILY

ADVOCACY PROGRAM

CAMP DARBY

+39-0444-71-5824

CAGE

POP 29-MAR-2023 TO

28-MAR-2024

N/A ACS - MS JENNY SPOSATO

JENNY SPOSATO

CASERMA EDERLE

VICENZA 09630

314-634-8525

The following Delivery Schedule item for CLIN 1001 has been changed from:

CAGE

POP 29-MAR-2024 TO

28-JAN-2025

N/A W582RR USAG ITALY

CARMEN LEGGETT

USAG ITALY, DARBY FAMILY

ADVOCACY PROGRAM

CAMP DARBY

+39-0444-71-5824

CAGE

POP 29-MAR-2024 TO

28-JAN-2025

N/A ACS - MS JENNY SPOSATO

JENNY SPOSATO

CASERMA EDERLE

VICENZA 09630

314-634-8525

The following Delivery Schedule item for CLIN 1002 has been changed from:

CAGE

POP 29-MAR-2024 TO

28-MAR-2025

N/A W582RR USAG ITALY

CARMEN LEGGETT

USAG ITALY, DARBY FAMILY

ADVOCACY PROGRAM

CAMP DARBY

+39-0444-71-5824

POP 29-MAR-2024 TO

28-MAR-2025

N/A ACS - MS JENNY SPOSATO

JENNY SPOSATO

CASERMA EDERLE

VICENZA 09630

314-634-8525

The following Delivery Schedule item for CLIN 2001 has been changed from:

CAGE

POP 29-MAR-2025 TO

28-MAR-2026

N/A W582RR USAG ITALY

CARMEN LEGGETT

USAG ITALY, DARBY FAMILY

ADVOCACY PROGRAM

CAMP DARBY

+39-0444-71-5824

CAGE

POP 29-MAR-2025 TO

28-MAR-2026

N/A ACS - MS JENNY SPOSATO

JENNY SPOSATO

CASERMA EDERLE

VICENZA 09630

314-634-8525

The following Delivery Schedule item for CLIN 2002 has been changed from:

CAGE

POP 29-MAR-2025 TO

28-MAR-2026

N/A W582RR USAG ITALY

CARMEN LEGGETT

USAG ITALY, DARBY FAMILY

ADVOCACY PROGRAM

CAMP DARBY

+39-0444-71-5824

POP 29-MAR-2025 TO

28-MAR-2026

N/A ACS - MS JENNY SPOSATO

JENNY SPOSATO

CASERMA EDERLE

VICENZA 09630

314-634-8525

The following Delivery Schedule item for CLIN 3001 has been changed from:

CAGE

POP 29-MAR-2026 TO

28-MAR-2027

N/A W582RR USAG ITALY

CARMEN LEGGETT

USAG ITALY, DARBY FAMILY

ADVOCACY PROGRAM

CAMP DARBY

+39-0444-71-5824

CAGE

POP 29-MAR-2026 TO

28-MAR-2027

N/A ACS - MS JENNY SPOSATO

JENNY SPOSATO

CASERMA EDERLE

VICENZA 09630

314-634-8525

The following Delivery Schedule item for CLIN 3002 has been changed from:

CAGE

POP 29-MAR-2026 TO

28-MAR-2027

N/A W582RR USAG ITALY

CARMEN LEGGETT

USAG ITALY, DARBY FAMILY

ADVOCACY PROGRAM

CAMP DARBY

+39-0444-71-5824

POP 29-MAR-2026 TO

28-MAR-2027

N/A ACS - MS JENNY SPOSATO

JENNY SPOSATO

CASERMA EDERLE

VICENZA 09630

314-634-8525

The following Delivery Schedule item for CLIN 4001 has been changed from:

CAGE

POP 29-MAR-2027 TO

28-MAR-2028

N/A W582RR USAG ITALY

CARMEN LEGGETT

USAG ITALY, DARBY FAMILY

ADVOCACY PROGRAM

CAMP DARBY

+39-0444-71-5824

CAGE

POP 29-MAR-2027 TO

28-MAR-2028

N/A ACS - MS JENNY SPOSATO

JENNY SPOSATO

CASERMA EDERLE

VICENZA 09630

314-634-8525

The following Delivery Schedule item for CLIN 4002 has been changed from:

CAGE

POP 29-MAR-2027 TO

28-MAR-2028

N/A W582RR USAG ITALY

CARMEN LEGGETT

USAG ITALY, DARBY FAMILY

ADVOCACY PROGRAM

CAMP DARBY

+39-0444-71-5824

POP 29-MAR-2027 TO

28-MAR-2028

N/A ACS - MS JENNY SPOSATO

JENNY SPOSATO

CASERMA EDERLE

VICENZA 09630

314-634-8525

The following have been modified:

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

The Government will award a contract resulting from this RFQ to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

a. This acquisition will be conducted in accordance with FAR Part 12, Acquisition of Commercial Items, and FAR Part 13, Simplified Procedures for Certain Commercial Items. The award will be finalized with the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award will be made to the lowest priced offer that meets or exceeds all the minimum mandatory criteria in the solicitation evaluation factors. Award will be on an “all or none” basis. Quoters are put on notice that:

The non-price factors will be evaluated on an pass/fail basis. The non-price factors are evaluated for acceptability and NOT ranked. Offers are NOT compared to each other. Tradeoffs are NOT permitted.

b. In order to be eligible for an award, an offer shall be rated “Acceptable” on all non-price factors.

c. The U.S. Government intends to evaluate quotes and award a contract without Interchanges; however, the U.S.

Government reserves the right to hold Interchanges. It should be noted that there is no obligation on the part of the Government to make an award to any offeror in response to this Request for Quote (RFQ).

d. Offerors may be asked to clarify some issues regarding the non-price factors to enhance U.S. Government understanding of them. Such clarifications shall NOT be used to cure quote deficiencies or material omissions, enter into discussions, and/or otherwise revise the quote.

e. This requirement will be evaluated and awarded on a Pass/Fail basis. Award will be made to the offeror that meets all the requirements of the RFQ.

f. Before awarding, the Government will make a responsibility determination by analyzing whether the apparent successful offeror complies with the requirements of FAR subpart 9.1, including: Adequate financial resources or the ability to obtain them; Ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments; Satisfactory record of integrity and business ethics;

Necessary organization, experience, and skills or the ability to obtain them; Necessary equipment and facilities or the ability to obtain them; and Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

g. The evaluation factors for this solicitation are:

Factor I – Certifications Factor II – Company Experience Factor III – Price

EVALUATION APPROACH: Non-price factors are evaluated on an Acceptable/Unacceptable basis, assigning ratings of “acceptable” or “unacceptable” as defined below.

VOLUME I – MANDATORY DOCUMENTATION REQUIRED WITH THE QUOTE

The following documentation shall be submitted with the quoters’ quote and shall be in accordance with Italian requirements and laws:

1. The Quoter provided a copy of a Historical Chamber of Commerce Certificate of Membership (Certificato

Storico di Iscrizione alla Camera di Commercio). Self‐certifications are NOT allowed and will be rejected. The business purpose (oggetto sociale) shall include but is not limited to the business purpose (oggetto sociale) should include but is not limited to: Family Advocacy Program Prevention Education Coordinator. Only applicable to Italians companies who plan to be prime contractor

2. DURC: The quoter provided with the Quotation a current and valid copy of the DURC (Documento Unico di Regolarità Contributiva).Self- certifications (autocertificazioni) are NOT allowed. The document MUST include the following statement: “Con il presente documento si dichiara che l’impresa RISULTA REGOLARE ai fini del DURC” (“This document declares that the company is regular for the DURC purposes”) Only applicable to Italian companies who plan to be the prime contractor.

3.The quoter provided Attachment 1 "Self-Certification for Antimafia" duly filled out.

4. If proposing as a Pool of Firms (Consorzio/ATI), the Quoter shall also provide with their Quote the below listed required documents/certificates:

a. A copy of the notarized legal document that established the Pool of Firms (Consorzio/ATI).

b. The name and addresses of all the associated firms. The associated firms are NOT allowed to submit their individual Quotes under this solicitation otherwise the Quote of the Pool of Firms (Consorzio/ATI) and the Quote of any associated firm will be rejected.

c. The names and the addresses of the associated firms proposed to perform the work.

d. A statement describing all legal or administrative proceedings currently pending or concluded, conducted against your firm within the last three years from the solicitation release date which relate to procurement or performance of any public or private contracts. Disclose whether the prime contractor (or its predecessors, if any) has been insolvent or filed for bankruptcy within the past three years. Quoter shall disclose any other information which could reasonably call into question the responsibility of the Quoter to perform this contract.

5. The quoter shall return with their quote the solicitation and any amendments duly signed and filled out.

Acceptable Quote meets the minimum requirements of the solicitation.

Unacceptable Quote does not meet the minimum requirements of the solicitation.

VOLUME II – FACTOR II –CERTIFICATIONS

Quoters provided ALL the information below. Quoters that do NOT submit all the required documents and information shall be evaluated as unacceptable.

1. Contractor shall have a minimum of a Bachelor’s degree from an accredited university in one of the following fields: social or behavorial health science, education, community or public health. College transcripts from an accredited university are required.

2. Contractor shall have a minimum of 2 years documented and verifiable work experience in family and children’s sevices or community organization, one of which is in Family Violence. Volunteer hours may be considered in lieu of work experience if performed within the past 5 years.

VOLUME III – FACTOR III – COMPANY EXPERIENCE

The quoter demonstrated that they have experience in providing services training in family violence prevention and identification, and assist in teaching FAP required classes to include compiling data, coordinating marketing of FAP educational resources and community events, scheduling FAP training for the military components and family members and general community authorized support services. The Quoter shall provide at least one (1), but NO MORE than three (3) examples of contracts performed by the company that are recent (within the last 3 years form the solicitation release date) and relevant scope and magnitude. Relevant in scope means that the contract must be for Family Advocacy Program Prevention Education Coordinator, within Italy, similar to the performance based requirements specified in Part 5 of the attached PWS. Relevant in magnitude means a recent contract that includes a yearly value of no less than €20,000. For each example provided, the Quoter shall identify:

1) Contract number (if available);

2) Period of performance (start date and completion date);

3) Contract value for each year;

4) Contract Organization; and

5) Point of Contact for Contract Organization with email and phone number.

VOLUME IV - FACTOR IV– PRICE

The contract will be a Firm Fixed Price contract. The Government will evaluate price reasonableness for this requirement. The price factor will be evaluated separately from the non-price factors. The Government reserves the right, as a clarification, to request additional or more detailed price breakdown data to support its determination of price reasonableness.

The Government will evaluate that the Quoter submitted firm fixed pricing per each CLIN. The Government will evaluate the quote to ensure that prices are entered for all CLINs for which space has been provided. The Government will evaluate the quote to ensure the Quoter entered a unit price and total price for each CLIN.

1. A price reasonableness approach will be utilized by the Government to determine that the proposed prices offered are fair and reasonable and that a “buy-in” or unbalanced pricing between CLINs or option periods is not occurring.

2. The base period and all option years shall be included in the price calculation. Should the Government determine proposed prices are unrealistically low (an indication of “buy- in”), this will be considered a performance risk and the Quoter may be considered ineligible for award.

3. As part of price evaluation, the Government will evaluate its option to extend services (see FAR Clause 52.217-8) by adding six (6) months of the Quoter's final option period price to the Quoter's total price. An assessment of the reasonableness of each proposed price will be made. The Contracting

Officer will perform a price analysis of each proposal. Quoters are required to price the base and option periods. Quoters shall not submit a price for the potential six (6) month extension of services period. The Government may choose to exercise the extension of services at the end of any performance period (base or option periods).

4. The award will be based on lowest price determined to be reasonable, complete and balanced.

ADDENDUM TO 52.212-1

A. INSTRUCTIONS. The quoter shall provide a written Quote (IN ENGLISH) that MUST address each of the factors listed on the table below. The only documents that can be submitted in a language other than English is the Certificate of Chamber Of Commerce and mandatory documents. The quoter shall submit electronic copies of their quotation package via email with the subject line “W912PF-23-Q-0011 – FAP Education Coordinator” to the following points of contacts:

Leslie D. Dobson leslie.d.dobson2.civ@army.mil

SSG Shawn D. Galvin shawn.d.galvin.mil@army.mil

Quotation packages must be received no later than the solicitation closing date and time listed on the solicitation. The quoter is responsible for verifying that their quotation package was received before the solicitation closing date and time. Only email submissions will be accepted.

Page Limitations and Format. The Quoter’s quotation package shall consist of four (4) volumes. Each respective volume shall comply with the following format and page limitations in accordance with the table below.

*Document Format: Times New Roman, Size 10 Font, single spaced. Use of hyperlinks is prohibited.

1. All information shall be confined to the appropriate Volume. The Quote shall be prepared clearly and concisely to demonstrate that the quoter has a complete understanding of the requirements. Quoter shall prepare their quotes on the presumption that the Government has no previous knowledge of the quoter’s capabilities. Quotes will be evaluated only on the information specifically presented in respective submittals.

2. Quotes shall not merely repeat to perform work in accordance with the Performance Work Statement (PWS). The PWS reflects the objectives of the program; therefore, repeating the PWS without sufficient elaboration will not be accepted. Quoters that submit generic Quotes risk receiving unacceptable ratings.

3. The cover of each volume shall include the solicitation number, volume number, and firm name, address, POC, CAGE Code (NCAGE Code) and Unique Entity Identifier.

NOTE: Pages exceeding the “Page Limits” stated in the Table above will not be evaluated (e.g. Volume III, Description/Title, Factor 2 – Experience, Page Limit – 10 Pages: the 11th + pages will not be evaluated).

Volume Description Title Page Limit I Mandatory

Documentation No page limit

II Factor I Certifications 10 pages III Factor II Company

Experience 10 pages

IV Factor III Price No page limit

B. VOLUME CONTENT. Each Volume shall contain the information outlined below:

VOLUME I – MANDATORY DOCUMENTATION REQUIRED WITH THE QUOTE

The following documentation shall be submitted with the quoters’ quote and shall be in accordance with Italian requirements and laws:

3. The Quoter must provide a copy of a Historical Chamber of Commerce Certificate of Membership

(Certificato Storico di Iscrizione alla Camera di Commercio). Self‐certifications are NOT allowed and will be rejected. The business purpose (oggetto sociale) shall include but is not limited to the business purpose (oggetto sociale) should include but is not limited to: Family Advocacy Program Prevention Education Coordinator.

Only applicable to Italians companies who plan to be prime contractor

2. DURC: The quoter shall provide with the Quotation a current and valid copy of the DURC (Documento Unico di Regolarità Contributiva).Self- certifications (autocertificazioni) are NOT allowed. The document MUST include the following statement: “Con il presente documento si dichiara che l’impresa RISULTA REGOLARE ai fini del DURC” (“This document declares that the company is regular for the DURC purposes”) Only applicable to Italian companies who plan to be the prime contractor.

3.The quoter must provide Attachment 1 "Self-Certification for Antimafia" duly filled out.

4. If proposing as a Pool of Firms (Consorzio/ATI), the Quoter shall also provide with their Quote the below listed required documents/certificates:

a. A copy of the notarized legal document that established the Pool of Firms (Consorzio/ATI).

b. The name and addresses of all the associated firms. The associated firms are NOT allowed to submit their individual Quotes under this solicitation otherwise the Quote of the Pool of Firms (Consorzio/ATI) and the Quote of any associated firm will be rejected.

c. The names and the addresses of the associated firms proposed to perform the work.

d. A statement describing all legal or administrative proceedings currently pending or concluded, conducted against your firm within the last three years from the solicitation release date which relate to procurement or performance of any public or private contracts. Disclose whether the prime contractor (or its predecessors, if any) has been insolvent or filed for bankruptcy within the past three years. Quoter shall disclose any other information which could reasonably call into question the responsibility of the Quoter to perform this contract.

5. The quoter shall return with their quote the solicitation and any amendments duly signed and filled out.

VOLUME II – FACTOR II –CERTIFICATIONS

Quoters shall provide ALL the information below. Quoters that do NOT submit all the required documents and information shall be evaluated as fail.

1. Contractor shall have a minimum of a Bachelor’s degree from an accredited university in one of the following fields: social or behavorial health science, education, community or public health. College transcripts from an accredited university are required.

4. Contractor shall have a minimum of 2 years documented and verifiable work experience in family and children’s sevices or community organization, one of which is in Family Violence. Volunteer hours may be considered in lieu of work experience if performed within the past 5 years.

VOLUME III – FACTOR III – COMPANY EXPERIENCE

The quoter must demonstrate that they have experience in providing services training in family violence prevention and identification, and assist in teaching FAP required classes to include compiling data, coordinating marketing of FAP educational resources and community events, scheduling FAP training for the military components and family members and general community authorized support services. The Quoter shall provide at least one (1), but NO MORE than three (3) examples of contracts performed by the company that are recent (within the last 3 years form the solicitation release date) and relevant scope and magnitude.

Relevant in scope means that the contract must be for Family Advocacy Program Prevention Education Coordinator, within Italy, similar to the performance based requirements specified in Part 5 of the attached PWS. Relevant in magnitude means a recent contract that includes a yearly value of no less than €20,000. For each example provided, the Quoter shall identify:

1) Contract number (if available);

2) Period of performance (start date and completion date);

3) Contract value for each year;

4) Contract Organization; and

5) Point of Contact for Contract Organization with email and phone number.

VOLUME VI – FACTOR IV – PRICE

1. The quoter shall provide pricing by filling in the Total for each Contract Line Item Number (CLIN) of the RFQ. The quoter shall ensure that prices are entered for all CLINs for which space has been provided. Quoter shall enter a total price for each CLIN.

2. SINGLE AWARD. The Government intends to make a single award; therefore, Quotes must be submitted for all the line items indicated in the solicitation. No award will be made for less than the full requirements shown in the solicitation. Any Quoter offering less than all of the solicitation requirements may be excluded from consideration for award if the Contracting Officer elects to make an award without opening discussions.

3. SUBMISSION OF QUOTES IN EURO. Quotes submitted in response to this solicitation will be in terms of EURO or USD. Quotes received in other than EURO or USD shall be rejected.

PERFORMANCE WORK STATEMENT (PWS)

Performance Work Statement Army Community Services (ACS) United States Army

Garrison (USAG) Italy

Prevention Education Coordinator

Part 1

General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide Family Advocacy Prevention Education services and coordination of services to the Army Community Services (ACS) Family Advocacy Program (FAP), USAG Italy.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor, who in turn is responsible to the Government.

1.2 Background: This is to provide general briefing on FAP (in-processing, out-processing) throughout the year, unit trainings upon request and non-clinical services.

In addition to provide training in family violence prevention and child awareness/prevention.

1.3 Scope: Contractor shall provide non-personal services training in family violence prevention and identification, and assist in teaching FAP required classes to include compiling data, coordinating marketing of FAP educational resources and community events, scheduling FAP training for the military components and family members and general community authorized support services, as well as maintaining FAP records in accordance with (IAW) AR 608-18 and AR 25-50. The contractor shall be responsible in support of military personnel, family members, and Department of Defense (DOD) civilians and their family members in the USAG Italy Military Community.

1.4 Objectives:

Provide FAP briefing and supporting FAP trainings within the USAG-Italy community to promote child abuse prevention and domestic violence prevention efforts.

Assist with scheduling FAP trainings/meetings/briefings and manage the marketing to publicize the FAP Program to the entire USAG-Italy community

Maintain a USAG-Italy Unit Database and document the completion of annual FAP trainings.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten (10) working days after date of contract award (D.001).

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within ten (10) working days. If the Government has provided comments, the Contractor shall then have three (3) working days to submit a Final QCP. After receipt of the Final QCP, the Contractor will receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than thirty (30) working days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP shall include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How the Contractor will monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals).

c. How the Contractor will monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses.

d. How the Contractor will ensure all keys issued will remain controlled items (Paragraph 1.8 Key Control).

e. How the Contractor will inventory and track maintenance of all Government Provided Equipment / Materials.

f. How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future.

g. How the Contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

1.6.1.1 Optional addendum to the QCP: Reserved

1.6.1.2 Quality Issues: The Contractor shall inform the COR of issues or potential issues that might affect the performance within eight (8) working hours of identifying those issues. Verbal reports shall be followed up by written reports within three (3) working days. (D.002).

1.6.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.6.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.6.3.1 U.S. Holidays: Work shall not be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively. The contractor is not required to perform services on holidays.

US Holidays:

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Labor Day 1st Monday in September Independence Day July 4th Veteran’s Day November 11th Columbus Day 2nd Monday in October Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.6.3.2 Host Nation Holidays: Work shall be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

Host Nation Holidays New Year’s Day January 1st Epiphany (three Kings Day) January 6th Easter Sunday Easter Monday Liberation Day April 25th International Worker’s Day May1st Republic Day June 2nd Assumption Day August 15th All Saints’ Day November 1st Immaculate Conception December 8th Christmas Day December 25th St Stephen’s Day December 26th

1.6.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ.

Please refer to the following.

1.6.4.1 Government Facility Office Hours: The Government facility office hours are 0800 to 1700 Monday through Friday except U.S. Holidays identified in paragraph

1.6.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.6.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0800 to 1700, days Monday through Friday. The Government facility is not open for operations during the recognized U.S. Holidays identified in paragraph 1.6.3.1 above. The Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

1.6.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 0800 to 1700. The Government facility is not open for operations during the recognized U.S. Holidays identified in paragraph 1.6.3.1 above. The Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. The Contractor shall not allow for services to be interrupted for more than 5 consecutive working days in the event that the Contractor needs to be absent. The Contractor shall notify the COR of any planned absence no less than 10 business days in advance. The Contractor shall notify the COR no later than 0700 the day of an absence due to illness. The Contractor shall not exceed 10 days of absences during the Period of Performance.

1.6.4.3.1 Contractor Work Plan: The Contractor shall prepare and maintain a Work Plan.. The plan, at a minimum, shall identify regularly scheduled work (to include location, work to be completed, timeline, etc.) The Contractor’s proposed Work Plan shall be submitted to the Contracting Officer via the COR for review within ten (10) workdays after date of contract award (D.003). The Government will review and either accept or return their comments to the Contractor within ten (10) workdays. The Contractor shall then have three (3) workdays to submit a Final Work Plan. Any proposed change by the vendors to the accepted Final Work Plan is required to be resubmitted via the COR for review and acceptance by the Contracting Officer at a minimum thirty (30) calendar days prior to implementation. The timeline noted above shall apply for review and acceptance for proposed changes. Contractor shall prepare and maintain a Work Plan.

1.6.5 Training Holidays: USAREUR has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities.

If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas.

The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6.6 Place of Performance: The work to be performed under this contract will be performed ACS facility USAG Vicenza.

1.7 Security Requirements: The following information is provided on security related matters.

1.7.1 Security Program: Reserved

1.7.2 Personnel Security Clearance Requirements: Reserved

1.7.3 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190- 16 (AE Reg 190-16) Installation Access Control or (AE) Regulation 604-1 for Italy specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

AE Reg 190-16 can be found on the following website:

https://media.defense.gov/2017/Apr/27/2001921546/-1/-1/0/AER190-16.pdf

1.7.3.1 Installation Pass Log: The Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within three (3) work days after contract award.

(DO.053). The log must, at a minimum, contain the following information:

a. Name and address of each employee

b. Identification Document of each employee

c. Copy of personnel register

d. “Centro per l’impiego” Identification Document

e. The contractor shall furnish a list of private and commercial vehicles which will be used in conjunction with contract work. The contractors’ vehicles shall be clearly marked with the contractor’s name or company logo. The contractor shall maintain all contractor furnished vehicles in an operational condition. All vehicles shall meet all requirements as per Italian “Codice della Strada”. The contractor personnel shall comply with all standard signs and regulations in regard to parking on the Government installations.

The list of such vehicles shall be submitted together with the list of personnel and shall contain:

1) Make of vehicle;

2) Model and year of manufacture; and

3) License Plate Number.

The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) workdays after any changes to the log.

1.7.3.2 Installation Pass Collection: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within five (5) working days (D.004).

1.7.3.3 Installation termination: Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within five (5) days (D.005)

1.7.3.4 Common Access Cards (CAC): The Contractor shall be able obtain and maintain a CAC. The Contractor shall submit the Trust Associate Sponsorship System (TASS) registration request (provided by the COR) to the COR within fifteen (15) calendar days after award (unless circumstances require otherwise and as directed by the KO) (D.006). The Contractor shall ensure safeguarding of Personally Identifiable Information (PII) and comply with requirements under (paragraph 1.22.5). Web site https://tass.dmdc.osd.mil/tass/.

1.7.3.4.1 CAC Log: The Contractor shall provide a CAC log within the first 30 calendar days after contract award and within five (5) days after changes have been made (D.007) (unless circumstances require otherwise and as directed by the Contracting Officer). The COR will provide format and content for the log during the post award meeting. Note - CACs are Government property and must be accounted for.

1.7.4 Background Checks: Army in Europe (AE) Regulation 604-1 provides guidance pertaining to background checks for U.S. and Host Nation Contractors.

Here is a link to the publications: https://media.defense.gov/2017/Apr/27/2001921546/- 1/-1/0/AER190-16.pdf.

1.7.4.1 U.S. Citizen: Contractors that work with or teach youth under the age of 18 years are subject to local and stateside background checks. The Requiring Activity Manager will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor agrees to replace the employee should results of the stateside background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each favorable background check within ninety (90) days of receipt by the Contractor, identifying such with the appropriate contract number (D.008). The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each unfavorable background check within ninety (90) of receipt by the Contractor, identifying such with the appropriate contract number (D.009).

When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.7.4.2 Local Nationals and Third Country Nationals: Local national and third country national Contractors that work with or teach youths under the age of 18 years are subject to background checks as determined by the Requiring Activity Manager.

Forwarding correspondence from the Contractors shall identify the associated contract number. Local nationals and third country nationals agree to the same employee termination provisions as stated for U.S. Citizens (see paragraph 1.7.4.1 above, in particular, same requirements to replace the employee (and within timeframe noted) when results of background check are unfavorable).

1.7.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13)

1.7.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel. Government issued access badges shall not be worn outside designated facilities where visible to the general public.

1.8 Key Control: The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Contractor’s Security Plan within thirty (30) calendar days after contract award, (D.0010) and the

QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any incidents of lost or duplicate keys to the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from payment due to the Contractor.

In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the payment due to the Contractor. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the QCP.

1.9 Post Award Conference: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5 and Army Regulation 70-13. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.9.1 Periodic Progress Meetings: The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government.

Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours. The Contractor shall be submitted meeting minutes notes to the COR for review within ten (10) working days after the day of the meeting, (D.011). The COR will review and either notify the Contractor in writing of acceptance of the meeting minutes notes or return with their comments to the Contractor within three (3) working days. If the Government has provided comments, the Contractor shall then have three

(3) working days to submit a final meeting minutes.

1.10 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the KO, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the KO.

The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.11 Key Personnel: The following personnel are considered key personnel by the Government: The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an Contract Manager/Alternate Contract Manager, who shall act for the Contractor when the Contract Manager is absent, along with a Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to through the COR to the Contracting Officer no later than five (5) working days after the contract award (D.012). The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or Alternate Contract Manager shall be available from 0800 to 1700 Monday through Friday except U.S. Holidays identified in paragraph 1.6.3.1 above. Qualifications for all key personnel are listed below:

Contract Manager and Alternate Contract Manager:

All Key Personnel: All employees are required to have the following qualifications:

(a) Contractor shall apply for installation access no later than three (3) working days after contract award date

(b) Contractor shall possess a valid driver’s license for the duration of the contract.

(c) Contractor shall have experience in preparing correspondence and maintaining files, and have competent computer skills, not limited to, but including the following: MS Word, Outlook, Excel, Power Point, and Publisher.

(d) Contractor must possess an English language proficiency at a level 3, good working knowledge (See 7.3 Attachment 1: Language Fluency Clarification)

1.12 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government…