Amendment 0001 W912PF22Q0018 Fire Alarm Suppression System.pdf

0011770794-0002

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1) Address Industry questions;

2) Amend Addendum to 52.212-1, paragraph B1 and Addendum to 52.212-2 paragraph B1:

3) Amend Technical Exhbit E "Obsolete Smoke Detectors" of the PWS, adding the list of detectors to be replaced for 2025 and 2026;

4) Amend Technical Exhibit C "Price List" to add grand totals for the price list;

5) Amend Addendum to 52.212-2, paragraph B.5.c;

6) Extend the solicitation closing date to 24 August at 02.00 P.M. (C.E.T.).

1. CONTRACT ID CODE PAGE OF PAGES

J 1 60

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 18-Aug-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PF22Q0018

X 9B. DATED (SEE ITEM 11)

05-Aug-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

18-Aug-2022

CODE

414TH CSB RCO ITALY

414TH CSB - RCO ITALY

VIA DELLA PACE #197

VICENZA 36100

W912PF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912PF22Q0018

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

Q&AS

Questions & Answers

Q1: How is it possible to quantify a discount on the next 5 years when producers such as Notifier, from January 2021 to today, have increased their price lists by 35%? Wouldn't it be preferable to set discounts on the official price lists, in force year by year of the various producers?

R1: Price submitted in Technical Exhibit C – Price List should be the result of the contractor’s personal knowledge of the products, and its capabilities in evaluating and foreseeing the market conditions. The discount offered in Technical Exhibit C is the discounted price from the most updated official price list.

Q2: And for the products included in the Price List that are already out of production today?

R2: The Price List is not inclusive of all the potential future unknown repair works. For repairs that are not in the Price List, over and above work prices will apply.

Q3: It’s required from the offeror to provide historical chamber of commerce certificate of membership, and we don’t have established business in Italy however we have people who can perform the service as required within the area, is there any alternative that we can submit and still be considered acceptable?

R3: See Addendum to 52.212-1, paragraph B1.a and Addendum to 52.212-2 paragraph B1a, hereby included in the solicitation.

Q4: We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?

R4: There has been previous contracts to this requirements. The previous contract number is W912PF19P0030.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 22-Aug-2022 02:00 PM to 24-Aug-2022 02:00 PM.

The following have been modified:

ADDENDUM TO 52.212-1

A. INSTRUCTIONS. The quoter shall provide a written quote (in English) that must address each of the factors listed on the table below. The only documents that can be submitted in a language other than English is the Certificate of Chamber Of Commerce and mandatory documents. The quoter shall submit electronic copies of their quotation package via email with the subject line “W912PF22Q0018 – Repair of Fire Suppression USAG Italy, Vicenza” to the following points of contacts: Francesca Candia, email: francesca.candia.ln@army.mil and Leslie Dobson, email: leslie.d.dobson2.civ@army.mil.

Quotation packages must be received no later than the solicitation closing date and time listed on the solicitation.

The quoter is responsible for verifying that their quotation package was received before the solicitation closing date and time. It is highly recommended that quoters request a “read receipt” to verify that their quote has been correctly received and acknowledged. Only email submissions will be accepted.

Page Limitations and Format. The quoter’s quotation package shall consist of five (5) volumes. Each respective volume shall comply with the following format and page limitations in accordance with the table below.

1. All information shall be confined to the appropriate Volume. The Quote shall be prepared clearly and concisely to demonstrate that the quoter has a complete understanding of the requirements. Quoter shall prepare their quotes on the presumption that the Government has no previous knowledge of the quoter’s capabilities. Quotes will be evaluated only on the information specifically presented in respective volumes.

2. Quotes shall not merely repeat to perform work in accordance with the Performance Work Statement (PWS). The PWS reflects the objectives of the program; therefore, repeating the PWS without sufficient elaboration will not be accepted. Quoters that submit generic Quotes risk receiving unacceptable ratings.

3. The cover of each volume shall include the solicitation number, volume number, and firm name, address, POC, CAGE Code (NCAGE Code) and DUNS number.

NOTE: Pages exceeding the “Page Limits” stated in the Table above will not be evaluated ( e.g. Volume III, Description/Title, Factor III –Key Personnel, Page Limit – 25 Pages: the 21st + pages will not be evaluated).

4. This requirement is for the repair of the fire prevention and protection system for USAG Italy (Vicenza) and Poggio Renatico, Italy. It does not include inspection and testing services. A separate requirement was competed for the inspection and testing services. The quoter (individual, subcontractor, or part of a Pool of Firms (Consorzio) that is awarded the contract for the inspection and testing shall not be awarded the contract for the maintenance/repair services.

B. VOLUME CONTENT. Each Volume shall contain the information outlined below:

1. VOLUME I – FACTOR I - MANDATORY DOCUMENTATION REQUIRED WITH THE QUOTE

The following documentation shall be submitted with the quoters’ quote and shall be in accordance with Italian requirements and laws:

a. The quoter shall provide a copy of the Historical Chamber of Commerce Certificate of Membership

(Certificato Storico di Iscrizione alla Camera di Commercio) not older than 90 days at the time set forth for the receipt of quotes. The business purpose (oggetto sociale) of the provided certificate(s) directly correlates to the execution of the required tasks within the PWS. Only applicable to Italian companies that plan to perform as the Prime contractor.

b. DURC: The quoter shall provide, with the quotation, a copy NOT older than ninety (90) days from the date for initial receipt of quotation of the DURC (Documento Unico di Regolarita` Contributiva). Self-certifications (autocertificazioni) are NOT allowed. The document MUST include the following statement:

“Con il presente documento si dichiara che l’impresa RISULTA REGOLARE ai fini del DURC” (“This document declares that the company is regular for the DURC purposes”) . Only applicable to Italian companies that plan to perform as the Prime contractor.

Volume Description/Title Page limit

I Factor I ‐ Mandatory Documentation Required No Page limit

II Factor II – Certifications 20 Pages

III Factor III – Key Personnel 25 Pages

IV Factor IV – Experience 25 Pages

V Factor V – Price No page limit

*Document Format: Times New Roman, Size 10 Font, single spaced.

Use of hyperlinks is prohibited.

c. The quoter shall provide Attachment 1 "Self-Certification for Antimafia" appropriately filled out. Only applicable to Italian companies that plan to perform as the Prime contractor.

d. The quoter shall provide Attachment 2 “Suitability of the contractor”, with blocks A and B1 appropriately filled out.

e. If proposing as a Pool of Firms (Consorzio/ATI), the Quoter shall also provide with their Quote the below listed required documents/certificates:

i. A copy of the notarized legal document that established the Pool of Firms (Consorzio/ATI).

ii. The name and addresses of all the associated firms. The associated firms are NOT allowed to submit their individual Quotes under this solicitation otherwise the Quote of the Pool of Firms (Consorzio/ATI) and the Quote of any associated firm will be rejected.

iii. The names and the addresses of the associated firms proposed to perform the work.

iv. A statement describing all legal or administrative proceedings currently, pending or concluded, conducted against your firm within the last three years from the solicitation release date which relate to procurement or performance of any public or private contracts. Disclose whether the prime contractor (or its predecessors, if any) has been insolvent or filed for bankruptcy within the past three years. Quoter shall disclose any other information which could reasonably call into question the responsibility of the Quoter to perform this contract.

f. The quoter shall return with their quote a cover letter, signed by an authorized representative, stating: 1) the submitted quote is valid for at least 90 days from the proposal due date; 2) all requirements within the RFQ will be met; 3) the quoter takes no exceptions to the terms of the RFQ; and 4) that the proposed CLIN pricing and associated pricing within Technical Exhibit C-Price list are binding and will be utilized for the life of the contract.

g. Return completed FAR Provision 52.204-26 Covered Telecommunications Equipment Or Services-

Representation (Dec 2019); 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021 if SAM representations and certifications are not updated;

52.209-11 Representation by Corporations regarding delinquent tax liability or a felony conviction under any federal law and 52.212-3 Quoter Representations and Certifications – Commercial Products and Commercial Services;

2. VOLUME II – FACTOR II – CERTIFICATIONS

The quoter shall provide ALL the information below. Quoters that do NOT submit all the required documents and information shall be evaluated as unacceptable.

1. Provide for each technician (technicians shall be employed directly by the Quoter, not by a subcontractor) that will be performing testing/inspection services under this contract, copy of one or more educational certificates issued by institutions or associations authorized in Italy including but not limited to i.e.: M.A.I.A; UMAN; VIGILI DEL FUOCO.

2. Provide evidence of the following for the technical supervisor in the company: Each company shall have one technical supervisor that is enrolled in the “Albo professionisti anticendio” with the proper qualification, as per Decreto 05/08/2011. The technical supervisor shall be an employee of the company submitting the offer or an employee of the Prime company, in case on an ATI/ Joint venture.

3. Provide current certifications of the company's qualification as per DM 37/08 “Lettera G”, and a quality system certification in accordance with UNI EN ISO 9001:2008 norms.

3.VOLUME III – FACTOR III – KEY PERSONNEL

a. The quoter shall submit a resume (in English) for the Contract Manager. The resume shall show evidence that the Contract Manager has at least two years of experience as contract manager in the fire suppression systems maintenance field and that he/she is able to speak, read, write in English (at least a LEVEL 3 of Language Fluency Clarification), in accordance with paragraph 1.11 of the Performance Work Statement.

b.The quoter shall submit a resume (in English) for each on-site technician. The resume shall show evidence that the on-site technician has at least two years of experience as Technical Supervisor in the fire suppression systems maintenance field and that he/she is able to speak, read, write in English (at least a LEVEL 3 of Language Fluency Clarification), in accordance with paragraph 1.11 of the Performance Work Statement.

4.VOLUME IV – FACTOR IV – EXPERIENCE

The quoter shall provide at least one (1), but NO MORE than three (3) examples of contracts performed by the company that are recent (within the last 3 years form the solicitation release date) and relevant to work requirements specified in paragraphs 1.1 and 1.4 of the PWS.

1. Relevant in scope means that the contract must be for the repair and maintenance of fire suppression systems. Refer to paragraphs 1.1 and 1.4 of the PWS.

2. If the quoter is a Pool of Firms (Consorzio)/ATI, recent and relevant experience should be submitted for projects completed by the Pool of Firms (Consorzio)/ATI entity. If the Pool of Firms (Consorzio)/ATI does not have such experience, relevant experience shall be submitted for at least one partner. The experience factor for a Pool of Firms (Consorzio)/ATI is still limited to a total of three (3) relevant experience projects.

3. It is the quoter’s responsibility to clearly explain and demonstrate to the Government how its work experience of each teaming partner, if applicable) in each submitted project is relevant to the contract requirements in this solicitation.

5.VOLUME V – FACTOR V: PRICE

a. The quoter shall submit firm fixed pricing for each Contract Line Item Number (CLIN) within this solicitation. The quoter shall ensure that prices are entered for each CLIN. The quoter shall ensure that prices are entered for the above mentioned CLINs for which space has been provided.

b. Technical Exhibit C:

i. Technical Exhibit C will serve as Price List for Over and Above Repair Work required during the performance of base year and the four option years. The quoter shall provide pricing by filling in the prices on Technical Exhibit C – Price List for Repair Work for each identified service for the base and the four option years. The quoter shall also provide pricing by filling in prices on the worksheet within Technical Exhibit C, entitled “O&A CLINs”, which includes labor rates and a discount rate for spare parts for the base and the four option years. Technical Exhibit C “O&A CLINs” will be made part of the contract.

ii. In the spreadsheet, the Government has provided an estimated number of hours for each labor category. Quoters shall provide a labor rate for each of the categories in the column labeled "Labor Rate". The spreadsheet will automatically provide a total for labor.

iii. In the spreadsheet, the Government has provided an estimated material cost for each CLIN. In the block entitled "Percentage Discount for Materials", put in the discount to be applied to parts from the price book. Example: s h o u l d you wish to provide a 15.5% discount to the price book for all parts. You would enter the number 15.5 in the block.

iv. The Quoter shall ensure the “Grand Total” for each CLIN from Technical Exhibit C1 tab entitled “O&A CLINs” matches the CLIN pricing submitted with the solicitation.

v. This Price List is not inclusive of all the potential future unknown repair works.

Insert on the Technical Exhibit C - Price List the unit price and total for each type of repair work. For evaluation purpose, the sum of the prices indicated in the Technical Exhibit C - Price List, will be added to the other CLINS to determine the lowest quotation.

vi. NOTE:

- The labor hours and material cost indicated for each type of work are estimated only and based on historical data. They are provided to the quoters only to better evaluate their quotation. If and when one of the listed works is required, the Government will pay the amount indicated by the quoter in the Technical Exhibit C - Price List for the base year or for the option years, if exercised.

c. SINGLE AWARD. The Government intends to make a single award; therefore, quotes must be submitted for all the line items indicated in the solicitation. No award will be made for less than the full requirements shown in the solicitation. Any quoter proposing less than all of the solicitation. Requirements may be excluded from consideration for award if the Contracting Officer elects to make an award without entering into exchanges with the quoters.

d. SUBMISSION OF QUOTES IN EUROS OR DOLLARS CURRENCY. Quotes submitted in response to this solicitation will be in terms of EUROS OR DOLLARS.

Quotes received in other than EUROS or DOLLARS shall be rejected. If award will be made to a US company, award will be made in DOLLARS and paid in DOLLARS. If award is made to an Italian company, award will be made in EUROS and paid in

EUROS.

e. QUOTES shall be valid 90 calendar days from the date of submission.

ADDENDUM TO 52.212-2

A. This acquisition will be conducted in accordance with FAR Part 12 Acquisition of Commercial Items, FAR

13.5 Simplified Procedures for Certain Commercial Items and as supplemented by agency.

The award will be made to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award will be made to the lowest priced quote that meets or exceeds all the minimum mandatory criteria in the solicitation evaluation factors. No additional merit is given for quotes that exceed the minimum criteria.

Quoters are put on notice that:

a. The non-price factors will be evaluated on an “acceptable/unacceptable” basis.

b. The non-price factors are evaluated for acceptability and NOT ranked.

f. Quotes are NOT compared to each other.

g. Tradeoffs are NOT permitted.

h. Quoters must provide all required information or the quote will not be considered.

i. In order to be eligible for an award, an quote shall be rated “ACCEPTABLE” on all non-price factors.

j. Quoters may be asked to clarify some issues regarding the non-price factors to enhance U.S. Government understanding of them. The Government may enter into discussions in order to cure quote deficiencies or material omissions, and/or otherwise revise the quote.

k. Before awarding, the Government will make a responsibility determination by analyzing whether the apparent successful offeror complies with the requirements of FAR subpart 9.104.

l. The following factors shall be used to evaluate quotes:

Factor I – Mandatory Documentation

Factor II – Certifications

Factor III: Key Personnel

Factor IV - Experience

Factor V – Price

B. EVALUATION APPROACH: Non-price factors are evaluated on an Acceptable/Unacceptable basis, assigning ratings of “acceptable” or “unacceptable” as defined below.

Adjectival Rating Description

Acceptable Quote clearly meets the requirements of the solicitation.

Unacceptable Quote does not clearly meet the requirements of the solicitation

1. FACTOR I: MANDATORY DOCUMENTATION:

The Government will evaluate the provided quote to ensure the following minimum evaluation criteria was met:

a. The quoter provided a copy of the Historical Chamber of Commerce Certificate of Membership

(Certificato Storico di Iscrizione alla Camera di Commercio) not older than 90 days at the time set forth for the receipt of quotes. The business purpose (oggetto sociale) of the provided certificate(s) directly correlates to the execution of the required tasks within the Performance

Work Statement (PWS). Only applicable to Italian companies that plan to perform as the Prime contractor.

b. DURC: The quoter provided a copy with the quotation, NOT older than ninety (90) days from the date for initial receipt of quotation, of the DURC (Documento Unico di Regolarita` Contributiva). Self-certifications (autocertificazioni) are NOT allowed. The document MUST include the following statement: “Con il presente documento si dichiara che l’impresa RISULTA REGOLARE ai fini del DURC” (“This document declares that the company is regular for the DURC purposes”) . Only

c. The quoter provided Attachment 1 "Self-Certification for Antimafia" appropriately filled out. Only

d. The quoter provided Attachment 2 “Suitability of the contractor”, blocks A and B1), appropriately filled out.

e. If proposing as a Pool of Firms (Consorzio/ATI), the quoter provided with their quote the below listed required documents/certificates:

i. A copy of the notarized legal document that established the Pool of Firms (Consorzio/ATI).

ii. The name and addresses of all the associated firms. The associated firms are NOT allowed to submit their individual Quotes under this solicitation otherwise the Quote of the Pool of Firms (Consorzio/ATI) and the Quote of any associated firm will be rejected.

iii. The names and the addresses of the associated firms proposed to perform the work.

iv. A statement describing all legal or administrative proceedings currently pending or concluded, conducted against your firm within the last three years from the solicitation release date which relate to procurement or performance of any public or private contracts. Disclose whether the prime contractor (or its predecessors, if any) has been insolvent or filed for bankruptcy within the past three years. Offeror shall disclose any other information which could reasonably call into question the responsibility of the Offeror to perform this contract.

f. The quoter provided a cover letter, signed by an authorized representative, stating: 1) the submitted quote is valid for at least 90 days from the proposal due date; 2) all requirements within the RFQ will be met; 3) the quoter takes no exceptions to the terms of the RFQ; and 4) that the proposed CLIN pricing and associated pricing within Technical Exhibit C-Price list are binding and will be utilized for the life of the contract.

g. The quoter returned a completed FAR Provision 52.204-26 Covered Telecommunications Equipment Or Services- Representation (Dec 2019); 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021 if SAM representations and certifications are not updated; 52.209-11 Representation by Corporations regarding delinquent tax liability or a felony conviction under any federal law and 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services.

2. FACTOR II - CERTIFICATIONS

Evaluation: In order to be determined acceptable in this evaluation factor, the offeror must provide all of the following:

1. Copy of one or more educational certificates issued by institutions or associations authorized in Italy including but not limited to i.e.: M.A.I.A; UMAN; VIGILI DEL FUOCO for each technician that will be performing testing/inspection services under this contract.

2. Evidence of the following for the technical supervisor in the company: each company shall have one technical supervisor that is enrolled in the “Albo professionisti anticendio” with the proper qualification, as per Decreto 05/08/2011. The technical supervisor shall be an employee of the company submitting the quote, or an employee of the Prime company in case of an ATI/Joint venture.

3. Current certifications of the company's qualification as per DM 37/08 “Lettera G”, and a quality system certification in accordance with UNI EN ISO 9001:2008 norms.

3. FACTOR III – KEY PERSONNEL

Evaluation: In order to be determined acceptable in this evaluation factor, the submitted quote shall include all of the following:

a. A resume (in English) for the Contract Manager. The resume shall show evidence that the Contract Manager has at least two years of experience as contract manager in the fire suppression systems maintenance field and that he/she is able to speak, read, write in English (at least a LEVEL 3 of Language Fluency Clarification), in accordance with paragraph 1.11 of the Performance Work Statement.

b. A resume (in English) for each on-site technician. The resume shall show evidence that the on-site technician has at least two years of experience as Technical Supervisor in the fire suppression systems maintenance field and that he/she is able to speak, read, write in English (at least a LEVEL 3 of Language Fluency Clarification), in accordance with paragraph 1.11 of the Performance Work Statement.

4. FACTOR IV - EXPERIENCE

Evaluation: In order to be determined acceptable in this evaluation factor the quote provided shall demonstrate experience on at least one (1) but NO MORE than three (3) examples of contracts performed by the company that are recent (within the last 3 years form the solicitation release date) and relevant to work requirements specified in paragraphs 1.1 and 1.4 of the PWS.

The Technical Evaluation Board will determine if the projects listed are similar to the requirements described in the PWS and if they are within the last three (3) years from the solicitation release date. If offering is a Pool of Firms (Consorzio/ATI), the Government will evaluate the proposed team’s recent, relevant experience. Failure of the offeror to demonstrate recent, relevant experience for itself/Pool of Firms (Consorzio/ATI) will result in an “Unacceptable” rating for the factor.

5. FACTOR V – PRICE –

a. The price quote will be evaluated but not rated. An assessment of the reasonableness of each proposed price will be made. The individual CLINs will be totaled to determine the quoter’s total proposed price. The quote will be reviewed to determine the reasonableness of price and the quoter’s understanding of the work and ability to perform the PWS requirement.

b. The Government will evaluate Technical Exhibit C – Price List to ensure the “Grand Total” for each CLIN in the “O&A CLINs” worksheet match the CLIN pricing submitted with the solicitation.

c. The Government will evaluate Technical Exhibit C – Price List to ensure valid pricing was submitted for required task identified in each worksheet tab. For evaluation purposes, the sum of the prices indicated in the Technical Exhibit C - Price List , will be added to the other CLINS to determine the lowest quotation.

d. A price reasonableness approach will be utilized by the Government to determine that the proposed prices offered are fair and reasonable and that a “buy-in” or unbalanced pricing between CLINs or option periods is not occurring.

e. The base period and all option years shall be included in the price calculation. Should the Government determine proposed prices are unrealistically low (an indication of “buy-in”), this will be considered a performance risk and may be deemed ineligible for contract award.

f. As part of price evaluation, the Government will evaluate its option to extend services (see FAR Clause

52.217-8) by adding six (6) months of the quoter's final option period price to the quoter's total price. An assessment of the reasonableness of each proposed price will be made. The Contracting Officer will perform a price analysis of each quote. Quoters are required to price the base and option periods. Quoters shall not submit a price for the potential six (6) month extension of services period. The Government may choose to exercise the extension of services at the end of any performance period (base or option periods).

PWS

PERFORMANCE WORK STATEMENT (PWS)

REPAIR OF FIRE PREVENTION AND PROTECTION SYSTEM AT USAG-ITALY (VICENZA) AND POGGIO

RENATICO (FE), ITALY

Part 1

General Information

1. General: This is a non-personal service contract to provide annual repair of fire suppression system/fire alarm and related device, mass notification system, fire extinguishers, fire pumps, emergency signs, hydrants and hose reels, emergency lighting, sprinkler system, related communication system, gas detection system. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The repair service of the fiber optic wires and of the related equipment pertaining to the Communication System is not part of this contract

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to repair all aspects concerning the repair and emergency call services of the U.S. Government owned fire suppression system/fire alarm system and related device, mass notification system, fire extinguishers, fire pumps, emergency signs, hydrants and hose reels, emergency lighting, sprinkler system, related communication system and as defined in this Performance Work Statement except for those items specified as Government furnished property and services.

1.2 Background:N/A

1.3 Scope: The Contractor shall perform the service in strict compliance with the terms and conditions of this contract, the PWS, any attachment related to it, and the latest applicable Italian and European Standards, Laws and Regulations. Repair services required under this Contract shall comply in particular with Italian Laws and NFPA regulations (see Paragraph 6 Applicable Publication of PWS for Laws and Regulations).

1.4 Objectives: This is in order to ensure the continuity of operations of the fire prevention and protection system inside the existing facilities of the U.S. Garrison Italy. This trouble-free goal can be achieved only by maintaining the full functionality of the Fire Prevention and Protection System together with the Communication System which is connected to it.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Period: From 12 Sep 2022 to 11 Sep 2023 Option Period 1: From 12 Sep 2023 to 11 Sep 2024 Option Period 2: From 12 Sep 2024 to 11 Sep 2025 Option Period 3: From 12 Sep 2025 to 11 Sep 2026 Option Period 4: From 12 Sep 2026 to 11 Sep 2027

1.6 Quality Control

1.6.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract. The contractor shall submit his/her Quality Control Plan (QCP) to the COR for approval within (seven) 7 calendar days after contract award. After acceptance of the quality control plan the contractor shall obtain the Contracting Officer’s acceptance in writing of any proposed change to the QC plan (DELIVERABLE 0001).

1.6.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.6.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.6.3.1 Host Nation Holidays: Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer Representative.

HOLIDAY NAME DATE HOLIDAY NAME DATE

New Year's Day 1 January Assumption Day 15 August Epiphany Day 6 January Local Holiday * 8 September * Vicenza only Easter Monday Varies yearly All Saints’ Day 1 November Liberation Day 25 April Immaculate Conception

Day 8 December

Labor Day 1 May Christmas Day 25 December Republic Day 2 June Saint Stephen’s Day 26 December

1.6.4 Operating Hours: The contractor is responsible for conducting business, between the hours of 0800 to 1700 hours, Monday through Friday. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential. The contractor must provide a working schedule for all Garrison sites at least one (1) week in advance, in order to allow the COR to contact military personnel and ensure that work can be performed that day without interfering with military personnel operations.

1.6.4.1 Contractor’s Request to Perform work outside normal duty hours: Except for when requested by the Government, work during other than normal duty hours, on Sunday and Italian and American Holidays shall not be performed without prior written approval of the C.O.R. The Contractor shall submit request for such approval to the C.O.R. at least 48 hours in advance. If the Contractor’s request is approved, the service performed will be compensated as work performed under normal duty hours.

1.6.4.2 Contractor Support Hours: The Contractor will be escorted by a DPW technician to the work location and shall provide support during the Government Facility Office Hours, DPW’s main office hours are Monday through Friday from 08:00 Hours through 17:00 hours except Italian identified in paragraph 1.6.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government Directed facility closings. The Contractor shall, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4.2.1 Contractor Work Plan: The Contractor shall prepare and maintain a Work Plan for the annual maintenance. The plan, as a minimum, shall identify regularly scheduled work (to include location, work to be completed, timeline, etc.). The Contractor’s proposed Work Plan shall be submitted to the Contracting Officer via the COR for review within ten (10) workdays after date of contract award (DELIVERABLE 0002). The Government will review and either accept or return their comments to the Contractor within ten (10) workdays. The Contractor shall then have three (3) workdays to submit a Final Work Plan. Any proposed change by the vendors to the accepted Final Work Plan is required to be resubmitted via the COR for review and acceptance by the Contracting Officer at a minimum thirty (30) calendar days prior to implementation. The timeline noted above shall apply for review and acceptance for proposed changes.

1.6.4.2.2 Work Completion Report: At the completion of the work, the Contractor shall submit a complete report to the COR stating, as a minimum, the date and what work/verifications were completed (DELIVERABLE 0003).

1.6.5 Training Holidays: USAREUR has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6.6 Place of Performance: The work to be performed under this contract will be performed at U.S. Army Garrison Italy which includes the following installations: Caserma Ederle (VI), Villaggio della Pace (VI), Del Din (VI), Longare site (VI), ASA#7 site (Tormeno-VI), Lerino Leased area (VI), Torri di Quartesolo Leased Area (VI) and Poggio Renatico (FE).

1.7 Security Requirements: The following information is provided on security related matters.

1.7.1 Security Program: Reserved

1.7.2 Personnel Security Clearance Requirements: Reserved.

1.7.3 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or (AE) Regulation 604-1 for Italy specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

1.7.3.1 The Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within three (3) workdays after contract award (DELIVERABLE 0004). The log must, at a minimum, contain the following information:

a. Name and address of each employee

b. Identification Document of each employee

c. Copy of personnel register

d. “Centro per l’impiego” Identification Document

e. The contractor shall furnish a list of private and commercial vehicles which will be used in conjunction with contract work. The contractors’ vehicles shall be clearly marked with the contractor’s name or company logo. The contractor shall maintain all contractor furnished vehicles in an operational condition. All vehicles shall meet all requirements as per Italian “Codice della Strada”. The contractor personnel shall comply with all standard signs and regulations in regard to parking on the Government installations. The list of such vehicles shall be submitted together with the list of personnel and shall contain:

(1) Make of vehicle;

(2) Model and year of manufacture; and

(3) License Plate Number.

The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) workdays after any changes to the log.

1.7.3.2 The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within seven (7) calendar days

(DELIVERABLE 0005).

1.7.3.3 Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within (DELIVERABLE 0006).

1.7.3.4 Common Access Cards (CAC): Reserved.

1.7.4 Background Checks: Army in Europe (AE) Regulation 604-1 provides guidance pertaining to background checks for U.S. and Host Nation Contractors.

1.7.4.1 U.S. Citizen: Contractors that work with or teach youth under the age of 18 years are subject to local and stateside background checks. The Requiring Activity Manager will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor agrees to replace the employee should results of the stateside background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager.

1.7.4.2 Local Nationals and Third Country Nationals: Local national and third country national Contractors that work with or teach youths under the age of 18 years are subject to background checks as determined by the Requiring Activity Manager. Forwarding correspondence from the Contractors shall identify the associated contract number.

Local nationals and third country nationals agree to the same employee termination provisions as stated for U.S.

Citizens (see paragraph 1.7.4.1 above, in particular, same requirements to replace the employee (and within timeframe noted) when results of background check are unfavorable).

1.7.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13). The Contractor’s personnel shall assure that all equipment is turned off and stored in designated storage areas together with supplies upon completion of work. The Contractor shall be held responsible for the safe storage of materials and equipment in Government area and near the work site. The Contractor shall prepare his own “Piano Operativo di Sicurezza” (POS) and shall establish a safety and health program, which shall provide safety and health protection to this employees as required by Italian Law 81/2008. All the work described in these specifications shall be accomplished in strict compliance with the ISPESL (Superior Institute Assurance of Work) standards. The POS shall have the Safety Coordinator concur before any work phase commencement.

1.7.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.8 Special Qualifications: All work under this Contract shall be performed in a skillful and workmanlike manner.

All Contractor personnel must be qualified and experienced in the skills and responsibilities of the position to which they are assigned, and must be supervised by a technician enrolled on the “Albo professionisti antincendio” with the proper qualification. All facilities designed in accordance with NFPA regulations shall be maintained in accordance with NFPA rules/regulations. All contractor personnel shall be qualified to perform work in accordance with NFPA standards. The Contracting Officer may require, in writing, that the Contractor remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable.

1.9 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.9.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.10 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.11 Key Personnel:

1.11.1 Contract manager and Alternate. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available 24/7. They shall have full authority to act for the Contractor on all Contract manners relating to daily operation of this Contract, and shall be responsible for the performance of the work. The contract manager and alternate shall be able to speak, read, and write in English in order to meet with U.S. Government personnel designated by the Contracting Officer, to discuss contract performance and/or problem areas (LEVEL 3 of Language Fluency Clarification – Attachment 5). The contract manager and alternate shall have at a minimum two years of experience as Contract Manager or Alternate in the management of fire suppression systems maintenance field.

In the event that an offeror is selected for award of a contract, there will be no substitutions of the Contract Manager without the authorization of the Contracting Officer. The contractor shall not remove or replace the Contract Manager for this contract without the written concurrence of the Contracting Officer. The name of these persons shall be designated in writing to the Contracting Officer, and shall be provided to the C.O.R. together with their telephone numbers no later than seven (7) working days after the Contract award date.(DELIVERABLE 0006).

1.11.2 On-site technicians: on-site…