B08-SOLAMD02_W912PF21R0002_20210428_AMENDMENT 02.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1) Address Industry questions;

2)Amend Addendum to 52.212-1, paragraph A, Instructions;

3) Add paragraph h) to Addendum to 52.212-1, B1,Volume I, Mandatory Documentation;

3) Amend Addendum to 52.212-1, paragraph B5a, Volume V, Factor IV, Price.

4) Add Technical Exhibit B "Incumbent's personnel roster";

5) Amend Technical Exhibit A "Prices breakdow n";

6) Add paragraph 1.5.1.5 of the Performance Work Statement.

After issuance of this Amendment, the Government w ill no longer accept questions.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 48

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Apr-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PF21R0002

X 9B. DATED (SEE ITEM 11)

23-Mar-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Apr-2021

CODE

414TH CSB RCO ITALY

414TH CSB - RCO ITALY

VIA DELLA PACE #197

VICENZA 36100

W912PF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912PF21R0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

Q&AS

Q13: In Solicitation document at page 93 is written: ADDENDUM TO 52.212-1 A.

INSTRUCTIONS. The offeror shall provide a written proposal (in English) that must address each of the Factors listed on the table below. The only documents that can be submitted in a language other than English is the Certificate of Chamber Of Commerce and mandatory documents. Can you confirm that all documents in Volume 1 Mandatory documents (Historical Chamber of Commerce certificate of membership, DURC, Attachment 2 Self certification for Antimafia, Prefecture License to provide guards service) can be send in Italian Language? Also the ATI is including in mandatory documents, so can you confirm that also the notarized legal document that estabilished the pool of firm (ATI) can be send in Italian language?

R13. Yes, Italian mandatory documents can be submitted in Italian.

Q14. In solicitation document at page 95 is written: f. Return completed FAR Provision 52.204-26 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment if SAM representations and certifications are not updated, and FAR Provision 52.209-11 Representation by Corporations regarding delinquent tax liability or a felony conviction under any federal law. Can you confirm that is necessary to send completed FAR Provision 52.204-26 only if the sam is not completely updated? Can you confirm that is necessary to send FAR Provision 52.209- 11?

R14. If the offeror is registered in SAM and has updated FAR Clause 52.204-26, dated October 2020, in their SAM records, then there is no need to return FAR 52.204-26 with the proposal. FAR 52.209-11 shall be returned filled out, as per Addendum to 52.212-1, B1f, Mandatory Documentation.

Q15. Can you confirm that the offeror has to decide how many supervisors to present?

R15. In accordance with paragraph 1.10.3 of the PWS: “The contractor shall ensure that an adequate number of supervisory personnel are always available during the contract duty performance”.

Q16. Can we present an ATI between Italian companies and a Joint venture among Italian companies and a US company that will perform the quality control on the security services performed by Italian companies on Livorno and Vicenza?

R16. ATI and joint ventures arrangements are not prohibited provided the requirements of Addendum 52.212-1 are met. However, offerors are advised that there will be one awardee, whether an individual firm or ATI/Pool of Firms/Joint Venture. That awardee is responsible for quality control. See Amended PWS paragraph 1.5.1.5.

Q17. Ref Addendum to 52.212-1, B.Volume content, Volume 1 – Mandatory documentation (page 95 of 118) In many parts of the text reference is made to subcontractors and ATI. Are there any preferences regarding the composition of the offeror? Our company can make the proposal both in ATI and as main contractor with a subcontractor and we would like to choose the best solution for the RFP.

R17. ATI and subcontracting are allowed. The Government does not have a preference on any of these teaming arrangements. Evaluation method will be Lowest Price Technically Acceptable, as per Addendum to 52.212-2.

Q18. Ref Section SF 1449 – Continuation Sheet (page 3 and following of 118).

The unit price is the proposed hourly rate or the unit price for the quantity unit? For example: ITEM 0001 Unit Price is 24,00 € per hour or 24,00 € per hour x 9 months? The Amount is the total Amount?

R18. Unit Price is the price per month. Amount is the total price (unit price multiplied by quantity). In accordance with amended Addendum to 52.212-1, paragraph fB5a, Volume V, Factor IV, Price, unit prices and totals for each CLIN in Technical Exhibit A must be reported on SF1449.

Q19. What means NET AMT? Is the total amount not inclusive of italian taxes (VAT)?

R19. Yes, in accordance with FAR Clause 252.229-7001 of the solicitation.

Q20. Can you confirm that there are no mandatory armed Guards levels (Contratto collettivo di lavoro – CCNL level) to perform security services at the military bases of Vicenza and Livorno?

R20. The Government does not mandate any employment arrangements between the offeror and their employees. However, offerors need to comply with any applicable Italian law, including article 47 of Law n. 428 (29 Dec 1990) as modified by Legislative Decree n. 18 (2 Feb 2001), to ensure Transfer of Undertaking and Protection of Employment (TUPE). See Technical Exhibit B “Incumbent’s personnel roster”.

Q21. In the event of an award to another supplier instead of incumbent, the 'cambio di appalto' is mandatory by Italian Law. ‘Cambio di appalto’ means that the new awarded company have to hires all the incumbent employees that have performed security services at the military bases of Vicenza and Livorno.

For this legal obligation we ask to receive two tables (one for Vincenza and one for Livorno) containing security personnel anonymously data. To comply with Italian Law, we ask to receive for every guard: level ccnl, base salary, seniority ranking, personal allowance, superminimum, hiring date, last seniority step date (livello ccnl, paga base, scatti di anzianità, assegno ad personam, superminimo, data di assunzione, data ultimo scatto di anzianità).

R21. See Technical Exhibit B “Incumbent’s personnel roster”, included in Amendment 2.

Q22. In solicitation at ADDENDUM to 52.212-1 is written:

NOTE: The Source Selection Evaluation Board (SSEB) will not evaluate pages exceeding the “Page Limits” stated in the Table above ( e.g. Volume II, Description/Title, Factor 1 –Key Personnel, Page Limit – 25 Pages: the 26th + pages will not be evaluated by the SSEB).

Does the cover page fall within the count of the page limit?

R22. No, see amended Addendum to 52.212-1, A Instructions.

The following have been modified:

QUESTIONS & ANSWERS

Q1. Does the USG consider a Joint Venture between a USA firm and Italian firms as a “Pool of Firms” or would the Joint Venture be considered its own entity for bidding purposes?

R1: Yes, it is considered as a Pool of Firms.

Q2. If the USG considers the Joint Venture as an unique entity, does the joint venture have to possess the required licenses, or will the government accept licenses held by the joint venture partners?

R2: In accordance with Addendum to 52.212-1, B1 Volume I, Mandatory Documentation, paragraph d: “In case of a joint venture or subcontractor, offerors shall submit a copy of the license for each company from the prefecture where that company will perform services”.

Q3. If the USG considers the Joint Venture as a “Pool of Firms”, are all Joint Venture partners required to provide a Chamber of Commerce Certificate of Membership in accordance with Item G on Page 95?

R3: Only if they are Italian companies. See amended Addendum to 52.212-1 paragraph B, a.

Q4: In regard to "Armed Security Guard Services at USAG-Italy", Notice ID:

W912PF21R0002..... On page 91, one of the requirements is a "Chamber of Commerce" Certificate, at least 90 days old, in Italy. Is this a requirement for American companies, for all interested vendors?

R4: Only if they are Italian companies. See amended Addendum to 52.212-1 paragraph B, a.

Q5. Can you please advise when questions are due with this solicitation?

R5. Due date for questions has been extended with issuance of this Amendment. Per revised Addendum to 52.212-1, paragraph C1 "Additional Information": “All questions concerning the solicitation shall be submitted via email to the following addresses:

FRANCESCA.CANDIA.LN@MAIL.MIL, and LINDSAY.R.JAIME.CIV@MAIL.MIL not later than 2:00 PM Central European Time (CET) on 20 April 2021.

Q6. May I please request an extension from the current 23 April due date to 28 May since the PoP doesn't start until September?

R6. Solicitation closing date has been extended to 11 May 2021 at 2:00 p.m. CET, as per Amendment 01.

Q7. The offer must be sent by email (to francesca.candia and lindsay.r.jaime), is it allowed to send multiple emails in consideration of the volume of the required documentation?

R7. Yes, it is possible to send multiple emails.

Q8. The documentation relating to the DUVRI, annex 3, sections B.2 and B.3, must be presented only in the event of an award, correct?

R8. Correct. See amended PWS, paragraph 1.20.1.2.

Q9. Is it possible to sign all the tender documentation with a digital signature?

R9. Yes, it is possible as long as the file is readable by the Government.

Q10: 0003-VMC why does it say Pluto? It is currently ASA-7 on the gate.

R10: The name “Pluto” has been deleted. See amended Technical Exhibit A and Technical Exhibit 3 of the PWS.

Q11: 0003-VMC ASA # 7 Rowing Patrol is a new itinerant patrol for the site?

R11. One Roving Patrol is required specifically for ASA-7, in accordance with Technical Technical Exhibit 3 of the PWS.

Q12: 0004-DMC Pisa ASA Rowing patrol is it correct that there is only 1 guard? So is it correct that there are two guards at Gate 9 Livorno? This is because at the moment it is the other way around.

R12: One Roving Patrol for the Pisa ASA and two guards at Gate 9 Livorno are required, as per Technical Exhibit 3 of the PWS.

mailto:FRANCESCA.CANDIA.LN@MAIL.MIL mailto:LINDSAY.R.JAIME.CIV@MAIL.MIL

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO 52.212-1

A. INSTRUCTIONS. The offeror shall provide a written proposal (in English) that must address each of the

Factors listed on the table below. The only documents that can be submitted in a language other than English is the

Certificate of Chamber Of Commerce and mandatory documents. The offeror shall submit electronic copies of their proposal package via email with the subject line “W912PF21R0002 – Armed Security Guards Services for USAG –

ITALY, VICENZA”, to the following points of contacts:

FRANCESCA.CANDIA.LN@MAIL.MIL, and LINDSAY.R.JAIME.CIV@MAIL.MIL

Proposal packages must be received no later than the solicitation closing date and time listed on the solicitation.

The offeror is responsible for verifying that their proposal package was received before the solicitation closing date and time. Only email submissions will be accepted. Offerors shall not use pec emails (Posta Elettronica

Certificata). It is highly recommended that offerors request a “read receipt” to verify that their proposal and any questions have been correctly received and acknowledged.

Page Limitations and Format. The Offeror’s proposal package shall consist of five (5) volumes. Each respective volume shall comply with the following format and page limitations in accordance with the table below. It is the responsibility of the Offeror to ensure that all files contained therein are readable, complete, word searchable and accessible without a password.

Volume Description/Title Page limit

I Mandatory Documentation No Page Limit

II Factor I – Key Personnel 25 Pages

III Factor II – Experience 25 Pages

IV Factor III – Past Performance 20 Pages

V Factor IV - Price*

(Solicitation/Contract/Standard Form 1449)

No Page limit

*Document Format: Times New Roman, Size 10 Font, single spaced.

Use of hyperlinks is prohibited.

1. All information shall be confined to the appropriate Volume. The Proposal shall be prepared clearly and concisely to demonstrate that the offeror has a complete understanding of the requirements. Offerors shall prepare their proposals on the presumption that the Government has no previous knowledge of the offeror’s capabilities.

Proposals will be evaluated only on the information specifically presented in respective submittals.

2. The term “Offeror ” means an individual firm, Pool of Firms (Consorzio) or ATI.

3. Proposals shall not merely repeat to perform work in accordance with the Performance Work Statement (PWS).

The PWS reflects the objectives of the program; therefore, repeating the PWS without sufficient elaboration will not be accepted. Offerors that submit generic proposals risk receiving unacceptable ratings.

4. The cover of each volume should include the solicitation number, volume number, and firm name, address, POC, CAGE Code (NCAGE Code) and DUNS number

NOTE: The Source Selection Evaluation Board (SSEB) will not evaluate pages exceeding the “Page Limits” stated in the Table above ( e.g. Volume II, Description/Title, Factor 1 –Key Personnel, Page Limit – 25 Pages: the

26th + pages will not be evaluated by the SSEB). Cover page is excluded from the page limit counting.

B. VOLUME CONTENT. Each Volume shall contain the information outlined below:

1. VOLUME I – MANDATORY DOCUMENTATION:

a. The Offeror shall provide a copy of a Historical Chamber of Commerce Certificate of Membership

(Certificato Storico di Iscrizione alla Camera di Commercio), NOT older than 90 days at the time set forth for the receipt of proposals. Self-certifications are NOT allowed. The business purpose (oggetto sociale) should include but is not limited to: Security guard services (Servizi di vigilanza). Only applicable to

Italian companies.

b. DURC: The offeror shall provide with the proposal a copy NOT older than ninety (90) days from the date for initial receipt of proposal of the DURC (Documento Unico di Regolarità Contributiva). Self-certifications (autocertificazioni) are NOT allowed. The document MUST include the following statement:

“Con il presente documento si dichiara che l’impresa RISULTA REGOLARE ai fini del DURC” (“This document declares that the company is regular for the DURC purposes”). Only applicable to Italian

Companies.

c. Attachment #2 "Self-Certification for Antimafia" must be duly filled out by each firm in the Pool of Firms.

Only applicable to Italian Companies

d. The Offeror shall submit a copy of the Prefecture License to provide Guards Services (Licenza Prefettizia) from the prefecture where services are to be provided in accordance with Italian T.U.L.P.S. 134. Services under this contract are to be provided under three separate prefectures (Vicenza, Livorno and Pisa), so that a license from each prefecture is required. In case of a joint venture or subcontractor, offerors shall submit a copy of the license for each company from the prefecture where that company will perform services.

e. The Offeror shall provide Attachment 3 “Suitability of the contractor”, blocks A and B1), duly filled out.

f. Return completed FAR Provision 52.204-26 Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment if SAM representations and certifications are not updated, and

FAR Provision 52.209-11 Representation by Corporations regarding delinquent tax liability or a felony conviction under any federal law.

g. If proposing as a Pool of Firms (Consorzio/ATI), each associated firm shall submit its own mandatory documentation in accordance with paragraphs a,b,c, d,e above, along with the below listed required documents/certificates:

i. A copy of the notarized legal document that established the Pool of Firms (Consorzio/ATI).

ii. The name and addresses of all the associated firms

iii. The names and the addresses of the associated firms proposed to perform the work. The associated firms are NOT allowed to submit their individual proposals under this solicitation otherwise the proposal of the Pool of Firms (Consorzio/ATI) and the proposal of any associated firm may be rejected.

h. The Offeror shall return the Standard Form SF1449 and any amendments duly signed and filled out.

i. The Offeror will be deemed non-responsive if the Mandatory documentation is not received.

2. VOLUME II – FACTOR I: KEY PERSONNEL

The offeror shall submit a Key Personnel Roster. The Key Personnel Roster must include at a minimum, each of the following standards of proof:

a. The Program/Contract Manager and Alternate (PWS 1.10.1). Include evidence of the following:

i. Minimum of five (5) years of security or law enforcement administration experience in the armed forces, civilian police, or commercial security agencies.

b. The Area Managers (PWS 1.10.2). Evidence of the following:

i. Minimum of five (5) years of security or law enforcement administration experience in the armed forces, civilian police, or commercial security agencies.

c. Supervisor(s) (PWS 1.10.3). Evidence of the following:

i. Minimum of 2 years’ experience acquired in the field of security or law enforcement administration; or otherwise possess the equivalent experience gained within the last 5 years in other operational fields of the

Armed Forces, Police Force, or commercial security agencies.

d. Provide a Program/Contract Manager's signed letter of commitment valid for at least one year from date of solicitation closing.

Offerors are cautioned that simply restating the PWS does not reveal the offeror’s understanding of the requirement or their capability for performance and may lead to an unacceptable proposal.

3. VOLUME III – FACTOR II: EXPERIENCE

1. The offeror shall demonstrate that they have experience in providing relevant projects that are similar in scope to the services required in this solicitation, and completed within five (5) years of the solicitation release date, as identified in Page 1, Block 6 of this solicitation.

The offerors shall provide contract information of at least one (1) but not more than three (3) relevant projects currently being performed or completed within five (5) years of the solicitation release date.

a. Relevant means that the contract must be for security guard services. The project submitted shall include a description of the scope, the amount, the completion date and a client’s point of contact.

b. If the offeror is a Pool of Firms (Consorzio)/ATI, relevant experience should be submitted for at least one (1) but no more than five (5) projects completed by each firm in the Pool of Firms

(Consorzio)/ATI entity, within five (5) years of the solicitation release date.

c. It is the offeror’s responsibility to clearly explain and demonstrate to the Government how its work experience (and the experience of each teaming partner, if applicable) in each submitted project is relevant to the contract requirements in this solicitation.

4. VOLUME IV – FACTOR III: PAST PERFORMANCE

1. This volume shall contain past performance information regarding similar contracts. Offeror(s) must demonstrate successful past performance of the offeror and any major subcontractors or partnerships as evidenced by information gathered concerning at least one (1) but NO MORE than three (3) contracts and subcontract completed or ongoing within five (5) years from the solicitation release date as identified in

Page 1, Block 6 of this solicitation, which are similar to the services requested in this solicitation.

Offeror(s) must submit the information as per Attachment 2 (Past Performance Questionnaire) for each of the contracts provided.

a. If the offeror is a Pool of Firms (Consorzio)/ATI, past performance should be submitted for at least one (1) but no more than three (3) projects completed by each firm in the Pool of Firms

(Consorzio)/ATI entity, within five (5) years from the solicitation release date and that are similar to the services requested in this solicitation.

b. It is the offeror’s responsibility to provide accurate points of contact, current telephone numbers and email addresses for each identified contract. The offeror is highly encouraged to submit past performance information with evidence of customer satisfaction such as performance evaluation, special commendation, recognition, letters of appreciation, awards of excellence, offeror’s quality certifications etc.; as long as these references are relevant to the effort set out in this solicitation

5. VOLUME V – FACTOR IV: PRICE - SOLICITATION/CONTRACT/STANDARD FORM 1449

a. The offeror shall fill out the hourly rates on Technical Exhibit A_Amended2 and make sure to report the unit price and total amount of each CLIN in the SF1449. Offerors shall report into the SF 1449 the unit price and total amount of each CLIN automatically rounded to the highest 10 cent, as indicated in the Excel spreadsheet.

b. The offeror shall submit firm fixed pricing for each Contract Line Item Number (CLIN). The Offeror shall ensure that prices are entered for all CLINs for which space has been provided. Offerors shall enter a unit price and total price for each CLIN.

c. SINGLE AWARD. The Government intends to make a single award; therefore, proposals must be submitted for all the line items indicated in the solicitation. No award will be made for less than the full requirements shown in the solicitation. Any Offeror offering less than all of the solicitation requirements may be excluded from consideration for award if the Contracting Officer elects to make an award without opening discussions.

d. SUBMISSION OF PROPOSALS IN EUROS CURRENCY. Proposals submitted in response to this solicitation will be in terms of EUROS. Proposals received in other than EUROS shall be rejected.

e. PROPOSALS shall be valid 90 calendar days from the date of submission.

C. ADDITIONAL INFORMATION.

1. QUESTIONS: All questions concerning the solicitation shall be submitted via email to the following addresses:

FRANCESCA.CANDIA.LN@MAIL.MIL, and LINDSAY.R.JAIME.CIV@MAIL.MIL not later than 2:00 PM Central European Time (CET) on 20 April 2021.

Answers to offerors' questions will be posted to https://beta.sam.gov/ in an amendment to the solicitation as needed.

2.SAM REGISTRATION: to be awarded a Government contract the offeror MUST:

a. Have a DUNS number (Dun & Bradstreet); Phone: 01-28-455-379;

-American: http://fedgov.dnb.com/webform);

-Italian: https://www.dnb.it

b. Have a CAGE/NCAGE number;

-American Contractor: CAGE code will be generated upon completion of SAM registration.

- Italian Contractor: NCAGE code can be obtained via https://www.siac.difesa.it/tiki/tikiindex.php?page=NCAGE

c. Be registered in the System for Award Management (SAM) website (https://www.sam.gov/portal/public/SAM/)

Please ensure that your firm is registered with SAM and that all information is current. If you are not registered or your information is not current, you need to go to https://www.sam.gov/portal/public/SAM/ and fill out a web based application. You must have a DUNS number in order to start this process. If you do not have a DUNS number, you can obtain one at http://www.dnb.com/. It takes two to three business days to receive a DUNS number and two to three business days to receive a CAGE code. Please begin the process as soon as you receive this RFP in order to speed up the contracting process in the event that you are the winning bidder.

Not being registered in SAM does not preclude the offeror from submitting a proposal. However, the SAM registration shall be valid to be awarded the contract.

LIST OF ATTACHMENTS/T.E.

- ATTACHMENT 1: Self-certification for Antimafia

- ATTACHMENT 2: Past Performance Questionnaire

- ATTACHMEN T 3: Suitability of the contractor

- TECHNICAL EXHIBIT A: Prices breakdown

- TECHNICAL EXHIBIT B: Incumbent’s personnel roster

PWS

PERFORMANCE WORK STATEMENT (PWS)

USAG–Italy (Vicenza and Livorno) Security Guard Services

Part 1

General Information

1.0 General: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the U.S. Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal services contract to provide armed security guard services.

1.2 Background: The U.S. Government requires the contractor to provide armed security guard services to ensure compliance with DOD and U.S. Army mandates for physical security on Army installations in Italy.

1.3 Scope: The Contractor shall provide non-personal armed security guard services specified by this PWS and those Special Guard Orders applicable to each Access Control Point (ACP) throughout United States Army Garrison-

Italy (USAG-Italy) installations. The Contractor shall provide all personnel, tools, materials, transportation, equipment, labor, and supplies unless identified as U.S. Government Furnished Property. This PWS and Special

Guard Orders sets forth the overall duties, locations, the general operating hours, the number (where mandated) and types of services, the specific equipment and facilities to be provided by the Contractor.

1.3.1 Personnel employed under this contract shall be used to provide static installation access control, visitor processing and vetting, roving security patrols, alarm activation response, alarm system monitoring (unarmed), static personal security, or any other security related function, to include special events, associated with the protection of

U.S. Government leased installations, materials, property, and personnel.

https://www.dnb.it/ https://www.siac.difesa.it/tiki/tikiindex.php?page=NCAGE

1.3.2 Pre-Employment Documents: Pre-Employment documents shall be submitted to the COR within ten (10) days of contract award. This contract shall be stipulated and made effective in strict compliance with this PWS, AR

190-56 qualification standards and with all applicable Italian Laws. All guard personnel shall be citizens of Italy and qualified as a ‘Guardia Particolare Giurata’ (Private Security Guard). Proof of citizenship (Passport/National

Identification Card) shall be provided to the Contracting Officer’s Representative (COR) prior to an employee beginning duties under this contract. All guards shall be in possession of a valid weapon permit (designated specifically for Guardia Particolare Giurata) issued by the Italian Authority for the area they are to work in IAW the

Italian law dated 1931, “Italian Police Consolidation Act.” and IAW the requirements of the Prefecture in the area where work is to be performed. In all the military areas owned by the Italian state and granted use to the USAG-Italy

Command by the Italian Ministry of Defense, guards shall perform their duties armed in accordance with AR 190-56, the Consolidation Act for Public Safety and Italian Military Regulations.

DELIVERABLE 0001: Pre-Employment Documents

1.4 Objectives: These guard services shall be performed in order to prevent unauthorized access to installations, designated facilities, activities or assets and to prevent criminal activity (e.g. Damage, sabotage, espionage, and theft, etc.) against U.S. Government property and personnel. The contractor shall ensure only properly vetted persons are permitted unescorted access to U.S. Government installations and facilities. The contractor shall apply the instructions found at each specific post for allowing access to those persons who will be escorted on to the U.S. Government installations/facilities by those persons who are authorized to escort guests. In the instance of non-access control functions, the contractor shall apply the instructions provided at those posts, which protect U.S. Government property, facilities, installations, and persons from acts of theft, sabotage, damage, trespassing, and pilferage.

1.4.1 Period of Performance: The period of performance shall be for one (1) Base Period of 9 months, with four

(4) 12-months Option Periods. The Period of Performance is anticipated to be as follows:

Base Period: From 16 September 2021 to 15 June 2022.

Option Period 1: From 16 June 2022 to 15 June 2023.

Option Period 2: From 16 June 2023 to 15 June 2024.

Option Period 3: From 16 June 2024 to 15 June 2025.

Option Period 4: From 16 June 2025 to 15 June 2026.

1.5 General Information: All reports, forms, and correspondence required by this PWS and generated by the contractor shall be prepared in the English language. Reports, forms and correspondence shall be clear, concise, accurate, and in the proper format.

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a Quality Control Plan (QCP) to ensure services are performed in accordance with IAW this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract. The Contractor’s Proposed

QCP shall be submitted to the COR for review and acceptance within ten (10) calendar days after date of contract award.

1.5.1.1 The COR will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within ten (10) calendar days. If the U.S. Government has provided comments, the

Contractor shall then have three (3) calendar days to submit a Final QCP. After receipt of the Final QCP, the

Contractor may receive the COR’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance to the COR no later than thirty (30) calendar days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes.

1.5.1.2 At a minimum, the QCP must include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How will the Contractor monitor work to ensure that performance complies with all deliverables (etc.

timelines, deadlines, and goals)?

c. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How will the Contractor ensure all keys issued will remain controlled items (Paragraph 1.7 Key Control)?

e. How will the Contractor inventory and track maintenance of all U.S. Government Provided Equipment /

Materials?

f. How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

g. How will the Contractor file and save all Quality Control related documents for the life of the contract plus five (5) years?

1.5.1.3 An Analysis of Quality Control and Timeliness of Submittals (e.g. deliverables) shall be provided to the COR within thirty (30) calendar days of award.

1.5.1.4 The Contractor shall inform the COR of issues or potential issues that might affect future performance within four (4) hours of identifying those issues. Verbal reports shall be followed up by written reports within five (5) calendar days.

1.5.1.5 Quality Control is the responsibility of the Offeror (either as an Individual firm or pool of firms or ATI) or of any of their subcontractors.

DELIVERABLE 0002: Quality Control Plan

1.5.2 Quality Assurance: The U.S. Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the U.S.

Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels

(performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the

PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall be performed on U.S. holidays.

HOLIDAY NAME DATE HOLIDAY NAME DATE

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January

Presidents Day 3rd Monday in February Memorial Day last Monday in May

Independence Day July 4th Labor Day 1st Monday in September

Columbus Day 2nd Monday in October Veteran’s Day November 11th

Thanksgiving Day 4th Thursday in

November

Christmas Day December 25th

1.5.3.2 Host Nation Holidays: Work shall be performed on local Host Nation (HN) holidays. Local host nation holidays occur in the region/state where contract performance takes place.

HOLIDAY NAME DATE HOLIDAY NAME DATE

New Year’s Day 1 January Local public Holiday*

(Vicenza)

8 September

Epiphany Day 6 January All Saints’ Day 1 November

Easter Monday Monday after

Easter

Immaculate Conception Day 8 December

Liberation Day 25 April Christmas Day 25 December

Labor Day 1 May Saint Stephen’s Day 26 December

Ferragosto / Assumption

Day

15 August Local public Holiday*

(Livorno)

22 May

1.5.3.3 Training Holidays: USAREUR-AF has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.5.4 Operating Hours: The U.S. Government facility office hours, facility-operating hours, and the Contractor support hour requirements often coincide, however, they may differ.

1.5.4.1 U.S. Government Facility Office Hours: RESERVED.

1.5.4.3 Contractor Operating Hours: The Contractor is responsible for conducting business, between the hours of 0001 and 2400 Monday through Sunday. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when U.S. Government facilities are not closed. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.4.3.1 Under no circumstances shall an employee on this contract work longer than the maximum number of hours specified in the region/state’s legislation for armed security guard’s in which the labor is performed. The maximum number of hours that an employee may normally work in a one-month period will be determined as stipulated by the

HN region/state’s legislation.

1.5.5 Place of Performance: The work to be performed under this contract will be performed at locations listed below and further outlined in Section 5 and Technical Exhibit #3. Based on operational necessity, the U.S.

Government may open or close locations, or posts, in Italy to fulfill missions as assigned by the National Command

Authority. Any new locations, or posts, added in which performance is required within Italy in support of the U.S.

Army will be considered to be within the scope of this contract, unless specifically excluded.

1.5.5.1 Vicenza Military Community (VMC). Guard services specified in this location shall be performed at Caserma

Ederle, Caserma Del Din, Villaggio Military Housing Community, Longare (Pluto) Base, Ammunition Support

Activity #7 (Tormeno), Torri Di Quartesolo Compound, and Lerino Compound.

1.5.5.2 Darby Military Community (DMC). Guard services specified in this location shall be performed at Camp

Darby (Livorno), U.S. Army Depot (Livorno) and the Pisa Ammunition Storage Area.

1.6. Security Program: Contractor personnel performing work under this contract are not required to hold a U.S.

Government security clearance.

1.6.1 Installation Access: Access to U.S. installations and controlled areas are limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army Regulation 190-13 (AR

190-13), The Army Physical Security Program, Army in Europe (AE) Regulation 190-16 (AER 190-16) Installation

Access Control or (AE) Regulation 604-1 for Italy specific contracts, will be grounds for denying access to U.S.

installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AR 190-13, AER 190-16 or AER 604-1, the regulation takes precedent. Installation pass requests will be submitted NLT thirty (30) calendar days from contract award and will include the completed AE Form 190-16A, photocopy of the Italian Carta D’Identita’, photocopy of their Passport, and a Passport photo.

1.6.1.1 The Contractor shall be aware of and comply with the requirements associated with Installation Access

Control. The U.S. Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements. AE Reg 190-16 can be found on the following website: https://media.defense.gov/2017/Apr/27/2001921546/-1/-1/0/AER190-16.pdf

1.6.1.2 The Contractor shall provide the COR, an Initial Installation Pass Log within five (5) calendar days after contract award. The log must at a minimum contain the following information: Full name, date of birth, place of birth, ID Type, ID #, start date. The log shall be updated as employees are added or removed. The Updated Installation

Pass Log shall be current and available at any time upon request by the U.S. Government and submitted to the COR within five (5) days after any changes to the log.

DELIVERABLE 0003: Installation Pass Log

1.6.2 Background Checks: The Contractor will provide all information required for background checks to meet installation-access requirements to be accomplished by the local Carabinieri Nucleo through the Director of

Emergency Services, or security office. The Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the U.S. Government may require changes in contractor security matters or processes. The Contractor shall follow these instructions for completing background checks for all persons working on this contract.

1.6.2.1 All background checks will be initiated automatically by the Installation Access Control Office (IACO) upon submission of required installation pass requests IAW AER 190-16 as described in Para 1.6.1.

1.6.2.2 The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within three (3) calendar days.

1.6.2.3 Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within three (3) calendar days.

1.6.3 Screening and Reliability: The Contractor will comply with the provisions of the Individual Reliability

Program as defined in Chapter 3, of AR 190-56, The Army Civilian Police and Security Guard Program and

USAREUR-AF Supplement to AR 190-56. The Contractor will ensure that all personnel are thoroughly briefed on all aspects of this program and shall maintain satisfactory standards of employee competency, conduct, appearance, and integrity.

1.6.3.1 Standards of Conduct: The Contractor will ensure that personnel employed as security guards under this contract maintain a high standard of conduct at all times. All personnel performing security guard duties will be continuously evaluated to determine if their character, trustworthiness, and fitness are consistent with the high standards expected of security professionals. The Contractor shall be responsible for taking disciplinary action against personnel as necessary.

1.6.3.2 Appearance: The government requires a favorable image and considers it an asset of protecting the force.

The Contractor shall ensure that employee’s appearance, attitude, judgement and job proficiency are maintained at all times in an effort to maintain a favorable image.

1.6.3.3 Disorderly Conduct: Use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

1.6.4 Removal of Contractor Employees: The Contractor shall remove employees from performing under this contract for the following reasons, which impact safety and security on U.S. Government property:

https://media.defense.gov/2017/Apr/27/2001921546/-1/-1/0/AER190-16.pdf

Deliberate falsification, misrepresentation or omission of significant facts or information on the application for employment, alien personal history statement, or any other employment documents produced or signed by the individual.

Criminal, infamous, dishonest, immoral, or disgraceful conduct and any abuse of intoxicant or unlawful drugs.

Mental illness of a nature that causes a deficiency in the employee’s judgment or reliability, which is confirmed by a licensed mental health provider.

Any behavior, activity, or association that tends to show that the employee is not reliable or trustworthy. This factor also applies to conduct in all previous employment.

Substandard performance of duty, to include not fulfilling training standards found in this PWS.

Violation of security and safety requirements.

Displaying a lack of respect or cooperation with U.S. Government officials, or individuals entering/exiting installations, to include the Contracting Officer’s Representative (COR).

1.6.4.1 The U.S. Government reserves the right to remove from working on U.S. Government controlled property under the provisions of this contract any individual deemed unsuitable based on the criteria in paragraph 1.6.4. The determination on the type of action to be taken will be based on the seriousness of the incident and previous performance record of the employee. For all offenses, the contractor will be given three (3) workdays to investigate the incident in question. The contractor shall suspend the individual in question from working on this contract until the investigation is completed. If the facts are substantiated, the COR or the Contracting Officer will issue a removal letter. A final decision must be made within three workdays and the individual in question will be removed or re-instated. Once a removal letter is issued, it is final.

1.6.4.2 All contractor employees, who have been removed from working on any other U.S. Government contract, shall not be considered for employment on this contract, or be allowed employment in any position on this contract.

1.6.5 Physical Security: The Contractor shall be responsible for safeguarding all U.S. Government equipment, information and property provided for Contractor use. At the close of each work period, U.S. Government facilities, equipment, and materials shall be secured IAW AR 190-13, “The Army Physical Security Program.”

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall report suspicious activities to security personnel. U.S. Government issued access badges shall not be worn outside designated facilities where visible to the public.

1.6.7 Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation provost marshal office, director of emergency services, or security office. Contractor workforce must comply with all personal identification verification requirements (FAR clause

52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA, and/or local policy.

In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection

Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.7 Key Control: The Contractor shall establish and implement methods of making sure no keys issued to the

Contractor by the U.S. Government are lost or misplaced and or used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the U.S. Government shall be duplicated. The

Contractor shall develop procedures covering key control that shall be included in the Contractor’s Security Plan and the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall report any incidents of lost or duplicate keys to the COR. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the COR, re-key or replace the affected lock or locks; however, the U.S. Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the U.S. Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from payment due to the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the U.S. Government and the total cost deducted from the payment due to the Contractor. The Contractor shall prohibit the use of U.S.

Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the COR. The

Contractor shall establish and implement methods of ensuring that no lock combinations are revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.