W912PF19Q0053-0001.pdf

W912PF19Q0053

414TH CSB RCO ITALY SUBOFFICE LIVORNO

VIA AURELIA, EDIFICIO 5131

ZONA DEPOSITO

56128 TIRRENIA (PISA)

0011332930-0003

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to delete FAR Clause 52.217-8 "Option to extend the services", to upload the f inal version of the Performance Work Statement ( the changes in the Performance Work Statement are in yellow ) and to delete the last tw o paragraphs of the Addendum to FAR 52,212-2 "Evaluation - Commercial Items" named "Factor III - Price".

1. CONTRACT ID CODE PAGE OF PAGES

J 1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Jul-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PF19Q0053

X 9B. DATED (SEE ITEM 11)

03-Jul-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Jul-2019

CODE

414TH CSB RCO ITALY SUBOFFICE LIVORNO

VIA AURELIA, EDIFICIO 5131

ZONA DEPOSITO

56128 TIRRENIA (PISA)

W912PF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FOR

MAINTENANCE AND REPAIRS OF

ELECTRICAL, MECHANICAL AND SAFETY

CONTROL SYSTEMS OF AUTOMATIC GATES

AND LIGHT BARRIERS IN THE USAG-ITALY,

DMC AREAS

ES-00113-9P

18 April 2019

TABLE OF CONTENTS

SECTION PARAGRAPH TITLE

I DESCRIPTION OF SERVICES

1.1 Scope of Work

1.2 Location of Services

1.3 Hours of Operation

1.4 General Contract Services

1.5 Specific task

1.6 Log Book

1.7 Semi-annual inspection and Maintenance

1.8 Scheduled and Repair/Replacement work

1.9 Emergency Repair

1.10 Reports

1.11

1.12 1.13 1.14 1.15

Material required for scheduled and Repair/Replacement work Conduct Payment Safety Contractor Manpower Reporting (CMR)

II SERVICE DELIVERY SUMMARY

III GOVERNMENT-FURNISHED PROPERTY & SERVICES

3.1 General

3.2 Equipment

3.3 Material

3.4 Services

IV GENERAL INFORMATION

4.1 Contractor Qualifications

4.2 Contractor Personnel

4.3 Quality Control Plan

4.4 Quality Assurance

4.5 Safety Plan

4.6 Maintenance

4.7 Repairs

4.8

4.9 4.10 4.11

Physical Security Hours of operations Records Workload estimated

V TECHNICAL EXHIBITS

5.1 Contract Data Requirement List (CDRL)

5.2 Map

SECTION I

DESCRIPTION OF SERVICES

1.1 SCOPE OF WORK. Contractor shall perform the inspection; maintenance and repair on twelve (12) automatic (entrance and exit) gates, six (6) barriers and two (2) turnstile in the USAG-ITALY, DMC Areas.

1.2 LOCATION OF SERVICES. Service shall be performed in all USAG-ITALY, DMC installation.

1.3 HOURS OF OPERATION. The hours of operation for routine work shall be 08:15 thru 18:00 hours (Central European Time (GMT+1) Monday thru Friday. Work shall not be performed on Italian and American holidays occurring during the normal work week. Work shall not be performed on local holidays occurring during the normal work week.

When an American holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively. Work during other than normal hours shall not be performed without prior written approval of the Contracting Officer Representative (COR). The Contractor shall submit request for such approval to the Contracting Officer Representative at least 24 hours in advance.

1.4 GENERAL CONTRACT SERVICES. The Contractor shall accomplish the following in conjunction with the specific contract services detailed herein:

1.4.1 Contractor shall report immediately any serious incident (e.g. accidents, abuse of Government property) to the

COR.

1.4.2 Contractor shall perform the service specified by these specifications in strict compliance with ISPESL (Superior Accident Prevention and Job Security Institute) standards, CEI (Italian Electrical Committee) standards Law 626 and 464.

1.4.3 All the work phases for the inspection, maintenance and repair shall be accomplished in accordance with using methods and recommendation in conformity to the machinery directive 06/42/CE and all current European EN 13241- 1, EN 12453, EN 12455, EN 12978 and EN 12445 and USA military standards & regulations.

1.4.4 The Contractor shall furnish all labor, equipment, supervision and transportation necessary for performance of the service called by these specifications.

1.4.5 DELETED

1.4.6 OPSEC Training: According to AR 530-1, new Contractor employees must complete Level I OPSEC training within 30 calendar days after they report for duty. All Contractor employees must complete annual OPSEC awareness training and provide the certificates to the Contracting Officer and to the COR.

1.4.7 Access and General Protection/Security Policy and Procedures: The Contractor shall obtain entry passes for each employee in coordination with the COR. The Contractor shall inform his personnel that they may be subjected to search when entering or leaving the installation at the discretion of the Installation Commander. Upon completion of the contract work or upon employee termination the Contractor shall return all passes to the Contracting Officer or the COR. Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.4.8 Contractor Identification: Prior to commencement of contract performance, the Contractor shall furnish to the COR in writing and in triplicate, a list of the personnel identified for work under the contract. The list shall contain at a minimum:

a. Name and address of each employee.

b. Identification Document or driving license number of each employee.

c. Copy of personnel register.

d. “Centro per l’Impiego” Identification Document

e. The contractor shall furnish a list of private and commercial vehicles which will be used in conjunction with contract work. The list shall be submitted together with the list of personnel and shall contain:

f. Make of vehicle;

g. Model and year of manufacture; and

h. License Plate Number.

1.4.9 iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 15 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR.

1.5 SPECIFIC TASKS.

1.5.1 Contractor shall provide all the necessary labor, equipment and transportation, except as otherwise provided the following specific tasks to maintain the below listed automatic gates:

LIST OF THE AUTOMATIC GATES:

GATE# 9 AMMO AREA - This gate consists of:

a. One gate with engine “FAAC 844T”

b. Pedestrian Rotating Gate, ARITEC Mfg.

c. Automatic barrier DELTA Scientific Mfg.

GATE # 4 CAMP DARBY - This gate consists of:

a. Double gates “entrance” with engine FAAC 884 and “exit” with engine FAAC Mfg.

b. Double light barriers, one for “ entrance” and one for “exit” with engine FAAC B680H

GATE # 27 DEPOT - This gate consists of:

a. Double gates “entrance” and “exit” with engines FAAC Mfg.

b. Double light barriers, one for “ entrance” and one for “exit” with engine FAAC B680H

GATE # 28 DEPOT - This gate consists of:

a. Double gates with engine FAAC Mfg.

GATE# 29 DEPOT - This gate consists of:

a. One gate with engine FAAC Mfg.

GATE# for 5150 - This gate consists of:

a. One gate north side FAAC 740

b. One gate west side FAAC 740

c. One gate south side “engine arms FAAC

GATE# for 5881 - This gate consists of:

a. Gates “entrance/ exit” with engine Elbox Mfg.

b. Turnstile GUNNEBO ENTRANCE CONTROL

CARABINIERI - This gate consists of:

a. Barrier FAAC Mfg.

1.5.2 Planned work schedule. The Contractor shall submit a planned work schedule to COR for approval within 20 calendar days after contract award date.

Reference CDRL 0004 under exhibit 5.1 of this PWS for further direction on submission.

1.6 LOG BOOK. The contractor shall build and provide to the COR a log book for each automatic gate system.

Contractor has to provide the written applied report and certifications to the COR at the end of each semi-annual visit and after each repair works, updating and signing the log book. Requirements for Log Book:

BS EN 12635 requires that the log book shall contain the following:

- Name and contact details of the manufacturer

- Unique identification number

- Door location reference

- Name and contact details of the installer

- Date of completion of installation

- The results of installation verification and testing

- Identification of power unit

- Identification of safety devices

- The results on an ongoing basis, there should be space for the recording of:

- All maintenance and repair visits

- Details of the work done

- Details of significant changes or upgrades

- Name, date and signature of responsible person in each instance

Reference CDRL 0001 under exhibit 5.1 of this PWS for further direction on submission.

1.7 SEMI-ANNUAL INSPECTION AND MAINTENANCE. For each automatic sliding system and barriers the Contractor shall perform an inspection using methods and recommendation showed in the applicable normative and manufacture instructions.

1.7.1 During the inspection the contractor shall verify the integrity of all gates and barriers evaluating the operation condition and if they meet applicable and current European and USA military safety standards, laws and manufacture instructions.

1.7.2 All discrepancies or impairments for each Gate and Barriers discovered during the semi-annual inspection shall be reported in the Log Book and planned with the Contracting Officer Representative (COR) for correction and/or modifications.

1.7.3 Maintenance includes but is not limited to, inspection and test of all mechanical and electrical parts, cleaning and lubrication of the sliding metal parts, fixing the transparent board sheets and safety devices, inspecting and testing the surge protective devices, Bus, grounding and all electrical parts, cleaning of the grounding connections, brushing all rusted bolts and cleaning of all manholes.

1.8 SCHEDULED REPAIR WORK. The Contractor shall submit an estimated offer for scheduled repairs within two (2) working days from COR’s request for the repair works. The COR shall verify the offer and shall forward it to the KO for approval.

1.8.1 For any work request, the Contractor shall prepare a proposal, with hours, the list of all material to be purchased and relative price list with discount. The proposal shall be submitted to the Contracting Officer (KO) and the Contracting Officer Representative (COR) for review and KO final approval. After the approval, the Contractor can start the repair work.

1.8.2 Labor shall be charged at contract rates, while about material, the Contractor shall be reimbursed for the actual cost (less any available discount) of the approved material itself. Minimum acceptable discount percentage that the contractor shall apply to the standard price list shall be 25%.

1.8.3 Each quote must contain the market prices for the material listed in standard price lists, indicating the applied discount. In case of material not included inside standard price lists, each quote must be detailed and accompanied with supplier’s quote or invoice. In addition the contractor is highly encouraged to obtain price quotes from two (2) or more vendors, on any items exceeding the 1,000.00 € limit, in order to ensure the best prices for the Government.

Each works performed during the repairs shall be recorded in the log book.

1.8.4 Use of crane. For exceptional repair work as the replacement of the gate wheels or the steel gate rail on the asphalt pavement, it could be necessary to use a crane to lift the gate door. This work will be performed for a maximum period of two (2) working days each year.

1.9 EMERGENCY REPAIR. Emergency repairs shall be started within (4) four hours after the emergency notification; after the survey, the Contractor shall submit the estimation within 8 hours for the review and approval.

The Contractor shall submit the estimation for emergency repairs to the COR for review. The COR will submit the estimate to the KO for approval.

1.10 REPORTS. The contractor shall submit a documented report to the COR on all automatic gates and barriers system’s inspection and, maintenance work, noting discrepancies, system impairments and recommendations, within five (5) calendar days after inspection and maintenance work. The written reports shall be provided in technically correct and understandable Italian and English languages. The contractor with the COR shall review the inspection results and maintenance status of automatic gate systems included in this contract.

1.11 MATERIALS REQUIRED FOR SEMI-ANNUAL, SCHEDULED REPAIR AND EMERGENCY WORK.

All materials which are reasonably used frequently such as: screws, bolts, nuts, clamps, electric wires, gear lubricant, etc shall be considered items required to accomplish the maintenance work and shall be furnished by the Contractor at no additional cost to the Government.

1.11.1 All Materials for repair works should be by price list with mentioned a percentage of discount as indicated at paragraph 1.8. If the Contractor shall replace spare parts not included in the contract price list, a copy of the supplier’s relative price list or invoice shall be provided to the COR.

1.12 CONDUCT. The Contractor shall wear a name tag (provided at Contractor cost) identifying her/himself as a Contractor, and ensure that in all correspondence the Contractor identifies her/himself as a Contractor.

1.13 PAYMENT. The Contractor will submit invoices to the COR who will certify that the services were provided and submit the invoice to the Finance Office for payment.

1.14 SAFETY. The Contractor shall be aware of local safety requirements and ensure that all reasonable efforts are made to protect all persons from harm and U.S. Government property from damage.

1.15 CONTRACTOR MANPOWER REPORTING (CMR) (CLIN 7500). The Contractor is responsible for providing input into the CMR system in accordance with the information provided herein. The Contractor is required to report all Contractor manpower required for the performance of this contract. The Contractor is required to completely fill in all the required fields in the reporting system using the following web address:

https://cmra.army.mil/. The requiring activity will assist the Contractor with the reporting requirement as necessary.

The Contractor may enter reports at any time during the reporting period, which is defined as the period of performance not to exceed 12 months ending 30 September of each Government fiscal year. Reporting must be completed no later than 31 Oct for every year or part of a year for which the contract is in place. Failure to comply with this reporting requirement will result in contract termination. Contractor shall notify the COR in writing on the last business day of October of each year with status of the CMR compliance or non-compliance via E-mail.

Reference CDRL 0002 under exhibit 5.1 of this PWS for further direction on submission.

SECTION II

PERFORMANCE REQUIREMENTS SUMMARY (PRS)

REQUIRED SERVICE PERFORMANCE STANDARD PERFORMANCE

THRESHOLD

PRS#1 The contractor shall not engage in any type of trafficking in persons IAW PGI 222.17 and FAR 52.222-50

Contractor employees aware of prohibitions regarding trafficking in persons and to not engage in trafficking

Zero deviation

PRS#2 The contractor maintains and enforces a CTIP Plan IAW 22 USC

Contractor employees are aware of and follow plan

Zero Deviation

PRS#3Semi-Annual Inspection and maintenance

As described at Para 1.7 of the PWS.

Discrepancies discovered during the inspection and maintenance shall be reported on the Log Book.

100% IAW CEI; ISPESL; 46/90

100% IAW CEI; ISPESL; 46/90

Machinery Directive 06/42/CE;

European

EN 13241-1

EN 12453

EN 12978

EN 12445

and USA military standards & regulations

PRS#4Scheduled Repair Work

As described at para 1.8 of the Performance Work Statement, the Contractor shall submit to Contracting Officer Representative (COR) an estimated offer for scheduled repairs within two working days

100% IAW CEI; ISPESL; 46/90

100% IAW CEI; ISPESL; 46/90

Machinery Directive 06/42/CE;

European

EN 13241-1

EN 12453

EN 12978

EN 12445

and USA military standards & regulations

PRS#5Emergency Work

As described at para 1.9 of the Performance Work Statement Emergency repairs shall be started within (4) four hours after the emergency notification, after the survey the Contractor shall submit the estimation cost within 8 hours for the review and approval

100% IAW CEI; ISPESL; 46/90

100% IAW CEI; ISPESL; 46/90

Machinery Directive 06/42/CE;

European

EN 13241-1

EN 12453

EN 12978

EN 12445

and USA military standards & regulations

PRS#6 Log Book and reports

As described at para 1.6 and para 1.10 of the Performance Work Statement.

The report shall be provided to the COR within five (5) calendar days after the inspection and maintenance works

Every certifications Automatic gates and Light Barriers systems shall be performed in accordance with 100% BS EN 12635

PRS#7 Contracting Manpower reporting paragraph and CLIN

As described at para 1.15 of the Performance Work Statement. 100%

ENTRY OF CONTRACTOR MAN HOURS BY

REQUIRED DUE- DATE(S)

100% Inspection of report in CMR by COR IAW required due date (s)

SECTION III

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 GENERAL. The Contractor shall furnish all facilities, equipment, materials and services (except US Government furnished) necessary in the performance of this contract. Contractor furnished facilities, equipment, materials and services shall include, but not limited to, the following:

3.2 EQUIPMENT. The Contractor shall furnish all necessary equipment, tools, supplies, and any other material necessary for the efficient, safe performance of this contract. Equipment shall be the type and size suitable for commercial operations.

3.3 MATERIALS. The Contractor shall provide all material used, partially or totally, to perform the work required in this contract and not furnished by the U.S. Government. The Contractor shall include the cost for these items in the cost of the contract cost and in no case are to be reimbursed for by the U.S. Government.

3.4 SERVICES. The Contractor shall provide to the COR at least one commercial telephone number and one mobile phone number at which the Contractor can be reached during times as specified in this PWS.

SECTION IV

GENERAL INFORMATION

4.1. CONTRACTOR QUALIFICATIONS. The contractor shall provide qualified personnel capable to perform the required work. If a changeover of personnel occurs, the contractor must ensure a replacement.

4.2. CONTRACTOR PERSONNEL.

4.2.1. The contractor shall not employ any person for work under this contract if such person is identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population. The contractor shall not transfer or rehire any American National employee whose employment is terminated for cause under this contract to any other job or position under any contract held by the contractor within the jurisdiction of the Department of Defense. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. In the event it becomes necessary to replace any contract personnel for any of the above reasons, the contractor shall not be reimbursed for costs associated with such removal including the costs for replacement of any personnel so removed. The contractor shall inform immediately the COR in writing of any incidents of misconduct by their employees that violate laws of the USA or the Host Nation.

4.2.2. The contractor shall be responsible for obtaining any necessary licenses and permits to comply with any applicable U.S. and host nation laws, codes, and regulations. The contractor shall ensure that employees have current and valid professional certifications before starting work as required in this PWS. The contractor shall ensure all employees driving on base are required to have a valid driver’s license. The contractor shall ensure that employees maintain proper professional appearance while in the performance of their duties. The contractor’s employees shall be recognizable by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name.

4.3 QUALITY CONTROL PLAN (QCP). The Contractor shall establish and maintain a complete Quality Control Plan (QCP) to ensure the requirements of the contract are provided as specified. The Contractor’s QCP is a defined, documented, and disciplined set of practices that focus on assuring that the service conforms to the standard included in the Performance Work Statement. The Contractor shall submit the original final copy of the QCP to the COR within twenty (20) working days prior to the contract start date. An updated copy shall be provided to the COR when changes occur. The QCP at a minimum shall include:

An inspection system acceptable to the Contracting Officer that ensures all services are performed in accordance with Italian Law and commercial industry practices. The Contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used, Reference CDRL 0003 under exhibit 5.1 of this PWS for further direction on submission.

4.3.1 Identification and assignment of duties and clearly defined authority of key personnel performing under the Contractor’s responsibility.

a. A quality control inspection system covering general and specifics tasks included in the contract scope of work. It should:

1. Specify tasks or areas to be inspected on either a scheduled or unscheduled basis;

2. Indicate the frequency of the inspections;

3. Describe the methods to be used for identifying and preventing defects in the quality of service performed;

4. Provide a copy of the on-site records used to conduct inspections by the Contractor.

5. The names of firms or individuals tasked to perform inspection(s) and the extent of their authority.

6. Proposed test methods, including names of technicians or qualified testing laboratories to be used, if applicable. The test(s) must be specified.

7. Procedures to cover all services listed in the Performance Requirements Summary (PRS).

b. The records of inspections shall be kept and made available to the Contracting Officer Representative (COR) throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

4.3.2 The quality control plan will include the following as a minimum.

4.3.2.1 A method of obtaining and maintain the safety condition of the gates in accordance with European and US normative.

4.3.2.2 A method to control the maintenance and repair work performed by their technician.

4.3.2.3 A method to maintain the automatic gates always in operative condition and to implement procedures to identify and prevent defective services from recurring.

4.4. QUALITY ASSURANCE. It is imperative the Contractor provides all services requested in this PWS. As a result, great emphasis is placed upon the Contractor’s Quality Control. The KO will appoint a Contracting Officer’s Representative (COR) for surveillance of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contact award. The government will inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The COR will inspect by watching actual task performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, and otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The COR will use the contractor’s work schedule or modified version thereof, to record surveillance results. Results of the surveillance then become the official record of the Contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the KO a Non-Conformance Report (NCR) for issuance to the contractor. The contractor shall respond to the NCR in accordance with instructions provided and return it to the COR within 10 business days of receipt.

4.5 SAFETY PLAN The Contractor must comply with all applicable safety and fire laws and regulations for both the US Government and Italian Government. The Contractor shall familiarize himself/herself and require his/her employees to become familiar with the methods of reporting a fire or an emergency. The Contractor shall provide an approved safety plan to the COR. The plan will be in accordance with Safety Law 81/2008 and operational work plan (Piano Operativo). The approved safety plan shall be submitted to the COR within seven (7) working days after contract award.

4.5.1 Safety Rules and Regulations. In performing the services required hereunder, the contractor shall conform to all safety rules and regulations applicable to the subsistence building and facilities which are in effect during the time of performance of this contract and shall take such other precautions as may be reasonably required hereunder to assure accident-free performance. All accidents, however, which may arise out of or in connection with the performance of services required hereunder, and which result in injury, death or property damage, shall be reported in writing to the COR with a copy to the Contracting Officer within 24 hours after such accident occurs. Reports with full details of the accident involved, including statements of witnesses shall be provided to the COR once they become available for distribution. If any claim is made by the third party against the contractor on account of any accident, which occurs in connection with performance of this contract, the contractor shall promptly report the facts, in writing, to the Contracting Officer

4.5.2 Whenever the Contracting Officer becomes aware of any noncompliance with these requirements or any condition that poses a serious or imminent danger to the health or safety of the public or Government personnel, the Contracting Officer shall notify the Contractor orally, with written confirmation, and request immediate initiation of corrective action. This notice, when delivered to the Contractor or the Contractor's representative at the work site, shall be deemed sufficient notice of the noncompliance and that corrective action is required. After receiving the notice, the Contractor shall immediately take corrective action. If the Contractor fails or refuses to promptly take corrective action, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken.

Reference CDRL 0005 under Exhibit 5.1 of this PWS for further direction on submission.

4.6 MAINTENANCE. The Government will perform an “on site” inspection on each Gate and Light Barrier after maintenance.

4.7 REPAIRS. The Government will perform an inspection on every repair.

4.8 PHYSICAL SECURITY. The contractor shall be responsible for safeguarding and protecting all Government property provided for contractor use.

4.9 HOURS OF OPERATIONS:

4.9.1. Normal Hours. The contractor shall perform the services required under this contract during the following hours: Monday through Friday, 0815 – 1800 hours.

4.10 RECORDS.

4.10.1. The contractor shall be responsible for creating, maintaining, and disposing of only those Government required records that are specifically cited in this PWS or those required by the provisions of a mandatory directive listed in Technical Exhibit 5.2. Publications & Forms. If requested by the Government, the contractor shall provide the original record, or a reproducible copy of any such record within five (5) working days of receipt of the request.

4.10.2. Records Management Documentation created or received by the contractor in performance of this contract are considered Government records, and the contractor shall be responsible for their maintenance.

SECTION V

TECHNICAL EXHIBITS

5.1 CONTRACT DATA REQUIREMENTS LIST (CDRL).

CONTRACT DATA REQUIREMENTS LIST Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO.

B. EXHIBIT

C. CATEGORY:

TDP TM OTHER

D. SYSTEM/ITEM

E. CONTRACT/PR NO.

F. CONTRACTOR

1. DATA

ITEM NO.

2. TITLE OF DATA ITEM

LOG BOOK UPDATE REPORTS AND CERTIFICATIONS

3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.)

5. CONTRACT REFERENCE

1.6

6. REQUIRING OFFICE

DPW, Buildings & Grounds - COR

7. DD 250

REQ

NO

9. DIST

STATEMENT

REQUIRED

A

10. FREQUENCY

SEE BLK 16

12. DATE OF FIRST

SUBMISSION

14. DISTRIBUTION

8. APP

CODE

N/A

11. AS OF DATE

13. DATE OF

SUBSEQUENT

SUBMISSION

SEE BLK 16

a. ADDRESSEE

b. COPIES

Draf t

Final

Reg Repr o

16. REMARKS

BLK 12 & 13. Contractor has to provide the written applied Report and certifications to the COR at the end of each semi-annual visit and after each repair works, updating and signing the log book.

COR 0 2 0

15. TOTAL 0 2 0

The public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the

CMR Report Notification

3. SUBTITLE

1.15

DPW, Buildings & Grounds - COR

7. DD 250

ONCE A YEAR

8. APP

a. ADDRESSEE

b. COPIES

Draf t

Final

Reg Repr o

16. REMARKS

BLKS 12 & 13. Reporting must be completed no later than 31 Oct for every year

COR 0 2 0

15. TOTAL 0 2 0

The public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the

Quality Control Plan

4.3

DPW, Buildings & Grounds - COR

7. DD 250

8. APP

b. COPIES

Draf t

Final

Reg Repr o

16. REMARKS

Submit Draft QCP within 20 days after Contract Award. Submit Changes as required.

COR 1 2 0

15. TOTAL 1 2 0

The public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the

PLANNED WORK SCHEDULE

1.5.2

DPW, Buildings & Grounds - COR

7. DD 250

11. AS OF DATE a. ADDRESSEE b. COPIES

Draf t

Final

Reg Repro

16. REMARKS

Contractor has to provide one written planned work schedule to the COR for approval 20 working days after contract start date

The public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the

SAFETY PLAN

4.5

DPW, Buildings & Grounds - COR

7. DD 250

b. COPIES

Draf t

Final

Reg Repro

16. REMARKS

Contractor has to provide one written Safety Plan to the COR for approval within seven

(7) working days after contract start date

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor I - Certifications

Factor II - Past Experience Factor III - Price

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

ADDENDUM TO FAR 52.212

1) This acquisition will be conducted in accordance with FAR Part 13 “Simplified Acquisition Procedures”.

Quoters are put on notice that:

(a) The non-price factors will be evaluated on an acceptable /unacceptable basis

(b) The non-price factors are evaluated for acceptability and NOT ranked.

2) In order to be eligible for an award, a quoter shall be rated "ACCEPTABLE" on all non-price Factors.

3) The U.S. Government intends to evaluate quotes and award a contract without discussions;

however, the U.S. Government reserves the right to hold discussions. It should be noted that there is no obligation on the part of the government to make an award to any quoter in response to this Request for Quotation.

4) Quoters may be asked to clarify some issues regarding the non-price factors to enhance

U.S. Government understanding of them. Such clarifications shall NOT be used to cure offer deficiencies or material omissions, enter into discussions, and/or otherwise revise the quote.

5) The award will be made to the lowest price proposed from the quoter whose quote is rated "acceptable" on all the non-price factors.

FACTOR TO BE EVALUATED

The evaluation factors for this Request for Quotation are:

FACTOR I - Certifications FACTOR II - Past Experience FACTOR III - Price

A detailed explanation of the criteria for the evaluation is set forth in the "Evaluation Approach" of this section. During evaluation of each quote, the Government will assign each factor an acceptable or unacceptable rating.

EVALUATION APPROACH

The non-price factors are defined as follows:

FACTOR I - Certifications

The Quoter shall demonstrate the following:

- to be registered in Camera di Commercio, Industria, Agricoltura e Artigianato which shows the qualifications of the offeror to execute works on electrical gates as defined by Italian DM n. 37/2008, art. 1 letter "a";

- to possess ISO 9001-2008 certification.

- to be inserted in the official FAAC list “Centri riparazione autorizzati FAAC” available in the link:

http://assistenzatecnicafaac.it/article.php?id=2

The non-price factor will be rated on an acceptable/unacceptable basis using the following ratings:

Rating Description

Rating Description

Acceptable Quote clearly meets the minimum requirements of the Request for Quotation

Unacceptable Quote does not clearly meet the minimum requirements of the Request for Quotation

Quotes which meet the minimum requirement of the Request for Quotation is considered the following: The quoter demonstrates to possess all the listed above certifications.

Quotes which does not meet the minimum requirements of the Request for Quotation is considered the following: The Quoter fails to demonstrate to possess all the listed above certifications.

FACTOR II - Past Experience

The Quoter shall demonstrate recent and relevant experience in scope, complexity and price.

The Government will evaluate the information concerning three (3) relevant projects within the last three years provided by the offeror on the Attachment titled Experience Questionnaire (in English)"

The non-price factor will be rated on an acceptable/unacceptable basis using the following ratings:

Rating Description

Rating Description

Acceptable Quote clearly meets the minimum requirements of the Request for Quotation

Unacceptable Quote does not clearly meet the minimum requirements of the Request for Quotation

Quotes which meet the minimum requirement of the Request for Quotation is considered the following: The quoter demonstrates relevant experience for at least three (3) works concerning specialized in the maintenance and repair of electrical, mechanical and safety control systems of automatic gates and light barriers. The past contract must have begun and completed within three (3) years from the date of this Request for Quotation as identified on Page 1 Block 6. The value of the work shall not be less then Euro 5,000.00.

Quotes which do not meet the minimum requirements of the Request for Quotation are considered the following: The quoter fails to demonstrate relevant experience for at least three (3) works concerning maintenance and repair of electrical, mechanical and safety control systems of automatic gates and light barriers.

. The past contracts were not begun and completed within three (3) years from the date of this Request for Quotation as identified on Page 1, Block 6. The value of the work was less then Euro 5,000.00.

FACTOR III - PRICE

The price structure will consist of quantity multiplied by unit price equaling total line item cost.

The price will be evaluated separately from the non-price factors. An assessment of the reasonableness of each proposed price will be made.

For Time & Material contract line items the labor are proposed for the T&M labor CLINs will be evaluated for fair and reasonableness. The amount indicated in the T&M CLINs for materials pre-determined by the Government will be added to the quote from each quoter.

For the evaluation of prices under FAR 52.217-8, Option to Extend Services, the total price for the final contract year (either the base year or last option year period as applicable) shall be used in the following formula:

Price of (1) Year Service x Six (6) Months = Total price for FAR 52.217-8 Option 12 Months

DELETED

(End of addendum)

The following have been deleted:

52.217-8 Option To Extend Services NOV 1999

(End of Summary of Changes)