W912PF19Q0026-0002_-_Amd_2_-_UPS_Maintenance.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to adjust the Performance Work Statement (see highlighted areas for the changes) and the CLINs. The amendment also attaches the answ ers to questions from industry. This amendment also closes the question and answ er portion. The closing date is extended until 24 May 2019 @1300 Central European Time CET.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-May-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PF19Q0026

X 9B. DATED (SEE ITEM 11)

11-Apr-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-May-2019

CODE

414TH CSB RCO ITALY

414TH CSB - RCO ITALY

VIA DELLA PACE #197

VICENZA 36100

W912PF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912PF19Q0026

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 23-May-2019 01:00 PM to 24-May-2019 01:00 PM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

Maintenance of four (4) Uninterruptible Power Supplies(UPS) in accordance with the Performance Work Statement (PWS) in support of Armed Forces Network (AFN) in Vicenza, Naples, and Sigonella.

To:

Maintenance of three (3) Uninterruptible Power Supplies(UPS) in accordance with the Performance Work Statement (PWS) in support of Armed Forces Network (AFN) in Vicenza, Caserta, and Sigonella.

CLIN 1001

Maintenance of four (4) Uninterruptible Power Supplies(UPS) in accordance with the Performance Work Statement

Maintenance of three (3) Uninterruptible Power Supplies(UPS) in accordance with the Performance Work Statement

CLIN 2001

Maintenance of four (4) Uninterruptible Power Supplies(UPS) in accordance with the Performance Work Statement

Maintenance of three (3) Uninterruptible Power Supplies(UPS) in accordance with the Performance Work Statement

CLIN 3001

Maintenance of four (4) Uninterruptible Power Supplies(UPS) in accordance with the Performance Work Statement

Maintenance of three (3) Uninterruptible Power Supplies(UPS) in accordance with the Performance Work Statement

CLIN 4001

Maintenance of four (4) Uninterruptible Power Supplies(UPS) in accordance with the Performance Work Statement

Maintenance of three (3) Uninterruptible Power Supplies(UPS) in accordance with the Performance Work Statement

The following have been added by full text:

ANSWERS TO QUESTIONS

Q1. “In reference to the PWS, Section 1.1, page 25 Corrective maintenance/Repair shall include: -Unlimited calls by the Government Technical Point of Contact (POC) within the next working day -Labor cost, travel cost, lodging and meals, kilometric cost. In order to quote the above “UNLIMITED” numbers of calls from the Gov POC the historical data of number of repair calls performed in the past 24 months should be provided in order to allow a fair determination of the effort required, or if i may, the suggestion is to create a separate Line item (or CLIN) for the Corrective repair calls only where hourly rate and other related costs can be easily evaluated as separate.”

A1. The estimated number of repair calls is three times a year.

Q2. “By reviewing the PWS with our technicians, In reference to the PWS, Section 1.1, page 25, SCOPE OF WORK: Section spells “ The UPS maintenance shall be performed through monthly preventive maintenance visits”. Can you please confirm that the aim of this contract is to have contractor perform monthly preventive maintenance to each of the four UPS located in the three different locations listed in section 1.2

(PLACE OF PERFORMANCE)?”

A2. The preventive maintenance checks, along with the phone calls for emergency repairs are what we are looking for to keep the UPS systems up and running.

Q3. “Ref. page 5 - ITEM 7500 (and similarly at subsequent pages – Option ITEMS 7501 through 7504), under AMOUNT, has to be indicated the labor hourly cost?”

A3. Contract Line Item Numbers (CLIN) 7500 to 7504 is a yearly reporting requirement for the contractor to report the labor hours used annually, in a service contract, to the US Army. The report requires the contractor to input the labor hour’s data into the Contract Manpower Reporting Website (www.ecmra.mil) website.

Q4. “Ref. page 25 – considering the scope of the work, is it requested, among the other, a preventive maintenance service provided through nr. 12 on-site interventions?”

A4. The preventive maintenance is monthly.

Q5. “Ref. page 25 – according to our knowledge, the UPS Model DY40 FS4-193-YD40, 220V, 50Hz (SN:

3803900402) at Vicenza Ederle Base was decommissioned. Are we wrong?”

A5. After consultation with the technical point of contact, the number of UPS that need to be maintained is reduced to three. The change is reflected on the Solicitation and Performance Work Statement.

Q6. “Ref. page 33, clause 52.212-3: what it means “Offerors are to include a completed copy of the provision at 52.212-3 Alt 1…”?”

A6. Potential contractors also need to include fill-out 52.212-3 Alt 1 in sam.gov as required for solicitations issued by the Department of Defense.

Q7. ”From the present contract, it is intended excluded and therefore to the responsibility of the Government the supply, the disposal and possible assembly of the batteries supplied through other contracts from the Government?”

A7. After consultation with the technical POC, a requirement was added to have the contractor provide replacement batteries, install the new batteries, and dispose of old batteries as necessary.

Q8. “Do you confirm that the machine's identified codes are still valid and the machines are up and running regularly at this time?”

A8. All machines (now a total of three (3) per changes to the PWS) are up and running.

Q9. “Is the disposal of spare parts except batteries included in this contract or is it charged to the Government?”

A9. Disposal shall be the responsibility of the contractor (the change now includes battery disposal).

Q10. “Are all the materials that regulate the operation of the UPS borne by the winner of the contract, excluding the batteries?”

A10. Materials shall be provided by the contractor.

Q11. “Is the change of the UPS itself due to irreparable damage or a finished life cycle excluded from this contract with the related new supply?”

A11. The US Government will supply any replacement UPS as necessary. The contractor shall install the Government provided UPS and dispose of old UPS.

Q12. “For requests to access the Caserta and Sigonella sites, is the pass issued by the Vicenza office? Are any meetings or meetings always referring to the Vicenza Contracts Office for a correct evaluation of our offer?”

A12: Access will need to be coordinated with each installation/site department. This requires coordination with the local AFN Station Point of Contact (POC).

Q13. “Are work operations excluded on Saturdays and Sundays?”

A13. No. Emergency repairs may require weekend support. The repairs must be requested and coordinated by the technical POC.

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

UNINTERRUPTIBLE POWER SUPPLY (UPS) MAINTENANCE AND REPAIR SERVICES

1. GENERAL

This is a non-personal service contract to provide maintenance and repair of U.S. Government-Owned Uninterruptible Power Supplies (UPS) systems in support of Armed Forces Network (AFN) 24/7 broadcast operations.

1.1 SCOPE OF WORK.

The contractor shall provide maintenance service for three (3) Uninterruptible Power Supply (UPS) listed below. The Contractor shall provide all management, labor, dedicated technician(s), vehicles, tools, materials, equipment, transportation, supervision, technical upgrades and other items and services, including spare parts (including batteries, condensers and fans), as necessary to perform maintenance service of UPS. The UPS maintenance shall be performed through monthly preventive maintenance visits and corrective maintenance/repair on demand, which shall require the contractor to be on site within eight (8) working hours of the next working day, based on Government request. Systems which are irreparable or at the end of life cycle, will be purchased by the Government and supplied to the contractor for removal of old system and installation of the new system. All works shall be performed in compliance with the latest applicable Italian Standards, Laws and Regulations as well as with the U.S Regulations, technical Manual and Federal Specifications.

Preventive maintenance shall include:

-Electrical test and adjustments -Functioning test -Mechanical parts inspection -Batteries power check -Alarm test -Labor cost, travel cost, lodging and meals, kilometric cost

Corrective maintenance/Repair shall include:

-Unlimited calls by the Government Technical Point of Contact (POC) within the next working day -Labor cost, travel cost, lodging and meals, kilometric cost and parts cost.

-identify systems which are irreparable or at the end of life cycle.

Uninterruptible Power Supply (UPS) to be maintained:

-UPS: Model DELPHYS DS, 120KVA, 220V, 50Hz (SN: 3604520201) (AFN Vicenza) -UPS: Model DY060-00AB01E0N, 60KVA, 220V, 50HZ (SN: 00S211604) (AFN Caserta) -UPS: Model DELPHYS DS, 80KVA, 220V, 50Hz (SN: 3616290501) (AFN Sigonella CT)

1.2 PLACE OF PERFORMANCE.

Services shall be performed in the following Government’s installations:

- AFN Via Aldo Moro, Vicenza

- AFN Via Boscariello, Gricignano D’Aversa (Caserta)

- AFN NAS 1 Bldg. 212, Contrada Fontanazza, SS 192, Sigonella, Catania

1.3 PERIOD OF PERFORMANCE.

Base period of 12 months with four 12-month option periods.

1.4 HOURS OF PERFORMANCE

Regular service shall be performed during normal duty hour; each service MUST be previously arranged with the Government Technical POC and will be from Monday thru Friday from 08.00 hours to 17.00 hours, excluding 1130-1300 for lunch, and Italian and American Holidays. A list of the American Holidays is here below provided. When a holiday falls on a Saturday, the preceding Friday shall be considered a holiday. When a holiday falls on a Sunday, the following Monday shall be considered a holiday.

Only emergency repairs initiated by a request from the AFN POC may be performed on weekends.

U.S. HOLIDAYs DATE New Year's Day January 1st Martin Luther King Memorial Day 3rd Monday in January Presidents' Day 3rd Monday in February Memorial Day Last Monday in May Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans' Day November 11t Thanksgiving Day 4th Thursday in November Christmas Day December 25th

ITALIAN HOLIDAYS DATE

New Year's Day 1 January Epiphany Day 6 January Easter Monday Varies yearly Liberation Day 25 April Labor Day 1 May Republic Day 2 June Assumption Day 15 August Local Holiday * 8 September * All Saints’ Day 1 November Immaculate Conception Day 8 December Christmas Day 25 December Saint Stephen’s Day 26 December

*Local holiday which occurs in the region/state where contract performance takes place: Vicenza: 8 September

a. Service during other than the duty hours or during the Italian and American Holidays shall not be performed without prior approval of the Contracting Officer. In any case, the contractor will not be entitled for an additional compensation.

2. SPECIFIC TASKS.

2.1 PERSONNEL: All personnel who interact with U.S. Government personnel during the performance of duties and responsibilities shall be able to read, write, speak and understand the English language. The contractor’s technician performing the services required by the contract shall have specialized training, prior work experience, or demonstrated technical skills required to fulfill the specific contract requirements. The contractor shall ensure that employees are made aware of, and shall not engage in any type of, trafficking in person IAW, PGI 222-17. The contractor shall not employ any person who is an employee of the US Government.

2.2 MATERIAL AND SUPPLIES: The contractor shall furnish all materials and spare parts including batteries, condensers and fans, required to perform the work. The Government will assume no responsibility for contractor materials and spare parts that are lost, stolen, or damaged.

2.3 CONDUCTING THE WORK: Corrective maintenance/repair shall be performed and initiated by the contractor within eight (8) hours from the notification made by the Government Technical Point of Contact (POC). This will be made using the most expeditious means. For purposes of this specification, a corrective maintenance/repair is any condition that requires immediate action to eliminate life or serious injury hazards to personnel, prevent loss or damage to government property, or restore essential services.

2.4 ENVIRONMENTAL PROTECTION AND SAFETY: The contractor shall comply with all local laws, regulations, and standards regarding the Environmental Protection and Safety.

2.5 ADMINISTRATIVE SUBMITTAL: At the end of each service, a detailed completion report shall be promptly submitted to the POC.

2.6 CLEAN-UP AND DISPOSAL: The contractor shall clean up the projects area at the completion of each service, or at the close of each workday, whichever comes first, and dispose of all waste generated in the performance of this contract in compliance with all applicable Italian laws and regulations to include battery disposal.

3. KEY PERSONNEL.

The contractor shall designate a primary representative (point‐of-contact) and an alternate representative, if deemed necessary, who is responsible for overseeing the overall performance of the work. The representative shall be accessible during normal duty and after work hours and have full authority to act for the contractor on all matters relating to contractor operations on this contract. The representative shall respond to notifications (left messages) within one (1) hour. The representative shall be able to arrive on‐site, if needed, within 1 hour following request. The representative must be able to read, write, speak, and understand English. In addition, the contractor shall assign a qualified contract supervisor, who is permanently on site during normal operation hours, to instruct and supervise the cleaning personnel and to perform QC inspections. The contract supervisor must also be also to read, write, speak, and understand English.

4. MAINTENANCE HOURS OF OPERATION. From 0800 to 1700, excluding 1130-1300 for lunch, Monday through Friday, and excluding American holidays, training holidays and local host nation holidays.

5. INSPECTION AND ACCEPTANCE OF SERVICES

Inspection and acceptance of services under this contract will be performed by the Government Technical Point of Contact (POC). The place of inspection and point of acceptance of the services to be provided under this contract shall be at a destination specified. Invoices shall be submitted only after the required services has been rendered and inspected and accepted by the Government Technical POC.

6. GOVERNMENT PROPERTY AND SERVICES.

6.1. INSTALLATION PASS. (a) Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with AE Regulation 190-16, Installation Access Control, will be grounds for denying access to U.S. installations and controlled areas. The Contractor is responsible to ensure that any Subcontractor used in performance of this contract complies with these requirements and that all employees, of both the contractor and any Subcontractor utilized by the contractor, are made aware of and comply with these requirements.

(b) The contractor shall be responsible for being aware of and complying with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control (IAC) processing requirements.

(c) The contractor shall be responsible for returning installation passes to the issuing Installation Access Control Office (IACO) when the contract is completed or when a contractor employee no longer requires access.

(d) AE 190-16 can be found on the following website: http://www.ecce.army.mil/ under the library link.

(e) Below is the responsible Organizational Sponsor & Installation Access Control Office for this contract: POC will be identified at the time of contract award.

7. WARRANTY

7.1. The contractor shall provide full warranty on new parts replaced starting from the date the corrective maintenance/repair is completed as verified by the Government Technical POC. The contractor shall resolve any issues that may arise from the newly installed parts within 90 days at no cost to the Government.

8. ACCESS TO WORK SITE.

8.1. Upon contract award the contractor shall submit a list of all technical representatives and their vehicles to the POC. The POC will then coordinate gate access for these individuals.

8.2. Access and escort requirements are subject to change as directed by the POC. Failure to comply with additional access requirements, or to meet the requirements above is grounds for access denial of the contractor's personnel, and, if necessary, termination of the contract for cause. Contractor personnel shall travel within installations only to locations necessary to perform contracted duties. No authority to use installation facilities and make purchases is included in this agreement. Contractors may be searched upon entry. Cell phones and cameras may be prohibited.

8.3. Following notification of a service need by one of the Government representatives, the Contract Manager is required to coordinate with the identified site POC for an exact time and location when the contractor's representative will arrive at the location where the equipment requiring work is located. If the contractor's representative has an access problem under normal conditions, he/she can contact the site POC for assistance. At no time will a contractor's representative arrive at an installation without prior coordination having been made. Vehicles entering any installation are subject to search.

9. GOVERNMENT POINTS OF CONTACT.

9.1 GOVERNMENT POINT OF CONTACT (POC): TBD

9. GOVERNMENT TECHNICIAN IN CHARGE OF UPS: TBD

10. CONTRACT MANPOWER REPORTING (CMR)

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the "AFN UPS Maintenance" via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30.

(End of Summary of Changes)