W912PF-19-Q-0022_AMENDMENT_0002.pdf

0011298234

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to update the Performance Requirement Summary (PRS) in the Performance Work Statement.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 22

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-May-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PF19Q0022

X 9B. DATED (SEE ITEM 11)

04-Apr-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

07-May-2019

CODE

414TH CSB - PARC AFRICA

VIA DELLA PACE #197

VICENZA (VI) 36100

W912PF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912PF19Q0022

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PWS

RC-02001-9J Testing and Inspection of Fire Prevention and Protection System at USAG-ITALY (Vicenza) and Poggio Renatico (FE), Italy

1. General: This is a non-personal services contract to provide the semiannual testing and inspection of fire suppression system/fire alarm system and related device/mass notification systems, hydrants and hose reels, emergency lighting, fire rated doors, release buttons of the electrical power, sprinkler system, related communication system, and fire extinguishers.

1.1 The maintenance service of the fiber optic wires and of the related equipment pertaining to the communication system is NOT part of this contract.

1.2 Description of Services/Introduction: The contractor shall provide all management services, supervision, personnel, labor, vehicles, materials, tools, supplies, transportation, general and specialized equipment and all other items and services necessary for the inspection and testing of all aspects of the U.S. Government owned fire suppression system/fire alarm system and related device/mass notification system, hydrants and hose reels, emergency lighting, fire rated doors, release buttons of the electrical power, sprinkler system, related communication system, fire monitoring system, and fire extinguishers in accordance with part 3 of the PWS.

1.2 Background: NA

1.3 Objectives: To allow the continued operation of the Fire Prevention and Protection System inside the existing facilities of the U.S. Garrison Italy (Vicenza) and Poggio Renatico. This objective can be achieved by the testing and inspection of the Fire Prevention and Protection System.

1.4 Scope: The systems to be inspected/tested are the ones listed in “Technical Exhibit A – Inventory” and all the equipment/devices which have a bearing on the Fire Prevention and Protection Systems in the blue shaded facilities depicted within Technical Exhibit C (blue shaded facilities are not included in Technical Exhibit A).

1.4.1 The contractor shall perform the service in strict compliance with the terms and conditions of this contract, the PWS and any attachments and technical exhibits, and the latest applicable Italian and European Standards, Laws and Regulations.

1.4.2 Execution of the Testing/Inspection Service. The testing and inspection services shall be performed in the first four months of the period of performance. After this, for each six-month period of the contract, the contractor shall perform these testing and inspection services within the first four months.

1.5 Period of Performance: The period of performance shall be for one (1) base year (of 12 months) and four (4) option years. The Period of Performance is:

Base Year: 18 July 2019 to 17 July 2020 Option Year I: 18 July 2020 to 17 July 2021 Option Year II: 18 July 2021 to 17 July 2022 Option Year III: 18 July 2022 to 17 July 2023

Option Year IV: 18 July 2023 to 17 July 2024

1.6 General Information

1.6.1 Contracting Officer’s Representative (COR): The COR will be identified by a separate letter. The COR will monitors all technical aspects of the contract and assists in the contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor contractor's performance and notifies both the contracting officer (KO) and the contractor of any deficiencies; and, provide site entry of contractor personnel. The letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR.

1.6.2 Hours of Operation: All services called for under this contract shall be performed during normal duty hours,

08.00 through 17.00, Monday through Friday. Work shall not be performed either on Italian and American holidays or on local holidays occurring during the normal work week. When an American holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively. Only in exceptional circumstances, the Government reserves the right to request service during other than normal duty hours, on Sunday or during Italian and American Holidays.

1.6.2.1 Contractor’s Request to Perform Work Outside Normal Duty Hours: Except when requested by the Government, work during other than normal duty hours, on Saturday, Sunday and Italian and American holidays shall not be performed without prior written approval of the COR. The contractor shall submit request for such approval to the COR at least 48 hours in advance. If the contractor’s request is approved, the service performed will be compensated as work performed under normal duty hours.

1.6.2.2 Work Schedule: Before starting any work, the contractor shall submit to the KO/COR a schedule indicating in detail each phase of work, safety precautions and protection of property. Schedule of work shall be approved by the KO or COR before commencement and execution of the required testing and inspection services. Further guidance will be given in “PART 3 – SPECIFIC TASKS”.

1.6.2.3 American and Italian Holidays:

Name of Holiday Date New Year’s Day January 1st Martin Luther King Jr.’s Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans’ Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

Name of the Italian Holidays Date New Year’s Day 1 January Epiphany Day 6 January Easter Monday Varies yearly Liberation Day 25 April Labor Day 1 May Republic Day 2 June Assumption Day 15 August

Local Holiday 8 September All Saints’ Day 1 November Immaculate Conception Day 8 December Christmas Day 25 December Saint Stephen’s Day 26 December

1.6.3 Place of Performance: The place of performance is the U.S. Army Garrison Italy (Vicenza) including the following installations: Caserma Ederle (VI), Villaggio della Pace (VI), Del Din Base (VI), Longare Site (VI), ASP # 7 Site (Tormeno –VI), Lerino Leased Area (VI), Torri di Quartersolo Leased Area (VI) and Poggio Renatico (FE), Italy.

1.6.4 Type of Contract: The Government will award a Firm Fixed Price contract.

1.6.5 Subcontracting: N/A

1.6.6 Access and General Protection/Security Policy and Procedures: The contractor shall obtain entry passes for each employee from the COR. The contractor shall inform his personnel that they may be subjected to a search when entering or leaving the installation at the discretion of the Installation Commander. Upon completion of the contract work or upon employee termination the contractor shall return all passes to the KO or to the COR.

Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.6.1 Physical Security: The contractor shall be responsible for safeguarding all Government equipment. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.6.2 Contractor Identification: Not later than seven (7) calendar days after contract award, the contractor shall furnish the COR in writing and in triplicate a list of the personnel identified for work under the contract. In case of any changes in the personnel staff, the contractor shall submit the above information not later than seven (7) calendar days from entry on duty (DELIVERABLE 0001). The list shall contain:

a. Name and address of each employee

b. Identification Document of each employee

c. Copy of personnel register

d. “Centro per l’impiego” Identification Document

e. The contractor shall furnish a list of private and commercial vehicles which will be used in conjunction with contract work. The contractor vehicles shall be clearly marked with the contractor’s name or company logo.

The contractor shall maintain all contractor furnished vehicles in an operational condition. All vehicles shall meet all requirements as per Italian “Codice della Strada”. The contractor personnel shall comply with all standard signs and regulations in regard to parking on the Government installations. The list of such vehicles shall be submitted together with the list of personnel and shall contain:

(1) Make of vehicle;

(2) Model and year of manufacture; and

(3) License Plate Number.

f. A valid Chamber of Commerce certificate updated (no older than 3 months)

g. A certification attesting skills and technical requirements of the Contractor or self-employed workers

h. Suitability of Contractor MD 00 0266 (Idoneità dell’appaltatore) filled up IAW legislative decree 81/2008, (DUVRI).

1.6.6.3 iWATCH/iSALUTE and OPSEC Training: The contractor and all associated sub- contractors shall brief all employees on the local OPSEC and iWATCH/iSALUTE program. The contractor will submit certificates of completion for each affected contractor employee and subcontractor employee to the COR within 30 calendar days after the contract start date (DELIVERABLE 0002). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. Per AR 530.1, Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter and must submit certificates within 30 days after completion of the training.

1.6.6.4 AT Level I Training: see DFARS Clause 252.204-7004 (DELIVERABLE 0003).

1.6.6.5 Contractor’s Behavior: All contractor employees who enter the Government’s installations shall obey all regulations in effect during the contract period. The contractor shall be responsible for maintaining satisfactory standards of employees as necessary. The Government reserves the right to require removal from the job site of any employee who damages persons or property, whose continued employment is inconsistent with the interests of military security, or whose presence deters the accomplishment of work. The removal from the job site of a contractor employee shall not relieve the contractor of the requirement to provide sufficient personnel to perform the work specified in the contract.

1.6.6.6 Safety and Fire: The contractor shall ensure all employees become familiar with the methods of reporting a fire and fire alarms. The contractor’s employees shall comply with all the applicable safety and fire laws and regulations. The contractor’s employees shall be cognizant of and observe all requirements for handling and storage of combustible supplies.

a. Fire Protection on Caserma Ederle: telephone no. 0444/717117

b. Fire Protection on Del Din Site: telephone no. 0444/662092

c. MP (Military Police) on Caserma Ederle: telephone no. 0444/717114

1.6.6.7 System Design, Implementation, System Administration and Information Assurance: The contractor shall ensure all employees engaged in system administration tasks possess the proper DoD Directive 8570.01, Information Assurance Training, Certification, and Workforce Management and DoD 8570.01-M, Information Assurance Workforce Improvement Program certifications. The contractor shall ensure all identified personnel have received an elevated privileges account prior to accomplishing work and account for all expected delays in this process so as to fully meet the contract requirements.

1.6.6.8 System Operation and Maintenance: All contractor personnel utilizing the Government information system (including Operations and Maintenance) shall follow the requirements in AR 25-2 for training, account creation, and maintenance. The contractor shall supply a KO/COR approved DD2875, initiate and maintain their accounts on AKO (https://www.us.army.mil/) and ATCTS (https://atc.us.army.mil/). Personnel shall have a Common Access Card/Alternate Smart Card Login (CAC/ASCL) or be able to obtain a CAC/ASCL within 30 days of contract award.

1.6.7 Special Qualifications: NA

1.6.8 Contractor’s Key Personnel: The contractor shall assign a Project Manager and Alternate Manager(s) who shall act for the contractor when the Project Manager is absent. The name of these people shall be designated in writing to the contracting officer, and shall be provided to the COR together with their telephone numbers no later than seven (7) working days after the contract award date (DELIVERABLE 0004). The Project Manager and Alternate(s) shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract, and shall be responsible for the performance of the work. The Project Manager and Alternate(s) are considered key personnel by the Government. They have to provide a prompt response to the COR by e-mail or by phone within 24 hours from the COR notification of issues.

1.6.8.1 Technical Supervisor: The contractor shall assign a technician enrolled on the “Albo professionisti antincendio” with the proper qualification as per Decreto Lgs. 5/8/2011, as supervisor of all technicians performing testing/inspection services under this contract. The technical supervisor could be the same person as the Project Manager or Alternate Manager.

1.6.9 Contractor’s Personnel: All work under this contract shall be performed in a skillful and in a workmanlike manner. All contractor personnel must be qualified and experienced in the skills and responsibilities of the position to which they are assigned. All facilities designed in accordance with NFPA regulations shall be maintained in accordance with NFPA rules/regulations. Each technician performing testing /inspection services under this contract shall be qualified to perform work in accordance with NFPA standards and with the Italian and European standards.

The contracting officer may require, in writing, that the contractor remove from the work any employee the contracting officer deems incompetent, careless, or otherwise objectionable.

1.6.9.1 Uniforms: The contractor shall provide a uniform (shirt or shop-coat) with the company name inscribed on the back and the employee nametag on front, for each employee. Contractor’s employees shall wear the uniform at all times while engaged in the performance of this contract.

Uniform apparel similar in appearance to any of the American or Italian fire, police or military services is not acceptable.

1.6.9.2 Contractor’s Liabilities and responsibilities: The contractor shall be responsible for all damages to persons or property that occurs during the performance of this contract as a result of the contractor’s fault or negligence. The contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any already completed unit of work which may have been accepted under the contract.

The contractor shall safeguard all tenants and visitors in the facilities while performing the work under this contract.

1.6.10 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, the COR, and other Government personnel, as appropriate, shall meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.11 Interferences: During the performance of work, special care is to be taken not to interfere with ongoing activities on nearby facilities. Materials shall be loaded / unloaded inside the work site. Access to other buildings shall not be hindered by contractor’s personnel, vehicles or stored materials. Vehicles for the transport of materials can be temporarily parked near the building site to load/unload materials if they do not obstruct traffic.

1.6.12 Utilities and Services: The contractor shall be provided, for the sole scope of work, with electricity and water services available in the area. All temporary connections shall be cleared to the contractor, as shall be the restoration of said utilities to original conditions at the completion of the project. The connection shall comply with pertinent U.S. and Italian safety of work laws and CEI norms. All machinery and equipment shall be properly grounded. The contractor shall use Government furnished utilities in a prudent manner consistent with energy conservation. The contractor shall be directly responsible for instructing employees in utilities conservation practices.

1.6.13 Hot work permit: Before starting any work with “Open Flame”, the contractor shall be responsible for coordinating with the COR to obtain a “Hot Work Permit” from the DES Fire Department, IAW Fire Dept. reg.420- 1 Section III/26, 13 Sept 2007.

1.6.14 Asbestos or other contaminants: If the existence of material containing asbestos is discovered, the contractor shall immediately report the location and extent of asbestos to the COR for determination and resolution.

1.6.15 Reporting of on-site accidents and injuries: The contractor shall report immediately by telephone to the KO, the COR, the Garrison Safety Officer (tel. 0444-717045) any accident involving personal injury, death, damage to Government property, or accidental loss of Government property resulting from the activities of the contractor, his subcontractors, his agents, or employees.

1.6.15.1 A written accident report shall be forwarded to the contracting officer within three (3) working days after the date of occurrence. In addition, the contractor shall cooperate and provide data to any follow-up investigation of an accident by the installation or higher command.

1.6.15.2 Analysis of accident: The contractor shall make a thorough investigation and analysis of all accidents and work toward eliminating the causes of such accidents.

1.6.16 Found article: The contractor or his employees shall turn in all personal articles found on the Government’s installations to the Military Police, located in building #4B, Caserma Ederle (Vicenza).

1.6.17 Environmental protection: The contractor shall comply with all local laws and standards regarding the Environmental Protection.

1.6.18 Environmental Management System: The USAG Italy implements an EMS in accordance with EO13693, ISO 14001:2004(E), DoD, and IMCOM requirements. An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy of an organization. The USAG Italy EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities and authorities while supporting the USAG Italy mission.

Contractors and their personnel are required to be aware of, and comply with, the USAG Italy Environmental policy and legal and other requirements when performing work at an installation.

1.6.18.1 The contractor will provide the following information semi-annually to be used by the Government to address environmental performance relative to the goals of the USAG Italy Environmental Management System.

Please note that the amounts reported are those used/generated by the contractor regardless of source (private purchase or government furnished).

1.6.19 Discarded materials: All discarded materials shall be recycled or disposed of to the dump authorized by the Regional and National regulation according to the typology of the related material. The transport shall be extended, if required, even outside Caserma Ederle City Council Territory. It shall be the responsibility of the contractor to provide containers for material disposal. The contractor shall also provide all documents (and coordination work) necessary to obtain the authorization from the Local Environmental Authority for the eventual disposal of materials, for which the normal disposal procedures are not sufficient.

1.7 Combating Trafficking in Persons. Contractor shall maintain 100% compliance at all times with FAR clause 52.222-50, Combating Trafficking in Persons. Paragraph (e) of the clause provides the remedies available to the Government for contractor failure to comply with the requirements of the clause.

2. ADMINISTRATIVE. The contractor shall perform all related administrative services necessary to perform the work to include, but not limited to, the following documentation which must be furnished to the COR:

2.1 Quality Control Plan (QCP): The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s Quality Control Program is the means by which he/she assures himself that his/her work complies with the requirement of the contract. The contractor shall submit his/her Quality Control Plan (QCP) to the COR for approval within seven (7) calendar days after contract award (DELIVERABLE 0005). After acceptance of the QCP, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his Quality Control (QC) system.

2.2 Inspection and Testing Services Schedule: Prior to commencing and executing the required testing and inspection services, the contractor shall submit to the COR for approval a schedule showing the dates he/she intends to perform the service in the various buildings, in order to allow the COR to coordinate with the appropriate facility managers and fire authorities. This schedule shall be submitted to the COR at least fifteen (15) days prior to the scheduled performance (DELIVERABLE 0006).

2.3 “Registro di Controllo” (Audit Register) of the Maintenance Services: The contractor shall update the “Registro di Controllo” for each building of the U.S. Garrison Vicenza (in both electronic and hard copy) which includes the following installations: Caserma Ederle (VI), Villaggio della Pace (VI), Del Din Base (VI), Longare Site (VI), ASP # 7 Site (Tormeno – VI), Lerino Leased Area (VI), Torri Leased Area (VI) and Poggio Renatico (FE). The "Registro di Controllo" is required for the Main Switching/Transformer Station at Villaggio della Pace. The "Registro di Controllo" is not required for any other electrical substation.

2.3.1 At the end of each testing/inspection service the contractor shall update the “Registro di Controllo”. The Contractor shall provide a digital copy of the updated information to the COR not later than seven (7) working days after the testing/inspection is completed (DELIVERABLE 0007). The Register of the Maintenance Services shall be drawn up as prescribed by D.P.R. 1 agosto 2011 n. 151, D.M. 10 marzo 1998 and D.Lgs. 9 Aprile 2008 n. 81. In particular it shall consist of:

2.3.1.1 Unit Activity;

2.3.1.2 List of those in charge of implementing the measures of prevention and fire fighters and companies involved in the maintenance;

2.3.1.3 Complete list of all the systems, tools and fire-fighting equipment hosted in the facility and their layout in appropriate floor plans of the building;

2.3.1.4 Listing with outcome of inspections regarding the maintenance and checks conducted on the various fire-fighting equipment and instruments in chronological sequence performed throughout the years;

2.3.1.5 Record of training activities carried out by the staff and firefighters.

2.3.2 Since the “Registro di Controllo” has to be kept inside the related building, when missing or damaged, the contractor shall furnish and install a plastic ABS drop box (approximately 30 x 36 x 4.5 cm), similar to the one shown on this image:

N.B. The above drop box has been shown to assist the offerors to research the type of object requested by the Government. Other equivalent boxes may be considered if they meet or exceed minimum characteristics.

2.3.3 At the end of each Testing/Inspection Service, the contractor shall update the complete inventory for each building within at least seven (7) working days after the testing/inspection is completed (DELIVERABLE 0008).

2.4. Evacuation Plans: The contractor shall update the Evacuation Plans IAW guideline of DM 10/3/98, for each building of the U.S. Garrison Vicenza, except for the Electrical Substations. If the plans are missing, the contractor shall draw up an evacuation plan as prescribed by D.M. 10 marzo 1998, “Allegato” VII, par. 8.2. Contractor shall provide the COR with both the electronic and the hard copies of the Evacuation Plan, which will be hung in the buildings which are currently lacking them, within at least seven (7) working days after the testing/inspection is completed (DELIVERABLE 0009).

2.4.1 Written record of each semi-annual testing/inspection service performed: the contractor shall input daily to the web-based database an accurate and complete report identifying the issue, the device number and the exact location, and the results of the Inspection and Testing Services performed with the encountered situations that require repairs (DELIVERABLE 0010). Example: Bldg Number: 173; type of device: smoke detector; device number: smoke detector #23 (the device number shall correspond with the number in the Fire Alarm Control Panel); exact location:

room 1023, hyperlink to the price book. An example of the required information may be found with Technical Exhibit D.

2.4.2 Written record of the repair works needed, divided by area (Ederle, Del Din, Villaggio, etc.): Once performed each semi-annual Inspection/Testing Service, the contractor shall input to the web-based database an accurate and complete report identifying the issue, the device number, the exact location, type, model, quantity and estimated amount of the repair parts needed (with hyperlink to the price book) as a consequence of the situations encountered during the Inspection/Testing Services within at least seven (7) working days after the testing/inspection is completed (DELIVERABLE 0011). An example of the required information may be found with Technical Exhibit D.

2.5 Payment. The contractor shall only be paid at the completion of services for each area (Caserma Ederle, Del Din, Villaggio, etc). The COR will only approve the invoice when all the deliverables have been received in accordance with the PWS under each CLINs for each semi-annual inspection.

PART 3

SPECIFIC TASKS

3. GENERAL: The contractor shall provide testing and inspection services of the FIRE ALARM SYSTEMS, FIRE SUPPRESSION SYSTEMS, SPRINKLER SYSTEMS and all the equipment/devices that are related to the Fire Prevention and Protection Systems. Furthermore the contractor shall test the functionality of the COMMUNICATION SYSTEM which connects most of the Fire Suppression Systems and Sprinkler Systems to the Fire Alarm Systems and to the Fire Servers and Monitoring Stations.

3.1 SCHEDULED INSPECTION AND TESTING SERVICES

3.1.1 Contractor shall inspect and test FIRE ALARM SYSTEMS (FASs), FIRE SUPPRESSION SYSTEMS, SPRINKLER SYSTEMS and all the equipment/devices related to the Fire Prevention and Protection Systems as required by the Italian or NFPA Standards, Laws and Regulations as well as the manufacturers’ instructions (at a minimum of two (2) semi-annual inspections, once every six months), with their communication devices which connect most of the FIRE SUPPRESSION SYSTEMS and SPRINKLER SYSTEMS to FASs. As specified in “PART 3 – SUBMITTAL REQUIREMENTS”, a schedule showing the dates the contractor intends to perform the required maintenance services in the various buildings shall be submitted to the COR for approval, in order to allow the COR to coordinate with the appropriate facility managers and fire authorities.

3.1.2 “Technical Exhibit A – Inventory” provides the location by building number, the type and the quantity of the applicable FASs, FIRE SUPPRESSION SYSTEMS and SPRINKLER SYSTEMS to be serviced under this contract.

Other information such as the number of Fire Extinguishers, the number of Fire Rated Doors, etc. is provided to allow the contractor to properly estimate the size of the systems/equipment installed for each building. The Inspection and Testing Services shall be performed in ALL buildings listed on Technical Exhibit A and on all equipment/devices bearing on the Fire Prevention and Protection Systems in blue shaded facilities in Technical Exhibit C. The maps and the buildings gross area of the various sites of the U.S. Garrison Vicenza are provided through Technical Exhibits C and A to allow the contractor to properly estimate the size of the work to be performed. For increases or decreases within 4% of square meters of the existing buildings area, no modification of the contract will be issued. Furthermore, no modification of the contract will be issued for increases or decreases within 10% of the total equipment/devices which are related to the Fire Prevention and Protection Systems for the entire performance period of the year.

3.1.3 Information Management. The contractor shall upload all the information (in real-time) regarding the inspection/testing activities into a dedicated web based database

3.1.3.1 The contractor shall provide a laptop to the COR prior to the start of the inspection services that allows him/her access to the web based database where all the information about the activities performed shall be uploaded (DELIVERABLE 0012). The laptop will be returned to the contractor upon expiration of the contract. The web based database must allow the COR to access on-line, through a User-ID and password, all the information regarding the inspection/testing activities. In this way the COR will be allowed to see and monitor in real time all the activities of the inspection/testing of the fire suppression systems.

3.1.3.2 The information uploaded in real time on the web page must be, at a minimum: contract references (contract number, contractor name), date work completed, name of worker, work description, name of fire alarm panel with complete description, result of test, deficiencies, hyperlink to the price list, etc. An example of the required information can be found in Technical Exhibit D. The contractor shall provide technicians with a computer or tablet in order to allow them to update in real time the result of all work accomplished. Internet connection must be ensured by the contractor. Contractor personnel shall NOT be allowed to use a Government data connection.

3.1.4 FIRE ALARM SYSTEMS:

3.1.4.1 FIRE ALARM SYSTEMS INSTALLED IN CASERMA EDERLE: The contractor shall perform the required testing and inspection of the U.S. Government owned FIRE ALARM SYSTEMS and MASS NOTIFICATION SYSTEMS in the buildings where Fire Alarm and Mass Notification Systems are interconnected.

3.1.4.2 FIRE ALARM SYSTEMS INSTALLED IN DEL DIN BASE: The contractor shall provide the system information and revised documentation as necessary to support USAG Italy (Vicenza) in obtaining a full Authority to Operate (ATO).

3.1.4.3 FIRE ALARM SYSTEMS INSTALLED IN POGGIO RENATICO (FE): The contractor shall perform the required testing and inspection of the U.S. Government owned stand-alone FIRE ALARM SYSTEMS.

3.1.4.4 FIRE ALARM SYSTEMS INSTALLED IN THE OTHER U.S. ARMY FACILITIES WITHIN U.S. ARMY GARRISON (Villaggio della Pace (VI), Longare Site (VI), ASP # 7 Site (Tormeno –VI), Lerino Leased Area (VI) and Torri Leased Area (VI)): The contractor shall provide maintenance service on the FIRE ALARM SYSTEMS installed in each building. The contractor shall also perform the required maintenance of the MASS NOTIFICATION SYSTEMS in the buildings where Fire Alarm and Mass Notification Systems are interconnected.

3.1.4.5 In performing the Inspection and Testing Services on the FASs the contractor shall obey UNI 11224 norm and correlated regulations or NFPA regulations in cases where facilities were designed in accordance with NFPA regulations. In particular, he/she shall as a minimum:

3.1.4.5.1 Test and clean the smoke/heat detectors installed in each building per the manufacturer’s instructions;

3.1.4.5.2 Try smoke/heat detectors intervention with test instrument;

3.1.4.5.3 In case of a difficult intervention in previous phase, test the sensitivity of the detector with appropriate instrumentation with possible calibration;

3.1.4.5.4 Test voltage levels and the state of charge of the auxiliary external batteries of the Fire Alarm Control Panels (master and slaves), where present.

3.1.4.5.5 Verify the electrical panel of the emergency power group and test voltage levels and the state of charge of the batteries;

3.1.4.5.6 Test all the devices connected to each FIRE ALARM SYSTEM through modules (like manual pull stations, acoustic-luminous strobes, etc.);

3.1.4.5.7 Execute function tests, fire alarm tests, fault tests and warning of out of service tests, with subsequent recovery of the plant, commissioning and sealing of the drives;

3.1.4.5.8 Test the connection from the Fire Alarm Panel to the Monitoring System installed at the Fire Station, Ederle Bldg. 50/61 and Del Din Bldg. #58.

3.1.5 FIRE SUPPRESSION SYSTEMS:

3.1.5.1 While performing the scheduled Inspection and Testing Services on the Fire Suppression Systems the contractor shall obey UNI 11280, UNI EN 12416-2, UNI EN 13565-2 norms and correlated regulations or NFPA regulations in facilities that were designed in accordance with NFPA regulations. In particular, he/she shall as a minimum:

3.1.5.1.1 Test and verify automatic and manual actuation of the Fire Suppression System and fuel source shutdown in each building;

3.1.5.1.2 Change the fusible links and replace nozzle caps if they are missing;

3.1.5.1.3 Test and verify the functionality of the communication between the Fire Suppression System and the FAS, in the buildings where this communication is present.

3.1.6 SPRINKLER SYSTEMS:

3.1.6.1 When performing the scheduled Inspection and Testing Services on the Sprinkler Systems, the contractor shall obey UNI EN 12845 norm and correlated regulations or NFPA regulations in facilities that were designed in accordance with NFPA regulations. In particular he/she shall as a minimum:

3.1.6.1.1 Perform a general examination of the entire Sprinkler System in each building;

3.1.6.1.2 Inspect each individual sprinkler head;

3.1.6.1.3 Measure the pressure at the control station, check the status of control and alarm valves, and perform a functional test of the sounders;

3.1.6.1.4 Perform a seal test of all the non-return valves;

3.1.6.1.5 Check the position of the opening of the on-off valves, and their clamping;

3.1.6.1.6 The sprinkler system pumps are not included in this requirement.

3.1.6.1.7 Perform a general test of the operation of each Sprinkler System (simulated);

3.1.6.1.8 Check the efficiency of the attacks for the motor pump of the Firefighters;

3.1.6.1.9 Test and verify the functionality of the communication between the Sprinkler System and the FAS, in the buildings where this communication is present.

3.1.7 PORTABLE FIRE EXTINGUISHERS:

3.1.7.1 General Information: This requirement consists of managing and performing the maintenance and recharge services of portable Fire Extinguishers, consisting of Powder Fire Extinguishers, Carbon Dioxide Fire Extinguishers and Wheeled Foam Fire Extinguishers, for the above mentioned sites.

3.1.7.2 When performing the scheduled Inspection and Testing Services on the Portable Fire Extinguishers (Technical Exhibit A) the contractor shall obey UNI 9994-2 norm and correlated regulations or NFPA regulations in facilities that were designed in accordance with NFPA regulations. UNI 9994-2 provides for three phases to be accomplished:

3.1.7.2.1 “Controllo” (Check service)

3.1.7.2.2 “Revisione” (Overhaul service)

3.1.7.2.3 “Collaudo” (Test)

3.1.7.3 Since the “Controllo” has to be performed every six months, while the frequency of the “Revisione” and “Collaudo” is related to the typology and certification of the fire extinguisher, during the maintenance service the contractor shall perform the “Controllo”, “Revisione” and “Collaudo” upon need. If the hook for the fire extinguisher is missing or damaged, the contractor shall replace it. If the fire extinguisher must be disposed of, because expired or damaged, the Contractor will provide the disposal in accordance with the Regional and National Regulation according to the typology of the related material. Included in the maintenance service are the extra fire extinguishers stored at DPW Supply, Bldg.57 Ederle (Inventory A-1.1). If during the testing and inspection service the contractor found an expired fire extinguisher, the contractor will replace it with a spare one stored at the DPW supply.

3.1.7.4 At the completion of the first semi-annual inspection/testing service the contractor shall provide the map in .PDF format with the location of 100% of all fire extinguishers and each serial number, within at least seven (7) working days after the testing/inspection is completed (DELIVERABLE 0013). This map shall be updated with each semi-annual inspection/testing services and a copy provided to the COR.

3.1.8 HYDRANTS AND HOSE REELS:

3.1.8.1 In performing the scheduled Inspection and Testing Services on the Hydrants and Hose Reels the contractor shall obey UNI 10779 and UNI EN 671-3 norms and correlated regulations, or NFPA regulations in facilities that were designed in accordance with NFPA regulations. In particular he/she shall as a minimum:

3.1.8.1.1 Check the full rollout;

3.1.8.1.2 Verify that the pipeline is subjected to the pressure of the network;

3.1.8.1.3 Control the pipe throughout its length, to detect any cracks, deformations, wears or other damage;

3.1.8.1.4 Check the fittings, the ligatures and the tightness of the seals;

3.1.8.1.5 Perform the pressure test (7 bar) with specific tools (attach any verbal of the network inspection);

3.1.8.1.6 Verify the perfect rewind;

3.1.8.1.7 Check that the fastening system of the piping is adequate to ensure the seal;

3.1.8.1.8 Check that the water jet is constant and sufficient, by the use of flow indicators and pressure gauges;

3.1.8.1.9 Check that the pressure indicator, if present, is operational and indicates a pressure value included in the scale;

3.1.8.1.10 For hydrants in the box, make sure that the doors open easily;

3.1.8.1.11 Check that the spray tube is of the appropriate type and easy to maneuver;

3.1.8.1.12 Update the card on the device;

3.1.8.1.13 IAW UNI norm 10779 (3.3.1), verify that the fire hose is connected to the water line and the fire launches to the wall hose reel.

3.1.9 SMOKE AND HEAT CLEARANCE VENTS:

3.1.9.1 In performing the Scheduled Inspection and Testing Services on the Smoke and Heat Clearance Vents the Contractor shall obey UNI 9494 norm and correlated regulations or NFPA regulations in facilities that were designed in accordance with NFPA regulations. In particular he/she shall as a minimum:

3.1.9.1.1 Perform a visual inspection to search for any items damaged or tampered with;

3.1.9.1.2 Verify the proper mechanical operation through manual opening;

3.1.9.1.3 Weigh the CO2 cartridges to verify that there are no energy losses greater than 10%;

3.1.9.1.4 Perform the automatic opening from 10% to 20% of the installed Smoke and Heat Clearance Vents;

3.1.9.1.5 Remove accumulated dirt;

3.1.9.1.6 Lubricate the hinges.

3.1.10 EMERGENCY LIGHTING:

3.1.10.1 In performing the Scheduled Inspection and Testing Services on the Emergency Lighting the contractor shall obey UNI CEI 11222 and CEI EN 50172 norms and correlated regulations or NFPA regulations in facilities that were designed in accordance with NFPA regulations. In particular he/she shall as a minimum:

3.1.10.1.1 Test the supply autonomy;

3.1.10.1.2 Check the integrity of the protections against tampering of the units;

3.1.10.1.3 Check that the diffusers are free of dust; remove any dust and dirt;

3.1.10.1.4 Check the tightening of the connector blocks and the screw of the lamps;

3.1.10.1.5 Check the density of the electrolyte of the storage batteries;

3.1.10.1.6 Check the electrolyte level and possible topping up;

3.1.10.1.7 Measure the voltage under load.

3.1.11 FIRE RATED DOORS:

3.1.11.1 While performing the Scheduled Inspection and Testing Services on the Fire Rated Doors the contractor shall obey manufacturer’s instructions, as prescribed by UNI 11473-1 norm, NFPA Norms and correlated regulations. In particular he/she shall as a minimum:

3.1.11.1.1 Check the tightness of the hinges;

3.1.11.1.2 Verify the tightness of the seals;

3.1.11.1.3 Verify the absence of cracks;

3.1.11.1.4 Check the efficiency of the magnetic unlocking systems and the correct self-closing.

3.1.12 FIRE DAMPERS:

3.1.12.1 In performing the Inspection and Testing Services on the Fire Dampers the contractor shall obey UNI 10365 norm and correlated regulations or NFPA regulations in facilities that were designed in accordance with NFPA regulations. In particular he/she shall as a minimum:

3.1.12.1.1 Lubricate all moving parts and all linkages in the damper;

3.1.12.1.2 Test the actuators mobility. Use a heat source, record the time ratio and then compare it with the ones specified by the manufacturer.

3.1.13 PANIC HARDWARE:

3.1.13.1 When performing the Inspection and Testing Services on the Panic Hardware the contractor shall obey manufacturer’s instructions, as prescribed by UNI EN 1125 norm, NFPA norms and correlated regulations. In particular, he/she shall as a minimum:

3.1.13.1.1 Check the integrity of the device in all its parts;

3.1.13.1.2 Calibrate and lubricate the Hardware in order to obtain a smoothly operating procedure;

3.1.13.1.3 Check the presence of the certification of compliance.

3.1.14 RELEASE BUTTONS OF THE ELECTRICAL POWER:

3.1.14.1 While performing the Scheduled Inspection and Testing Services on the Release Buttons of the Electrical Power the Contractor shall as a minimum:

3.1.14.1.1 Verify if it is needed the hammer for breaking the glass of the button;

3.1.14.1.2 Verify if the button is clearly visible and immediately usable;

3.1.14.1.3 Verify if the button is provided with a card indicating the function (eg: release of the electrical panel);

3.1.14.1.4 Perform the function test of the button.

3.1.15 SAFETY SIGNS:

3.1.15.1 When performing the Scheduled Inspection and Testing Services on the Safety Signs the contractor shall as a minimum:

3.1.15.1.1 Check with the site plan in the hands the presence and the correct location of signs required;

3.1.15.1.2 Verify that the signage is not obscured because of the shift of shelves, storage of material and anything else;

3.1.15.1.3 Verify that the signage is not degraded and that it complies with UE standards;

3.1.15.1.4 Verify the adequacy of signs lighting in case of power failure.

3.1.16 When performing the Inspection and Testing Services here above described the contractor shall carefully verify if any equipment/devices required by the NFPA Standards and by the current Italian and European Standards, Laws and Regulations for the Fire Prevention and Protection Systems are lacking or in the wrong position. Should any anomaly be discovered, the contractor shall immediately report it to the COR.

3.2 UPDATING THE MAP OF THE SYSTEM (cartography of the building equipped with fire protection and prevention devices) AND THE INVENTORY. If during the performance of a testing and inspection service the contractor discovers that the Evacuation Map relative to the Fire Prevention and Protection System is missing, the contractor shall replace it. The contractor shall verify that the Evacuation Map mirrors the current situation (paragraph 2.4.5).

4. PERFORMANCE REQUIREMENTS SUMMARY MATRIX: The matrix is provided at the end of this part.

A detailed explanation for the use of the matrix follows:

a. Column 1 – PERFORMANCE OBJECTIVE, lists the PWS requirements objective;

b. Column 2 - PWS PARAGRAPH, indicates the reference paragraph number in the PWS;

c. Column 3 - PERFORMANCE STANDARD, defines the standard of performance for each listed service.

If this standard is not met, the Government will invoke the remedy/correction that must be taken immediately;

d. Column 4 – METHOD OF SURVEILLANCE, indicates how the standard will be controlled;

e. Column 5 - CORRECTIVE MEASURES, identifies what corrective measures the Contracting Officer may take.

4.1 Government Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable quality level(s) (AQL). The Government may use a variety of surveillance methods to evaluate the contractor’s performance.

4.2 Evaluating Performance: Performance of contracted services will be evaluated in accordance with rules in the contract. If the performance standards are not accomplished, the Contracting Officer reserves the right to apply remedies outlined in the following matrix in addition to any other remedies or corrective measures he/she determines necessary to…