Attachment_1_PWS_Revised_14_Aug_18.pdf

PERFORMANCE WORK STATEMENT

(PWS)

FOR

RENTAL OF MATERIAL HANDLING

EQUIPMENT (MHE)

HUMANITARIAN ASSISTANCE

PROGRAM

Revised 14 August 2018

TABLE OF CONTENTS

SECTION PARAGRAPH TITLE

I DESCRIPTION OF SERVICES

1.1. Scope of Work

1.2. Location of Services

1.3. General contract services

1.4. Specific Tasks

1.5. Conduct

1.6. Safety

1.7 Contractor Manpower Reporting (CMR)

II SERVICE DELIVERY SUMMARY

III GOVERNMENT-FURNISHED PROPERTY & SERVICES

3.1 General Information

IV GENERAL INFORMATION

4.1. Contractor Personnel

4.2. Quality Control

4.3. Quality Assurance

4.4. Physical Security

V TECHNICAL EXHIBITS

5.1 Publications & Forms

5.2 Required Reports

SECTION I

DESCRIPTION OF SERVICES

1.1. SCOPE OF WORK: The Contractor shall provide rental material handling equipment (MHE) without operator for a basic period of 12 months plus two option years.

a. Equipment rented must comply with the following technical specifications.

b. Each electrical forklift, must have a tight turning radius and be able to maneuver within warehouse aisles (rows) that are only 3500 mm apart; must be equipped with a devoted battery charger, and must be set to AC 220 volts tri-phase.

c. Each forklift should have electric fork positioners i.e.,tine (fork) adjustment.

d. Equipment shall be provided in the following quantities and characteristics.

CLIN Nomenclature Qty Capacity

Max

Width

Max

Lifting

Height

Mast

Height Tires

Lateral

Transfer

Distance

Free Lift

Capability

*** Tine (fork)

Specifications

Electric

Forklift *

5,000

LBS or more mm mm or more

N/A Elastic 1000 mm

Each side

1400 mm

Length: 1143mm

Width: 101 mm

Electric

Forklift */**

4,000

LBS

mm mm or more

Container

Type Elastic

1000 mm

Each side

1400 mm

Length: 1143mm

Width:101 mm

0003 Electric

Vertical Lift

(1 man lift) *

Scissor Lift

(platform) no

Forks.

1 500 LBS

or more mm mm or more

N/A Elastic N/A 1400 mm N/A

NOTE:

* Forklifts & vertical lift shall be equipped with anti-trace tires. Tires replacements will be at

Contractor’s expense.

** Provide one set of fork extenders for one forklift.

*** Tine Length & Width: Are converted based on U.S. inches – As long as metric measurements are close to the listed mm length and width (do not have to be exact).

All forklifts shall be equipped with at least 1100 mm long forks and 101 mm width, or something close to the listed length and width in the table.

1.2. LOCATION OF SERVICES: This contract shall be performed in Government warehouses, open air and other structures managed by the Humanitarian Assistance Program (HAP) located at the Leghorn Army Depot on SS 1 Aurelia, Pisa, Italy.

1.3. GENERAL CONTRACT SERVICES: The contractor will deliver equipment to the Humanitarian

Assistance Program (HAP), building 5020, located in the Leghorn Army Depot, Italy, at the beginning of the rental period. (first working day available) and pick them up from this same location at the end of the rental period. Reference Contract Data Requirements List (CDRL) 0001 under Exhibit 5.3.

a. The contractor shall supply 1 copy of the operating manuals in the English and Italian language for each MHE. Reference CDRL 0002 under Exhibit 5.3.

b. The contractor is required to ensure that inoperable equipment is back operable within three working days from the time the Contracting Officer’s Representative (COR) notifies the contractor in writing. Beyond the three working days the contractor will replace the inoperative equipment with another one having the same technical characteristics. The Contractor shall keep the equipment in a condition of efficiency IAW manufacturer’s instructions and keep update the inspection register for each piece of equipment (ref. art. 71 paragraph 4 of Legislativo Decree 81/08) Reference CDRL 0003 under Exhibit 5.3.

1.4 SPECIFIC TASKS: In case of damages and/or misuse caused by Government employees, the repairs of MHE will be at Government expenses.

a. Upon award of the contract the Contractor shall provide a list of personnel (the contractor shall provide his/her personnel with an identification tag containing name of the firm and a picture of the individual) and vehicles including necessary documentation (copia del libretto) in order to obtain access to the installation.

b. Responsibility: At the time of delivery each piece of equipment will be inspected by Government personnel in conjunction with a contractor representative to acknowledge conditions of the item, which will be posted on the “Vehicle Rental Delivery and the Contractor and Return Process” form. The Government will not accept MHE unless the contractor submits documented evidence that a successful load test has been performed in accordance with US Army TB 43-0142 and applicable Italian regulations and/or commercial standards – whichever of the two load tests is stricter shall apply to this contract. Thereafter, the contractor shall perform yearly load tests meeting the same standards. Reference CDRL 0005 under Exhibit 5.3.

Government personnel will stencil each MHE with load test results. The contractor will be responsible for removal of stenciling upon contract completion.

1.5. CONDUCT: Contractor personnel shall wear a nametag provided at Contractor expense identifying her/himself as a Contractor, and ensure that in all correspondence the Contractor identifies her/himself as a

Contractor.

1.6. SAFETY: The Contractor shall be aware of local safety requirements and ensure that all reasonable efforts are made to protect all persons from harm and U.S. Government property from damage. Contractor shall provide periodic checks as prescribed by Italian Laws.

1.6.1 SAFETY: The Government shall inform the contractor in matter of risks even through the

“Installation Emergency Management and Evacuation Procedures”. The contract provides for a few interventions of short duration, not requiring the preparation of the DUVRI document.

In order to ensure adequate safety coordination, work will be accomplished adopting the following precautions:

During all operation under contract, including the transport and delivery of forklift trucks, and then on the occasion of any verifications, withdrawal and replacement of them, the contractor shall be accompanied by the COR or his representative, who will ensure employees shall maintain a safety distance from the area where service is being performed.

1.7. CONTRACTOR MANPOWER REPORTING (CMR) (CLIN 7500 and 7501) The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the subject contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/ and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with http://www.ecmra.mil/

2013. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s

CMR website. Reference CDRL 0006 under Exhibit 5.3. For further directions on submission.

. Reference CDRL 0006 under Exhibit 5.3.

SECTION II

SERVICE DELIVERY SUMMARY

REQUIRED

SERVICE

PERFORMANCE

STANDARD

PERFORMANCE

COMPLIANCE

REMEDIES

Delivery of MHE 100% IAW 1.3 First working day available from the beginning of the performance period

Verification 100%

Payment will be decreased IAW the following formula to be used for consumption of remedies is as follows:

Monthly cost of equipment …..X

Numbers of days MHE not available PLUS

% of the total monthly cost of the MHE itself number of calendar available days

Delivery of manuals

100%

IAW 1.3a To be delivered along with

MHE

If manuals are not delivered by the end of the first month’s rental, the monthly rental cost will be decreased by 2%

Replacement of inoperable MHE 100%

IAW 1.3b To be performed by three working days from notification by

COR

If broken MHE is not repaired or a new valid

MHE will be provided in lieu of the broken one, the monthly cost will be decreased by the cost of the number of days

MHE is not available plus 5%

Performance of load test 100%

IAW 1.4b To be performed by schedule provided after contract awarding

If load test is not performed /passed the

MHE will not be accepted by the

US Government until deficiency is correct. If deficiency cannot immediately corrected the

MHE shall be replaced

CMR IAW 1.7 Contractor shall complete CMR IAW contract requirements

Failure to perform CMR report, the

Government will deduct 100% of the CLIN amount for this service

Contractor’s Quality

Control Plan

IAW 4.2.1 To be submitted no later than 10 calendar days after contract start

Failure to submit the Quality Control Plan, the monthly rental cost will be decreased by

2% until it is in compliance

SECTION III

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. GENERAL INFORMATION.

3.1.1. CONTRACTOR FURNISHED PROPERTY (CFP). The Contractor shall provide her/his own transportation and all necessary equipment to fulfill this contract if not provided as GFP. The Government will not be responsible in any way for damage to the Contractor’s supplies, materials, equipment, or to personal property as a result of fire, theft, accident, natural disaster, or other events.

SECTION IV

GENERAL INFORMATION

4.1. CONTRACTOR PERSONNEL.

4.1.1. The contractor shall not employ any person for work under this contract if such person is identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. The contractor shall not transfer or rehire any American National employee whose employment is terminated for cause under this contract to any other job or position under any contract held by the contractor within the jurisdiction of the Department of Defense. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. In the event it becomes necessary to replace any contract personnel for any of the above reasons, the contractor shall not be reimbursed for costs associated with such removal including the costs for replacement of any personnel so removed. The contractor shall inform the COR in writing within 5 working days of any incidents of misconduct by their employees that violate laws of the USA or the Host Nation.

4.1.2. The contractor shall be responsible for obtaining any necessary licenses and permits to comply with any applicable U.S. and host nation laws, codes, and regulations. The contractor shall ensure that employees have current and valid professional certifications before starting work as required in this

PWS. The contractor’s employees shall be recognizable by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name.

4.2. QUALITY CONTROL.

4.2.1. The contractor shall provide a Quality Control Plan. This plan shall describe in detail the contractor’s Quality Control Program and shall be submitted no later than 10 calendar days after contract start. The plan shall become a compliance document after review and acceptance by the

Contracting Officer. Reference CDRL 0007 under Exhibit 5.3. of this PWS for further direction on submission.

4.2.2. The quality control plan will include as a minimum the Contract Data Requirements List indicated in Section V “Technical Exhibits”.

4.3. QUALITY ASSURANCE.

4.3.1. The Government will evaluate the contractor’s performance under this contract according to contract clause “52.212-4 -- Contract Terms and Conditions -- Commercial Items”, the “Quality

Assurance Surveillance Plan” and the “Contractor’s Quality Control Plan”.

4.3.2. Inspections/Evaluations/Reviews By Other Than COR. The contractor shall permit Department of Defense inspection visits, COR team visits, host base visits, other required functional reviews, evaluations or inspections as required by the Government, to include Army Headquarters Europe, Defense Information Systems Agency, General Accounting Office or other Government agencies. The inspection teams may make unannounced visits and shall be provided unescorted access to facilities and equipment. The contractor will be given the purpose of the visit and copies of any reports created.

The contractor shall take necessary actions and coordinate with the Government to resolve any discrepancies found as part of these inspections.

4.4. PHYSICAL SECURITY.

Access and General Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security

Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

SECTION V

TECHNICAL EXHIBITS

See attached form “VEHICLE RENTAL DELIVERY AND RETURN RECORD”.

Vehicle Rental Delivery and the Contractor and Return Process

The contractor shall deliver the MHE to

Delivery to the Government - The Government representative will individually inspect each vehicle provided under this contract for any defects or damages. The condition of the vehicle will be noted on

“Vehicle Rental Delivery and the Contractor and "Return Process” Form. The contract number and the vehicle license number must be shown on the “Vehicle Rental Delivery and the Contractor and Return

Process” Form. The agreed upon condition of the vehicle will be sign off on the form by both of the representatives.

Return to the Contractor - The Government representative and the Contractor representative will individually inspect each vehicle upon return to the Contractor. The condition of the vehicle will be compared to its initial condition as indicated on the original “Vehicle Rental Delivery and the Contractor and Return Process” Form used to initially inspect the vehicle. Excluding normal wear from the usage of the vehicle as intended under the contract, if there is no new damage it will be noted on the original

“Vehicle Rental Delivery and the Contractor and Return Process” Form and signed by both representatives.

If there is any new damage to the vehicle it will be noted on the original “Vehicle Rental Delivery and the

Contractor and Return Process” Form and the contractor will indicate if it intends to file a claim under the contract for the damage.

If the Contractor accepts a return vehicle without inspection or signs the original “Vehicle Rental Delivery and the Contractor and Return Process” Form without indicating any damage to the vehicle the Contractor automatically agrees that the vehicle was returned in the same condition that it was delivered in and will release the Government from any liability for the vehicle.

This same process will be used when a vehicle is turned in for repairs and maintenance.

VEHICLE RENTAL DELIVERY AND RETURN RECORD

Contract Number :

Date:

Vehicle License #:

Vehicle Make and Model:

Condition of Vehicle Upon Delivery to the Government -

Government Inspection Representative: Contractor Inspection Representative:

(Name, Title, Phone Number) (Name, Title, Phone Number)

Condition of Vehicle Upon Return to the Contractor -

Government Inspection Representative: Contractor Inspection Representative:

(Name, Title, Phone Number) (Name, Title, Phone Number)

5.2. REQUIRED REPORTS

CONTRACT DATA REQUIREMENTS LIST

Form Approved

OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate

(0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the

Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO.

B. EXHIBIT

C. CATEGORY:

TDP TM OTHER

D. SYSTEM/ITEM

E. CONTRACT/PR NO.

F. CONTRACTOR

1. DATA ITEM

NO.

2. TITLE OF DATA ITEM

DELIVERY OF MHE

3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.)

5. CONTRACT REFERENCE

1.6

6. REQUIRING OFFICE

HAP

7. DD 250 REQ

NO

9. DIST

STATEMENT

10. FREQUENCY

ONCE

12. DATE OF FIRST

SUBMISSION

14. DISTRIBUTION

8. APP CODE

N/A

11. AS OF DATE

13. DATE OF SUBSEQUENT

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

16. REMARKS

To be provided upon equipment delivery

15. TOTAL

0 1 0

DELIVERY OF OPERATING MANUALS

1.6.a

SUBMISSION

At initial delivery or at time of replacement of inoperative MHE

Draft Final

To be provided upon equipment delivery

REPLACE INOPERABLE MHE

1.6. b

SUBMISSION

At time of replacement of inoperative MHE

Draft Final

Reg Repro

REPAIRS SHALL BE PERFORMED IN THREE (3) WORKING DAYS

LOAD TEST CERTIFICATION

1.7.c

Base Year and each option year if exercise

12. DATE OF FIRST

SUBMISSION

At initial delivery or at time of replacement of inoperative MHE

SUBMISSION

Yearly if option is exercised or at time of replacement of inoperative

MHE

Draft

Final

To be provided upon completion of load test

CMR (Contract Manpower Reporting) Notification

1.10

ONCE PER FY

By 31 Oct 11

See Block 10

b. COPIES

Draft Final

CONTRACT DATA REQUIREMENTS LIST

Form Approved

OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate

(0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the

Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO.

B. EXHIBIT

C. CATEGORY:

TDP TM OTHER

D. SYSTEM/ITEM

E. CONTRACT/PR NO.

F. CONTRACTOR

Contractor’s Quality Control Plan

4.4.1

Draft Final

Draft

Final

0 0 0

At time of replacement of inoperative MHE

Draft Final

Reg Repro

REPAIRS SHALL BE PERFORMED IN THREE (3) WORKING DAYS

Upon delivery of MHE

Draft

Final

Draft Final

Draft

Final

DD FORM 1423, AUG 96