16-T-0045-0001_(Amendment)_Cleaning_of_Boilers.pdf

0010867267

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to change one (1) of the aw ard evaluation factors stated in the Performace Work Statement (PWS), and reflected in 52.212-1 and 52.212-2. Please see the summer of changes for further details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-Jul-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PF-16-T-0045

X 9B. DATED (SEE ITEM 11)

13-Jun-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

07-Jul-2016

CODE

414TH CSB - PARC AFRICA

DIRECTORATE OF CONTRACTING

UNIT 31423, BOX 77

09630-1423 APO

UNITED STATES OF AMERICA (THE)

W912PF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912PF-16-T-0045

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO 52.212-1

1. INSTRUCTIONS TO OFFERORS: The offeror(s) shall provide a written offer (IN ENGLISH) that MUST address each of the factors listed below. The US Government intends to evaluate offers and award a contract without discussions. The only documents that can be submitted in a language other than English is the Certificate of Chamber of Commerce and mandatory documents. The package exterior should contain the solicitation number, points of contact (POCs) and phone number: W912PF-16-T-0045, Ms. Antonella Cotroneo and Ms. Dee Cavanaugh, 0444-617455 or 0444-617448. Offers shall consist of one (1) electronic copy on CD or DVD per offer.

Microsoft word processing, presentation, and spreadsheet products are preferred. No e-mail submissions will be accepted. Offeror shall prepare offers in accordance with the instructions below. Offerors shall submit an electronic copy of the offer and deliver it the following address and to the attention of: 414th CSB, Regional Contracting Office (RCO).

ATTN: Ms. Antonella Cotroneo and/or Ms. Dee Cavanaugh (TEL. 0444-617455 or 0444-617448)

Viale della Pace #193 Gate #2 Caserma Ederle, Building #3 36100 Vicenza (VI), ITALY

(a) Offerors shall deliver their offers to the above-mentioned address. An employee of Regional Contracting Office Italy shall receive them prior to the closing date and time. The offeror’s offer shall consist of four (4) separate volumes as noted in the table below. It is the responsibility of the offeror to ensure that the electronic version and all files contained therein are readable, complete, word searchable and accessible without password.

(b) All information shall be confined to the appropriate volume. The offer shall be prepared clearly and concisely to demonstrate the offeror has a complete understanding of the requirements. Offerors shall prepare their offer on the presumption that the Government has no previous knowledge of the offeror’s capabilities.

Offers will be evaluated only on the information specifically presented in respective submittals, with the exception of the Past Performance evaluations.

VOLUME DESCRIPTION

I Factor I:Technical - Experience II Factor II: Past Performance III Factor III: Price Solicitation/Contract/Standard Form 1449 IV Mandatory Documentation

2. VOLUME CONTENT.

VOLUME I: FACTOR I - TECHNICAL / Experience

(a) Offerors must provide proof of experience in performing at least five (5) contracts in the field of boiler cleaning and inspection performed over the last five years from the release of the solicitation. Offerors shall provide contract information and the names of the POCs to document their experience.

(b) If proposing as a Pool of Firms (Consorzio/ATI), the offeror shall also provide with their offer, the below listed required documents/certificates:

A copy of the notarized legal document that established the Pool of Firms (Consorzio/ATI).

The name and addresses of all the associated firms. The associated firms are NOT allowed to submit their individual offers under this solicitation. If they do, the offer of the Pool of Firms (Consorzio/ATI) and the offer of any associated firm will be rejected.

The names and the addresses of the associated firms proposed to perform the work. A statement describing all legal or administrative proceedings currently pending or concluded, conducted against your firm within the last three (3) years which relate to procurement or performance of any public or private contracts. Disclose whether the prime contractor (or its predecessors, if any) has been insolvent or filed for bankruptcy within the past three (3) years.

Offeror shall disclose any other information which could reasonably call into question the responsibility of the offeror to perform this contract

VOLUME II: FACTOR II - PAST PERFORMANCE

(a) Offerors shall provide contract information of no more than three (3) relevant projects performed in the last three years for similar or greater size, scope, magnitude and complexity relevant to this solicitation by the offeror and any major subcontractors. The information shall be presented by completing the Past Performance Questionnaire (Attachment #1 of solicitation), one for each contract. It is the offeror’s responsibility to provide accurate points of contact, current telephone numbers and e-mail addresses for each identified contract. If there are subcontractors or partnerships, they will be evaluated in the same manner as the prime.

(b) No more than three (3) relevant projects performed by each offeror, subcontractor or partnership will be evaluated.

(c) The offeror is highly encouraged to submit past performance information with evidence of customer satisfaction such as performance evaluations, special commendations or recognition, letters of appreciation, awards of excellence, offeror’s quality certifications etc, as long as these references are relevant to the effort set out in this solicitation. Also a copy of DD Form 2626, Performance Evaluation for projects performed on behalf of the Government may be submitted, as long as these of DD Forms 2626 are relevant to the effort set out in this solicitation.

VOLUME III: FACTOR III - PRICE

(a) The offeror shall submit firm fixed pricing per each Contract Line Item Number (CLIN) except the CLIN for the SPARE material. Offerors shall submit a discount percentage (%) on the Spare CLINs. The quoted discount will be applied on the price listing of each spare part, when needed (Discount percentage quoted will not be evaluated).

The offeror shall ensure that prices are entered for all CLINs for which space has been provided.

(b) Offeror shall enter a unit price and total price for each CLIN. Offerors shall also provide a TOTAL for

Year and Grand Total at the bottom of the Standard Form 1449.

(c) SINGLE AWARD. The Government intends to make a single award; therefore, offers must be submitted for all the line items indicated in the solicitation. No award will be made for less than the full requirements shown in the solicitation. Any offeror offering less than all of the solicitation requirements may be excluded from consideration for award if the Contracting Officer elects to make an award without opening discussions.

(d) SUBMISSION OF QUOTES IN EURO OR DOLLARS CURRENCY. Quotes submitted in response to this solicitation will be in terms of EURO or DOLLARS. Offers received in other than EURO or Dollars shall be rejected.

VOLUME IV – MANDATORY DOCUMENTATION

(a) A Historical Chamber of Commerce certificate proving the authority of the firm to operate in the heating and plumbing business sector of this solicitation, demonstrating the financial health of the firm, including: names of current partners/owners; method of incorporation; submission of financial reports for at least the last year from the solicitation issue date; and any changes to partners/owners within the last year. This document must not be older than 90 days from date of quote. The Offeror shall provide a copy, of Chamber of Commerce Certificate of Membership (Certificato di Iscrizione alla Camera di Commercio), NOT older than six (6) months at the time set forth for the receipt of quotes. Self-certifications are NOT allowed. The business purpose (oggetto sociale) should include but is not limited to: "Plumbing and Heating inspection services". Self-certifications are NOT allowed.

(b) Offerors must provide the following attachments duly filled-in:

- Attachment #1 " Past Performance Questionnaire"

- Attachment #2 " Antimafia certification"

- Attachment #3 "Suitability of Contractor Certification"

3. ADDITIONAL INFORMATION

(a) A PRE SOLICITATION CONFERENCE AND SITE VISIT will be conducted at the :

REGIONAL CONTRACTING OFFICE (RCO) Italy VIA DELLA PACE #197, Bldg. #3

36100 VICENZA (VI)

(1) Pre-solicitation conference and site visit will be held on 21 June 2016 at 09:30. The site visit will take place after the pre-solicitation conference; participants will be escorted to the various site locations in Vicenza (Caserma Ederle, Caserma Del Din and Villaggio Della Pace). Offerors will utilize their own transportation to travel to Villaggio della Pace and Caserma Del Din. All prospective offerors are highly encouraged to attend for the purposes of discussing the solicitation requirements and asking questions.

However, not attending the pre-solicitation conference and/or site visit does not prohibit a potential offeror from submitting an offer. All interested parties are required to indicate their interest by submitting a written request not later than close of business (COB) 15 June 2016 to the following e-mail address:

antonella.cotroneo2.ln@mail.mil.

(2) Site visit attendance is limited to two (2) representatives per offeror. Attendees must have a valid pictured Identification card with them.

(3) Following the pre-solicitation conference and site visit, all offeror questions concerning the solicitation must be submitted via email to the following addresses Antonella.cotroneo2.ln@mail.mil deloris.s.cavanaugh.civ@mail.mil not later than 5 July 2016.

(4) Answers to offeror questions will be posted to FedBizOpps.gov in an amendment to the solicitation.

b. SAM REQUIREMENT. To be awarded a government contract the offeror MUST:

- Have a DUNS number (Dun & Bradstreet); Phone: 01-28-455-379; http://fedgov.dnb.com/webform);

- Have a NCAGE number (https://www.siac.difesa.it/tiki/tiki-index.php?page=NCAGE), and

- Be registered in the System for Award Management (SAM) website (https://www.sam.gov/portal/public/SAM/).

4. Additional Provisions.

ADDENDUM TO 52.212-2

EVALUATION--COMMERCIAL ITEMS

1. This acquisition will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items, and FAR 13.5, Simplified Procedures for Certain Commercial Items, as supplemented by agency procedures. Award will be made to the technically acceptable lowest priced responsible, offeror with acceptable past performance, meeting the requirements of the solicitation. Awards will be on an “all or none” basis. Offerors are put on notice that:

a. The non-price factors will be evaluated on an “acceptable”/unacceptable” basis.

b. The non-price factors are evaluated for acceptability and NOT ranked.

c. Tradeoffs are NOT permitted.

d. The offerors must provide all required information or the offer will not be considered.

2. In order to receive an “acceptable” rating on the TECHNICAL FACTOR, the offer must meet the minimum requirements of the solicitation.

3. In order to be eligible for an award, an offer shall be rated “ACCEPTABLE” on all non-price factors. Once the Contracting Officer and the Technical Evaluation Team have identified the offers that are technically acceptable, the Contracting Officer will make the source selection decision ONLY on the basis of lowest price.

4. The US Government intends to evaluate quotes and award a contract without discussions, however, the Government reserves the right to conduct discussions. The following factors shall be used to evaluate offers :

VOLUME DESCRIPTION

I Factor I: Technical-Experience II Factor II: Past Performace III Factor III: Price

5. Process.

a. Technical : Technical offers will be evaluated on an acceptable or unacceptable basis, assigning ratings of Acceptable or Unacceptable as defined below :

RATING DESCRIPTION

Acceptable Offer clearly meets the minimum requirments of the Solicitation

Unacceptable Offer does not meet the minimum requirements of the solicitation.

b. In order to be elegible for an award, an offer shall be rated " Acceptable" on all non-price factors (Technical and Past Performance)

c. Once the contracting officer and the Technical Evaluation Board (TEB) have identified the offers that are technically acceptable, the contracting officer will make the award decision only on the basis of the lowest fair and reasonable price.

d. The U.S. Government intends to evaluate offers and award a contract without discussions; however, the U.S.

Government reserves the right to hold discussions. It should be noted that there is no obligation on the part of the Government to make an award to any offeror in response to this solicitation.

e. The TEB will evaluate the three (3) non-price factors listed below. The award will be made to the offeror with the lowest price offer that is rated “acceptable” on all the non-price factors and sub-factors.

6. Evaluation.

FACTOR I - TECHNICAL: Experience. In order to be determined technically acceptable in this factor, the offeror must provide the following:

a. Offerors must provide evidence of experinece in managing at least five (5) contracts in the boiler cleaning and inspections field, providing also the names of the customers, performed over the last five years from the release date of this solicitation.

b. If offering as a Pool of Firms (Consorzio/ATI), the Government will evaluate the proposed team’s recent, relevant experience. Failure of the offeror to demonstrate recent, relevant experience for itself/Pool of Firms (Consorzio/ATI) will result in an “Unacceptable” rating for the factor.

FACTOR II - PAST PERFORMACE

a. Past performance will be evaluated to determine if the offeror and any major subcontractors have performed favorably for previous contracts of a similar size and complexity as the services required in this solicitation. The Government will evaluate an offeror’s past performance to determine if past performance evaluations and all other past performance information reviewed by the Government (see below) reflect a trend of satisfactory performance.

b. The offeror’s past performance record must be determined to be acceptable or neutral in order to be considered for award. Offeror(s) must demonstrate successful past performance of the offeror and any major subcontractors or partnerships as evidenced by information provided concerning no more than three (3) contracts and subcontracts completed or ongoing within three (3) years from the solicitation release date as identified in Page 1, Block 6 of this solicitation. These contract must be similar in size and complexity to the services requested in this Request for Quotes. Offeror(s) must submit the information as per Attachment 1 (Past Performance Questionnaire) for each of the contracts provided.

c. If there are subcontractors or partnerships, they will be evaluated in the same manner as the Prime. Past performance will be rated on an acceptable/unacceptable basis using the following ratings:

RATING DESCRIPTION

Acceptable Based on the offeror's performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Unacceptable Based on the Offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered acceptable.

d. The Government may consider past performance information from other sources such as: the offeror's former customers, business associates, federal, state, and local government agencies; the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), or other databases; interviews with Program Managers and Contracting Officers.

e. While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information remains with the offeror.

FACTOR III - PRICE

The contract will be a Firm Fixed Price. The Government will evaluate price reasonableness for this requirement. The price factor will be evaluated separately from the non-price factors.

a. A price reasonableness approach will be utilized by the Government to determine that the proposed prices offered are fair and reasonable and that a “buy-in” or unbalanced pricing between CLINs or option periods is not occurring.

b. The base period and all option years shall be included in the price calculation. Should the Government determine proposed prices are unrealistically low (an indication of “buy-in”), this will be considered a performance risk.

c. As part of price evaluation, the Government will evaluate its option to extend services (see FAR Clause

52.217-8) by adding six (6) months of the offeror's final option period price to the offeror's total price. An assessment of the reasonableness of each proposed price will be made. The Contracting Officer will perform a price analysis of each proposal. Offerors are required to price the base and option periods. Offerors shall not submit a price for the potential six (6) month extension of services period. The Government may choose to exercise the extension of services at the end of any performance period (base or option periods).

d. In evaluating price reasonableness, other than cost and pricing data shall be utilized.

(End of Addendum)

END OF ADDENDUM TO 52.212-1

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

1. GENERAL: This is a non-personal service contract to provide Annual Cleaning and mandatory Inspection of Boilers. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Annual Cleaning and mandatory Inspection of Boilers as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: This contract is necessary in order to maintain boilers safe and operational. To ensure the proper operation of the heating system allowing a correct combustion and the consequent reduction of energy consumption, pollution, and therefore reduce environmental impact. Preventive interventions on these boilers, is will reduce gas consumption and maintenance costs. The service required includes cleaning and testing of heat recovery boilers that use cogenerators fumes to produce steam.

This service cannot be performed by in-house personnel.

1.3 Objectives: Summer overhaul, annual inspection and certification of boilers.

1.4 Scope: Perform the cleaning, the inspection and the hydraulic pressure test at max rate of the boilers and burners listed in Technical Exhibit 2-3.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year From 01 August 2016 to 31 July2017 Option Year I From 01 August 2017 to 31 July2018 Option Year II From 01 August 2018 to 31 July2019 Option Year III From 01 August 2019 to 31 July2020 Option Year IV From 01 August 2020 to 31 July 2021

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor shall submit its Quality Control Plan (QCP) to the COR for approval within 7 (seven) calendar days after contract award. After acceptance of the quality control plan, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays:

U.S. HOLIDAYs DATE New Year's Day January 1 st

Martin Luther King Memorial Day 3rd Monday in January Presidents' Day 3rd Monday in February Memorial Day Last Monday in May Independence Day July 4 th

Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans' Day November 11 th

Thanksgiving Day 4th Thursday in November Christmas Day December 25 th

ITALIAN HOLIDAYS DATE

New Year's Day 1 January Epiphany Day 6 January Easter Monday Varies yearly

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between 08:00am through 05:00 pm, Monday thru Friday except on Federal holidays Italian Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Caserma Ederle, Caserma Del Din and Villaggio della Pace – Vicenza, Italy.

1.6.6 Type of Contract: The Government will award a firm Fixed Price Contract.

1.6.7 Security Requirements: AT Level, I Training. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas will complete AT Level I awareness training within 30 calendar days after the contract start-date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor will submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, prior to issuance of Installation Access Passes. AT Level I awareness training is available online at https://atlevel1.dtic.mil/at .

Access and General Protection/Security Policy and Procedures. The contractor and all associated subcontractor employees will comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative). The contractor will also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. iWATCH/iSALUTE Training. The contractor and all associated subcontractors will brief all employees on the local iWATCH/iSALUTE program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within 30 calendar days after the contract is awarded and within 30 calendar days after new employees commence contract performance, with the results reported to the COR.

According to AR 530-1, new contractor employees must complete Level I OPSEC training within 30 calendar days after they report for duty. All contractor employees must complete annual OPSEC awareness training

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

Liberation Day 25 April Labor Day 1 May Republic Day 2 June Assumption Day 15 August Local Holiday * 8 September * All Saints’ Day 1 November Immaculate Conception Day 8 December Christmas Day 25 December Saint Stephen’s Day 26 December

1.6.7.2 Key Control N.A.

1.6.7.3 Lock Combinations: N.A.

1.6.8 Special Qualifications: N.A.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. The Contractor shall furnish an identifying badge, which shall include as a minimum, the company’s name and the employee’s last name. The badge will be worn on an outer garment and be visible at all times.

1.6.13 Contractor Travel : N.A

1.6.14 Other Direct Costs : N.A

1.6.15 Data Rights: N/A

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD : N.A.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide fire protection. Contractor is responsible for coordinating with the C.O.R. to obtain a Hot Work permit from the DPW Fire Department before starting any work with an open flame.

FIRE PROTECTION:

PHONE # 0444-717092

DSN 117

SECURITY POLICE:

PHONE # . 0444-717114

DSN 114

3.2 Facilities: N.A.

3.3 Utilities: The Government will furnish sewage, water and electricity at no cost to the Contractor. The contractor shall use Government furnished utilities in a prudent manner consistent with current energy conservation policies. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government will not provide equipment.

3.5 Materials : All material used, partially or totally, to perform works required in this contract and not furnished by the U.S. Government, shall be included in the total contract cost and are, in no case, to be reimbursed by the U.S.

Government.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General : The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials : All material used, partially or totally, to perform works required in this contract and not furnished by the U.S. Government, shall be included in the total contract cost and cannot be reimbursed by the U.S.

Government.

4.3. Equipment: The Contractor shall furnish all necessary equipment, tools, supplies, and any other material necessary for the efficient, safe performance of this contract. Equipment shall be the type and size suitable for commercial operations.

4.4. Accidents: The Contractor shall be responsible for complying with any, and municipal laws, codes and regulations applicable to the performance of the work. The Contractor shall also be responsible for all damages to persons or property that occurs as a result of the Contractor’s fault or negligence. The Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which have been accepted under the contract .

4.5. Conduct of Operations and Personnel: The Contractor shall ensure all the works are conducted in a manner that will minimize interference with the work of the Government personnel and other Contractors.

4.6. Clean-up and Disposal: The Contractor shall clean up the works area at the completion of the specific task, or at the close of each workday, whichever comes first, and dispose of waste generated in the performance of this contract in compliance with all applicable Italian laws and regulations.

4.7. Environmental reporting: The contractor will provide the following information semi-annually to be used by the Government to address environmental performance relative to the goals of the USAG Vicenza Environmental Management System. Please note that the amounts reported are those used/generated by the contractor regardless of source (private purchase or government furnished). Reports for January – June will be submitted by 15 July and reports for July-December will be submitted by 15 January each year.

ENVIRONMENTAL MANAGEMENT SYSTEM: The USAG Italy implements an EMS in accordance with EO13693, ISO 14001:2004(E), DoD, and IMCOM requirements. An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy of an organization.

The USAG Italy EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities and authorities while supporting the USAG Italy mission.

Contractors and their personnel are required to be aware of, and comply with, the USAG Italy Environmental policy and legal and other requirements when performing work at an installation.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS :

5.1. Basic Services. The contractor shall provide all personnel, labor, vehicles, containers, tools, materials (including new gaskets the boiler manholes and doors), equipment, transportation, supervision and other items and services necessary to manage and perform annual cleaning and inspection of Boilers at Caserma Ederle, Caserma Del Din and Villaggio della Pace in Vicenza (Italy) and Heat Recovery Boilers at Caserma Ederle and Caserma Del Din to maintain boiler plant facility in satisfactory conditions

5.2. Cleaning Procedures

5.2.1. Fire side

a) Open front and rear doors of boiler. Remove soot from the three fire passes.

b) Apply adequate detergent on the fire, inversion, front and rear chambers surfaces.

c) Close the doors and start the boiler. Heat the boiler until the temperature is close to 100 degrees C (1bar) and then switch off.

d) Wait until the boiler is cold then open again the doors and perform the cleaning of fire tube, furnace and chambers by mean of scrapers and brushes.

5.2.2. Water side

a) Empty the boiler and open manholes and inspection hand-holes.

b) Wash down with high-pressure water stream (fire hose and /or hydraulic high-pressure equipment).

c) Inspect the inner tubes surface.

d) Close manholes, hand holes and doors of boiler.

5.3 Boilers Inspections and Testing Procedures

5.3.1. Perform inspection and testing right after the cleaning of each steam generator and heat recovery boiler.

5.3.2 Perform boilers inspection in accordance with Italian Law #1331 dated 09 July 1926.

5.3.3 Perform hydraulic pressure tests in accordance with Italian Law#1331 dated 09 July 1926.

5.3.4 Perform inspection and testing (under both types of combustible) of each burner, clean as per manufacturer manual and adjust calibrations as necessary.

5.3.5 Perform fumes analysis.

5.3.6 Once inspection/testing is completed, a detailed written report of the findings shall be provided for each steam boiler.

5.4 Spare Parts: The amount for spare parts for each line item shall not be exceeded. Before replacing parts, the contractor shall submit prices for the parts to the COR (in accordance with the discount applied to the price listing that will be submitted at the time of the quote). The prices will be reviewed and evaluated by COR/POC, for approval. Contractor shall indicate the discount applied (in accordance with their offer).

5.5 Contractor Manpower Reporting (CMR) : The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the "Annual Cleaning and Inspection of Boilers" at USAG Vicenza Italy via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 and at the end of the period of performance for each calendar year, beginning with 2016. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website. For Contractor Manpower Reporting CLINs, the offeror shall propose a price for each CLIN to cover all reporting costs. If the offeror proposes to provide this report at no additional cost to the Government, it should indicate $0.00 or, “No Charge” or rather than not addressing the line item. If the line item is left blank, the offeror agrees that this report will be provided at no additional cost to the Government, $0.00 shall be used for evaluation purposes, and the contract CLIN will be priced at $0.00.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

6.1. All work performed by the Contractor shall be performed in accordance with all applicable U.S. and Host Nation laws and regulations, whichever is more restrictive at contract award date. This includes any required certification by authorized technicians in Italy ( norme UNI- CEE ). For the safety of machines and plants is performed the maintenance under the Italian Legislative Decree no.81/08 art.71,DPR 412/93 and in accordance with the Italian Directive 97/23/CE (PED).

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – List of Boilers / Heat recovery boilers

7.3. Attachment 3/Technical Exhibit 3 – List of burners

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance

Threshold

Method of Surveillance

PRS # 1.4 Perform the cleaning, the inspection and the hydraulic pressure test at max rate of four (4) boilers located inside Boiler Plant (Bldg#206) at Camp Ederle, the three

(3) boilers inside CEP (Bldg#55) at Caserma Del Din, and of three(3) boilers located at Villaggio della Pace, the two (2) heat recovery boilers inside Boiler Plant (Bldg#206) at Camp Ederle and the three (3) heat recovery boilers inside CEP (Bldg#55) at Caserma Del Din.

Efficiency shall be maintained at acceptable levels to ensure proper functionality of Boilers.

Zero Deviation

100% Inspection

PRS # 1.6.1The contractor shall develop and maintain an effective quality control plan (QCP) to ensure services are performed in accordance with this PWS.

levels to ensure non-recurrence of defective services.

PRS # 4.7 The Contractor shall clean up the works area at the completion of the specific task, or at the close of each workday levels to ensure the performance of this contract be in compliance with all local laws and regulations.

PRS # 5.1 The contractor shall provide all personnel, labor, vehicles, containers, tools, materials, equipment, transportation, supervision and other item and services.

levels in order to perform the work subscribed under this contract.

PRS #6.1 All work performed by the Contractor shall be performed in accordance with all applicable U.S.

and Host Nation laws and regulation.

levels to ensure proper functionality required by this Contract and in order to be in compliance with the Laws.

TECHNICAL EXHIBIT 2

LIST OF BOILERS

Building # and Location Quantity Model Nr. Frequency Bldg#206 Camp Ederle 1 HOVAL Mod. THD3-8000 #4584 Annual Certification

Bldg#206 Camp Ederle 1 HOVAL Mod. THD3-8000 #4582 Annual Certification Bldg#206 Camp Ederle 1 HOVAL Mod. THD3-8000 #4583 Annual Certification Bldg#206 Camp Ederle 1 HOVAL Mod. THD3-8000 #4581 Annual Certification Bldg#710 Villaggio d.Pace 1 RIELLO Mod. RTQ 1100 HE #6090 Annual Certification Bldg#710 Villaggio d.Pace 1 RIELLO Mod. RTQ 1100 HE #6089 Annual Certification Bldg#710 Villaggio d.Pace 1 RIELLO Mod. RTQ 1100 HE #6088 Annual Certification Bldg#55 Caserma Del Din 1 Garioni Naval Mod.GPT/AC

147- 10/A

Annual Certification

Bldg#55 Caserma Del Din 1 Garioni Naval Mod.GPT/AC

147-10/B Annual Certification

Bldg#55 Caserma Del Din 1 Garioni Naval Mod.GPT/AC

147-10/C Annual Certification

Bldg#206 Camp Ederle 1 Nuova Valmaggi Mod.GVS

139/08 Annual Certification

Bldg#206 Camp Ederle 1 Nuova Valmaggi Mod.GVS

139/08 Annual Certification

Bldg#55 Caserma Del Din 1 Garioni Naval Mod.NG/EG 1.450

147.10 A Annual Certification

Bldg#55 Caserma Del Din 1 Garioni Naval Mod.NG/EG 1.450

147.10 B Annual Certification

Bldg#55 Caserma Del Din 1 Garioni Naval Mod.NG/EG 1.450

147.10 C Annual Certification

TECHNICAL EXHIBIT 3

LIST OF BURNERS

Building # and Location Quantity Model type Frequency Bldg#206 Camp Ederle 1 CIB UNIGAS

Mod.MG.MD.S.IT.A.1.65 HP520A Annual

Bldg#206 Camp Ederle 1 CIB UNIGAS HP520A Annual

Building # and Location Quantity Model type Frequency Mod.MG.MD.S.IT.A.1.65

Bldg#206 Camp Ederle 1 CIB UNIGAS Mod.MG.MD.S.IT.A.1.65

HP520A Annual

Bldg#206 Camp Ederle 1 CIB UNIGAS Mod.MG.MD.S.IT.A.1.65

HP520A Annual

Bldg#710 Villaggio d.Pace

1 RIELLO Mod. RLS 130 689 T1 Annual

Bldg#710 Villaggio d.Pace

1…