Att1performanceworkstament.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

Maintenance and Cleaning Service of Kitchen Grease Traps within

USAG Italy, DMC Livorno

January 28th, 2016 LPW-O Utilities

TABLE OF CONTENTS

SECTION PARAGRAPH TITLE

I DESCRIPTION OF SERVICES

1.1. Scope of Work

1.2. Location of Services

1.3. Hours of Operation

1.4. Absences

1.5. Confidentiality

1.6. General Contract Services

1.7. Specific Tasks

1.8. Conduct

1.9. Safety

1.10 Contractor Manpower Reporting (CMR)

II SERVICE DELIVERY SUMMARY

III GOVERNMENT-FURNISHED PROPERTY & SERVICES

“RESERVED” this section if not Used

3.1 General Information (Reserved)

3.2 Government-Furnished Property (Reserved)

3.3 Contractor-Furnished Property (Reserved)

3.4 Government-Furnished Services (Reserved)

3.5 Government Provided Training (Reserved)

IV GENERAL INFORMATION

4.1. Contractor Qualifications

4.2. Contractor Personnel

4.3. Quality Control

4.4. Quality Assurance

4.5. Physical Security

4.6. Hours of Operation

4.7. Conservation of Utilities

4.8. Records

V TECHNICAL EXHIBITS

5.1 Workload Estimates (Reserved)

5.2 Publications & Forms

5.3 Required Reports

SECTION I

DESCRIPTION OF SERVICES

1.1. SCOPE OF WORK: Contractor shall manage and provide all equipment, tools and labor necessary to performance the services called for by these specifications.

1.2. LOCATION OF SERVICES: Service will be performed inside the USAG Italy DMC areas.

1.3. HOURS OF OPERATION: normal working hours shall be from 8:00-17:00, Monday through Friday excluding Italian and U.S. Federal Holidays. For operation reason, it may happen that the COR requires to perform the service on Sunday and in other than above mentioned hours. The contractor will be notified by the COR with seven days notice of any change in schedule.

1.4. ABSENCES: Reserved

1.5. CONFIDENTIALITY: Reserved

1.6. GENERAL CONTRACT SERVICES: The Contractor shall accomplish the following in conjunction with the specifically contract services detailed herein:

(a) Contractor shall report immediately any serious incident (e.g. accidents, abuse of Government property) to the COR.

(b) The use of tools equipment and all works specified by these specifications shall be performed in strict compliance with the INAIL (Superior Accident Prevention and Job Security Institute) standards, CEI (Italian Electronic Committee) standards and all applicable Italian laws.

(c) This contract shall be performed in Government buildings and structures. All buildings will be occupied during the performance of work, therefore the Contractor might accomplish the work within the hours previously coordinated and programmed with COR.

Norms and laws recalled in these specifications:

- D.Lgs n.81-2008 e smi: “Testo Unico in Materia di Sicurezza”;

- D.Lgs n.152/2006 e smi: “Norme in Materia Ambientale”;

- Decreto 5 Febbraio 1997: “Attuazione delle direttive 91/156/CEE sui rifiuti, 91/689/CEE sui rifiuti pericolosi e

94/62/CE sugli imballaggi e sui rifiuti di imballaggio”.

- Any other applicable safety and technical law and norm.

1.6.1 ANTITERRORISM/OPERATIONS SECURITY

a. AT Level I Training. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas will complete AT Level I awareness training within 30 calendar days after the contract start-date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor will submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, prior to issuance of Installation Access Passes. AT Level I awareness training is available online at https://atlevel1.dtic.mil/at.

b. Access and General Protection/Security Policy and Procedures. The contractor and all associated subcontractor employees will comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative). The contractor will also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

c. iWATCH/iSALUTE Training. The contractor and all associated subcontractors will brief all employees on the local iWATCH/iSALUTE program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within 30 calendar days after the contract is awarded and within 30 calendar days after new employees commence contract performance, with the results reported to the COR.

d. Contractor Employees Who Require Access to Government Information Systems. All contractor employees with access to a Government information system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and must successfully complete DOD information assurance awareness training before access to the information system and then annually thereafter

e. For Contracts That Require OPSEC Training. According to AR 530-1, new contractor employees must complete Level I OPSEC training within 30 calendar days after they report for duty. All contractor employees must complete annual OPSEC awareness training.

1.7. SPECIFIC TASKS

The contractor shall provide all necessary tools and equipments to perform periodical scheduled, or emergency, cleaning services for the grease traps and settling tanks connected of the following buildings: 101, 201, 204, 305, 408, 725, 726, 5156.

1.7.1 GREASE TRAPS CLEANING

The contractor shall pump out the sludge and the grease water from the settling pits near the kitchens grease traps within USAG Italy DMC areas, with consequent washing and cleaning of the manholes, underground pits, sewer lines and around spaces areas. Material collected shall be disposed in accordance with Italian Legislative Decree 5 February 1997,

n. 22 and SMI. Before the starting of the services, the contractor shall provide to the COR an annual schedule plan based on a monthly schedule, showing the dates of the operations for each building.

1.7.2 CONTRACTOR’S RESPONSABILITITES ON WASTE MENAGEMENT

The contractor is considered the waste generator of all salvage, re-usable, recyclable and disposable material derived from the service called for in these specifications. All special waste material, either hazardous or not hazardous which will be collected under this service, they shall be treated, collected and disposed, at Contractor expenses, to an authorized disposal landfill. It’s Contractor’s responsibility to prepare and manage the waste transportation documents (“Formulario Identificazione del Rifiuto”), which describe all the information required for a correct identification and transportation of the wastes to the authorized landfill. Information required can be summarized as follow:

a. date of operation;

b. location;

c. CER number;

d. total estimated weight of waste collected;

e. final weight of waste disposed;

f. any other information required to fulfill the requirements inside the “Formulario”.

In addition, the contractor will be responsible to prepare all the certificates and documents required by the SISTRI system. At the end of the daily service, the contractor shall provide to the COR a service reports describing the operations performed and detailing information about “Formulari” produced.

Reference CDRL 0001 under exhibit 5.3 of this PWS for further direction on submission.

The copy of 4th page of the “Formulario”, certified by the authorized landfill, it shall be provided, in copy, to the COR within 10 days after the waste disposal.

Reference CDRL 0002 under exhibit 5.3 of this PWS for further direction on submission.

1.7.3 SAFETY REQUIREMENTS

As per D.Lgs n.81/2008 requirements, the contractor shall provide to the COR the following documents:

- copy of POS (“Piano Operativo della Sicurezza”/DVR, in accordance with D.Lgs n.81-2008) before starting with any work under this contract;

- Declaration which attest the use of equipments and tools “CE” marked, included their list;

- List of DPIs provided to the workers;

- Operator’s qualifications (if applicable for any operator employed);

- Fitness for Duty (for any operator employed).

The above documents shall be provided within 10 days after contract award.

Reference CDRL 0003 under exhibit 5.3 of this PWS for further direction on submission.

1.8. CONDUCT: The Contractor shall:

1.8.1. Not, through her/his conduct or behavior, engage in activities, which negatively reflect on the office for which the Contractor will perform services for the community.

1.8.2. Maintain a neat, well-groomed appearance at all times.

1.8.3. Conduct all business and discussion in a professional manner, maintain decorum and language conducive to the conduction of business in a Government setting.

1.8.4. Wear a name tag (provided at Contractor cost) identifying her/himself as a Contractor, and ensure that in all correspondence the Contractor identifies her/himself as a Contractor.

1.9. SAFETY: The Contractor shall be aware of local safety requirements and ensure that all reasonable efforts are made to protect all persons from harm and U.S. Government property from damage.

1.10. Contractor Manpower Reporting (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the subject contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ < http://www.ecmra.mil/ > and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website.

Reference CDRL 0004 under exhibit 5.3 of this PWS for further direction on submission.

SECTION II

SERVICE DELIVERY SUMMARY

REQUIRED SERVICE PWS

PERFORMANCE

STANDARD

SURVEILLANCE

PERFORMANCE

COMPLIANCE

REMEDIES

Waste Collection and Disposal Management

1.7.1

Performance to contract standard

Inspection

In accordance with contract requirements

Withholding of the payment until performance is in compliance

Contractor’s Waste Management Responsibilities

1.7.3

Contractor’s Documents Submission

1.7.5

Quality Control Plan

4.3

SECTION III

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. GENERAL INFORMATION. Reserved

3.2 GOVERNMENT-FURNISHED PROPERTY. Reserved

3.3. CONTRACTOR FURNISHED PROPERTY (CFP). Reserved

3.4. GOVERNMENT-FURNISHED SERVICES. Reserved

3.5. GOVERNMENT PROVIDED TRAINING: Reserved

SECTION IV

GENERAL INFORMATION

4.1. CONTRACTOR QUALIFICATIONS

The contractor shall provide qualified personnel who meet the minimum qualifying criteria at the beginning of their employment. If a changeover of personnel occurs, the contractor must ensure a replacement is hired and in place prior to the departure of the incumbent. The Contractor or sub-contractor must possess the following:

(a) Contractor shall be registered in the public register of environmental menager (Albo Nazionale Gestori Ambientali), in accordance with Italian D.Lgs n.152/2006 (Copies of Environmental Certification and Chamber Certificate shall be provided), for the following category:

Category n.4, Special Waste (Not Hazardous), Collection, Transportation and Disposal.

The Contractor shall furnish all labor, equipment and supervision necessary to perform the service called by these specifications. The US Government, at no cost, will furnish electricity and water to the Contractor.

4.2. CONTRACTOR PERSONNEL.

4.2.1. The contractor shall not employ any person for work under this contract if such person is identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population. The contractor shall not transfer or rehire any American National employee whose employment is terminated for cause under this contract to any other job or position under any contract held by the contractor within the jurisdiction of the Department of Defense. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. In the event it becomes necessary to replace any contract personnel for any of the above reasons, the contractor shall not be reimbursed for costs associated with such removal including the costs for replacement of any personnel so removed. The contractor shall inform the COR in writing within 5 working days of any incidents of misconduct by their employees that violate laws of the USA or the Host Nation.

4.2.2. The contractor shall be responsible for obtaining any necessary licenses and permits to comply with any applicable U.S. and host nation laws, codes, and regulations. The contractor shall ensure that employees have current and valid professional certifications before starting work as required in this PWS. The contractor shall ensure all employees driving on base are required to have a valid driver’s license. The contractor shall ensure that employees maintain proper personal hygiene and a neat, professional appearance while in the performance of their duties. The contractor’s employees shall be recognizable by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name.

4.2.3. Reference Federal Acquisition Regulation 37.114(c). “All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public or Congress that they are Government officials, unless, in the judgment of the agency, no harm can come from failing to identify themselves. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.”

4.3. QUALITY CONTROL

4.3.1. The contractor shall provide a Quality Control Plan. This plan shall describe in detail the contractor’s Quality Control Program and shall be submitted no later than 10 calendar days after contract start. The plan shall become a compliance document after review and acceptance by the Contracting Officer.

Reference CDRL 0005 under exhibit 5.3 of this PWS for further direction on submission.

4.4. QUALITY ASSURANCE.

4.4.1. The Government will evaluate the contractor’s performance under this contract according to contract clause “52.212-4 -- Contract Terms and Conditions -- Commercial Items”, the Quality Assurance Surveillance Plan and the contractors’ Quality Control Plan.

4.4.2. Inspections/Evaluations/Reviews By Other Than COR. The contractor shall permit Department of Defense inspection visits, COR team visits, host base visits, other required functional reviews, evaluations or inspections as required by the Government, to include Army Head Quarters Europe, Defense Information Systems Agency, General Accounting Office or other Government agencies. The inspection teams may make unannounced visits and shall be provided unescorted access to facilities and equipment. The contractor will be given the purpose of the visit and copies of any reports created. The contractor shall take necessary actions and coordinate with the Government to resolve any discrepancies found as part of these inspections.

4.5. PHYSICAL SECURITY. The contractor shall be responsible for safeguarding and protecting all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured. The contractor shall immediately report to the COR any occurrences of lost or duplicated keys. In the event that keys are lost or duplicated, the contractor shall be required, upon direction of the COR, to re-key or replace the affected lock(s) without cost to the Government.

4.6. HOURS OF OPERATIONS

4.6.1. Normal Hours. The contractor shall perform the services required under this contract during the following hours: Monday through Friday, 0800 – 1700 hours.

4.6.2. Extended Service Hours. RESERVED

4.6.3. Recognized Holidays. Reference contract clause CCE 204-4000, “U.S. AND HOST NATION

HOLIDAYS”

4.7. CONSERVATION OF UTILITIES.

4.7.1. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions, which preclude all waste of utilities.

4.7.2. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor unless this responsibility falls within the functional area, i.e. heating/air conditioning shop.

4.8. RECORDS.

4.8.1. The contractor shall be responsible for creating, maintaining, and disposing of only those Government required records that are specifically cited in this PWS or those required by the provisions of a mandatory directive listed in Technical Exhibit 5.2. Publications and Forms. If requested by the Government, the contractor shall provide the original record, or a reproducible copy of any such record within 5 working days of receipt of the request.

4.8.2. Records Management Documentation created or received by the contractor in performance of this contract are considered Government records, and the contractor shall be responsible for their maintenance.

4.8.3. Maintaining Records. RESERVED

4.8.4. The contractor shall forward all Freedom of Information Act (FOIA) requests for access to official records to the COR. The contractor shall respond with records as tasked by COR, within 5 workdays.

4.8.5. The contractor shall collect and maintain any information subject to the Privacy Act of 1974. The contractor shall protect such information from unauthorized disclosure, and respond to requests made under the Privacy Act. The contractor shall collect, maintain, and submit required information for the annual Privacy Act Report to the COR.

SECTION V

TECHNICAL EXHIBITS

5.1. WORKLOAD ESTIMATES

Variation in Workload. RESERVED

5.2. PUBLICATIONS AND FORMS

5.2.1. GENERAL. Publications and forms applicable to the PWS are listed below. The publications and forms have been coded as mandatory (M) or advisory (A). The contractor is obligated to follow those publications and use those forms coded as mandatory to the extent (that is, a specific procedure in a paragraph, section, chapter o or volume) specified in the Performance Work Statement. The contractor shall be guided by those publications or use those forms coded advisory to the extent necessary to accomplish requirements in the PWS. Some publications and forms listed are available electronically via Internet. It is the responsibility of the contractor to establish follow-on requirements with the publication distribution office (PDO) if publications/forms are not available on the Internet.

Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract. The contractor shall immediately implement those changes in publications, which result in a decrease, or no change in the contract price. Prior to implementing any such revision, supplement, or amendment that will result in an increase in contract price, the contractor shall submit to the Contracting Officer a price proposal and obtain the prior approval of the Contracting Officer. Said price proposal shall be submitted within 30 calendar days from the date the contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance. Changes in the contact price due to supplements and amendments shall be considered under the “changes” clause. Failure of the contractor to submit a price proposal within 30 calendar days from the date of receipt of any chances shall entitle the Government to performance in accordance with such change at no increase in contract price. It is the contractor’s responsibility to ensure that all mandatory publications are posted and up-to-date. Upon completion of the contract, the contractor shall return all issued publications to the Government.

5.2.2. PUBLICATIONS

NUMBER TITLE M OR A APPLICABLE

DOD 5220.22M Industrial Security Manual M All

These directives are considered as basic and establish minimum requirements. They are not to be considered all-inclusive. References made to additional directives in the basic or supplements, will also be considered as part of the PWS. The contractor is encouraged to maintain additional technical and administrative publications as necessary.

5.2.3. FORMS

FORM NUMBER TITLE

DD Form 1662 DOD Property in the Custody of Contractors

5.3. REQUIRED REPORTS

CONTRACT DATA REQUIREMENTS LIST Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO.

B. EXHIBIT

C. CATEGORY:

TDP TM OTHER

D. SYSTEM/ITEM

E. CONTRACT/PR NO.

F. CONTRACTOR

1. DATA ITEM

NO.

2. TITLE OF DATA ITEM

Perform Service Report

3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.)

5. CONTRACT REFERENCE

1.7

6. REQUIRING OFFICE

DPW UTILITIES DIVISION – COR

7. DD 250 REQ

NO

9. DIST STATEMENT

REQUIRED

A

10. FREQUENCY

SEE BLK 16

12. DATE OF FIRST SUBMISSION

14. DISTRIBUTION

8. APP CODE

N/A

11. AS OF DATE

13. DATE OF SUBSEQUENT

SUBMISSION

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

16. REMARKS

Perform Maintenance Reports which detail number of formulary produced.

COR 0 1 0

15. TOTAL 0 1 0

DD FORM 1423, AUG 96

Submit copy of 4th page of the “Formulario”

1.11

DPW UTILITIES DIVISION - COR

ONCE A YEAR

b. COPIES

Draft Final

Reg Repro

Submit copy of 4th page of the Formaulario by 10 day from the waste disposal.

Safety Requirements

1.7.3

DPW UTILITIES DIVISION - COR

Draft Final

Reg Repro

Safety documents shall be provided within 10 days after contract award.

CMR

1.10

DPW UTILITIES DIVISION - COR

Draft Final

Reg Repro

Reporting must be completed no later than 31 October for fiscal year.

Quality Control Plan

4.3

DPW UTILITIES DIVISION - COR

Draft Final

Reg Repro

Quality Control Program shall be submitted no later than 10 calendar days after contract start.