W912PF-16-R-0015_Amend_0002.pdf

0010845937

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1) To revise paragraph 1.7.3, Maintenance and Repair Works, to include the follow ing statement: "Labor w ill be charged at contract rate, w hile the materials used shall be priced in accordance w ith contract clauses. Minimum acceptable discount percentage that the Contractor shall apply to the standard price lists shall be 25%. The Contractor shall be reimbursed for the actual cost (less any available discount) of the approved material. Each quote must contain the market price for material listed in standard price lists, indicating the applied discount. In case of material not included inside standard price lists, each quote/invoice must be detailed and accompanied w ith copy of the quote (or the invoice) submitted by the material manufacturer or supplier."

2) To revise the DOCUMENTATION REQUESTED FOR THE DETERMINATION OF RESPONSIBILITY under the Addendum to 52.212-2, Basis for Aw ard.

3) To provide a replacement copy of Attachment 2, Enclosure 1 to PWS, HVAC Equipment List up to 20 June 2016.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 21

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-Jul-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PF-16-R-0015

X 9B. DATED (SEE ITEM 11)

31-May-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

07-Jul-2016

CODE

414TH CSB RCO ITALY SUBOFFICE LIVORNO

VIA AURELIA, EDIFICIO 5131

ZONA DEPOSITO

56128 TIRRENIA (PISA)

W912PF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912PF-16-R-0015

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO 52.212-2

BASIS FOR AWARD

(a) This acquisition will be conducted in accordance with procedures in FAR Part 12, Acquisition of Commercial Items, and FAR 13.5, Simlified Acquisition Procedures for Certain Commercial Items, as supplemented by agency procedures using the Lowest Price Technically Acceptable (LPTA) source selection process. This is a source selection based on a selection of the technically acceptable offer with the lowest price. Award will be made to the lowest priced offer that meets or exceeds all the minimum mandatory criteria in the solicitation evaluation factor for “Experience.” Award will be on an “all or none” basis. Offerors are put on notice that:

(1) The non-price factors will be evaluated on an “acceptable”/unacceptable” basis

(2) The non-price factors are evaluated for acceptability and NOT ranked.

(3) Offers are NOT compared to each other.

(4) Tradeoffs are NOT permitted.

(5) The offerors must provide all required information or the offer will not be considered.

(b) In order to be eligiblefor an award, an offer shall be rated “ACCEPTABLE” on all non-price factors.

FACTORS TO BE EVALUATED

The evaluation factors for this solicitation are:

FACTOR I: Experience FACTOR II: Price

A detailed explanation of the criteria for the evaluation is set forth in the “Evaluation Approach” of this section.

During evaluations of each proposal, the Government will assign each factor an acceptable or unacceptable rating.

FACTOR I - EXPERIENCE

The offeror must demonstrate that they have experience in providing services similar to those identified in the PWS.

The offerors shall provide contract information of minimum of two (2) relevant projects currently being performed, completed or performed within five (5) years of the solicitation release date. The project should be similar or greater in size, scope, magnitude and complexity to this solicitation.

The technical factor will be rated on an acceptable / unacceptable basis using the following ratings:

(1) Acceptable - Proposal clearly meets the minimum requirements of the solicitation.

(2) Unacceptable - Proposal does not clearly meet the minimum requirements of the solicitation.

FACTOR II – PRICE

The price structure will consist of quantity multiplied by unit price equaling total line item cost. The price offer will be evaluated separately from the non-price factors. An assessment of the reasonableness of each proposed price will be made.

DOCUMENTATION REQUESTED FOR THE DETERMINATION OF RESPONSIBILITY

The U.S.government requires the offeror to submit the following documentation /certification prior to award to ensure the offeror currently meets the applicable standards in Federal Acquisition regulation 9.104-Contractor Responsibility Standards:

(1) Copy of "Certificato Iscrizione Camera di Commercio Industria, Agricoltura e Artigianato" which shows the qualification to perform works as defined by Italian D.M. n.37/2008, art.1 letters "a, c, d, e"

(2) Copy of ISO 9001-2008 Certification

(3) Copy of company registration certificate released by “Camera di Commercio Industria, Agricoltura e Artigianato: in accordance with Italian DPR n.43/2012.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

(PWS)

Maintenance and Repair Service for HVAC Systems, Ducts and Fans within

USAG Italy DMC

Camp Darby, Livorno

Elaborated by LPW-O, Utilities March 4th, 2016

Enclosure to this PWS

1. Equipment List

2. Check List Visual Inspection (Allegato 3 - Linee Guida Ministero)

3. Technical Inspection Report (Allegato 6 - Linee Guida Ministero)

TABLE OF CONTENTS

SECTION PARAGRAPH TITLE

I DESCRIPTION OF SERVICES

1.1. Scope of Work

1.2. Location of Services

1.3. Hours of Operation

1.4. Absences (Reserved)

1.5. Confidentiality (Reserved)

1.6. General Contract Services

1.7. Specific Tasks

1.8. Conduct

1.9. Payments

1.10. Safety

1.11 Contractor Manpower Reporting (CMR)

II SERVICE DELIVERY SUMMARY

III GOVERNMENT-FURNISHED PROPERTY & SERVICES

3.1 General Information (Reserved)

3.2 Government-Furnished Property (Reserved)

3.3 Contractor-Furnished Property

3.4 Government-Furnished Services

3.5 Government Provided Training (Reserved)

IV GENERAL INFORMATION

4.1. Contractor Qualifications

4.2. Contractor Personnel

4.3. Quality Control

4.4. Quality Assurance

4.5. Physical Security

4.6. Hours of Operation

4.7. Conservation of Utilities

4.8. Records

V TECHNICAL EXHIBITS

5.1 Workload Estimates (Reserved)

5.2 Publications & Forms (Reserved)

5.3 Required Reports

SECTION I

DESCRIPTION OF SERVICES

1.1. SCOPE OF WORK: Contractor shall manage and provide all equipment, tools and labor necessary to performance the services called for by these specifications.

1.2. LOCATION OF SERVICES: Service will be performed at Livorno Darby Military Community areas: Camp

Darby, Depot, Ammunition Storage Area (ASA), Poggio Lecceta and Livorno Training Area (LTA).

1.3. HOURS OF OPERATION: The normal working hours shall be from 8:00-17:00, Monday through Friday, excluding Italian and U.S. Federal Holidays. For operation reasons, it may happen that the COR requires to perform the service on Saturdays or Sundays, and in other than above mentioned hours. The contractor will be notified by the COR of any change in schedule.

1.4. ABSENCES: Reserved.

1.5. CONFIDENTIALITY: Reserved.

1.6. GENERAL CONTRACT SERVICES: The Contractor shall accomplish the following in conjunction with the specific contract services detailed herein:

(a) Contractor shall report immediately any serious incident (e.g. accidents, abuse of Government property) to the COR.

(b) The use of tools equipment and all works specified by these specifications shall be performed in strict compliance with the INAIL (Superior Accident Prevention and Job Security Institute) standards, CEI (Italian Electronic Committee) and UNI standards and all applicable Italian laws.

(c) This contract shall be performed in Government buildings and structures. All buildings will be occupied during the performance of work, therefore the Contractor might accomplish the work within the hours previously coordinated and programmed with COR.

Technical laws and norms having a strict reference to these specifications are following described:

- D.Lgs n.81-2008 e smi: “Testo Unico in Materia di Sicurezza”;

- D.M. n.37-2008: “Regolamento concernente l’attuazione dell’art.11-quaterdicies, comma 13, lettera a), della

Legge n.248 del 02/12/2005, recante riordino delle disposizioni in materia di attività di installazione degli impianti all’interno degli edifici”;

- D.P.R. n.59-2009: “Regolamento di attuazione dell’art.4, comma 1, lettera a) e b), del decreto legislative 19 Agosto 2005, n.192, concernente attuazione della direttiva 2002/91/CE sul rendimento energetico in edilizia”;

- D.P.R. n.43-2012: “Regolamento attuazione regolamento CE n.842/2006 su taluni gas fluorurati ad effetto serra”.

- D.P.R. n.74-2013: “Regolamento recante definizione dei criteri generali in materia di esercizio, conduzione, controllo, manutenzione e ispezione degli impianti termici per la climatizzazione invernale ed estiva degli edifici e per la preparazione dell'acqua calda per usi igienici sanitari, a norma dell'articolo 4, comma 1, lettere a) e c), del decreto legislativo 19 Agosto 2005, n. 192”;

- Ministero della Salute-Accordo Stato-Regioni, Provvedimento n.2636 del 5/10/2006: “Schema di Linee Guida per la definizione di protocolli tecnici di manutenzione predittiva sugli impianti di climatizzazione”;

- Ministero della Salute-Accordo Stato-Regioni, Provvedimento 5/10/2006 - G.U. 03/11/2006: “Procedura operativa per la valutazione e gestione dei rischi correlati all’igiene degli impianti di trattamento aria”;

- Any other applicable safety and technical law and norm;

- Equipments Owner’s Manuals and Operating Standards.

1.6.1 ANTITERRORISM/OPERATIONS SECURITY

a. AT Level I Training. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas will complete AT Level I awareness training within 30 calendar days after the contract start-date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor will submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, prior to issuance of Installation Access Passes. AT Level I awareness training is available online at https://atlevel1.dtic.mil/at.

b. Access and General Protection/Security Policy and Procedures. The contractor and all associated subcontractor employees will comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative). The contractor will also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

c. iWATCH/iSALUTE Training. The contractor and all associated subcontractors will brief all employees on the local iWATCH/iSALUTE program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within 30 calendar days after the contract is awarded and within 30 calendar days after new employees commence contract performance, with the results reported to the COR.

d. Contractor Employees Who Require Access to Government Information Systems. All contractor employees with access to a Government information system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and must successfully complete DOD information assurance awareness training before access to the information system and then annually thereafter

e. OPSEC Training. According to AR 530-1, new contractor employees must complete Level I OPSEC training within 30 calendar days after they report for duty. All contractor employees must complete annual OPSEC awareness training.

1.7. SPECIFIC TASKS

The contractor shall provide all necessary labor, tools and equipments to perform services under this contract specification, following below requirements indicating procedures for scheduled and preventive maintenance and repair.

Enclosure #1 to this PWS, it’s the list of all HVAC systems installed inside the garrison, in order to be followed during the maintenance described at PWS 1.7.1; the contractor shall also verify and report any potential changes with the items inside it described, in order to permit the COR to update the list with new available information.

1.7.1 SCHEDULED MAINTENANCE OF CHILLERS – HEAT PUMPS – AHUS – DUCTS – AIR EXTRACTORS

Once per year, the contractor shall perform, under fixed price, an annual maintenance for the above systems, in accordance with applicable laws, norms, O&M manuals and standards. In particular, annual maintenance shall be accomplished by following these two below steps:

1. Visual Inspection and Technical Inspection: in accordance with PWS enclosures, the contractor shall perform this activity in accordance with “Allegato 3 and Allegato 6 - Procedura Operativa per la valutazione e gestione dei rischi correlate all’igiene degli impianti di trattamento aria”. This activity shall be performed by “Tecnico/i Categoria A”, in accordance with “Ministero della Salute-Accordo Stato-Regioni, Provvedimento 5/10/2006”;

2. Maintenance Operations: following the specifications contained inside the “Allegato 3 and Allegato 6 - Procedura Operativa per la valutazione e gestione dei rischi correlate all’igiene degli impianti di trattamento aria” and performing a general maintenance and cleaning of chillers, air conditioning systems (HVACs), air-handling units (AHUs), ducts, fans, inlet/outlet air grills (and their filters) and air extractors for all the buildings at Livorno DMC.

During this annual maintenance, all the above equipment shall be tested, inspected, cleaned, belts shall be registered, filters shall be disassembled, washed and disinfected with an appropriate product approved by Italian sanitary and safety standards: this above activity shall be performed by “Tecnico/i Categoria B”, in accordance with “Ministero della Salute-Accordo Stato-Regioni, Provvedimento 5/10/2006”.

Only the cleaning and treatment of the air ducts that may be required, it will be evaluated and performed under PWS

1.7.3 conditions.

Maintenance operation reports, Allegato 3 and Allegato 6, they shall be provided to the COR once the operations will be completed.

Reference CDRL 0001 under exhibit 5.3 of this PWS for further direction on submission.

1.7.2 SCHEDULED MAINTENANCE OF A/C SPLITS AND FAN COILS

Twice per year, the contractor shall perform, under fixed price, a service to inspect, clean and disinfect all the splits, fan coils and their filters installed at buildings below listed:

- 101: 20 splits, + 4 window types

- 102: 22 fan coils with two filters, ATISA MFG

- 103: 01 split

- 105: 04 splits

- 113: 04 splits

- 204: 02 splits

- 206: 01 A/C mono/block

- 301: 04 splits + 1 window type

- 302: 51 fan coils, +3 split + 1 window type

- 303: 68 fan coils, +3 splits

- 304: 01 fan coils, +4 splits

- 305: (GYM): 27fan coils, +4 splits in the GYM +4 window

- 305: (Bowling): 04 splits

- 401: 47 fan coils, FER MFG + 1 split

- 402: 06 splits

- 406: 47 fan coils, FER MFG+ 1 split

- 407: 17 fan coils 01 splits on the roof

- 409: 34 fan coils, FER MFG

- 412: 50 fan coils, FER MFG

- 413: 63 fan coils, GALLETTI/FER MFG+1split

- 427: 22 fan coils +1 split

- 428: 08 fan coils

- 429: 02 splits

- 501: 17 splits

- 504: 16 fan coils +1 split

- 505: 35 fan coils

- 601: 9 fan coils on the ceiling and 01 split

- 650 (Camp Ground): 17 splits

- 678: 10 splits

- 690: 03 dual split +1 splits

- 701: 03 splits

- 702: 02 splits

- 703: 04 splits + 3 Window type

- 723: 03 windows type

- 724: 08 fan coils

- 725 (PX): 05 fan coils + 8 splits

- 725 (South/Offices Area): 07 fan coils + 03 splits

- 726: 02 split

- 728: 08 fan coils+ 1 Window type

- 729: 01 split

- 730 (Youth Center): 14 fan coils

- 730 (S.A.S): 13 fan coils

- 730 (ex AFN): 09 split +4 splits

- 731: 25 fan coils +2 splits

- 737 (Photo Lab.): 09 fan coils

- 770: 07 fan coils

- 771: 18 fan coils

- 775: 07 fan coils

- 778: 06 splits

- 782: 03 splits

- 806: 02 splits

- 810: 01 split

- 824: 02 splits

- 832/833/834/835/838/839: 24 fan coil

- 836: 07 splits

- 840: 11 fan coils

- 842: 04 fan coils

- 843: 04 fan coils

- 844: 15 fan coils

- 845: 04 fan coils (56 fan coils + 7 splits)

- 841: 10 fan coils

- 901: 11 fan coils + 2 splits

- 919: 09 fan coils + 1 split

- 921: 09 splits

- 975: 01 splits

- 3041: 09 fan coils+ 1 splits

- 3050: 13 fan coils+ 1 splits

- 3060: 11 fan coils+ 3 splits

- 3066: 13 fan coils+ 2 splits

- 5010: 20 fan coils +6 splits (one big)

- 5012: 20 splits

- 5013: 10 fan coils

- 5015: 06 splits + 2 window types

- 5016: 06 splits + 1 window type

- 5020: 08 splits

- 5023: 03 splits

- 5051: 13 splits (two on the ceiling)

- 5052: 09 splits

- 5090: 04 splits

- 5091: 16 splits

- 5092: 01 window type

- 5102: 10 splits

- 5110: 07 splits

- 5120: 02 splits + 1 window type

- 5130: 40 fan coils + 7 splits

- 5131: 07 fan coils (on the ceiling) +13 splits

- 5138: 07 fan coils + 9 splits

- 5140: 02 splits

- 5141: 05 splits

- 5142: 02 splits

- 5144: 04 splits

- 5147: 01 dual split

- 5150: 57 fan coil +2 splits

- 5155: 57 fan coils + 2 splits

- 5156: 03 splits

- 5160: 02 splits + 1 window type

- 5164: 01 splits

- 5170: 01 splits

- 5801: 02 splits

- 5802: 02 splits

- 5803: 02 splits

- 5804: 02 splits

- 5805: 02 splits

- 5806: 02 splits

- 5807: 02 splits

- 5861: 05 splits located in the hall and siper room + 2 fan coil in the communication and electric room

- 5881: 08 splits located in rooms 36(2)-27-28-29-14-12-01 + 2 fan coils located in communication rooms and electrical rooms

- 5893: 01 split

- DPW Shops: 12 splits

- Gate #1: 02 splits

- Gate #4: 02 splits

- Gate #9: 01 split

- Gate #27: 02 splits

- Gate #28: 01 split

First service shall be performed during the month of October, second service during the month of April (the period of performance for each maintenance service shall not exceed the 45 calendar days).

During the execution, all the buildings will be occupied by the personnel, therefore the Contractor shall accomplish the work under a schedule plan that shall be submitted and approved by the Contracting Officer Representative (COR) prior to start with any activity.

Cleanings of fan coils, splits and window type A/C, it shall be performed, as minimum, with a vacuum cleaner, then washed and disinfected with an appropriate product approved by Italian sanitary and safety standards. The fan coils drainage systems shall be cleaned and tested.

In order to reduce the cleaning time and to minimize the interruption of the heating and/or cooling operation service, all the filters shall be replaced alternately using new filters and the regenerated ones. Therefore, all filters removed shall be washed, cleaned and disinfected, after that stored and labeled with room and building indications for next reutilization.

It is estimated an average (20%) of filters that have to be considered non re-utilizable, therefore contractor has to provide these new ones under his responsibility and expense.

For each building-system maintained, the contractor shall perform a detailed report describing the works accomplished and the list of deficiencies found, with suggested corrective actions required to comply with functional and safety conditions.

Reference CDRL 0002 under exhibit 5.3 of this PWS for further direction on submission.

1.7.3 MAINTENANCE AND REPAIR WORKS

The Government will ask the contractor to perform works of maintenance, repair, urgent repair, upgrade, renewal, replacement, substitution, code compliance or renovating for chillers, heat pumps, ventilation/air conditioning systems (HVAC) and related components, air handling units (AHU), DDC system, ducts, fans, air extractors, fan coils and any other equipment related with these systems in order to accomplish with the scope of the work.

For any request, the Contractor shall prepare a proposal, with hours and materials costs, that shall be submitted to the Contracting Officer (KO) and the Contracting Officer Representative (COR) for review and KO final approval.

Only after have received the KO final approval, the contractor might start to work: any activity on work site must be coordinated and scheduled with the COR.

The contractor shall perform 100% of the work under this service with its own workforce. Only the technical assistance provided by authorized service centers technicians is allowed in order to perform services on proprietary systems, services requiring direct manufacturer support or specialized labor; copy of the supplier’s invoice shall be provided to the KO and the COR. However, subcontracting is only allowed in order to execute the activities requiring the qualifications detailed at PWS 4.1 (b) and (c).

Labor will be charged at contract rate, while the materials used shall be priced in accordance with contract clauses.

Minimum acceptable discount percentage that the Contractor shall apply to the standard price lists shall be 25%. The Contractor shall be reimbursed for the actual cost (less any available discount) of the approved material. Each quote must contain the market price for material listed in standard price lists, indicating the applied discount. In case of material not included inside standard price lists, each quote/invoice must be detailed and accompanied with copy of the quote (or the invoice) submitted by the material manufacturer or supplier.

During the annual service may happen to perform activities that need of a cherry picker: its related rental cost shall be charged at labor/hour rate described on contract award.

Calls for Unscheduled and Urgent Repairs can be placed at any time required including duty hours, non-duty hours, American and Italian holidays. Calls for Unscheduled and Urgent Repairs can be placed for a malfunction or problem that poses an imminent danger to life and/or property or which impedes or prevents accomplishment of operations. During normal duty hours the COR will determine if a repair is an urgency. After normal duty hours, the contractor shall accept calls directly from the KO, COR or a designated individual. The contractor shall respond to the urgency call within twelve (12) hours. Response to these calls means the contractor will have qualified person at the repair site prepared to make necessary repairs to eliminate the imminent danger to life and/or property or to reestablish user operations. The quote for the above repair shall be provided to the KO and the COR within 48 hrs since their completing for final review, negotiation and approval. The intent of the Government is to bring the equipment to an acceptable level of maintainability and, at the same time, keep the equipment operating in a safe, efficient manner with minimum disruptions.

At the end of any working day, the contractor is responsible to provide a daily report to the COR which describes the time-in and the time-out and the activities performed.

Reference CDRL 0003 under exhibit 5.3 of this PWS for further direction on submission.

When applicable, in accordance with D.M. #37-2008, the contractor must provide the final certification, Dichiarazione di Conformità, completed of all related enclosures, stamped and signed by a registered professional/technician in accordance with Italian D.M. #37-2008 art.7.

Reference CDRL 0004 under exhibit 5.3 of this PWS for further direction on submission.

1.7.4 SAFETY REQUIREMENTS

As per D.Lgs n.81/2008 requirements, the contractor shall provide to the COR the following documents prior to start with any maintenance activity and within 10 days from contract award:

- copy of DVR (in accordance with D.Lgs n.81-2008) before starting with any work under this contract;

- C.C.I.A.A. Certificate;

- Declaration which attest the use of equipments and tools “CE” marked, included their list;

- List of DPIs provided to the workers;

- Operator’s qualifications: “PES”, “PAV”, “PEI”, “Addetto ai Lavori in Quota”, “Iscrizione Registro FGas

(ai sensi del DPR n.43/2012)”;

- Worker’s fitness for duty certification (for any operator employed);

- DURC;

- Copy of owner’s certification about “Dichiarazione di non essere oggetto di provvedimenti di sospensione o interdittivi di cui all’art.14 del D.Lgs n.81-2008”.

Reference CDRL 0005 under exhibit 5.3 of this PWS for further direction on submission.

1.7.5 ENVIRONMENTAL MANAGEMENT SYSTEM

The contractor is considered as the waste generator of all salvage, re-usable, recyclable, disposable and hazardous materials delivered from the works included in this contract. All the above wastes, also special wastes, hazardous and not hazardous, they shall be delivered, by contractor expense, to the authorized disposal landfill.

The contractor shall verify and prepare the documentation related to the material to be disposed as per current Italian and US regulations, in particular with reference to the D.Lgs n.152/2006.

All materials identified as “reusable”, it shall be turned in to DRMO with their assistance/coordination (materials to be delivered to DRMO through DD Form 1348-1a).

The USAG Italy implements an EMS in accordance with EO13693, ISO 14001:2004(E), DoD, and IMCOM requirements. An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy of an organization. The USAG Italy EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities and authorities while supporting the USAG Italy mission. Contractors and their personnel are required to be aware of, and comply with, the USAG Italy Environmental policy and legal and other requirements when performing work at an installation.

The contractor will provide the following information semi-annually to be used by the Government to address environmental performance relative to the goals of the USAG Italy Environmental Management System. Please note that the amounts reported are those used/generated by the contractor regardless of source (private purchase or government furnished). Reports for January – June will be submitted by 15 July and reports for July-December will be submitted by 15 January each year.

Media Report Element #1 Report Element #2

Non-Hazardous Solid Waste Total Waste Generated (Kg)

Amount of Waste Diverted from Landfill (Kg)

Construction Debris/Demolition Materials

Total Waste Generated (Kg)

Amount of Waste Diverted from Landfill (Kg)

Compostable/Organic Material Total Waste Generated (Kg)

Amount of Waste Diverted from Landfill (Kg)

Hazardous Materials Total Used (Kg)

Hazardous Waste Total Generated (Kg) Total Recycled (Kg)

Energy Consumption - Electricity

Total Energy Consumed (MBtu)

Energy Consumption - Fuel Total Fuel Consumed (L)

Renewable/Alternative Energy Total Consumed (MW)

Facility Construction/Renovation

Number of Buildings LEED Certified Silver or Higher

SqFt of buildings LEED Certified

1.8. CONDUCT: The Contractor shall:

1.8.1. Wear a name tag (provided at Contractor cost) identifying her/himself as a Contractor, and ensure that in all correspondence the Contractor identifies her/himself as a Contractor in accordance with D.Lgs N. 81/9 April 2008, ART 20 par. 3.

1.9. PAYMENT: The Contractor will submit invoices to the COR who will certify that the services were provided and submit the invoice to the Finance Office for payment.

1.10. SAFETY: The Contractor shall be aware of local safety requirements and ensure that all reasonable efforts are made to protect all persons from harm and U.S. Government property from damage.

1.11. CONTRACTOR MANPOWER REPORTING (CMR) (CLIN 7500): The Contractor is responsible for providing input into the CMR system in accordance with the information provided herein. The Contractor is required to report all Contractor manpower required for the performance of this contract. The Contractor is required to completely fill in all the required fields in the reporting system using the following web address:

https://cmra.army.mil/. The requiring activity will assist the Contractor with the reporting requirement as necessary.

The Contractor may enter reports at any time during the reporting period, which is defined as the period of performance not to exceed 12 months ending 30 September of each Government fiscal year. Reporting must be completed no later than 31 Oct for every year or part of a year for which the contract is in place. Failure to comply with this reporting requirement will result in contract termination. Contractor shall notify the COR in writing on the last business day of October of each year with status of the CMR compliance or non-compliance via E-mail.

Reference CDRL 0006 under exhibit 5.3 of this PWS for further direction on submission.

SECTION II

SERVICE DELIVERY SUMMARY

REQUIRED SERVICE PWS

PERFORMANCE

STANDARD

SURVEILLANCE

PERFORMANCE

COMPLIANCE

REMEDIES

Maintenance Reports

1.7.1

Performance to contract standard

Verification

In accordance with contract requirements

Withholding of the payment until performance is in compliance.

Provide Certifications (IAW D.M. 37-2008)

1.7.3

Withholding of the payment until

Safety Package

1.7.4

Withholding of the payment until

Quality Control Plan

4.3

CDRL

5.3

SECTION III

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. GENERAL INFORMATION. Reserved.

3.2. GOVERNMENT-FURNISHED PROPERTY.

3.2.1. Facilities. Reserved.

3.2.2. Equipment. Reserved.

3.2.3 Facility Keys. Reserved.

3.3.4. Equipment Inventory. Reserved.

3.3. CONTRACTOR FURNISHED PROPERTY (CFP). The Contractor shall provide her/his own transportation and all necessary equipment to fulfill this contract. Supplies not available through Government channels can be purchased by the Contractor at its expenses. The Government will not be responsible in any way for damages to the Contractor’s supplies, materials, equipment, or to personal property as a result of fire, theft, accident, natural disaster, or other events.

3.4. GOVERNMENT-FURNISHED SERVICES. The contractor will not be required to reimburse the Government for the cost of the following services. Notwithstanding the services listed below, the contractor shall perform all tasks identified in this contract.

3.4.1. Government-Furnished Utilities. Including electricity, water, sewage, and refuse collection.

3.4.2. Security Police and Fire Protection.

3.5. GOVERNMENT PROVIDED TRAINING: RESERVED.

SECTION IV

GENERAL INFORMATION

4.1. CONTRACTOR QUALIFICATIONS. The contractor shall perform the 100% of the work called for in this specification (providing qualified personnel who meet the minimum qualifying criteria at the beginning of their employment): labor, equipment and supervision necessary to perform the service called by these specifications. If a changeover of personnel occurs, the contractor must ensure a replacement is hired and in place prior to the departure of the incumbent. The Contractor must possess the following qualifications:

(a) For any work team the contractor shall employ at least one “Registered Operator” in accordance with Italian DPR n.43/2012.

(b) Visual Inspections and Technical Inspections, in accordance with PWS 1.7.1 and Prot.2636 del 5/10/2006, they shall be performed by “Tecnico/i Categoria A”

(c) Annual Maintenance on HVACs, AHUs, Ducts, Air Extractors and Fan Coils, in accordance with PWS

1.7.1 - 1.7.2 and Prot.2636 del 5/10/2006, it shall be performed by “Tecnico/i Categoria B”

The activities detailed at PWS 1.7.1 and 1.7.2 can be subcontracted in order to be supported by technician type A and B in accordance with current legislation.

The US Government, at no cost, will furnish electricity and water to the Contractor.

4.2. CONTRACTOR PERSONNEL.

4.2.1. The contractor shall not employ any person for work under this contract if such person is identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest.

In the event it becomes necessary to replace any contract personnel for any of the above reasons, the contractor shall not be reimbursed for costs associated with such removal including the costs for replacement of any personnel so removed. The contractor shall inform the COR in writing within 5 working days of any incidents of misconduct by their employees that violate laws of the USA or the Host Nation.

4.2.2. The contractor shall be responsible for obtaining any necessary licenses and permits to comply with any applicable U.S. and host nation laws, codes, and regulations. The contractor shall ensure that employees have current and valid professional certifications before starting work as required in this PWS. The contractor shall ensure all employees driving on base are required to have a valid driver’s license. The contractor shall ensure that employees maintain proper personal hygiene and a neat, professional appearance while in the performance of their duties. The contractor’s employees shall be recognizable by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name.

4.2.3. Reference Federal Acquisition Regulation 37.114(c). “All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials, unless, in the judgment of the agency, no harm can come from failing to identify themselves. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.”

4.3. QUALITY CONTROL PLAN.

4.3.1. The contractor shall provide a Quality Control Plan. This plan shall describe in detail the contractor’s Quality Control Program and shall be submitted no later than 10 calendar days after contract start. The plan shall become a compliance document after review and acceptance by the Contracting Officer.

Reference CDRL 0007 under exhibit 5.3 of this PWS for further direction on submission.

Quality Control will include the following as a minimum:

(a) Procedures covering key control;

(b) Procedures covering the tests certificate and its format.

4.4. QUALITY ASSURANCE.

4.4.1. The Government will evaluate the contractor’s performance under this contract according to contract clause “52.212-4 -- Contract Terms and Conditions -- Commercial Items”, the Quality Assurance Surveillance Plan and the contractors’ Quality Control Plan.

4.4.2. Inspections/Evaluations/Reviews by Other than COR. The contractor shall permit Department of Defense inspection visits, COR team visits, host base visits, other required functional reviews, evaluations or inspections as required by the Government, to include Army Head Quarters Europe, Defense Information Systems Agency, General Accounting Office or other Government agencies. The inspection teams may make unannounced visits and shall be provided unescorted access to facilities and equipment. The contractor will be given the purpose of the visit and copies of any reports created. The contractor shall take necessary actions and coordinate with the Government to resolve any discrepancies found as part of these inspections.

4.5. PHYSICAL SECURITY. The contractor shall be responsible for safeguarding and protecting all Government property provided for contractor use.

4.6. HOURS OF OPERATIONS

4.6.1. Normal Hours. See PWS point 1.3

4.6.2. Extended Service Hours. RESERVED

4.6.3. Recognized Holidays. Reference contract clause CCE 204-4000, “U.S. AND HOST NATION

HOLIDAYS”

4.7. CONSERVATION OF UTILITIES.

4.7.1. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions, which preclude all waste of utilities.

4.7.2. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor.

4.8. RECORDS.

4.8.1. The contractor shall be responsible for creating, maintaining, and disposing of only those Government required records that are specifically cited in this PWS or those required by the provisions of a mandatory directive listed in Technical Exhibit 5.2. Publications & Forms. If requested by the Government, the contractor shall provide the original record, or a reproducible copy of any such record within 5 working days from receipt of the request.

4.8.2. Records Management Documentation created or received by the contractor in performance of this contract are considered Government records, and the contractor shall be responsible for their maintenance.

4.8.3. Maintaining Records. Reserved.

SECTION V

TECHNICAL EXHIBITS

5.1. WORKLOAD ESTIMATES

Variation in Workload. Reserved.

5.2. PUBLICATIONS AND FORMS

5.2.1. GENERAL. Reserved.

5.2.2. PUBLICATIONS: Reserved.

5.2.3. FORMS: Reserved.

5.3. REQUIRED REPORTS

CONTRACT DATA REQUIREMENTS LIST Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO.

B. EXHIBIT

C. CATEGORY:

TDP TM OTHER

D. SYSTEM/ITEM

E. CONTRACT/PR NO.

F. CONTRACTOR

1. DATA ITEM NO.

2. TITLE OF DATA ITEM

Visual/Technical Inspections and Annual Maintenance Reports

3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.)

5. CONTRACT REFERENCE

1.7.1

6. REQUIRING OFFICE

DPW UTILITIES DIVISION – COR

7. DD 250 REQ

NO

9. DIST STATEMENT

REQUIRED

A

10. FREQUENCY

ONCE PER YEAR

12. DATE OF FIRST SUBMISSION

N/A

14. DISTRIBUTION

8. APP CODE

11. AS OF DATE

13. DATE OF SUBSEQUENT

SUBMISSION

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

16. REMARKS

Provide visual and Inspections Reports and Annual Maintenance Reports IAW PWS 1.7.1

COR 0 1 0

15. TOTAL 0 1 0

DD FORM 1423, AUG 96

The public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the

Reports for Fan Coils Six Months Cleaning Service

1.7.2

DPW UTILITIES DIVISION – COR

SIX MONTHS

Draft Final

Reg Repro

Provide six months reports for fan coils cleaning service IAW PWS 1.7.2

The public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the

Daily Report

DPW UTILITIES DIVISION – COR

Draft Final

Reg Repro

Perform daily report and provide copy to the COR.

The public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the

Dichiarazione di Conformita’

DPW UTILITIES DIVISION - COR

Draft Final

Reg Repro

16. REMARKS

At the end of any maintenance, if applicable, the contractor must provide the final certification, Dichiarazione di Conformità, completed of all related enclosures, stamped and signed by a registered professional/technician when applicable, in accordance with Italian D.M. #37-2008 art.7.

The public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the

Safety Package

1.7.4

DPW UTILITIES DIVISION - COR

Draft Final

Reg Repro

16. REMARKS

As per D.Lgs n.81/2008 requirements, the contractor shall provide to the COR the following documents prior to start with any maintenance activity and within 10 days from contract award.

The public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the

CMR

1.11

DPW UTILITIES DIVISION - COR

Draft Final

Reg Repro

Report must be completed no later than 31 October for fiscal year.

The public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the

Quality Control Plan

4.3

DPW UTILITIES DIVISION - COR

Draft Final

Reg Repro

Quality Control Program shall be submitted no later than 10 calendar days after contract start.

(End of Summary of Changes)