RFQ Questions and Answers.pdf

Request for Proposal: Administrative Pastoral Life Coordinator, USAG Bavaria:

Question 1:

We have one question regarding this solicitation. We previously responded to a sources sought notice for Catholic Administrative Religious Education Coordination services (USAG Bavaria-W912PB26I0002). Could you please clarify if this current solicitation is for that same requirement?

Answer Q1:

Yes, this is it.

Question 2:

Is this a new requirement, or if not, who the incumbent is and the current contract amount.

Answer Q2:

The incumbent contractor is Evelyn Hegendoerfer under contract number W912PB-21-P- 3076 and Olga Smborski, W912PB-22-P-3049.

However, the Government cannot release the incumbent’s detailed pricing data, such as their awarded labor rates, indirect rates, or unit prices. This type of information is considered proprietary and confidential commercial information and is protected from disclosure.

The release of a contractor's confidential pricing would cause them direct competitive harm and is prohibited by federal law and regulation, including the principles of the Trade Secrets Act and the policies outlined in the Federal Acquisition Regulation (FAR), specifically regarding Improper Business Practices (FAR Part 3) and the Protection of Information (FAR Part 24).

O erors are required to prepare their own independent cost and price proposals based on their unique technical solution, corporate cost structure, and understanding of the requirements outlined in the solicitation.

Question 3:

Do you have an estimated FTE amount, aside from the hours listed in the PWS, or is this envisioned as a part time position.

Answer Q3:

As indicated by the estimated hours, this is a part-time position.

Question 4:

How will travel between the various locations (Tower and Rose Barracks or Hohenfels and Garmisch, others?) be reimbursed? Is travel time factored into your hourly estimate?

Answer Q4:

This is a Firm Fixed-Price contract. The contractor should include/account for all associated expenses in their proposal.

Question 5:

We have advertised the position, but given that resumes or proof of experience is required and the quick turn nature of the proposal, are you aware of any suitable candidates for the position that we could contact directly?

Answer Q5:

We are not aware of any suitable candidates to recommend for this position currently.

Question 6:

Is there an incumbent or previous contract for this position? If so, can the Government share the contract number?

Answer Q6:

The incumbent contractor is Evelyn Hegendoerfer under contract number W912PB-21-P- 3076 and Olga Smborski, W912PB-22-P-3049.

Question 7:

If there is an incumbent, is there an incumbent contractor employee whom the awardee should consider for “right of first refusal” (i.e. Nondisplacement of Qualified Workers Under Service Contracts)?

Answer Q7:

There is no consideration for right of first refusal. The incumbent contractor is Evelyn Hegendoerfer under contract number W912PB-21-P-3076 and Olga Smborski, W912PB-22- P-3049.

Question 8:

Quality Control Plan. Does the Government want a management structure physically located in Europe?

Answer Q8:

Local management structure is not required.

Question 9:

Backfill/Absences: What is the policy for backfill coverage during illness, vacation times, or other reasons in which the key personnel may be absent?

Answer Q9:

Minor Absences (1-3 Consecutive Days): Contractor is to immediately notify the on-site point of contact (POC). Time-sensitive digital tasks will be handled remotely where possible, and non-urgent work is reprioritized for completion upon return.

Extended Absences (Greater than 3 Consecutive Days): For any planned or unplanned absence exceeding three consecutive workdays, the Contractor will provide a qualified backfill professional to perform services on-site. This backfill will be provided at no additional cost to the government, guaranteeing a seamless transition and uninterrupted support for the parish community

Question 10:

The Estimated Hourly Workload per year indicate this requirement is for a part-time position with no travel is authorized. Does the Government desire one full time person to provide full administrative support? Or more to support multiple locations?

Answer Q10:

This is a part-time position with no estimated FTE allocation. Travel costs should be incorporated into the quote as this is a firm fixed price contract.

Question 11:

If this is a part time position, How many hours per month will be supported and should o erors price?

Answer Q11: Yes this is anticipated to be a part time position, please review estimated hours and in the PWS. The maximum hours are annotated in the PWS.

Question 12:

Given no travel is included in the PWS, is this requirement envisioned for one part time person at Garmisch and one at Hohenfels? If not

a. How will this part-time employee support both Garmisch and Hohenfels without travel, as they are approximately 150 miles apart?

Answer Q 12a:

The contractor should take this into consideration and include all the expenses in their quote. Travel to Garmisch will be at a bi-monthly or quarterly basis, primary duties will remain in Hohenfels.

b. Which location will the employee support for Sunday services?

Answer Q12b:

Primary location is based o population; Hohenfels would be primary and trips to Garmisch would be at a quarterly or bi-monthly rate. Grafenwoehr and Vilseck will be on a case by case with primary duties at Grafenwoehr.

Question 13:

If travel is anticipated, and to be included in the base rate, does the Estimated Hourly requirement include travel time between bases? Can the USG provide an estimated amount of time required for travel per month, as well as distance travelled for reimbursement pricing?

Answer Q13:

Estimated hourly requirement does not include travel time. Hohenfels to Garmisch will be quarterly or bi-monthly. Vilseck and Grafenwoehr are in proximity and not anticipated to be a travel issue. All travel expenses should be incorporated into firm fixed price structure.

Question 14:

If quoting in Euros, what is the exchange rate the Government will use?

Answer Q14:

Our FY26 rate is 0.9303