Amendment 0002 - W912PB26QA076-0002.pdf

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Block 14 (Description of Amendment/Modification):

Regional Contracting Office POC Contract Specialist: Evelyn Butter

COMM: (+49) 09641-70-526-8708

DSN: 314-526-8708

E-mail: evelyn.butter.ln@army.mil

The purpose of this amendment is to:

1. extend the required response date/time to 29 September 2026 10:00 AM CET.

2. Answer vendor questions regarding requirement specifications.

3. All other terms and conditions remain unchanged.

Solicitation/Contract Form Continuation

The following changes have been made:

INFORMATION FROM TO

Response Due Date

21 Sep 2026 29 Sep 2026

Continuation of Description

Miscellaneous text in this section has been added to:

VENDOR QUESTIONS AND GOVERNMENT ANSWERS:

Question 1:

Key Personnel Qualification: The PWS requires the Program Manager and Alternate Program Manager to be TUV-certified Waste Management Specialists (Betriebsbeauftragter fur Abfallwirtschaft). Would documented Fachkunde gema EfB-V be considered acceptable/equivalent for this requirement, or is a specific additional certification/training required?

Answer:

W912PB26QA0760002

Respnse: While both qualifications require substantial expertise under the German Circular Economy Act (Kreislaufwirtschaftsgesetz - KrWG), they serve distinct statutory purposes:

(S) 9 EfbV governs the operational and technical management of certified waste disposal and recycling facilities ((S) 56 KrWG). In contrast, (S) 9 AbfBeauftrV governs the independent supervisory, auditing, and reporting role of a waste officer at the waste-generating site ((S)(S) 59, 60 KrWG).

The EfbV curriculum focuses heavily on commercial disposal processes, facility management, and logistics, whereas the AbfBeauftrV training specifically targets waste prevention concepts, operational audits, and internal corporate reporting.

In standard administrative practice, state environmental authorities (Gewerbeaufsichtsamt / Umweltamt) require explicit certification under (S) 9 AbfBeauftrV to accept an official appointment notification. Typically, an EfbV certificate alone is not accepted without completing an accredited 1-day bridge seminar (Erganzungslehrgang)."

Question 2:

Sunday/Weekend Pickups: The PWS requires rotational training support up to 7 days per week, including weekends and holidays. Could you please clarify how Sunday pickups are currently handled, considering the applicable German Sunday driving restrictions (Sonntagsfahrverbot) for heavy-duty trucks?

Answer:

Sunday operations outlined in the Performance Work Statement (PWS) are executed in full compliance with host-nation regulatory frameworks, specifically the German Sunday driving prohibition (Sonntagsfahrverbot pursuant to (S) 30 Abs. 3 StVO).

The requirement for Sunday container servicing is strictly contingent upon scheduled rotational training exercises. The scope of contractor performance on Sundays is confined exclusively to on-post collection, relocation, and secure temporary staging within designated installation holding areas. Off-installation commercial transport on public thoroughfares is neither required nor authorized on Sundays; public road transport to external processing and disposal facilities shall occur on the subsequent authorized operating day (i.e., the following regular business day).

Question 3:

Refrigeration Unit: Would a refrigerated trailer (Kuhlanhanger) be acceptable as the required refrigeration unit? If so, would the Government provide a suitable ramp or equivalent means for loading the food waste containers into the trailer?

Answer:

The Government will NOT provide loading ramps, specialized handling gear, or auxiliary loading equipment. In accordance with PWS requirements, the contractor is fully responsible for furnishing all personnel, equipment, tools, materials, and logistical means necessary to safely load, unload, and operate the proposed unit and execute all required services without Government-furnished support.

Question 4:

How many times over the past 3 years has a Sunday disposal been required? What are the official criteria for a necessary disposal? (Is it necessary to start a disposal tour for one container? --> extreme example)

Answer:

Historical dispatch data regarding Sunday disposals over the past three fiscal years is not indicative of future operational requirements. Sunday waste management operations are driven dynamically by the JMRC Rotational Training Calendar, which fluctuates annually based on participating unit availability, troop strength, and exercise density.

Sunday collections are reserved strictly for high-density training exercises and will not be dispatched for single, permanent-use containers. Under standard operating criteria, permanent infrastructure containers are managed on a fixed weekday schedule.

Question 5:

Is there a place on the Hohenfels training area, where our filled trucks can be officially parked on Sundays or holidays after a disposal tour?

Answer:

To support operational compliance and environmental safety, the Garrison will designate a secured Hard Stand within the Hohenfels Training Area. This designated staging area will be available for the temporary parking of laden tactical or contractor disposal vehicles on Sundays and official holidays, ensuring compliance with host-nation transport regulations and military security protocols.

Question 6:

Technical Exhibit 1 demands a lot of documentation concerning "Record of Service". Is it possible to send us one example of the current contractor (without any secret information)? A lot of this information is on our delivery note. Some points are unusual ( j, k, m, n). We do not understand, is it a monthly or a daily record?

Answer:

The 'Record of Service' is a contractor-developed quality control deliverable that serves as official proof of contract performance. In accordance with Technical Exhibit 1, this documentation must comprehensively reflect all completed tasks.

The Record of Service operates as a daily operational log maintained by the contractor's field personnel, which is then consolidated into a monthly reporting package to support invoicing and Garrison environmental reporting. While proprietary/previous contractor formats cannot be disclosed, the contractor is expected to design a template that captures all required parameters (items j, k, m, n) in alignment with standard commercial waste management practices.

Question 7:

Technical Exhibit 2 and 3 show different locations and different required numbers of containers.

Numbers and locations do not fit together. Which list is the correct one? (example: Bldg 857 / DFAC is on page 49 but not on page 51)

Answer:

Technical Exhibit 2 represents the master inventory containing all authorized permanent and non-permanent waste collection locations across the installation.

Technical Exhibit 3 is a subset list generated solely for internal IMCOM-Europe financial accounting (reimbursable customers). The discrepancies in locations (e.g., Bldg 857 / DFAC) reflect internal funding lines and do not alter the contractor's scope of work. The contractor must utilize the comprehensive locations, quantities, and service frequencies detailed in Technical Exhibit 2 as the baseline for operational planning and execution.

Question 8:

Food waste belongs under EU Regulation (EC) No. 1069/2009 (Animal By-Products). It classifies food waste as category 3 material, requiring strict hygiene during transport and processing. One legal requirement stipulates that the containers had to be signed as "Category 3 Material". On the container label in the technical exhibit 4 is not any hind. Is it possible to add the formulation "Category 3 Material - Not for human consumption" // Material der Kategorie 3 - Nicht fur den menschlichen Verzehr"?

Answer:

In accordance with EU Regulation (EC) No. 1069/2009 (Animal By-Products) governing Category 3 material transport, the contractor is fully authorized--and contractually responsible--for ensuring all food waste collection assets are labeled correctly. The Garrison has no objection to the addition of the bilingual safety markings: 'Category 3 Material - Not for human consumption' / 'Material der Kategorie 3 - Nicht fur den menschlichen Verzehr', to maintain host-nation regulatory compliance.

Question 9:

The Contractor shall also provide one each refrigerator unit (of volume 28.4 cbm) for interim storage of 35 - 40 each filled 120L food waste containers at the DFAC # 857. While the site visit it was empty. Is it actually necessary to offer such an expensive way to storage food waste, if it is not used every day? It would be the only location where the food waste is cooled.

Answer:

The requirement for a refrigerated storage unit (capacity optimized for 30 containers) at DFAC #857 is a non-negotiable sanitary safeguard specified in the Performance Work Statement (PWS).

While the unit may have appeared empty during the site visit (due to the scheduled Tuesday and Friday evacuation cycles), refrigeration is critical to prevent organic waste decomposition, pest vectors, and odor issues between pick-ups. The contractor must price and provide this asset as specified.

Question 10:

We saw containers for used cooking oil on several places. Could you please send us the next public tender?

Answer:

Information regarding future procurement actions for cooking oil recycling is not within the scope of this solicitation. All upcoming public tenders, market research, and active solicitations will be published transparently via the official government point of entry at SAM.gov. Interested parties are encouraged to monitor the platform for future Department of the Army requirements.

KO DIRECTORATE OF CONTRACTING, UNIT 28130

APO, AE 09114

UNITED STATES

EVELYN BUTTER, EMAIL: EVELYN.BUTTER.LN@ARMY.MIL TELEPHONE: 499641705268708

AdminBy:

SCD: PAS: