Solicitation 2nd Amendment SF 30.pdf

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Solicitation/Contract Form Continuation

The following changes have been made:

INFORMATION FROM TO

Response Due Time 10:00 AM 05:00 PM Response Due Date 15 Sep 2025 17 Sep 2025

Continuation of Supplies or Services and Prices/Costs

The following CLIN(s) / SLIN(s) / ELIN(s) were modified:

INFORMATION FROM TO CHANGED

BY

Description

Family Advocacy Program (FAP) Educator Services in support of the Army Community Services (ACS) at USAG Bavaria, Grafenwoehr (Tower Barracks), Vilseck (Rose Barracks), Netzaberg and Hohenfels Military Community.

Base Year - POP: 29 Sep 2025 - 28 Mar 2026

Family Advocacy Program (FAP) Educator Services in support of the Army Community Services (ACS) at USAG Bavaria, Grafenwoehr (Tower Barracks), Vilseck (Rose Barracks), Netzaberg and Hohenfels Military Community.

Base Year - POP: 29 Oct 2025 - 28 Mar 2026

Quantity 6 5 -1

Continuation of Description

Miscellaneous text in this section has been added to:

Questions/Answers

1. Backfill/Absences: What is the policy for backfill coverage during illness, vacation times, or other reasons in which personnel may be absent? If a backfill is required, how quickly must the replacement be provided?

Please see attached revised PWS, Paragraph 5.6.1.3 and Paragraph 5.3.1. Paragraph is revised to better describe the backfill process. Please also see Paragraph 1.4 of PWS for additional information about the backfill.

2. Under what circumstances is the contractor required to provide a backfill? (E.g., short-term absences, long-term leave, or permanent replacements)

In all circumstances.

W912PB25RA0240002

3. Per PWS Paragraph "1.12 Contractor Travel: The contractor is expected to travel approximately five hundred (500) miles per month". Are the 500 miles per month per FTE or total?

Per FTE

4. The Phase-In period is set for 29 Sep - 28 Oct 2025 on the CLIN structure which overlaps with the first month of the base year period. Please confirm that this is the intent.

Solicitation data corrected as follows:

- Phase-In period 29 Sep 2025 -28 Oct 2025.

- Base period 29 Oct 2025 - 28 Mar 2025

5. Does the government envision an Economic Price Adjustment clause to address potential significant changes in the exchange rate, minimum wage rates, inflation, or adjustment to the GS-9 salary level?

As per Contracting Officers' decision, clause "52.216-4 Economic Price Adjustment - Labor and Material" was added into the Solicitation with this amendment

6. Contract Manager (Factor 1 - Technical, Subfactor 3): The solicitation specifies the Contract Manager must be "local to Germany." Does this mean the candidate must already reside in Germany, or would a qualified candidate relocating there upon award, potentially under company sponsorship, meet the requirement?

The term "Contract Manager" refers to the company's POC. While we cannot dictate how the company should run its operations, it is essential that we have a local POC available during the POP of this contract. This individual is crucial for addressing any issues that arise during our business hours, making them an integral part of the contract execution process.

7. Staffing Roles: The PWS calls for two full-time FTE FAP Educators. Could either of these individuals also serve as the Contract Manager or Alternate CM, or does the Government require these positions to be completely separate?

Please see attached revised PWS, Paragraph 1.5. and Paragraph 1.9 Key Personnel. Those Paragraphs revised to better describe the different position necessary for this requirement.

The Contract Manager and the Alternate Contract Manager cannot at the same time be the individuals who serve as FAP Educators. Otherwise, conflicts and practical issues may arise.

Therefore, the positions can't be covered by the same person.

For example:

- If the FAP Educator is sick or unavailable, it would be the responsibility of the Contract Manager (or the Alternate) to arrange a replacement. If they are also the Educator themselves, this creates a conflict of interest and no independent oversight.

- If a problem occurs during training, the Contract Manager should objectively evaluate and address it.

This is not possible if the same person manages the contract and delivering the training.

Separating these functions ensures continuity, independence, and avoids operational risks.

8. Work Authorization: The PWS notes that contractors must comply with German law, including business registration and securing work permits. Could the Government confirm whether SOFA status will be provided, or if all non-EU staff must go through the German work/residency permit process? If the latter, could you share any guidance on expected timelines?

The Government will not provide SOFA status for contractor employees. Please see the requirements as outlined in the PWS, paragraph 1.23 (Authorization to Perform Services in Germany); paragraph 1.23.1 Contractors performing services in the Federal Republic of Germany (FRG) shall comply with German law. The Contractor shall determine whether performance requires registration with German authorities or authorization to do business in Germany and, if so, shall comply with all requirements. Whether or not registration or authorization to do business is required, the Contractor shall determine what documents or authorization its employees and any subcontractor employees must possess to work in Germany. The Contractor shall ensure affirmatively that its employees and subcontractor employees possess such documents or authorizations; paragraph 1.23.2 Contractor employees who: (a) are not nationals of Germany or other European Union countries; (b) are not members of the force, the civilian component, or their dependents; or c) do not have assimilated status under Articles 71, 72, or 73 of the Supplementary Agreement to the NATO SOFA shall possess work and residence permits; and paragraph 1.23.3 By acceptance of and performance under this contract, the Contractor affirms that it has complied with the requirements above. Compliance with this requirement and German law is a material contract requirement.

Continuation of Deliveries or Performance

The delivery information for the following CLIN(s) / SLIN(s) / ELIN(s) were modified:

INFORMATION FROM TO

Period of Performance 29 Sep 2025 to 28 Mar 2026 29 Oct 2025 to 28 Mar 2026

Addendum to Contract Clauses

Additional Information/Notes

The following clauses were added:

FAR Clauses Incorporated by Full Text

52.216-4 Economic Price Adjustment-Labor and Material. (Jan 2017)

Economic Price Adjustment-Labor and Material (Jan 2017)

(a) The Contractor shall notify the Contracting Officer if, at any time during contract performance, the rate of pay for labor (including fringe benefits) or the unit prices for material shown in the Schedule either increase or decrease. The Contractor shall furnish this notice within 60 days after the increase or decrease, or within any additional period that the Contracting Officer may approve in writing, but not later than the date of final payment under this contract. The notice shall include the Contractor's proposal for an adjustment in the contract unit prices to be negotiated under paragraph (b) of this clause, and shall include, in the form required by the Contracting Officer, supporting data explaining the cause, effective date, and amount of the increase or decrease and the amount of the Contractor's adjustment proposal.

(b) Promptly after the Contracting Officer receives the notice and data under paragraph (a) of this clause, the Contracting Officer and the Contractor shall negotiate a price adjustment in the contract unit prices and its effective date. However, the Contracting Officer may postpone the negotiations until an accumulation of increases and decreases in the labor rates (including fringe benefits) and unit prices of material shown in the Schedule results in an adjustment allowable under paragraph (c)(3) of this clause.

The Contracting Officer shall modify this contract (1)to include the price adjustment and its effective date and (2)to revise the labor rates (including fringe benefits) or unit prices of material as shown in the Schedule to reflect the increases or decreases resulting from the adjustment. The Contractor shall continue performance pending agreement on, or determination of, any adjustment and its effective date.

(c) Any price adjustment under this clause is subject to the following limitations:

(1) Any adjustment shall be limited to the effect on unit prices of the increases or decreases in the rates of pay for labor (including fringe benefits) or unit prices for material shown in the Schedule. There shall be no adjustment for-

(i) Supplies or services for which the production cost is not affected by such changes;

(ii) Changes in rates or unit prices other than those shown in the Schedule; or

(iii) Changes in the quantities of labor or material used from those shown in the Schedule for each item.

(2) No upward adjustment shall apply to supplies or services that are required to be delivered or performed before the effective date of the adjustment, unless the Contractor's failure to deliver or perform according to the delivery schedule results from causes beyond the Contractor's control and without its fault or negligence, within the meaning of the Default clause.

(3) There shall be no adjustment for any change in rates of pay for labor (including fringe benefits) or unit prices for material which would not result in a net change of at least 3 percent of the then-current total contract price. This limitation shall not apply, however, if, after final delivery of all line items, either party requests an adjustment under paragraph (b) of this clause.

(4) The aggregate of the increases in any contract unit price made under this clause shall not exceed 10 percent of the original unit price. There is no percentage limitation on the amount of decreases that may be made under this clause.

(d) The Contracting Officer may examine the Contractor's books, records, and other supporting data relevant to the cost of labor (including fringe benefits) and material during all reasonable times until the end of 3 years after the date of final payment under this contract or the time periods specified in subpart 4.7 of the Federal Acquisition Regulation (FAR), whichever is earlier.

(End of clause)

KO DIRECTORATE OF CONTRACTING, UNIT 28130

APO, AE 09114

UNITED STATES

YVONNE SCHMALZREICH, EMAIL: YVONNE.V.SCHMALZREICH.LN@ARMY.MIL TELEPHONE: +49 9641 70 526 8709 AdminBy:

SCD: PAS:

A.ATTACH QUESTIONS AND ANSWERS AS SHOWN BELOW

B.CORRECT PHASE-IN AND BASE PERIOD

C.ADD CLAUSE 52.216-4 ECONOMIC PRICE ADJUSTMENT - LABOR AND MATERIAL

D.ALL OTHER TERMS AND CONDITIONS OF THE SOLICITATION REMAIN THE SAME.