W912PB24Q0010 - Requirements Summary.pdf

REQUIREMENTS SUMMARY

United States Army Europe (USAREUR) For

Leased Diesel Forklift Part 1

General Information

1. Introduction: This is a fixed price contract to provide a 16K KG Diesel Forklift to LSA Eagle, Rzeszow Poland.

The contractor shall provide all equipment and transportation necessary to LSA EAGLE, Rzeszow, Poland. The contractor shall perform to the standard in this contract and responsible to the Government.

1.1 Background: MHE is required to load and unload equipment in support of unit daily operations and ability to properly move bulk items, vehicles, and containers. This request is to provide mobile MHE capable of lifting 16K Kgs. at a height of ten feet in the facility in order to economize space and manage the download of equipment at any time or any weight.

1.2 Responsibilities: The Contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period. The Contractor shall perform as specified in this Contract and under the direction of the Contracting Officer (KO).

1.3 Objectives: The objective of this contract is to provide a sustainable and economical MHE solution U.S.

Soldiers on LSA Eagle, Rzeszow, Poland. The forklift must be capable of meeting mission requirements, to include size, ground clearance, load and lifting capacity. The contract must also provide MHE pick-up and delivery services to the specified location. The contract shall also provide services and repairs when needed.

1.4 Functional Areas: The contract shall include delivery, insurance, and maintenance of the MHE. Details on the scope of the MHE requirements are outlined in Section 5.

1.5 Period of Performance: The period of performance shall be a 12-month base year plus one-year option period to extend.

1.6 Management and Administration: RESERVED

1.6.1 Phase In /Phase Out Period: N/A

1.6.2 Contractor Management: The Contractor shall perform continual management of the functional areas contained in this requirements summary and shall provide a point of contact on-site during normal duty hours. The Project Manager shall conduct overall management coordination and shall be the central point of contact (POC) with the Government for performance of all work under the requirements. The Contractor shall submit to the COR, in writing, the name, title, office, mobile and after hour telephone number of the Project Manager (See Technical Exhibit 2, Deliverables Schedule). A Contractor employee shall be designated to act for the Project Manager when work is being performed outside of duty hours, or during the Project Manager’s absence. Both the Project Manager and the Contractor employee filling in for the Project Manager, shall have full authority to act for the contractor on all Contract matters relating to daily operation of this Contract.

1.6.3 Contractor Responsiveness: RESERVED

1.6.4 Meetings, Conferences, and Briefings: RESERVED.

1.6.5 Hours of Operation: The contractor is responsible for conducting business as necessary in order to meet the requirement outlined in this Requirement Specification. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within these Specification Requirements. The contractor must provide a contact number with hours of operation for any maintenance issues.

1.6.6 Recognized Holidays: The contractor is not required to work on the following Host Nation National Holidays; the contractor must coordinate with the specified Unit Points of Contact to ensure that the customer’s maintenance needs are fulfilled prior to or immediately following the holiday and that 24/7 contact and recovery services [Section 1.6.5] are maintained.

Holiday Date Which nation

New Year’s Day 1 January Germany Epiphany 6 January Germany

Good Friday 02 April Germany Easter Monday 05 April Germany

Labor Day 01 May Germany Ascension Day 13 May Germany Whit Monday 01 June Germany

Corpus Christi 11 June Germany

Day of German Unity 03 October Germany Reformation Day 31 October Germany

All Saints Day 01 November Germany Repentance Day 18 November Germany

Christmas 25 December Germany 2nd Day of Christmas 26 December Germany

Victory Day 23 June Germany

1.6.7 Training Holidays: USAREUR has historically granted military personnel Training Holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or days on day off schedules). Training Holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday.

However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6.8 Maintenance Schedule: The maintenance schedule shall be submitted to the KO or COR within seven (7) working days when changes are made thereafter.

After acceptance of the maintenance schedule, the contractor shall receive the KO’s acceptance in writing of any proposed change to his QC system.

1.6.9 Quality Assurance: RESERVED

1.6.10 Place of Performance: LSA Eagle, Rzeszow Poland

1.6.11 Type of Contract: The Government will award a Firm-Fixed Price (FFP) type contract.

1.6.12 Security Program: The Government will provide physical security of the MHE.

1.6.13 Physical Security: The Government shall be responsible for safeguarding all equipment.

1.6.14 Key Control: RESERVED

1.6.15 Special Qualifications: N/A

1.6.16 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.17 Contracting Officer Representative (COR): Government POC will be the SCET OIC, Lt. Jacob Adams and he can be reached at Jacob.j.adams1.mil@socom.mil.

1.6.18 Key Personnel: RESERVED

1.6.19 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.20 Contractor Travel RESERVE.

1.6.21 Other Direct Costs: RESERVED

1.6.22 Data Rights: RESERVED

1.6.23 Organizational Conflict of Interest: RESERVED

1.6.24 Safety: MHE shall meet all Host Nation Safety requirements.

1.6.24.1 Safety Plan and Program: RESERVED

1.6.25 Environmental Compliance: MHE shall meet all European Union environmental compliance requirements.

1.6.25.1 Environmental Compliance Plan and Program: The Contractor shall comply with all local host nation and applicable U.S. federal environmental laws, policies, and regulations. The use, handling, storage, and disposal of all toxic, hazardous, special or radiological wastes/materials shall be IAW all U.S. and local host nation environmental regulations and procedures. Personnel shall be trained IAW with the Polish Government procedures for proper procedures to include spill response and clean up.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions And Acronyms:

2.1 Definitions:

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

Contracting Officer (KO) - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer's Representative (COR) - An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable - Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the requirements summary. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security - Actions that prevent the loss or damage of Government property.

Quality Assurance - The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor - One that enters into a contract with a prime contractor. The Government does not have privet of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services: Reserved

3.1 Services: RESERVED.

3.2 Facilities: RESERVED.

3.3 Utilities: RESERVED.

3.4 Equipment: RESERVED.

3.5 Materials: The Government will provide fuel for the leased forklift.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items And Responsibilities:

4.1 General: The Contractor shall provide specified MHE and all services required to keep the forklift in a safe, operational condition. MHE shall be delivered within the timeframe agreed to in this contract and must meet the minimum acceptance criteria provided herein. The contractor will provide full insurance during period of contract.

4.2 Secret Facility Clearance: RESERVED.

4.3 Materials: RESERVED.

4.4 Equipment: one (1) Diesel Forklift.

4.5. Equipment Specifications:

Equipment Type Minimal Required Specifications

Diesel Load capacity of 16,000kg; Towing operational performance 6-8 hours; load center distance-500mm; mast DUPLEX- lift 3,143mm, mast height retracted 2,121 mm, free lift of forks; Side shift +/- 100 mm;

Forks 1200/100/45 mm; working lamps; audible warning in reverse;

Jumper cables

4.6. Maintenance: The contractor shall perform both scheduled and unscheduled maintenance as needed to ensure the leased MHE is 100% operational. If the contractor is unable to repair the MHE with the required timeframe, then a fully operational replacement must be provided. This replacement will be provided at no additional charge to the government. MHE maintenance shall take place at a facility verified by the Unit Points of Contact. The Contractor shall provide all parts, labor, and expertise necessary to complete the required maintenance tasks. Parts shall include those items that must be replaced due to fair wear and tear, such as but not limited to: windshield wipers, tires, headlights, filters, fluids, and lubricants. The contractor shall be responsible for all scheduled and unscheduled maintenance. The US Government will not be responsible for any maintenance or expenses.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide lease of (1) Diesel primary purpose of the MHE is to provide support services inside LSA Eagle.

5.1.1. Delivery. The contractor shall provide delivery of the MHE on the dates specified in the [section 1.5].

5.1.2. Delivery Inspection. Upon MHE delivery to the U.S. Government, the contractor shall conduct a joint inspection with the user to determine if the MHE meets the requirements of Part 4.

a) The contractor shall document all contractor and user identified discrepancies on the contractor’s applicable form(s).

b) The contractor and the user shall sign and date the joint inspection form.

c) The Contractor shall provide a legible copy of the joint inspection form to the user.

d) The government may document identified discrepancies on a separate form and take pictures of the vehicle condition.

5.1.3. Turn-in Inspection. Upon equipment turn-in, the contractor shall conduct a joint inspection with the user to identify any new discrepancies.

a) The contractor shall document all contractor and user identified discrepancies on the contractor’s applicable form(s) and a copy of this form to the user.

b) The contractor and the user shall sign and date the joint inspection form.

c) The Contractor shall provide a legible copy of the joint inspection form to the user.

d) All equipment turned in by U.S. Government shall be clean and have a full tank of fuel.

e) The government may document identified discrepancies on a separate form and take pictures of the equipment condition.

5.1.5 Damages. Damages will be reported to contactor with 3 working days of discovery. The contractor will contact the Unit POC within 2 working days of report to validate the damages.

a) The contractor shall provide the Unit POC a legible copy of the joint turn-in inspection form, photographs, repair estimate, and any other object evidence to substantiate the claim.

b) The Unit POC will verify the validity of the claim that includes the repair estimate invoice by signing and dating the joint inspection form.

c) If the Unit POC cannot verify the claim, the contractor shall contact the Contracting Officer for resolution.

5.2 Recurring Services: N/A.

5.3 On-Demand Services:

5.4 Functional Areas: N/A.

5.5 Task Heading: N/A

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): All Army Regulations to include AR 750-1, DA PAM 750-8, TMs for equipment in which they work on.

6.1 Contractor Adherence: The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.