A02 - SOW-IDIQ- Paving- Final (20210119).pdf

USAG BENELUX

DEPARTMENT OF PUBLIC WORKS - ENGINEERING DIVISION

HANGAR # 6 - CHIEVRES AIR BASE

HAINAUT - BELGIUM

STATEMENT OF WORK (SOW)

PROJECT BNLX_O2D-19270-19

LOCATION Chievres Air Base, Daumerie Caserne, S.H.A.P.E., USAG Benelux-Brussels, Brussels American

School (BAS), Zutendaal.

TITLE IDIQ Paving Belgium

INDEX

CHAPTER I : GENERAL

CHAPTER II : TECHNICAL PROVISIONS

SECTION 1: In Walloon Region – Standard Specifications Qualiroutes

SECTION 2: In Flemish Region – Standard Specifications SB 250

SECTION 3: In Brussels Region – Standard Specifications CCT 2015

CHAPTER III: SCHEDULE

CHAPTER I

GENERAL

G-01: SCOPE OF WORK

A) General work description

The main purpose of this project is the construction, the renovation and the maintenance of roads located inside USAG Benelux installations (Section C).

Period: 01 May 2021 thru 30 April 2026.

B) Accomplishment of the above work consists of furnishing all labor, materials and equipment and performing all work in accordance with this Statement of Work and specifications.

C) The sites of work are located within Belgium. Not limited list of potential sites where paving work can be requested:

Chièvres Air Base and Daumerie Caserne

7950 CHIEVRES

S.H.A.P.E.

7010 SHAPE

USAG Benelux-Brussels Chaussée de Louvain, 13

1932 SINT-STEVENS-WOLUWE

Brussels American School (BAS USAG Benelux) Avenue J.F. Kennedy, 12

1933 STERREBEEK

Zutendaal Kwartier Wevelsmoer

Leutsestraat 19/7

3690 ZUTENDAAL

G-02: PRINCIPAL FEATURES

Principal item to be performed to accomplish the work consist of but are not limited to:

1) Preliminary work and demolitions

2) Earthwork

3) Sub-foundations and foundation

4) Coverings

5) Linear elements and small construction

6) Sewage

7) Marking, maintenance and repair work

G-03: PERFORMANCE OF WORK

The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform repair, alteration and maintenance of roads, sewage, structures on US Government installation in the quantities and description identified and ordered by individual task orders.

The above general outline of principal features does not in any way limit the responsibility of the contractor to perform all work necessary to achieve the desired end results and to supply all materials and labor required by these specifications and drawings when provided.

G-04: COMMENCEMENT AND COMPLETION OF WORK

Contractor shall start work within 20 working days after being issued a Task Order (T.O.) by the appointed Contracting Officer.

For emergency work the contractor must start work within 5 working days after being issued a T.O. (Task Order) by the appointed Contracting Officer.

Emergency status of work is defined by following reasons:

- Unsafe conditions

- Road blocked

- Damages done by bad climatic conditions

- Karstic collapses, caving

- Damages done by water

- Emergency repairs

G-05: RESPONSIBLE ADMINISTRATION

It is well understood that the administrative responsibility for the work described in the Belgian Standard specifications will be the Directorate of Public Works of USAG BENELUX located at Chièvres Air Base, Hangar # 6, and not the one described in the above mentioned specifications in chapter II (technical provision).

G-06: DRAWINGS AND STANDARDS

A) Drawings

All work under this contract will be carried out in strict conformity with the drawings given to the contractor with each Task Order, if required.

B) Applicable standards

All Belgian norms and regulations of Qualiroute, SB 250 and CCT2015 in force concerning the performance of this project shall be applicable.

All regulations in matter of safety and health will be applicable, including:

- Safety Law of 1996

- Code of well-being at work, 2017

- Royal Decree covering temporary and mobile sites, 25 Jan 2001

G-07: GUARANTEE, WORKMANSHIP AND MATERIALS

A) Workmanship and materials

All work done by the contractor will be in strict conformance with the best practices of the trades involved.

All materials will be brand new.

The contractor will in no way use asbestos containing materials for the performance of his work.

For safety purposes, during the execution of the work, the contractor’s workers shall speak French or English.

All paints will be lead free.

All hazardous products brought on site by the contractor must be documented on an inventory list with safety data sheet with copy furnished to the Garrison Safety Office.

A safety and health plan will be provided to the Garrison Safety Office prior to the beginning of the work

B) Guarantee

The contractor will guarantee his workmanship and materials for a minimum period of 1 year after the date of final acceptance or for the period as specified by pertinent Belgian laws for the workmanship or materials in question, whichever is longer.

G-08: SCHEDULING OF WORK

Prior to starting any work, the contractor will furnish the COR, for approval, a detailed schedule showing the successive phases of the work. All interruptions or disturbance in normal functioning of US Government organizations will also be indicated (road closure, water or utility cuts)

G-09: AS-BUILT DRAWINGS

The contractor will submit to the COR, detailed as-built drawings after completion of the project and before submitting the final bill. As-built drawings must precise and accurate. They will be drawn on BENTLEY MICROSTATION v8 Software or any other 100% compatible systems. The digital disc of the basic project will be given to the contractor for correction as requested by C.O.R.

G-10: DIGGING PERMIT, UNDERGROUND PIPES AND CABLES

Before starting the earthwork, the contractor will submit a written Digging Permit Request to the COR. The request shall be at least 15 calendar days before starting the earthwork and shall include the situation drawings of the earthwork that will be performed, when the work will be performed, and all utilities near the earthwork site. Drawings must be of sufficient scale to clearly show the proposed work. The drawing of existing utilities will be provided to the contractor during contract award. No digging shall occur until written approval is provided by the Chief of Engineering Division (CENGD), Technical Director of Public Works (TDPW) or (Director of Public Works (DPW).

Additional information (drawings, etc...) about underground pipes and cables can be obtained at the Engineer Division - Hangar # 6 - Chievres Air Base.

However, this information is only given as an indication and does not in any way commit the responsibility of the U.S.

Government. The contractor will thus be responsible for carrying out the required soundings to verify their exactitude (i.e. exact location).

The contractor will ensure that no underground pipes or cables of any kind and their accessories are not damaged during the performance of the work. Any damage done will be repaired at the contactor’s expense and to the satisfaction of the COR.

G-11: HOT WORK PERMIT

All security measures shall be complied with as stated in the Code of Well-Being at Work and Royal Decree on temporary and mobile sites, USAG BENELUX Regulation 420-9 and NFPA-1. Prior to starting the work, not later than 10 (ten) days after the date of the Notice to Proceed, the contractor shall request a Hot Work Permit (for welding, cutting work, etc.) from the COR. This permit shall be delivered by the U.S. Army Fire Officer. In addition, no open fires or burning of trash will be allowed within the confines of the USAG Benelux.

Contractors, concessionaires or vendors performing work or conducting business on or in facilities under the jurisdiction of the USAG Benelux Military Community Commander Area of Responsibility (AOR) shall conform to the Code of Well- Being at Work regulation provided below. The COR shall ensure that a copy of the French or Dutch translation of this regulation is handed to contractors at pre-construction conferences and that all requirements therein are adhered to. Specific requirements and limitations are as follows:

1. Smoking is prohibited in the vicinity of hazardous operations and locations.

2. Waste material and rubbish shall not be stored or allowed to accumulate within the building or in the immediate vicinity, but shall be removed from the site at least daily. Rubbish shall not be burned on the site.

3. Contractor materials and equipment shall not be stored in a location or manner which shall create a fire exposure to facilities adjacent to the project site.

4. The contractor shall provide fire extinguishers at all locations where work is carried out.

5. In every building operation where a shed, storage, or other shanty is placed, or room or space is used for storage or workshop, the contractor shall provide at least one approved portable fire extinguisher in an accessible location. Portable fire extinguishers must be verified annually by certified companies following standards NBN S21-050 and technical notice NT117 edited by ANPI, in accordance with tem 358 of General Regulations for Work Protection (RGPT).

6. Flammable liquids and other hazardous materials such as paints, paint thinner, gasoline, asphalt, and tar shall be stored in small detached structure or out in the open and not inside main buildings. Low flash point liquid used within buildings shall be handled only in approved safety cans.

7. Adequate ventilation shall be provided for paint spraying and operations involving the application of materials using adhesives containing flammable solvents. Such operations shall be conducted remote from any potential source of ignition.

8. Asphalt and tar kettles shall be located in a safe place outside of the building. Such kettles shall not be placed on roofs or porches. Continuous supervision shall be maintained while kettles are in operation.

Metal covers shall be provided for all kettles to smother flames in case of fire.

9. Electrical wiring and equipment for lighting, heating, and power purposes shall be installed in compliance with current US and Host Nation Electrical Regulation requirements.

10. Cutting and welding shall not be permitted unless:

a. A valid Hot Work Permit (welding permit) is available; and

b. Combustibles have been safely covered or moved away; and

c. A fire guard with a serviceable fire extinguisher is posted for the duration of the work and 30 minutes thereafter to assure that sparks or drops of hot material do not start fires.

11. Fire hydrants shall only be used for fire fighting and training of the local fire and Emergency Services.

Water can only be taken from hydrants with the permission of the Community Fire and Emergency Services Office. Parking within 2.5 m (8 feet) of a hydrant is not permitted. Vehicles and other equipment with fuel driven motors, with mounted and filled fuel tanks shall be equipped with 2,5 kg or larger carbon dioxide or dry chemical fire extinguishers.

12. Gasoline, oil and grease (POL) shall not be disposed into drainage systems or public water systems. If a spill is caused by the activities of the contractor, spilled material will be immediately recovered (for instance by using appropriate absorbent material) and contaminated soil excavated and treated as Hazardous Waste. Financial costs for these cleanup operations will be covered by the contractor.. Any POL spillage shall be reported immediately to the COR and provisions of the Garrison Red Plan followed.

13. Construction offices, huts, construction vehicles, trailers and supplies shall be located at least 10 m from all adjacent buildings.

14. Access for fire fighting vehicles shall be provided to the immediate job site at the start of construction and maintained until all construction is complete. Vehicle parking control measures shall be established.

15. Free access from the street to fire hydrants and to outside connections for standpipes or other firefighting equipment, whether permanent or temporary, shall be provided and maintained at all times. No materials or constructions shall be placed within 10 feet of such hydrants or connections, or between fire hydrants and the center line of the street.

16. Scaffolding materials or equipment shall not block fire escape routes or access routes during performance of projects in occupied buildings.

17. In all buildings over 30 feet in height, at least one stairway shall be provided in a usable condition at all times.

18. Notification and actions to be taken in case of a fire:

a. Persons who discover a fire shall immediately alarm all personnel in the area, and shall report the fire to the Community Military Police using the nearest telephone. Military telephone dial 117.

b. The fire shall be reported using the building number. If the fire is outside of a building, the nearest building number shall be given. Stay on the phone until the operator on duty has completely understood and does not have any further questions. After the notification you should immediately ensure all windows and doors are closed and that all personnel have left the area.

The responding fire department must be informed if any special dangers exists; example: If gas and pressurized containers, or paint and other flammable material are within the range of the fire.

Not only acute fires, but also fires which have been extinguished and did not cause any damage must be reported.

c. To ensure smooth notification and fire fighting procedures, it is essential to show all employees the location of the nearest telephone, make sure they are familiar with the building number in which they are employed, and inform them of the locations of the fire extinguishers.

19. Vehicles and other equipment with fuel driven motors, with mounted and filled fuel tanks will be equipped with 2,5 kg or larger carbon dioxide or dry chemical fire extinguishers.

For fire safety reasons, hot work permit shall not be issued to perform cutting or welding operations before or after USAG BENELUX AOR regular duty hours (from 8:00 to 16:30).

G-12: COORDINATION IN MATTER OF SAFETY AND HEALTH

In Reference to the Royal Decree of 25 January 2001 concerning temporary and mobile worksites, the Contractor shall be required to submit Safety and Health Plan prior to start of the works and within 30 days after the date of the contract award.

The Plan shall contain at least the following elements:

• Description of the work to be performed

• Description of the risk analysis results (stage by stage analysis of the risks, analyses which are too vague will not be accepted by the COR)

• Description of the prevention measures to be taken:

- All the mitigating measures;

- Specific measures relating to the activities;

- instructions for the parties involved;

• The expected duration of the work to be performed simultaneously or consecutively

• The list containing the names and addresses of all project owners and contractors

• The name and address of the implementation safety coordinator when he is appointed.

1. The Belgian law of 04 August 1996 related to the welfare of workers during the execution of their work and the Royal Decree (RD) of 25 January 2001 concerning temporary or mobile work sites are applicable for this project.

In accordance with article 71, §3, of above mentioned royal decree, a project-coordination as foreseen in section III, 1st sub section of this royal decree has been set up during the elaboration of this project. Therefore, there is a safety and health plan related to this project for these specifications.

The contractor shall comply with the recommendations of this safety and health plan (available upon request to the “Engineering Plans and Services Division”, Hangar # 6, Chievres Air Base (POTTIEZ Christophe, EPS Division, tel.068/27.56.83). These recommendations are part of this project.

In application of the same article 71, §3, an execution-coordinator will be designated by the COR for the coordination in matter of safety and health during the execution of this project.

Within 15 days after contract award, the contractor shall submit at least 4 proposals of execution-coordinator to the COR`s approval with the necessary documents for the verification of the compliance with the conditions to exercise the coordinator function (art. 56 to 64 of R.D. dated 25.01.2001 amending the RD of 19.12.2001).

No proposal may emanate from a coordinator working for the awarding firm or for an office on which the contractor has a supervisory position.

The COR has 10 calendar days to choose the execution-coordinator.

The coordinator’s fee is at the contractor’s charge.

2. The contractor has 15 days from the selection of the coordinator to make up and transmit to the COR and to the execution-coordinator a document with all the complementary elements to his bid that could be claimed by the coordinator.

3. The execution-coordinator does not act as a substitute for the COR. He plays the role of an advisor of the awarding party.

His mission is the following:

3.1. General obligations from the law of 04 August 1996 and royal decree of 25 January 2001

3.1.1 to coordinate the implementation of the general prevention principles described at article 5 of the law of 04 August 1996, during the technical or planning selections, in order to schedule the various simultaneous or consecutive works or phases of work, as well as during the expectation of the duration of these various works or phases of work;

3.1.2 to coordinate the implementation of relevant provisions in order to ensure that the contractors properly implement the general prevention principles and execution principles described at articles 4, 5 and 15 of the law of 04 August 1996;

3.1.3 to draw up a coordination logbook comprising the elements described at article 33 of the royal decree of 25 January 2001, except for elements dealing with the design of the project, and to update it;

3.1.4 to write down the deficiencies of the various parties in the logbook and to notify the COR;

3.1.5 to write down contractors’ remarks in the coordination logbook and leave them for information to the parties concerned;

3.1.6 to call and be the chairman of the coordination structure when such a structure has to be set up in accordance with article 37 of the royal decree of 25 January 2001;

3.1.7 to draw up an ulterior performance file whose content conforms with article 36 of the royal decree of 25

January 2001;

3.1.8 to organize the cooperation and coordination of activities between contractors, including those who follow one another, in order to ensure the protection of workers and the prevention of accidents and professional health hazards, as well as their mutual information;

3.1.9 to coordinate the supervision of the proper application of work procedures;

3.1.10 to take all necessary precautions so that only authorized people have access to the work site.

3.1.11 at the provisional acceptance of the work, to hand over the updated logbook and the ulterior performance file to the COR, and to notify this delivery in a record attached to the ulterior performance file.

3.2. Special obligations within the scope of this project

3.2.1 To read and understand these specifications related to the work to be executed, especially the article concerning the safety and health measures to be implemented on the work site in application of the law of 4 August 1996 about the welfare of workers during the execution of their work, and of RD of 25 January 2001 about temporary or mobile work sites;

3.2.2 To give advice to the COR and to make proposals in due time concerning the implementation and adaptations of the document described in section G-10 paragraph 2, during the previous phase described in that paragraph as well as during the execution of the work;

3.2.3 To participate in any meeting to which he is invited by the COR, and to set up himself any useful meeting with the COR, the contractor or any intervening party on the work site, for the execution of his mission;

3.2.4 To control the application of the hazards prevention measures as per the law of 04 August 1996 and royal decree of 25 January 2001 described in paragraph 3.1.1 thru 3.1.11;

3.2.5 To write down the contractor’s obligations deficiencies as foreseen in paragraph 3.1.4 in the logbook.

4. The contractor applies the hazards prevention measures foreseen in the document described in section G-10 paragraph 2, adapted if necessary. The possible sub-contractors shall also comply with these measures if applicable to them.

5. During the execution of the work, the contractor updates the document described in paragraph 3.1.2, either on his own initiative, when the progress of the work, the identification of unforeseen or insufficiently known hazards, the incoming or outgoing of some parties, or any modification brought to the project or the work justifies, or at the COR’s request. If an update occurs on his own initiative, he informs the COR and the execution-coordinator. He takes into account any possible remark expressed by the COR.

In particular, the contractor also provides the following information to the COR with a copy to the execution-coordinator:

a) Name of the subcontractor(s), with their certificate, the nature and cost of the work they are responsible for, the expected starting date and duration;

b) The access rules and the traffic rules and road signs for the work site, for the public traffic area (automobiles, bicycles, handicapped people, etc.) and for the area reserved for the work and workers;

c) Storage procedures and evacuation of materials and debris;

d) Work planning.

6. The contractor must cooperate to the coordination as described above. To that purpose, he will give to the execution-coordinator, spontaneously or at his request, any information that is indispensable for the good execution of his mission. He will invite him at any meeting where his presence is necessary for the accomplishment of his task. He will participate in meetings where he is invited by the COR or the coordinator. Possible sub-contractors shall also comply with this paragraph.

7. The compliance with the obligations described in section G-10 paragraphs 2, 5 and 6 is an integral part of this project.

The application of hazards prevention measures described at paragraph 4 is also an integral part of the project, provided that these measures do not exceed the general obligations that the law of 4 August 1996 and the R.D. of 25 January 2001 impose to contractors, in particular articles 7 and 15 of the law, and section VI, sub section IV of the decree.

8. The full text related to the coordination in matter of safety and health concerning this project can be consulted upon request to the “Engineering Division”, Hangar # 6, Chievres Air Base (Christophe Pottiez, tel.068/27.56.83).

G-13: FINAL CLEANING

During performance of works, all measures should be taken to avoid improper temporary storage of waste generated by works. In particular, emphasis will be put on Petroleum, Oil and Lubricants (POL) containing equipment or soiled waste/hazardous waste (scrap metal, contaminated soil)

As soon as the work is finished, the contractor shall organized all his equipment, excess materials, debris, etc., generated by his work and will remove them outside US Government installations.

G-14: CONTRACTOR PERSONNEL

1. The contractor shall have (or provide by partnering or subcontracting arrangements) at least one contract manager and an alternate manager and sufficient additional skilled personnel to effectively manage all resources, including all subcontracted work(ers); control the work flow process, and execute multiple repair, alteration and maintenance projects at multiple locations throughout the year as ordered by the Government.

2. The contractor shall provide a contract manager and an alternate to communicate with and meet with the Contracting Officer and Contracting Officer Representative (COR) as necessary to discuss contract performance and problem areas. These persons shall have full authority to act for the contractor on matters pertaining to the operation of the contract. The contract manager and alternate shall be able to read, write, speak and understand English sufficiently to carry out tasks under this contract. The names, addresses, office and home phone numbers of the contract manager and alternate shall be provided to the COR within seven (7) days of the contract award.

The contractor shall have sufficient resources to accommodate expected high workloads during the last quarter of each US government fiscal year with performance continuing for an additional three to four months.

3. Employees:

The contractor shall ensure that its employees (and any subcontractors) have current and valid professional certifications/licenses (drivers, forklift, crane etc.) in the trade(s) in which they are working prior to starting work. The contractor shall furnish copies to the Government, if requested by the COR.

4. Subcontracting:

The contractor shall have adequate personnel with appropriate levels of authority to effectively direct and control subcontractors ensuring timely, quality, and compliant performance at all times.

5. Emergencies: In case of emergencies during the performance of a Task Order, the contractor shall arrive at the work site within four (4) hours of notification by the Government. This includes nights, weekends and holidays (Belgian and American).

Emergency is defined as a situation that imposes an immediate threat to human life or serious damage to property.

G-15: TASK ORDER PROCESS

Summary of ordering process. After the requirement is validated in accordance with command or installation procedures and an estimate is prepared to determine suitability of the project for the contract, the Statement of Work prepared by the Government is presented to the contractor with a request for a price. The contractor goes on site and take the exact measurements in order to submit a realistic proposal. The contractor then prepares a proposal that identifies the tasks and quantities necessary to accomplish the job or project. This proposal is subsequently evaluated and agreement is reached on quantities, time, performance period, etc. through discussions and negotiations. Some integral non pre-priced work and incidental labor hours may be included in the order.

The Government has the unilateral right to withdraw a proposed job or project before or after receipt of the contractor's proposal, without incurring liability for proposal preparation costs.

G-16: QUALITY ASSURANCE PLAN

The Government will evaluate the contractor's performance under this contract and record all surveillance observations on the Construction Inspection Quality Assurance Report. When defective performance is indicated, the Government has the right to take all remedies available to it under the law.

The contractor is required to provide a copy of all contractor (or subcontractor) generated inspection reports to the COR on a weekly basis during task order performance. The inspection report must identify, as a minimum, remedial actions for all noted deficiencies. This provision controls over any contrary statement in the contractor's technical proposal and its revision.

G-17: PHYSICAL SECURITY

The contractor shall be responsible for safeguarding all Government property and facilities affected by its work performance. At the close of each work period, Government facilities, equipment and materials shall be secured. The contractor shall conform to the applicable regulations for safeguarding the Government furnished facility and material contained therein.

G-18: SPECIALS CONSIDERATIONS (UFC 3-260-01 on 17 NOVEMBER 2008)

UFC 3-260-01: 17 NOVEMBER 2008

SECTION 14 CONSTRUCTION PHASING PLAN AND OPERATIONAL SAFETY

ON AIRFIELDS DURING CONSTRUCTION

Link: https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-3-260-01

G-19: CONTRACTOR’S responsibility

The contractor shall be responsible, at its own expense, for the following:

1. Contractor's Supervision. The contractor shall provide adequate supervision of contractor (and subcontractor) personnel to ensure complete and satisfactory performance of all work required in accordance with the specifications and terms of the contract.

2. Safety Requirements. The contractor shall comply with all applicable local laws imposed by the Belgian Ministry and with the safety provisions listed in the technical publications within the statement of work for a particular job or project. The contractor shall provide protection to Government property to prevent damage during the period of time the property is under the control or in the possession of the contractor. The contractor shall promptly record and report to the contracting officer all available facts relating to each instance of damage to Government property or injury to either contractor or Government personnel.

https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-3-260-01

3. Fire Protection and Prevention. The contractor shall comply with local Fire protection and prevention regulations and develop a fire defense plan for the construction site. The plan shall be submitted to the contracting officer's representative (COR) for review and acceptance prior to start of work. As a minimum the plan shall include emergency local fire department phone numbers, proposed locations for fire extinguishers, kinds of fire extinguishers, flammable and combustible material storage plans, and inspection plans.

4. Lost Articles. The Contractor shall be responsible in the event of theft by contractor's personnel of Government property or personal property of Government personnel, civilian or military. All lost or misplaced articles found by contractor employees shall be turned in to the COR.

5. Protective Measures. The contractor shall be responsible for protective measures. The contractor shall provide barricades and precaution signs in both English and the local language for the safety of inhabitants and passers-by. For inside work, the contractor shall protect floors, furniture and furnishings, appliances, other objects and structural parts with drop cloths or other suitable coverings against soiling and other damage. The contractor shall be responsible for removal of furnishings and equipment as required for preparation of work areas as well as for reinstallation. The contractor shall replace furnishings and equipment at their original locations upon completion of work. Damages to personal property, buildings, vehicles, ground or other Government property caused directly or indirectly by contractor personnel shall be the contractor's responsibility and shall be repaired at its expense.

6. Clean Up. The contractor shall be responsible for cleaning up. The contractor shall require its personnel to keep the immediate work site clean of all dirt and debris resulting from work under this contract. Accumulated dirt and debris shall be hauled off and disposed of in accordance with local law at least once a week, or more often as directed by the COR. Stairwells used by the contractor during execution of work shall be cleaned daily. Cloths, mops, and brushes containing combustible materials shall be disposed of or stored outside of the buildings in tight covered metal containers. The contractor shall prevent paints, thinners and other damaging materials from entering the inlets of the interior or exterior sewage system. Paint, stains, and other residues on adjacent surfaces or fixtures caused by the contractor shall be carefully removed and cleaned to original finish.

Upon completion of work, the contractor shall remove all construction equipment, materials and debris resulting from the work.

The entire work site and the area used by contractor personnel shall be left clean. The contractor shall be responsible for keeping installation roadways clean of all dirt and debris resulting from the work under this contract.

7. Demolition and disposal. Demolition and disposal shall be as identified herein unless specified elsewhere or as identified in the task orders. Demolition work, when possible, shall be performed in such a way that materials can be recycled. Recycled materials shall be transported to a recycling facility. Recycling has priority before dumping. Non-recycling and non-useable material shall be transported to an authorized disposal facility. If required by the COR, proper disposal shall be evidenced by means of delivery slip(s) from the disposal facility.

8. Turn-in Salvage Material. The contractor shall be responsible for salvage. Salvageable materials will be so designated by the U.S. or local authorities in the task orders. All unsalvageable material to be removed from the installation is subject to approval of the COR. All dismantled materials indicated for turn-in by the specification or as directed by the COR shall be enumerated in a roster prepared by the contractor and such material shall be turned in at a location selected by the COR.

The contractor shall obtain a hand receipt for the material turned-in. Turn-in times shall be as directed by the COR.

9. Utility Service Interruptions. The contractor shall submit written notification to the COR not less than five calendar days in advance of each interruption for each utility and or communication service to or within existing buildings and facilities being used. No single outage will exceed four hours unless approved in writing. The time and duration of all outages will be coordinated with the user by the COR, and in the event the COR requires the outages to be limited to weekends or holidays the contractor shall perform the work during the time designated.

10. Certificates of Compliance: Any certificates required for demonstrating proof of compliance of materials with the contract requirements shall be executed in one copy. Each certificate shall be signed by an official authorized to certify in behalf of the manufacturing company and shall contain the name and address of the contractor, the project name and location, and the quantity and date or dates of shipment or delivery to which the certificates apply. Copies of laboratory test reports submitted with certificates shall contain the name and address of the testing laboratory and the date or dates of the tests to which the report applies. Certification shall not be construed as relieving the contractor from furnishing satisfactory material, if, after tests are performed on selected samples, the material is found not to meet the specific requirements.

11. Permission to Excavate. The contractor shall determine the exact location of excavation required and before excavation begins shall obtain written permission to excavate from the COR. The COR will inform the contractor prior to the start of construction how to obtain written permission to excavate and how long it takes to obtain the permission. The written permission to excavate will include the location of all known utility and communications lines not identified in the specifications and drawings and all steps not covered in the specifications and drawings necessary to minimize utility and communication fine outages.

12. Management of excavated soil. The contractor will implement the actions he/she has responsibilities for as described in the soil management regulations applicable in the respective Belgian regions. These regulations are listed on the below website:

• For Wallonia: https://walterre.be/legislation/

• For Flanders: https://navigator.emis.vito.be/mijn-navigator?woId=23754

In particular, he/she will have responsibilities for:

1. Performing the notification of soil transportation off-site, when applicable, to the local authorities by using the regional soil management tracking databases (respectively WALTERRE and GRONDBANK for Wallonia and Flanders)

2. Upload the transportation documentation from the abovementioned databases For that purpose, the contractor will maintain his/her registration in these two databases up-to-date. Whenever allowed by regulation, the contractor can delegate some of his/her responsibilities to third-parties (soil treatment sites for instance). He/she will inform the Garrison of such agreements.

The notification of soil transportation to off-site (treatment facilities, receiving site) will be performed using the information on soil quality provided by the Garrison (via the Certificat de Controle Qualite des Terres (CCQT), aka Soil Quality Control Certificate in Wallonia or via the Technisch Verslag, aka Technical Report.

13. Existing Underground Utilities. When work occurs in areas where there is existing construction, prior to performing any excavation, the contractor shall obtain from the COR, local base authorities, and local utility companies, the location of any known existing underground utilities, such as cables, piping, or communication lines. Additionally, prior to any excavation, the contractor shall use a metal and/or cable-detecting device along the route of the excavation. 'The contractor shall flag all underground utilities discovered by this method at a distance of one-half (1/2) meter on each side of the location. Hand excavation methods will be used by the contractor between the markers to assure protection of the utility line(s). Damage occurring to existing utilities, when the above procedures are not followed, will be repaired at the contractor's expense.

14. Construction Fence. A screen type fence is required to be erected around the job site before construction begins. Plans for the fence shall be submitted and approved by the COR prior to erection. The fence shall be removed at the end of the construction project and shall remain the property of the contractor.

15. Weather Protection. All open excavation shall be protected.

16. Implementing Equipment warranty. When a completed facility is transferred to the Government and the facility has equipment installed which is covered by a warranty, the contractor shall furnish to the COR the following information:

16.1. Contract number and a list of all items of equipment, properly identified, that are covered by a warranty period under the terms and conditions of the contract, including make and model numbers.

16.2. A copy of all manufacturer or vendor's warranty documents.

16.3. The dates during which the contractor's warranty is in effect under the properly identified individual section and paragraph of the Task Order specifications for each item of equipment on the list; indicating for each item the date of acceptance for the beginning of the warranty period, either for beneficial use or final acceptance, which is earlier, and the expiration date of the warranty period.

16.4. Name of an authorized representative of the contractor with complete address and telephone number; and the names, addresses and telephone numbers of all subcontractors and equipment suppliers or manufacturers specifically designated in writing by the contractor for direct contact by the COR for implementing the warranty after transfer of Task Order.

17. Weekly meeting. For every Task Order, the contractor shall set up a weekly meeting and write meeting minutes in English.

The meeting minutes will be a pdf file sent to the COR and shall include following items:

1. Identification of the minutes, date of the meeting, number of the contract

2. List of attendees and people who were asked to attend but were absent

3. Approval or amendment of previous minutes https://walterre.be/legislation/ https://navigator.emis.vito.be/mijn-navigator?woId=23754

4. Status of Task Orders. List of completed work and work in progress, situation compared with scheduled timelines, days of inclement weather

5. Decisions concerning future work. Additional indications, reminder of particular requirements, schedule and coordination

6. Modifications and additional work. Description of modifications and causes, possible additional cost, possible delays

7. Checking of transmitted and received documents

8. Actions to be taken. Documents to be provided, actions to be taken, individuals to be called

9. Next meeting. Date, place and time, people asked to attend.

10. Possible signature(s)

11. People to send the minutes to.

G-20: GOVERNMENT-FURNISHED UTILITIES

Water and electrical power required for the execution of this project will be made available to the contractor without charge.

Necessary connections to lines shall be made by the contractor without additional cost to the Government. Electrical connections or temporary installations shall be made in accordance with local laws. A meters shall be installed by contractor to track the utilities consumed to avoid any excess.

Commercial power interruptions are anticipated during the construction period. In the event of commercial power interruptions, the contractor shall provide back-up power if it seems necessary, at no additional cost to the U. S. Government. No time extension, however, will be granted because of commercial power interruptions.

G-21: CONTRACTOR’S FACILITIES AT WORKSITE

The contractor must set up, at its own expense, an office for contract management and all facilities as may be necessary for the purposes of construction work, including temporary toilets for personnel. The location, construction, maintenance, operation and removal of the contractor's facilities and storage areas at the work site shall be subject to the approval of the COR.

The contractor must submit for approval the mobilization plan, to include all facilities, fences, security lighting, all utilities, etc.

If there is a deviation from the approved plan, the contractor shall re-submit the mobilization plan changes for approval. The placement and use of cranes, when applicable, shall be identified as part of the mobilization plan. The location for construction office, material storage areas, crane, container, construction fence etc, as well as utility lines shall be identified as part of the mobilization plan.

The contractor shall provide, at its own expense, such temporary heating as may be necessary for his office and personnel, or for the purposes of construction work. Any temporary type of heating provided shall conform to all applicable safety requirements and will be subject to the approval of the COR.

G-22: STANDARD DEFINITIONS

Contracting Officer: A government official with authority to enter into, to administer, and to terminate Government contracts.

Contracting Officer's Representative (COR): An authorized representative of the contracting officer appointed in writing to perform specific contract administration functions.

Quality Assurance: Those actions taken by the Government to assure services meet the requirements of the Work Description / Statement of work.

Quality Assurance Specialist (QAS): A Government person responsible for surveillance of Contractor Officer’s Representative and contractor performance.

Quality Control: Those actions taken by a contractor to control the performance of services so that they meet the requirements of the work description / Statement of work.

G-23: ENVIRONMENTAL STEWARDSHIP

All measures shall be taken to prevent occurrence of spills during works. When a leak is detected (i.e. fuel leak on field works vehicles or company vans), the contractor shall coordinate immediate clean-up of the spill. Should clean-up of the spill exceed the contractors response capabilities, the contractor shall immediately contact the following:

1) The COR: [To be determined]

2) The Chievres Air Base Fire Department (068 25 5210).

3) The USAG Benelux Environmental Division (068 25 5356)

4) The Spill Response Coordinator

Work-Specific Environmental Reviews With each Task Order the contractor shall receive an Environmental Review that is specific to the requested work. The contractor must also respect and apply all environmental measures defined in the Environmental Review as it shall mention site specific precautions that are not mentioned within this review. The review shall be written by the USAG Benelux Environmental Division and communicated to the contractor through the COR.

The USAG Benelux Environmental Management System (EMS):

USAG Benelux implemented EMS IAW EO13693, ISO 14001:2015(E), Department of Defense (DoD), and IMCOM requirements. An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy of an organization. USAG Benelux and EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause a real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities, and authorities while supporting the Garrison’s mission. Contractors and their personnel are required to be aware of, and comply with, the Garrison EMS policy and legal and other requirements when performing work at an installation.

The Garrison EMS is explained during the contractor pre-performance meeting and/or in the EMS manual, which may be requested from the Environmental Division. The USAG Commander’s Environmental Policy may be viewed on line at:

http://www.usagbenelux.eur.army.mil/documents/Policies/BNL_PL17(PWE)EnvironmenalMgt%20System(EMS).pdf

G-24: ACCESS TO THE MILITARY INSTALLATION

Access control/Photography. The contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative). The contractor shall also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, Headquarters Department of the Army (HQDA), and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.” Contractor must receive written approval from PAO prior to taking any photos or making any sketches, and may not discuss layout of any infrastructure with anyone outside the USAG Benelux or not associated with the contract. Contractor must receive written approval from Public Affairs Officer (PAO) prior to taking any photos or sketches. All photos, sketches, and designs must be returned to DPW upon completion of the contract.

AT Level I Training. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas shall complete AT Level I awareness training within 30 calendar days after the contract start-date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer. AT Level I awareness training is available online at https://atlevel1.dtic.mil/at.

Access and General Protection/Security Policy and Procedures. The contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative). The contractor shall also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. This information should be sent to the COR. The contractor workforce must comply with all personal identity verification requirements as directed by the Department of

Defense (DoD), Headquarters Department of the Army (HQDA), and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

iWATCH/iSALUTE Training. (This standard-language text is for contractor employees with an area of performance within an Army-controlled installation, facility, or area.)

The contractor and all associated subcontractors will brief all employees on the local iWATCH/iSALUTE program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within 30 calendar days after the contract is awarded and within 5 calendar days after new employees commence contract performance, with the results reported to the COR within 30 calendar days after the contract is awarded and whenever new employees have completed training.

G-25: MAGNITUDE OF WORK

Estimated percentage of project to be performed under this contract in term of quantity of delivery orders:

- delivery order from 2,000.00€ to 25,000.00€ : 32 %

- delivery order from 25,000.00€ to 250,000.00€ : 50 %

- delivery order from 250,000.00€ to 500,000.00€ : 12 %

- delivery order from 500,000.00€ to 950,000.00€ : 6 %

These percentages are just given as a reference and are subject to change according to the US Government requirements.

CHAPTER II

TECHNICAL PROVISIONS

The main purpose of these specifications is the construction, repair and maintenance of the roads located inside USAG Benelux installations.

The description of the works likely to be requested from the contractor is written in the attached document with all the items related to road construction.

All the works executed within the scope of this contract will be carried out in strict compliance with the Standards Specifications described here.

In case of dispute concerning the work, materials used or quality of work, only the Standard Specifications described here will be considered as reference documents.

The executed works…