W912PA20Q0006 - Attachment I - PWS Bremerhaven PWS HVAC-Geothermal-Air Handling.pdf

409th CSB Ver 5 20180730

PERFORMANCE WORK STATEMENT (PWS)

Maintenance Contract (MC) for Ventilation System, Building Automation, Air Conditioner System, Air Handling

Unit, Heating Pump, Geothermal Heating/Climate Control System, Building Full Electrical/(RCD) Circuit Breakers

Services

Bremerhaven Post Annex

Part 1

General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide facilities operations and maintenance services at Bremerhaven Post Annex. The Government shall not exercise any supervision or control over contract service providers who are subcontractors performing services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). Contract service providers shall be accountable solely to the

Contractor who, in turn is responsible to the Government. The Contract shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary as defined in this

PWS.

1.2 Background: The contract services is currently been operated by Bremerhaven utilizing several local vendors to perform maintenance. The 598th TC Bremerhaven building is new and was constructed in 2015. The new Bremerhaven port staging site consist of 1 buildings, 3 floors, 58 rooms, including kitchen, closets, and bathrooms. BRE facility square meters

= 2351.19 m², facility square footage = 25308.12 ft. The property Total area: approximately 211,503.01 ft² (19,649.27 m²), Total distance around the Base: approximately 1,961.28 ft (597.80 m). The population base consists of approximately 75 military, Government civilians, and Contractor personnel. The US Army took ownership of the new site in proxy 2015, using GPC and MISC payments for maintenance and repairs after warranty items expired. Two other maintenance contracts services for other systems and equipment items were recently awarded in Sep 2019 for a Base year only in support of the overall maintenance and repair services for Bremerhaven.

1.3 Scope: The Contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period. The Contractor shall perform as specified in this Contract and under the direction of the Contracting

Officer (KO). The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The Contractor shall conduct work in accordance with this PWS and all applicable United States (U.S.), German, and local laws, regulations, standards, provisions, and directives to include applicable publications in Part 6. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS or in applicable referenced documents. The

Contractor shall perform all related administrative actions required to provide services or perform work such as material requisitioning, quality control (QC), financial control, meetings, and correspondence. The Contractor shall maintain accurate and complete records, files, and libraries of documents to include all U.S. German, and local regulations, standards, provisions, codes, laws, technical manuals, and manufacturers’ instructions and recommendations that are necessary and related to the functions being performed. The Contractor shall compile historical data, prepare required reports, and submit information as specified by the Deliverable Schedules presented in this PWS. The Contractor shall perform continual management of the functional areas contained in this PWS and shall be the central point of contact (POC) with the

Government for performance of all work under the PWS.

All reports, inspections and correspondence shall be submitted in English language.

1.4 Objectives: The Contractor shall ensure all work accomplished in the performance of this PWS meets all applicable

Federal, State, and local laws, regulations, and directives to include, but not limited to, the publications in Section 6, Related

Documents. The contractor shall provide scheduled maintenance and repairs to Bremerhaven facility and equipment listed in this PWS on a recurring basis. In addition, the contractor shall perform unscheduled on-call maintenance and repairs, to include purchasing and replacing equipment & facility parts as necessary. The contractor will be required to provide and maintain all certification IAW 1.10 (b) and shall be required to perform all tasks as described in this PWS. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract. The intent is to establish work requirements that are performance-based and results-oriented. The Contractor shall determine the best and most cost effective ways to fulfill facilities, systems, equipment maintenance contract service and repairs and their component needs, emphasizing innovation and commercial best practices.

The contractor shall provide the maintenance and repair services at the following location:

950th Transportation Company

Weserportstrasse 5

27580 Bremerhaven

Germany

1.4.1 Climatic Conditions. The average annual rainfall is (2.01) inches; with the wettest months being (June - August). The average annual snowfall is (0.12) inches, with snowfall expected during the period of (November – January). The average frost-free period (growing season) during the year is about (245) work days. The first killing frost may be expected about

(November), and the last killing frost generally occurs in (April). The average annual maximum and minimum temperatures are approximately 32.2 and 0.56 degrees Celsius respectively. Monthly normal temperatures ranged from a low of (0.56) degrees in the month of (January) to a high of (22.2) degrees in the month of (July). Summer temperatures often reach (22.2) degrees Celsius, while sub-freezing weather is common during the winter months.

1.4.2 Facility Access. The Contractor shall ensure access to all fire detection and suppression systems in case of emergencies or for other Fire Department purposes. The Contractor shall inform the COR and Fire Department point-of-contact (POC) on Bremerhaven, prior to outages that will impact the function of the system, special problems or circumstances, which require Fire Department inspection. The Fire Department will reset alarm systems to operational status.

1.4.3 Traffic Flow. The Contractor shall maintain the free flow of traffic during surfaced area maintenance. The Contractor shall notify the COR and Contracting Officer (KO), in writing, for approval prior to closure of streets. Emergency road closures shall be coordinated with the Contracting Officer Representative (COR) or Alternate Contracting Officer Representative

(ACOR).

1.4.5 Drainage. Maintenance work performed under this contract shall not impede drainage.

1.4.6 Restoration of Landscape Damage. Trees or other landscape features damaged by the Contractor’s operations shall be restored at no additional cost to the Government. The COR/ACOR will decide the method of restoration for trees or whether damaged trees will be removed.

1.4.7 Dust Suppression. The Contractor shall perform dust suppression as directed by the COR/ACOR.

1.5 General Information: The period of performance shall be for one (1) Base Year of 12 months, and two (2) option years in accordance with the “Delivery Information” section specified in the contract.

Base Year: June 15, 2020 –June14 , 2021

1st Option June 15, 2021 – June 14 , 2022

2nd Option June 15, 2022 – June 14 , 2023

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective, unsatisfactory, delinquent and/or untimely services. . The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract. The contractor’s Quality Control

Plan (QCP) is the written record by which the contractor assures that work performed complies with the requirements of the contract. A draft QCP copy shall be provided to the COR within thirty (30) work days after contract award. The COR and government representative (DPW) will review, annotate changes and return to the contractor within fifteen (15) work days after receipt. The finalized copy of the QCP which incorporates changes shall be emailed to the COR, government representative (DPW), and Contracting Officer within fifteen (15) work days after receipt. After written acceptance of the

Quality Control Plan by the Contracting Officer, the contractor shall fully implement his Quality Control Plan. Any proposed changes after approved QCP are required to be submitted for acceptance by the Contracting Officer no later than thirty (30) work days prior to the anticipated change and before implementation by the Contractor. (Deliverable 1). The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the Contractor QCP shall include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How shall the Contractor monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals)?

c. How shall the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How shall the Contractor monitor and ensure staff qualifications remain current and valid throughout contract performance.

e. How shall the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

f. How shall the Contractor file and save all Quality Control related documents for the life of the contract?

g. How will Contractor ensure reports are submitted monthly?

1.5.1.1 (Optional addendum to the QCP): RESERVED

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively. The contractor is required to perform services on US holidays.

NAME OF AMERICAN HOLIDAY DATE

New Year Day January 1st

Martin Luther King Memorial Day 3rd Monday in January

President Day 3rd Monday in February

Memorial Day Last Monday in May

Independence Day July 4th

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veteran’s Day November 11th

Thanksgiving Day 4th Thursday in November

Christmas Day December 25th

1.5.3.2 German Host Nation Holidays: Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

NAME OF GERMAN HOLIDAY DATE

New Year Day January 1st

Good Friday Varies Annually

Easter Monday Varies Annually

Labor Day May 1st

Ascension Day Varies Annually

Whit Monday Varies Annually

Day of German Unity October 3rd

All Saints Day November 1st

1st Christmas Day December 25th

Boxing Day December 26th

1.5.4 Operating Hours: The Government facility office hours, facility-operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 0730 to 1700, Monday through Friday except Host Nation Holidays identified in paragraph 1.5.3.2 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours are 0730 to 1700, Monday through

Friday except Host Nation Holidays identified in paragraph 1.5.3.2 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 0730 to 1700, Monday through Friday except for Host Nation Holidays identified in paragraph 1.5.3.2 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor shall provide on-call emergency service and repairs 7 days a week, to include US holidays. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.4.3.1 The Contractor shall provide personnel support within outside the normal hours of operation as required, including

U.S. holidays, to support the Directorate of Public Works (DPW) mission, in-accordance to para. 5.2.1. Prior to performance of services outside the locally established hours of operation, the Contractor shall request and obtain, in writing, approval from the KO. The Program Manager shall be available after normal hours to serve as the central point of contact for Contractor operations. Contractor personnel shall not be scheduled for overtime work.

1.5.4.3.2 Installation Closures. When an unforeseen installation closure occurs on a regularly scheduled day of work, the

Contractor shall:

a. Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a legal public holiday, and when routine work is not scheduled for that day; or

b. Reschedule the work on any day mutually satisfactory.

1.5.4.3.3 Inclement Weather Delay. If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall notify the COR and KO prior to suspensions of operations. The Contractor shall resume operations with

COR and KO approval.

1.5.4.3.4 Travel/Temporary Duty: N/A

1.5.4.3.5 The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR/ACOR immediately but, not later than (NLT) two (2) hours of the incident.

1.5.4.4 Contractor Work Plan: The Contractor shall prepare and maintain a Work Plan. The plan, as a minimum, shall identify regularly recurring scheduled work (to include location, work to be completed, timeline, etc. The contract work plan shall demonstrate how their system for tracking requests and maintaining data shall be implemented and maintained as listed in 5.2.1. If the need for extended hours are anticipated, the Contractor must receive approval from the Contracting Officer at a minimum seven (7) work days prior to execution. The Contractor’s proposed Work Plan shall be submitted to the Contracting

Officer via the COR and government representative (DPW) for review within fifteen (15) work days after date of contract award (Deliverable 1). The Government will review and either accept or return their comments to the Contractor within three

(3) work days. The Contractor shall then have three (3) work days to submit a Final Work Plan. Any proposed change to the accepted Final Work Plan is required to be resubmitted via the COR for review and acceptance by the Contracting Officer at a minimum thirty (30) work days prior to implementation. The timeline noted above shall apply for review and acceptance for proposed changes.

1.5.5 Training Holidays: USAREUR has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the

Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.5.6 Place of Performance: 950th Transportation Company (SDDC) Weserportstr. 527580 Bremerhaven Post Annex

Germany.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: RESERVED

1.6.2 Personnel Security Clearance Requirements: RESERVED

1.6.3 Installation Access: The contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by

Government representative). Contractor personnel performing work under this contract shall have a recent “Standards of Good

Conduct” certificate and valid ID Card within fifteen (15) work days after the contract award date (see par. 1.6.3.1), and shall maintain the level of security required for the life of the contract.

The contractor shall also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition

(FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host

Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or (AE) Regulation

604-1 for Germany specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The

Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The

Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with

Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

AE Reg 190-16 (and AE 190-16-G German translation) can be found on the following website:

https://media.defense.gov/2017/Apr/27/2001921547/-1/-1/0/AER190-16-G.pdf

1.6.3.1 In addition, the Contractor shall provide, via the COR, an Initial Installation Pass Log within fifteen (15) work days after contract award date. The log must at a minimum contain the following information employee’s full name, home address, personal ID number, passport/ID card, date of birth and country of citizenship and a copy of a “Standards of Good Conduct” certificate (Fuhrmgszeugnis) (Deliverable 2). The log shall be updated as employees are added or removed. The Updated

Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) work days after any changes to the log (Deliverable 2).

1.6.3.2 The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within five (5) day (Deliverable 3).

1.6.3.3 Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within five (5) work days (Deliverable 3).

1.6.3.4 Common Access Cards (CAC): RESERVED

1.6.3.4.1 N/A

1.6.4 Background Checks: IAW Paragragh 1.6.3

1.6.4.1 U.S. Citizen: RESERVED

1.6.4.2 Local Nationals and Third Country Nationals: RESERVED

1.6.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for

Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the

Army Physical Security Program (AR 190-13).

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel. Government issued badges shall not be worn outside designated facilities where visible to the general public.

1.7 Key Control: RESERVED

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the Contracting Officer will apprise the Contractor of how the Government views the

Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the

COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the

Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of

Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The following personnel are considered key personnel by the Government: Contract Manager, Alternate

Contract Manager. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work.

At the time of the Post Award conference the contractor shall submit to the COR and KO, and government representative

(DPW) in writing, the name, title, email, address office, home and mobile telephone numbers for the central point of contacts(s)

(Deliverable 4). The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or Alternate Contract Manager shall be available between the hours are 0730 to 1700, Monday through Friday. Qualifications for all key personnel are listed below:

(a) Special Qualifications: The contractor firm and employees shall be fully certified, trained and meet all

German standards pertaining to facilities, equipment, maintenance and repairs. The Contract Manager and Alternate

Contract Manager shall be able to read, write, speak, and understand English. The manager position shall at no time be vacant. In addition, the contract manager shall ensure all technicians are certified in their respective areas of responsibilities i.e. (electricians, plumbers, roofers, carpentry, mechanical, painters, masonry, structural, etc.) IAW

German and US laws and regulations and ensure all technicians certification are current through the life of the contract.

(b) Special Certifications: The contractor and the subcontractor shall be certified as specified and shall ensure that all personnel performing required services have at least the following valid and current certifications or equivalent valid and current certifications approved by the German Authority. The contractor shall provide the COR and KO during the post award employee’s or prior to the contract award certificates and/or documentation to show as proof that all employees are registered with the Head Quarters (HQ) Chamber of Crafts to meet the certifications requirements below IAW German legislation Trade and Crafts Code the (‘Handwerksordnung’), which identifies which trade belongs to the sector. Contractor shall ensure certification for all employees are current through the life of the contract (Deliverable 7).

1. Training diploma electrical engineering (unchanged German version “ Gesellenbrief electricians) for contractor employee or subcontractor employee.

2. Weishaupt WWP S75 IR (Certification to perform work on the Geothermal heating system).

3. Master (Meister) in the category of "Master Electrician (Elektrotechniker-Meister)"certification for a minimum of one (1) employee or subcontractor employee)

The Master Electrician (Elektrotechniker-Meister) shall be responsible for all electrical work under the contract for the entire performance period of the contract per the PWS. If the Master Electrician changes during contract performance, the contractor shall notify the COR immediately and provide a substitute with the same qualifications within two calendar work days of the change.

4. Master (Meister ) Craftsmen certification for employee or subcontractor’s employee.

The Technicians shall possess working knowledge of the English language

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The

Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12.1 Contractor Workspace: RESERVED

1.12.2 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges

IAW Contractor Identification (AE Reg. 27-715).

1.13 Contractor Travel: RESERVED

1.14 Other Direct Costs (ODCs): RESERVED

1.15 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the

Government. These documents and materials may not be used or sold by the Contractor without written permission from the

Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.16 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. The Contractor and Contractor personnel shall not divulge or release data or information developed, or obtained under performance of this

PWS, except to authorize Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

The use of propaganda violates DoD Commercial Use of Imagery Guidelines stated at http://www.defenseimagery.mil/products/dodimagery/commercialuse.html The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.17 Non-Disclosure Statements: RESERVED

http://www.defenseimagery.mil/products/dodimagery/commercialuse.html

1.18 Organizational Conflict of Interest (OCI): RESERVED

1.19 Phase In /Phase Out Period: RESERVED

1.20 Safety: The Contractor shall comply with US, European and German Occupational Safety and Health Standards, Laws and Regulations to protect the life and health of employees and other persons; to prevent damage to property, materials, supplies, and equipment and to avoid work interruptions. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, and security. In case of an accident the contractor shall forward one completed copy of locally required accident reports to the Contracting Officer’s Representative and government representative (DPW) not later than five (5) work days after the occurrence of an accident/injury to his/her personnel (Deliverable 6).

1.20.1 Host Nation Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention

(November 1991), the references contained therein (e.g. U.S. Army Corps of Engineers Safety and Health Requirements

Manual (EM 385-1-1)), and applicable Host Nation Safety Laws and Regulations.

1.20.1. RESERVED

1.20.1.2 RESERVED

1.20.1.3 N/A

1.21 Environmental Compliance: The following provides information on Environmental Compliance.

1.21.1 Environmental Compliance Plan and Program: The Contractor shall ensure that all of its personnel, operations and activities conform to the USAG Benelux Bremerhaven environmental policies and regulations, to include any applicable

German environmental laws and standards.

USAG Benelux Bremerhaven Current Environmental Policy is available at the following website:

https://home.army.mil/wiesbaden/index.php/my-fort/all-services/environmental

1.22 Required Training: The following provides information on training requirements.

1.22.1 Anti-Terrorism (AT) Level I Training: RESERVED

1.22.2 OPSEC Training: RESERVED

1.22.3 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be use to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within thirty (30) work days after the contract is awarded and thirty (30) work days for all new contract employee’s effective start date (Deliverable 7). Verification of the training shall be provided to the COR within three (3) work days after completion of the training. Training website or slides shall be provided by the COR to the contractor during Post

Award.

1.22.4 Information Assurance (IA) Training: RESERVED

1.22.5 Personally Identifiable Information (PII): RESERVED

1.23 Authorization to Perform Services in Germany

1.23.1 Contractors performing services in the Federal Republic of Germany (FRG) shall comply with German law. The

Contractor shall determine whether performance requires registration with German authorities or authorization to do business in Germany and, if so, shall comply with all requirements. Whether or not registration or authorization to do business is required, the Contractor shall determine what documents or authorization its employees and any subcontractor employees must https://home.army.mil/wiesbaden/index.php/my-fort/all-services/environmental possess to work in Germany. The Contractor shall ensure affirmatively that its employees and subcontractor employees possess such documents or authorizations.

1.23.2 Contractor employees who: (a) are not nationals of Germany or other European Union countries; (b) are not members of the force, the civilian component or their dependents; or c) do not have assimilated status under Articles 71, 72, or 73 of the

Supplementary Agreement to the NATO SOFA shall possess work and residence permits.

1.23.3 By acceptance of and performance under this contract, the Contractor affirms that it has complied with the requirements above. Compliance with this requirement and German law is a contract requirement. Noncompliance by the Contractor or subcontractor at any tier shall be grounds for issuing a negative performance evaluation and terminating this contract for default.

1.24 Notice to Proceed: RESERVED

1.25 Electromagnetic Compatibility Directive: RESERVED

1.26 Government Property and Services: RESERVED

1.27 Conventional Forces Europe (CFE) Treaty Verification Inspection: Contractor-owned or controlled structures and containers located on U.S. Government installations are subject to short-notice inspections by CFE treaty inspection teams.

The Government will endeavor to provide the Contractor as much notice as possible in the event of such inspections. The contractor shall provide access to such structures and containers at the request of the Government. The Contractor shall report such inspections to the KO through the COR in writing within ten (10) work days of completion of the inspection.

Contractor-owned or controlled structures and/or containers on U.S. installations may have to be inspected to comply with the CFE treaty even if Contractor personnel are unavailable to provide access. Any costs borne by the Contractor or any impact on contract performance as a result of the inspection will be a matter of negotiation between the Contractor and the KO.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. Department of

Defense Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart

202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, contracting officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative

COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing support personnel to assist the COR, “…These other surveillance support personnel may serve as on-site representatives of the

COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the

Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means service output that does not meet the standard of performance associated with the Performance

Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished property - means property furnished to the contractor the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government property - means all property owned or leased by the Government. Government property includes both

Government-furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS).

It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, the following provides a list of acronyms used throughout this PWS or commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative

AE Army in Europe

AFARS Army Federal Acquisition Regulation Supplement

AHA Activity Hazard Analysis

AOR Area of Responsibility

AR Army Regulation

AT Anti-terrorism

ATCTS Army Training Certification Tracking System

CAC Common Access Card

CCE Contracting Center of Excellence

CFE Conventional Forces Europe

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer’s Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DoD Department of Defense

FAR Federal Acquisition Regulation

FRG Federal Republic of Germany

GFP Government Furnished Property

HLO High Level Objective

HIPAA Health Insurance Portability and Accountability Act of 1996

IA Information Awareness

IAC Installation Access Control

IACO Installation Access Control Office

ID Identification

IGCE Independent Government Cost Estimate

IT Information Technology

JTR Joint Travel Regulation

JPAS Joint Personnel Adjudication System

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

OPSEC Operations Security

PA Property Administrator

PII Personally Identifiable Information

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

RA Requiring Activity

RCO Regional Contracting Office

SIGE Safety and Health Protection Plan

TE Technical Exhibit

USAREUR U.S. Army Europe

UOM Unit of Measure

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: The Government will provide Installations Access Passes to Contractor’s personnel that need access to the

“Bremerhaven Post Annex’ site and Bremerhaven Post Annex.

3.2 Facilities: The Government shall provide the contract employee access to a room to support daily tasks in performance of the PWS. The designated space shall be identified to the contractor during the post award or prior to the contract performance start date.

3.3 Utilities: The Government shall provide all utilities in the facility to be available for the Contractor’s use in performance of the tasks outlined in the PWS. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves, light switches, etc. after using the required amount to accomplish tasks requiring the use of the utilities.

3.4 Equipment: RESERVED

3.5 Special Tooling and Test Equipment: RESERVED

3.6 Materials: RESERVED

3.7 Training: As per paragraph 1.22.3, iWATCH Training

3.8 Common Access Cards (CAC): RESERVED

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor Firm shall furnish all services, personnel, equipment, supplies, transportation, vehicles, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for any items specified in Part 3, Government Property, Equipment and Services.

4.2 Secret Facility Clearance: RESERVED

4.3 Materials: The Contractor shall provide Personal Protective Equipment (PPE), office supplies and materials such as, paper, printer cartridges and all other office supplies, automated data processing equipment (ADPE) such as computers, copy, printer, and fax machines and all other materials needed in the performance of this contract.

4.4 Vehicles and Equipment: The Contractor shall furnished all necessary vehicles and equipment to perform the work described in this PWS.

4.5 Background Checks): IAW Paragraph 1.6.3

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide inspections, maintenance and repair services on all systems listed in section 5.2 (para. 5.2.1 through para. 5.2.9) for equipment and their systems in a safe and habitable condition and ensure systems are fully functional for sustainment of the facilities as required in this PWS. The contractor shall have experience, trained, professional, certified, electricians to perform maintenance and repairs of associated property and equipment.

Inspections, Testing, Maintenance, and Repairs items shall concise of, but not limited to, inspecting, testing, service, repairing and replacing parts on the Ventilation System, Building Automation, Air Conditioner System, Air Handling Unit, Heating Pump, Geothermal Heating/Climate Control System, Building Full Electrical/(RCD) Circuit Breakers . The contractor shall coordinate all work with the COR or government representative (DPW). All work shall be performed by trained and qualified personnel in accordance with U.S. Army regulations, manufacturer’s instructions, Host Nation

Standards, PWS and accepted industry standards. In addition, the contractor is required to have required certificates identified in paragraph paragraph 1.10 (b).

5.2. Tasks

5.2.1 Service/Repair On-Calls: The contractor shall provide services for repairs, replace parts and service when notified by the COR or DPW representative. The contractor shall respond within twelve (12)-hours for Ventilation System, Building

Automation, Air Conditioning System, Air Handling Unit, Heating Pump, Geothermal Heating/Climate Control System, Building Full Electrical/(RCD) Circuit Breakers, after being notified by the COR or DPW representative. The contractor shall not exceed three (3) hours per visit for routine and/or emergency on-call services / repairs. Any necessary work that is required to be performed beyond 3 hours, the contractor shall submit a detail list to the KO and COR showing what work is needed and the time required to complete the job. The contract shall wait for prior approval from the KO and COR before working beyond three (3) hours.

For pricing purposes 1 each = 1 hour.

5.2.2 Contractor shall manage all assigned projects from initial receipt until project completion.