SOW_-_IDIQ_Finishing_work.pdf

USAG BENELUX

ENGINEERING DIVISION

HANGAR # 6 - CHIEVRES AIR BASE

HAINAUT - BELGIUM

Statement Of Work (SOW)

PROJECT R-CH-O2D-18399-18

LOCATION Throughout Belgium

TITLE IDIQ Finishing works (Repair interior and exterior painting, floor & wall covering, false ceiling and partitions)

DATE November 2018

INDEX

CHAPTER I : GENERAL

CHAPTER II : TECHNICAL PROVISIONS

SECTION 1: Wall papering SECTION 2: Floor coverings SECTION 3: Painting work SECTION 4: False ceiling & partitions

CHAPTER III : BID SCHEDULE

CHAPTER I

GENERAL

G-01: SCOPE OF WORK

A) General work description

The project consists of the interior and exterior repainting and/or replacement of floor coverings (vinyl), and/or replacement of the wall papers, and/or repair of false ceiling, and/or construction of partitions.

Period:

Basic Period (9 months) 01 Sep 19 – 31 May 20 First Option Year 01 Jun 20 – 31 May 21 Second Option Year 01 Jun 21 – 31 May 22 Third Option Year 01 Jun 22 – 31 May 23

B) Accomplishment of the above work consists of furnishing all labor, materials and equipment and performing all work in accordance with these specifications.

C) The sites of work are located within Belgium. Not limited list of potential sites and type of buildings is as follows.

CHIEVRES AIR BASE & CASERNE DAUMERIE

Rue Grande 56

7950 CHIEVRES

SHAPE

7010 CASTEAU

USAG BENELUX Brussels Chaussée de Louvain, 13

1932 SINT-STEVENS-WOLUWE

Sterrebeek Annex Avenue J.F. Kennedy, 12

1933 STERREBEEK

Zutendaal Leutsestraat 34

3690 ZUTENDAAL

D) For the buildings located throughout Belgium, the keys shall be made available by the Contracting Officer Representative (COR). If key(s) are lost by the contractor, there shall be a charge for the replacement of the locks, cylinders and master key system if necessary.

E) Contractor’s personnel are not authorized to smoke inside the buildings.

F. Recognized Holidays:

US Holidays: Work shall be performed during U.S. holidays occurring during the normal workweek except for New Year’s Day 1 January, Veteran’s Day November 11 & Christmas Day December 25.

Observed U.S. holidays:

Martin Luther King Jr.’s Birthday 3rd Monday in January Labor Day 1st Monday in September President’s Day 3rd Monday in February Columbus Day 2nd Monday in October Memorial Day Last Monday in May Thanksgiving Day 4th Thursday in November Independence Day July 4th

Host Nation Holidays: Work shall be performed during local Host Nation holidays occurring during the normal workweek, except, work must NOT be performed on those Belgian holidays during the normal workweek that occur on same date as the US Holidays

Belgian holidays:

Whit-Monday Varies yearly New Year’s Day January 1st Independence Day July 21st Good Friday Varies yearly Assumption August 15th Easter Monday Varies yearly All Saints Day November 1st Labor Day May 1st Armistice Day November 11th Ascension Day Varies yearly Christmas Day December 25th

G-02: PRINCIPAL FEATURES

Principal items to be performed to accomplish the work consist of the following:

1) Surfaces preparation

2) Repainting work inside and outside

3) Replacement of soft floor covering

4) Replacement of wall papers

5) False ceiling and Partitions

G-03: PERFORMANCE

The above general outline of principal features does not in any way limit the responsibility of the contractor to perform all work necessary to achieve the desired end results and to supply all materials and labor required by these specifications and drawings.

G-04: COMMENCEMENT AND COMPLETION OF WORK

Contractor shall start work within 5 days, excluding Saturdays, Sundays and Belgian Legal Holidays, after being issued a T.O. (Task Order) by the appointed OO (Ordering Officer). There is no guarantee of minimum work per week.

The maximum requirements may not exceed 300m2 of floor covering or painting, and 300m2 of wall covering per week.

Maximum number of working days allowed for a complete renovation:

• Removal and installation of wall papers: 150 m2 per working day except if the surface requires some repairs. In that case, a reasonable extension of time shall have to be negotiated with the contracting officer

• removal of carpet: 150 m2 per working day

• Removal and lying of vinyl: 50 m2 per working day except if the support requires some repairs. In that case, a reasonable extension of time shall have to be negotiated with the contracting officer

• painting: 100 m2 per working day for the first coating or any additional coating

• false ceiling: 130 m2 per working day

• partitions: 30m2 per working day

For a complete or partial renovation, as these works cannot be performed simultaneously, the maximum number of working days that are finally allowed shall be calculated in adding the maximum numbers of working days allowed item per item + the possible extra days to be negotiated with the contracting officer.

If the surface that must be painted, wall papered or covered with carpet or vinyl show special characteristics preventing the execution of the work, the contracting officer must be contacted immediately by the contractor. If he fails to do that, it shall be his one and only responsibility. The work manager must be present during final inspection and if COR requires additional work or corrections to any part of the work; this shall be done on the spot. The ordering officer shall furnish the description of the work to be executed. No work shall be requested nor executed in an occupied unit.

In order to insure the continuity in the work progress, the contractor shall be responsible to get all the permits to continue work during mandatory holidays for firms in the construction field (July and December, except legal holidays).

G-05: RESERVED

G-06: MOVING OF FURNITURE

Furniture (exceptional)

This item covers the exceptional move and reinstallation of office furniture (located at a maximum height of 10 meters).

For this move item, the contractor shall be responsible for any damage caused to the furniture, in which case the contractor shall perform all required repairs to original condition or replace the damaged item at the entire satisfaction of the contracting officer or his duly authorized representative.

In his bid, the contractor shall give his price as if he was to move and reinstall these items.

When ordering, this item shall be applicable or not, fully or partly, according to the COR’s decision. As in the previous item, the contractor shall perform all required repairs to original condition or replace the damaged item at the entire satisfaction of the contracting officer or their duly mandated representative.

G-07: SITE MAINTENANCE AND FINAL CLEANING

During performance of works, all measures should be taken to avoid improper temporary storage of waste generated by works.

In particular, emphasis shall be put on POL (Petroleum, Oil and Lubricants) containing equipment or solid waste/hazardous waste (scrap metal ...)

All hazardous wastes from paints, oils, lubricating products and/or containers and chemical products shall be evacuated to an appropriate waste disposal site according to Belgian and regional laws. Hazardous Waste cannot be stored on or evacuated to US Army property. The special evacuation of wastes is included in the individual items.

As soon as the work is finished, the contractor shall remove all his equipment, excess materials, debris, etc. generated by his work and shall evacuate them outside US Government installations.

All glazed windows, walls, floors, fixed equipment, electrical appliances, hardware, mirrors that have to be put back in place shall be carefully cleaned and made free of paint spots.

G-08: RESERVED

G-09: WORKMANSHIP AND MATERIALS

a. All work done by the contractor shall be in strict conformance with the best practices of the trades involved.

b. The contractor shall employ workmen who are skilled in their particular trades.

c. The contractor’s workers shall speak French or English

d. The contractor shall be responsible for his personnel’s actions. There shall be no smoking in Army Buildings.

e. At all times, the contractor’s personnel must have in their possession official identification documents recognized by the Belgian authorities, with a recent photograph.

f. The paints shall be lead free. Certificates from the paint manufacturer, with properly identified number of batch, bath and manufacture date, must be available. Providing information referring to nanoparticles contained or not in the paint used

g. The same type of carpeting, vinyl and wall paper shall be used during the whole duration of the contract, except if not manufactured any more. Replacement material shall be submitted and approved by the contracting officer or his representative before installation.

h. All materials shall be submitted to the COR.’s approval prior to use.

i. Trash: all paint, oil, lubricating products and/or chemical containers and materials are to be disposed of at the appropriate waste disposal site according to Belgian and regional laws. They must not be stored or dumped on U.S.

Army controlled property. The cost associated with special waste disposal shall be included in the cost of individual contract line items.

j. hazardous products: All hazardous products brought on site by the contractor must be documented on an inventory list with safety data sheet.

G-10: SKETCHES

Drawings or sketches of each installation and building can be obtained (if available) from Design Section, Hangar # 6 - Chievres Air Base, 068/27.56.83.

G-11: GUARANTEE

The contractor shall guarantee his workmanship and materials for a minimum period of one (1) year after the date of final acceptance or for the period as specified by pertinent Belgian laws for the workmanship or materials in question, whichever is longer.

G-12: TEMPORARY INSTALLATIONS

After normal working hours temporary installations such as ladders or scaffoldings shall not be disassembled unless such presence represents a safety hazard and are advised by the COR. Temporary installations shall not remain erected in front of doorways or any other entrances of the buildings after normal working hours. The contractor shall secure the building when he leaves the work site for any reason.

G-13: SITE VISIT

Bidders are requested to inspect some sites where services shall be performed in order to take knowledge of the general and particular conditions that could influence the cost of the work of the contract.

The offeror shall coordinate the site visit with the following individual of the Directorate of Public Works.

Mr. Christophe POTTIEZ Base Aérienne de Chièvres - Hangar # 6 Tél: 068/27.56.83

Site visits: see administrative clauses.

G-14: STANDARDS

All Belgian norms and regulations (NBN (Bureau de Normalisation), EN (European Norm), etc.) concerning the performance of this project shall be applicable.

All regulations in matter of construction work, environmental, safety and health shall be applicable and not limited to:

- Belgian Code of Well-Being at Work and the Act of 4 August 1996 CODE on well-being of workers in the performance of their work.

- USAG Benelux Memo 385-1 (See appendix 1)

- EM (Engineer Manual) 385-1-1, Safety & Health Requirements

- Code of Federal Regulation (CFR) 48, Accident Prevention

- Code of Federal Regulation (CFR) 29 1926, Safety & Health for Construction

- Belgian Royal Decree, Temporary or Mobile Construction Sites, 25 Jan 01

- NBN EN 233: Roll Wall Covering – Specification of finished wall papers, vinyl wall covering and plastic wall covering

- NBN EN 235: Wall Covering – Vocabulary and symbols

- NBN EN 259: Roll Wall Covering: heavy duty wall covering

- NBN 194: Code of good practice for the installation of flexible wall covering

- NBN EN 12149: Roll Wall Covering – Determination of the migration of heavy metals and some other extractable elements, monomeric vinyl chloride content and release of formaldehyde

- NBN EN 12956: Roll Wall Covering – Determination of dimensions, straightness, spongeability and washability

- NBN EN 650: Resilient floor covering – Floor covering with polyvinyl chloride basis on jute or polyester support with back side in polyvinyl chloride – Specifications

- NBN EN 651: Resilient floor covering – Floor covering with polyvinyl chloride on foam – Specifications

- NBN EN 652: Resilient floor covering – Floor covering with polyvinyl chloride basis on a support with cork basis –

Specifications

- NBN EN 655: Resilient floor covering – Agglomerated cork tiles with wearing course with polyvinyl chloride basis –

Specifications

- NBN EN 660 series: Resilient floor covering (Part 1 & 2)

- NBN EN 672: Resilient floor covering – Determination of the density of agglomerated cork

- NBN EN 684: Resilient floor covering – Determination of the weld resistance

- NBN EN 686: Resilient floor covering – Specifications for plain ornamental vinyl on foam undercoat

- NBN EN 687: Resilient floor covering – Specifications for plain ornamental vinyl on cork support

- NBN 688: Resilient floor covering – Specifications for vinyl on cork

- NBN EN ISO 10581: Resilient floor covering – Poly(vinyl chloride) homogeneous floor covering – Specifications

(ISO 10581:2011)

- NBN EN ISO 10874: Resilient, textile and stratified floor covering – Class (ISO 10874:2009)

- NBN EN ISO 23996: Resilient floor covering – Determination of density (ISO 23996:2007)

- NBN EN ISO 24011: Resilient floor covering – Specifications for plain ornamental vinyl (ISO 24011:2009)

- NBN EN ISO 24343-1: Resilient and stratified floor covering – Determination of indentation and remanent indentation – Part 1: Remanent indentation (ISO 24343-1:2007)

- NBN EN ISO 24346: Resilient floor covering – Determination of total thickness (ISO 24346:2006)

- NBN EN ISO 26986: Resilient floor covering – Muffled floor covering with expanded poly(vinyl chloride) basis

- NBN EN ISO 26987: Resilient floor covering – Determination of the resistance to stains and chemical products (ISO

26987:2008)

- NIT 165: Code of good practice for the installation of flexible floor covering (partially replaced by NIT 241)

- NIT 241: Installation of resilient floor covering (partially replaces NIT 165)

- NBN EN 1081: Resilient floor covering – Determination of the electrical resistance

- NBN EN 12104: Resilient floor covering – Agglomerated cork tiles – Specifications

- NBN EN 12105: Resilient floor covering – Determination of the water content of agglomerated cork

- NBN EN 12199: Resilient floor covering – Specifications of homogeneous and heterogeneous embossed rubber floor covering

- NBN EN 12466: Resilient floor covering – Vocabulary

- NBN EN 13329: Stratified floor covering – Elements whose surface is of thermo-hardenable aminoplast resin basis –

Specifications, requirements and testing methods

- NBN EN 13413: Resilient floor covering – Floor covering with polyvinyl chloride basis on mineral fiber base –

Specifications.

- NBN EN 1399: Resilient floor covering – Determination of the resistance to cigarette burns and crushed cigarettes

(+AC:1998)

- NBN EN 14521: Resilient floor covering – Specifications of smooth rubber floor covering with or without foam undercoat with ornamental layer

- NBN EN 1815: Resilient and stratified floor covering – Evaluation of the tendency to accumulate electrostatic charges

- NBN EN 1816: Resilient floor covering – Specifications of homogeneous and heterogeneous smooth rubber floor covering with foam base

- NBN EN 1817: Resilient floor covering – Specifications of smooth rubber homogeneous and heterogeneous floor covering

- NBN EN 927-1: Paintings and varnishes – Paint products and painting systems for exterior wood – Part 1:

Classification and selection

- NBN EN ISO 1124 series: Preparation of steel supports before the application of paints and assimilated products –

Specifications for metallic abrasives intended to spray preparation – Parts 1-4

- NBN EN ISO 1125 series: Preparation of steel supports before the application of paints and assimilated products –

Testing methods for metallic abrasives intended to spray preparation – Parts 1-7

- NBN EN ISO 1126 series: Preparation of steel supports before the application of paints and assimilated products –

Specifications for non-metallic abrasives intended to spray preparation – Parts 1-10

- NBN EN ISO 1127 series: Preparation of steel supports before the application of paints and assimilated products –

Testing methods for non-metallic abrasives intended to spray preparation – Parts 1-7

- NBN Eni so 11909: Binders for paints and varnishes – polyisocyanate resins – General testing methods (ISO

11909:2007)

- NBN EN ISO 11998: Paints and varnishes – Determination of the resistance to wet friction and washability of the floor covering (ISO 11998:2006)

- NBN EN ISO 12944-1: Paints and varnishes – Anticorrosion of steel structures by paint systems – Part 1: General introduction (ISO 12944-1:1998)

- NBN EN ISO 12944-2: Paints and varnishes – Anticorrosion of steel structures by paint systems – Part 2:

Classifications of environments (ISO 12944-1:1998)

- NBN EN ISO 12944-3: Paints and varnishes – Anticorrosion of steel structures by paint systems – Part 3: Conception and constructive provisions (ISO 12944-1:1998)

- NBN EN ISO 12944-4: Paints and varnishes – Anticorrosion of steel structures by paint systems – Part 4: Types of surfaces and preparation of surfaces (ISO 12944-1:1998)

- NBN EN ISO 12944-5: Paints and varnishes – Anticorrosion of steel structures by paint systems – Part 5: Painting systems (ISO 12944-1:1998)

- NBN EN ISO 12944-6: Paints and varnishes – Anticorrosion of steel structures by paint systems – Part 6:

Performance testing in laboratory (ISO 12944-1:1998)

- NBN EN ISO 12944-7: Paints and varnishes – Anticorrosion of steel structures by paint systems – Part 7: Execution and supervision of paint works (ISO 12944-1:1998)

- NBN EN ISO 12944-8: Paints and varnishes – Anticorrosion of steel structures by paint systems – Part 8: Set up of specifications for new work and maintenance work (ISO 12944-1:1998)

- NBN EN ISO 15528: Paints, varnishes and raw materials for apints and varnishes – Sampling (ISO 15528: 2013)

- NBN EN ISO 2114: Plastics (polyester resins), paints and varnishes (binders) – Determination of the partial acid index and total acid index (ISO 2114: 2000) (+AC: 2005)

- NBN EN ISO 2409: Paints and varnishes – Grid testing (ISO 2409: 2013)

- NBN EN ISO 2808: Paints and varnishes – Determination of the film thickness (ISO 2808: 2007)

- NBN EN ISO 2811-1: Paints and varnishes – Determination of the density – Part 1: Pycnometric method (ISO 2811-

1: 2016)

- NBN EN ISO 2813: Paints and varnishes – Determination of the gloss value at 20 degrees, 60 degrees and 85 degrees

(ISO 2813: 2014)

- NBN EN ISO 3233 series: Paints and varnishes – Determination of the volume percentage of non volatile matter - Part 1: Method using a covered test panel to determine the non volatile matter and to determine the density of the dry film through the principle of Archimedes / Paints and varnishes – Determination of the volume percentage of non volatile matter – Part 2: Method using the content of non volatile matter determined in accordance with ISO 3251 and the density of the dry film determined by the principle of Archimedes on covered test panels

- NBN EN ISO 3251: Paints, varnishes and plastics – Determination of the dry extract (ISO 3251: 2008)

- NBN EN ISO 3681: Binders for paints and varnishes – Determination of the saponification value – titrimetric method

(ISO 3681: 1996)

- NBN EN ISO 4618: Paints and varnishes – Terms and definitions (ISO 4618: 2014)

- NBN EN ISO 4624: Paints and varnishes – Tensile test (ISO 4624: 2016)

- NBN EN ISO 4629-1: Binders for paints and varnishes – Determination of the hydroxyl value – Part 1: titrimetric method without catalyzer (ISO 4629-1: 2016)

- NBN EN ISO 4629-2: Binders for paints and varnishes – Determination of the hydroxyl value – Part 2: titrimetric method with catalyzer (ISO 4629-2: 2016)

- NBN EN ISO 591-1: Titanium oxide pigments for paints – Part 1: Specifications and testing methods (ISO 591-1:

2000)

- NBN EN ISO 6504-3: Paints and varnishes – Determination of the masking power – Part 3: Determination of the contrast report of light paints to a determined surface output (ISO 6504-3: 2006)

- NBN EN ISO 7783: Paints and varnishes – Determination of the transmission properties of water vapor – Cupel test

(ISO 7783: 2011)

- NBN EN ISO 8501-1: Preparation of steel supports before the application of paints and assimilated products – Visual evaluation of the cleanliness of a support – Part 1: Grade of rust and grades of preparation of non covered steel supports and steel supports after scraping of the entire surface of the previous coverings (ISO 8501-1: 2007)

- NBN EN ISO 8502-11: Preparation of steel supports before the application of paints and assimilated products – Testing of the cleanliness of a surface – Part 11: In-situ method for the turbidimetric determination of hydrosoluble sulfates (ISO 8502-11: 2006)

- NBN EN ISO 8502-12: Preparation of steel supports before the application of paints and assimilated products – Testing of the cleanliness of a surface – Part 12: In-situ method for the titrimetric determination of hydrosoluble ferrous ions (ISO 8502-12: 2003)

- NBN EN ISO 8502-11: Preparation of steel supports before the application of paints and assimilated products – Testing of the cleanliness of a surface – Part 2: Research in laboratory of chloride on cleaned surfaces (ISO 8502-2:

2017)

- NBN EN ISO 8502-3: Preparation of steel supports before the application of paints and assimilated products – Testing of the cleanliness of a surface – Part 3: Evaluation of dust on steel surfaces ready to be painted (method of the adhesive tape sensitive to pressure) (ISO 8502-3: 2017)

- NBN EN ISO 8502-4: Preparation of steel supports before the application of paints and assimilated products – Testing of the cleanliness of a surface – Part 4: General principles for the estimation of the probability of condensation before application of the paint (ISO 8502-4: 2017)

- NBN EN ISO 8502-5: Preparation of steel supports before the application of paints and assimilated products – Testing of the cleanliness of a surface – Part 5: Measuring of chloride on steel surfaces ready to be painted (method of the ion detector tube) (ISO 8502-5: 1998)

- NBN EN ISO 8502-6: Preparation of steel supports before the application of paints and assimilated products – Testing of the cleanliness of a surface – Part 6: Extraction of soluble contaminants for analysis – Bresle’s method (ISO 8502- 6: 2006)

- NBN EN ISO 8502-8: Preparation of steel supports before the application of paints and assimilated products – Testing of the cleanliness of a surface – Part 8: In-situ method for the refractometric determination of humidity (ISO 8502-8:

2001)

- NBN EN ISO 8502-9: Preparation of steel supports before the application of paints and assimilated products – Testing of the cleanliness of a surface – Part 9: In-situ method for the conductimetric determination of soluble salts in water

(ISO 8502-9: 1998)

- NBN EN ISO 8503-1: Preparation of steel supports before the application of paints and assimilated products – Characteristics of rugosity of scraped steel supports – Part 1: Specifications and definitions of the ISO visual and tactile comparators to characterize scraped surfaces through projection of abrasives (ISO 8503-1: 2012)

- NBN EN ISO 8503-2: Preparation of steel supports before the application of paints and assimilated products – Characteristics of rugosity of scraped steel supports – Part 2: Classification method of a steel surface profile scraped by abrasive projection – Use of visual and tactile comparators (ISO 8503-2: 2012)

- NBN EN ISO 8503-3: Preparation of steel supports before the application of paints and assimilated products – Characteristics of rugosity of scraped steel supports – Part 3: Calibration method of the ISO visual and tactile comparators and classification of a surface profile – Use of an optical microscope (ISO 8503-3: 2012)

- NBN EN ISO 8503-4: Preparation of steel supports before the application of paints and assimilated products – Characteristics of rugosity of scraped steel supports – Part 4: Calibration method of the ISO visual and tactile comparators and classification of a surface profile – Use of a probe device (ISO 8503-4: 2012)

- NBN EN ISO 8503-5: Preparation of steel supports before the application of paints and assimilated products – Characteristics of rugosity of scraped steel supports – Part 5: Method of impression on adhesive tape for the determination of the surface profile (ISO 8503-5: 2003)

- NIT 238: Application of intumescent paint systems on steel structures

- NIT 249: Guide of good practice for the execution of paint work (revision of NIT 159)

- CSTC Magazine (1999/1): Restoration of exterior walls: coated and painted facades (Research & Studies)

- Provision 2004/42/CE: Provision of the European Parliament and Council related to the reduction of the emission of volatile organic elements due to the use of organic solvents in some varnishes and paints and in vehicle touch-up products, modifying provision 1999/13/CE

- NBN EN 1061-1: Paints and varnishes – Paint products and covering systems for exterior masonry and concrete – Part 1: Classification

- NBN EN 1062-3: Paints and varnishes – Paint products and covering systems for exterior masonry and concrete – Part 3: Determination of the permeability of liquid water

- NBN EN 1062-7: Paints and varnishes – Paint products and covering systems for exterior masonry and concrete – Part 7: Determination of the resistance to cracks

- NBN EN 12206-1: Paints and varnishes – Aluminum and aluminum alloys covering for architectural applications – Part 1: Covering from powder paints

- NBN EN 13300: Paints and varnishes – Paint products and paint systems in aqueous phase for interior walls and ceilings – Classification (+AC: 2002)

- NBN EN 13438: Paints and varnishes – Organic powder covering for hot dip galvanized steel or sherardized products used in construction

- NIT 233: Light partitions

- NIT 232: Suspended ceilings

- NBN EN 13964: Suspended ceilings – Requirements and testing methods

- NIT 234: Installation of fire doors (replaces NIT 185)

- STS 53.1: Doors. Unified technical specifications

- STS 53.2 : Industrial, commercial and residential doors

- NBN EN 12051: Building hardware – Doors and windows locks – Prescription and testing method

G-15: SCHEDULING OF WORK

Prior to starting any work, the contractor shall furnish the contracting officer, for approval, a detailed schedule showing the successive phases of the work. All interruptions or disturbance in normal functioning of US Government organizations shall also be indicated (road closure, water or utility cuts).

G-16: HOT WORK PERMIT

All safety measures as stated in the “Code du bien-être au travail Livre III Titre 3. Prévention de l’incendie sur les lieux de travail” shall be complied with. Prior to starting the work, the contractor shall request a Hot Work Permit (for welding, cutting work, etc.) from the COR. This permit shall be delivered by the U.S. Army Fire Officer. In addition, no open fires or burning of trash will be allowed within the confines of the USAG Benelux Community.

Contractors, concessionaires or vendors performing work or conducting business on or in facilities under the jurisdiction of the USAG Benelux Military Community Commander Area of Responsibility (AOR) shall conform to the regulation provided below. The COR shall ensure that a copy of the French or Dutch translation of this regulation is handed to contractors at pre-construction conferences and that all requirements therein are adhered to.

Specific requirements and limitations are as follows:

1. Smoking is prohibited in the vicinity of hazardous operations and locations.

2. Waste material and rubbish shall not be stored or allowed to accumulate within the building or in the immediate vicinity, but shall be removed from the site at least daily. Rubbish shall not be burned on the site.

3. Contractor materials and equipment shall not be stored in a location or manner which shall create a fire exposure to facilities adjacent to the project site.

4. The contractor shall provide fire extinguishers at all locations where work is carried out.

5. In every building operation where a shed, storage, or other shanty is placed, or room or space is used for storage or workshop, the contractor shall provide at least one approved portable fire extinguisher in an accessible location. Portable fire extinguishers must be verified annually by certified companies following standards NBN S21-050.

6. Flammable liquids and other hazardous materials such as paints, paint thinner, gasoline, asphalt, and tar shall be stored in small detached structure or out in the open and not inside main buildings.

Low flash point liquid used within buildings shall be handled only in approved safety cans.

7. Adequate ventilation shall be provided for paint spraying and operations involving the application of materials using adhesives containing flammable solvents. Such operations shall be conducted remote from any potential source of ignition.

8. Asphalt and tar kettles shall be located in a safe place outside of the building. Such kettles shall not be placed on roofs or porches. Continuous supervision shall be maintained while kettles are in operation. Metal covers shall be provided for all kettles to smother flames in case of fire.

9. Electrical wiring and equipment for lighting, heating, and power purposes shall be installed in compliance with current US and Host Nation Electrical Regulation requirements.

10. Cutting and welding shall not be permitted unless:

a. A valid Hot Work Permit (welding permit) is available; AND

b. Combustibles have been safely covered or moved away; AND

c. A fire guard with a serviceable fire extinguisher is posted for the duration of the work and

30 minutes thereafter to assure that sparks or drops of hot material do not start fires.

11. Fire hydrants shall only be used for firefighting and training of the local Fire and Emergency Services. Water can only be taken from hydrants with the permission of the Community Fire and Emergency Services Office. Parking within 2.5 m (8 feet) of a hydrant is not permitted. Vehicles and other equipment with fuel driven motors, with mounted and filled fuel tanks shall be equipped with 2, 5 kg or larger carbon dioxide or dry chemical fire extinguishers.

12. Gasoline, oil and grease shall not be disposed into drainage systems or public water systems. Oil contaminated areas shall be covered with an absorbent material and removed in accordance with the Spill Contingency plan. Any POL spillage shall be reported immediately to the DES Fire and Emergency Services Office, DSN 361-5401/5347.

13. Construction offices, huts, construction vehicles, trailers and supplies shall be located at least 10 m from all adjacent buildings.

14. Access for fire fighting vehicles shall be provided to the immediate job site at the start of construction and maintained until all construction is complete. Vehicle parking control measures shall be established.

15. Free access from the street to fire hydrants and to outside connections for standpipes or other firefighting equipment, whether permanent or temporary, shall be provided and maintained at all times. No materials or constructions shall be placed within 10 feet of such hydrants or connections, or between fire hydrants and the center line of the street.

16. Scaffolding materials or equipment shall not block fire escape routes or access routes during performance of projects in occupied buildings.

17. In all buildings over 30 feet in height, at least one stairway shall be provided in a usable condition at all times.

18. Notification and actions to be taken in case of a fire:

a. Persons who discover a fire shall immediately alarm all personnel in the area, and shall report the fire to the Community Military Police using the nearest telephone. Military telephone dial 117.

b. The fire shall be reported using the building number. If the fire is outside of a building, the nearest building number shall be given. Stay on the phone until the operator on duty has completely understood and does not have any further questions. After the notification you should immediately ensure all windows and doors are closed and that all personnel have left the area. The responding fire department must be informed if any special dangers exists; example: If gas and pressurized containers, or paint and other flammable material are within the range of the fire. Not only acute fires, but also fires which have been extinguished and did not cause any damage must be reported.

c. To ensure smooth notification and firefighting procedures, it is essential to show all employees the location of the nearest telephone, make sure they are familiar with the building number in which they are employed, and inform them of the locations of the fire extinguishers.

For fire safety reasons, hot work permit shall not be issued to perform cutting or welding operations before or after USAG BENELUX AOR regular duty hours (from 8:00 to 16:30).

G-17: ENVIRONMENTAL STEWARDSHIP

A) All measures shall be taken to prevent occurrence of spills during works. When a leak is detected (i.e. fuel leak on field works vehicles or company vans), the contractor shall coordinate immediate clean-up of the spill. Should clean-up of the spill exceed the contractors response capabilities, the contractor shall immediately contact the following:

1) The COR

2) The Chievres Air Base Fire Department (068/ 27 54 01).

3) The USAG Benelux Environmental Division (068 27 5704)

4) The Spill Response Coordinator (068 27 5906)

B) The USAG Benelux Environmental Management System (EMS):

USAG Benelux implemented EMS IAW EO13693, ISO 14001:2015(E), DoD, and IMCOM requirements. An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy of an organization. USAG Benelux and EMS are designed to ensure that all personnel, including contract personnel, whose work activities can cause a real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities, and authorities while supporting the Garrison’s mission. Contractors and their personnel are required to be a ware of, and comply with, the Garrison EMS policy and legal and other requirements when performing work at an installation.

The Garrison EMS and its significant aspects are explained during the contractor pre-performance meeting. More information about the Garrison EMS can be obtained in the EMS manual, which may be requested from the Environmental Division. The USAG Commander’s Environmental Policy may be viewed on line at:

http://www.usagbenelux.eur.army.mil/pdf/IMCH- PWE_BNL_PL14_EnvironmentalManagementSystem_EMS_Oct16.pdf

The contractor must be briefed on the EMS and its significant aspects prior to commencing work on USAG Benelux. Once the contractor has been briefed the EMS briefing verification document should be signed and uploaded to the Brussels Regional Contracting Office website. Other good environmental practices, if applicable, will also be briefed during the contractor pre-performance meeting.

G-18: COORDINATION IN MATTER OF SAFETY AND HEALTH

In reference to the Royal Decree of 25 January 2001 concerning temporary and mobile worksites, the Contractor shall be required to submit Safety and Health Plan prior to start of the works. The Plan shall contain at least the following elements:

• Description of the work to be performed

• Description of the risk analysis results (stage by stage analysis of the risks, analyses which are too vague will not be accepted by the POC/COR)

• Description of the prevention measures to be taken:

• All the mitigating measures;

• Specific measures relating to the activities;

• instructions for the parties involved;

• The expected duration of the work to be performed simultaneously or consecutively

• The list containing the names and addresses of all project owners and contractors

• The name and address of the design safety coordinator

• The name and address of the implementation safety coordinator when he is appointed.

1. The Belgian law of 04 August 1996 related to the welfare of workers during the execution of their work and the Royal Decree (RD) of 25 January 2001 concerning temporary or mobile work sites are applicable for this project.

In accordance with article 71, §3, of above mentioned royal decree, a project-coordination as foreseen in section III, 1st sub section of this royal decree has been set up during the elaboration of this project. Therefore, there is a safety and health plan related to this project for these specifications.

The contractor shall comply with the recommendations of this safety and health plan (available upon request to the “Engineering Plans and Services Division”, Hangar # 6, Chievres Air Base (POTTIEZ Christophe, Eng. Div., tel.068/27.56.83). These recommendations are part of this project.

In application of the same article 71, §3, an execution-coordinator will be designated by the COR for the coordination in matter of safety and health during the execution of this project. Within 15 days after contract award, the contractor shall submit at least 4 proposals of execution-coordinator to the COR`s approval with the necessary documents for the verification of the compliance with the conditions to exercise the coordinator function (art. 56 to 64 of R.D. dated

25.01.2001 amending the RD of 19.12.2001). No proposal may emanate from a coordinator working for the awarding firm or for an office on which the contractor has a supervisory position.

The COR has 10 calendar days to choose the execution-coordinator. The coordinator’s fee is at the contractor’s charge.

2. The contractor has 15 days from the selection of the coordinator to make up and transmit to the COR and to the execution-coordinator a document with all the complementary elements to his bid that could be claimed by the coordinator.

http://www.usagbenelux.eur.army.mil/pdf/IMCH-PWE_BNL_PL14_EnvironmentalManagementSystem_EMS_Oct16.pdf http://www.usagbenelux.eur.army.mil/pdf/IMCH-PWE_BNL_PL14_EnvironmentalManagementSystem_EMS_Oct16.pdf

3. The execution-coordinator does not act as a substitute for the COR. He plays the role of an advisor of the awarding party. His mission is the following:

3.1. General obligations from the law of 04 August 1996 and royal decree of 25 January 2001

3.1.1 Coordinate the implementation of the general prevention principles described at article 5 of the law of 04 August 1996, during the technical or planning selections, in order to schedule the various simultaneous or consecutive works or phases of work, as well as during the expectation of the duration of these various works or phases of work;

3.1.2 Coordinate the implementation of relevant provisions in order to ensure that the contractors properly implement the general prevention principles and execution principles described at articles 4, 5 and 15 of the law of 04 August 1996;

3.1.3 Draw up a coordination logbook comprising the elements described at article 33 of the royal decree of 25 January 2001, except for elements dealing with the design of the project, and to update it;

3.1.4 Write down the deficiencies of the various parties in the logbook and to notify the COR;

3.1.5 Write down contractors’ remarks in the coordination logbook and leave them for information to the parties concerned;

3.1.6 Call and be the chairman of the coordination structure when such a structure has to be set up in accordance with article 37 of the royal decree of 25 January 2001;

3.1.7 Draw up an ulterior performance file whose content conforms with article 36 of the royal decree of 25

January 2001;

3.1.8 Organize the cooperation and coordination of activities between contractors, including those who follow one another, in order to ensure the protection of workers and the prevention of accidents and professional health hazards, as well as their mutual information;

3.1.9 Coordinate the supervision of the proper application of work procedures;

3.1.10 Take all necessary precautions so that only authorized people have access to the work site.

3.1.11 After provisional acceptance of the work, to hand over the updated logbook and the ulterior performance file to the COR, and to notify this delivery in a record attached to the ulterior performance file.

3.2. Special obligations within the scope of this project

3.2.1 Read and understand these specifications related to the work to be executed, especially the article concerning the safety and health measures to be implemented on the work site in application of the law of 4 August 1996 about the welfare of workers during the execution of their work, and of RD of 25 January 2001 about temporary or mobile work sites;

3.2.2 Give advice to the COR and to make proposals in due time concerning the implementation and adaptations of the document described in section G-10 paragraph 2, during the previous phase described in that paragraph as well as during the execution of the work;

3.2.3 Participate in any meeting to which he is invited by the COR, and to set up himself any useful meeting with the COR, the contractor or any intervening party on the work site, for the execution of his mission;

3.2.4 Control the application of the hazards prevention measures as per the law of 04 August 1996 and royal decree of 25 January 2001 described in paragraph 3.1.1 thru 3.1.11;

3.2.5 Write down the contractor’s obligations deficiencies as foreseen in paragraph 3.1.4 in the logbook.

4. The contractor applies the hazards prevention measures foreseen in the document described in section G-10 paragraph 2, adapted if necessary. The possible sub-contractors shall also comply with these measures if applicable to them.

5. During the execution of the work, the contractor updates the document described in paragraph 3.1.2, either on his own initiative, when the progress of the work, the identification of unforeseen or insufficiently known hazards, the incoming or outgoing of some parties, or any modification brought to the project or the work justifies, or at the COR’s request. If an update occurs on his own initiative, he informs the COR and the execution-coordinator. He takes into account any possible remark expressed by the COR.

In particular, the contractor also provides the following information to the COR with a copy to the execution-coordinator:

a) Name of the subcontractor(s), with their certificate, the nature and cost of the work they are responsible for, the expected starting date and duration;

b) The access rules and the traffic rules and road signs for the work site, for the public traffic area (automobiles, bicycles, handicapped people, etc.) and for the area reserved for the work and workers;

c) Storage procedures and evacuation of materials and debris;

d) Work planning.

6. The contractor must cooperate to the coordination as described above. To that purpose, he will give to the execution-coordinator, spontaneously or at his request, any information that is indispensable for the good execution of his mission.

He will invite him at any meeting where his presence is necessary for the accomplishment of his task. He will participate in meetings where he is invited by the COR or the coordinator. Possible sub-contractors shall also comply with this paragraph.

7. The compliance with the obligations described in section G-18 paragraphs 2, 5 and 6 is an integral part of this project.

The application of hazards prevention measures described at paragraph 4 is also an integral part of the project, provided that these measures do not exceed the general obligations that the law of 4 August 1996 and the R.D. of 25 January 2001 impose to contractors, in particular articles 7 and 15 of the law, and section VI, sub section IV of the decree.

8. The full text related to the coordination in matter of safety and health concerning this project can be consulted upon request to the “Engineering Division”, Hangar # 6, Chievres Air Base (Christophe Pottiez, tel.068/27.56.83).

G-19: ACCESS TO MILITARY INSTALLATIONS

See special clauses in the administrative section of these specifications.

Access control/Photography The contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative). The contractor shall also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.” Contractor must receive written approval from PAO prior to taking any photos or making any sketches, and may not discuss layout of any infrastructure with anyone outside the USAG Benelux or not associated with the contract. Contractor must receive written approval from PAO prior to taking any photos or sketches. All photos, sketches, and designs must be returned to DPW upon completion of the contract.

G-20: SPECIALS CONSIDERATIONS (UFC 3-260-01 on 17 NOVEMBER 2008)

UFC 3-260-01, 17 NOVEMBER 2008, SECTION 14

CONSTRUCTION PHASING PLAN AND OPERATIONAL SAFETY ON AIRFIELDS DURING

CONSTRUCTION

Information can be obtained from https://www.wbdg.org/FFC/DOD/UFC/ufc_3_260_01_2008.pdf

G-21: Quality Control Plan (QCP): The contractor shall develop and maintain a Quality Control Plan (QCP) to ensure works are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective works. The contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract. At a minimum, the QCP must include the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the contractor's Quality Control Team.

b. How the contractor will monitor work to ensure that performance complies with all timelines, deadlines, and goals.

c. How the contractor will monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses.

d. How the contractor will monitor and ensure staff qualifications remain current and valid throughout contract performance.

e. How the contractor will inventory and track Materials.

f. How the contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future

g. How the contractor will file and save all Quality Control related documents for the life of the contract plus 4 years.

h. How the contractor will eliminate his waste materials, how he will treat them and with whom, how he will store them on site, how he will transport them.

i. How the contractor will monitor the safety and health plan and ensure that staff qualifications remain current and valid throughout contract performance. The contractor will provide a VCA Certificate (Safety, Health and Environment checklist) (http://www.vcadirect.com/vca-course/all-about-vca)

The Contractor shall bring identified issues or potential problems that might affect future performance to the attention of the COR as soon as possible. Verbal reports will be followed up by written reports within 5 working days.

https://www.wbdg.org/FFC/DOD/UFC/ufc_3_260_01_2008.pdf http://www.vcadirect.com/vca-course/all-about-vca

CHAPTER II

TECHNICAL PROVISIONS

SECTION 1

WALL PAPERS

TP-1-01: Removal of wall coverings

This work includes:

• Removal of existing wall papers, glass fiber, vinylwith any commercially acceptable means

• Repair of supports damaged during the removal of above mentioned wall coverings

• Evacuation of all debris out of the area in accordance with Belgian laws

Unit: per m2, voids > 1 m2 deducted.

TP-1-02: Miscellaneous coverings on plastered walls

This work includes:

• all repairs required to obtain a good surface

• Sandpapering of the walls to be wall papered

• Covering of the walls with glue

• Dismounting and reinstallation of switch plates and electrical outlets plates

• Moving furniture necessary to execute the work.

• the supply of wall covering

Execution The provisions of [NIT 194] shall be applicable. The contractor shall ensure that the support complies with the requirements of § 5 of [NIT 194], particularly concerning surface evenness, squareness, condition, internal strength, dryness and cleanliness, and shall do the necessary corrections so that the support is ready to receive the covering.

The preparation of the support shall be made in compliance with the provisions of [NIT 194] § 6, and shall include:

• In case of coating, plaster plate and plaster partitions

- smoothing and removal of dust

- removal of mould spots, biological developments, efflorescence and pulverulence

- removal or isolation of grease and colored products

- correction of basic reaction, if Ph above 9, by the application of an insulating coating

- filling of holes with powder filling component

- sandpapering and removal of dust

- repair with waterproof mastic

- application of a diluted glue coat according to the manufacturer’s instructions

• In case of old plaster or painted plaster

- removal of paint scales and brushing

- removal of mould spots, biological developments, efflorescence and pulverulence

- removal or isolation of grease and colored products

- correction of basic reaction, if Ph above 9, by the application of an insulating coating

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