Solicitation_Amendment_W912PA-19-Q-0018-0002_(Amendment_2).pdf

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AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this admendment is to:

1. Revised the Deilvery date as follow s: The delivery date of the Generators must be delivered to the destination no later than (NLT) October 1, 2019 and the entire project must be completed by December 31, 2019.

2. Provide responses to the follow ing questions received regarding RFQ W912PA-19-Q-0018 as outlined below on the continuation page.

All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-Jul-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PA19Q0018

X 9B. DATED (SEE ITEM 11)

01-Jul-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Jul-2019

CODE

RCO BENELUX

LEUVENSESTEENWEG 13

1932 SINT-STEVENS-WOLUWE

BELGIUM

W912PA 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912PA19Q0018

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

RESPONSES TO QUESTIONS

Following are the Response(s) to the Additional Question(s) received regarding RFQ W912PA- 19-Q-0018:

QUESTION: Whose responsibility will be the cabling between the generator sets, control panels, switchboards, mains and auxiliaries?

RESPONSE: The Contractor will not be responsible for the cabling between the generators sets, control panels, switchboards, mains and auxiliaries

QUESTION: Since 50/60 Hz is the requirement, shall the gensets be interchangeable to apply for both frequencies?

RESPONSE: 50Hz is sufficient. There is no need for the gensets to be interchangeable or apply for both frequencies.

QUESTION: Do the generators need to be open type or enclosed/canopied?

RESPONSE: The Generators shall be enclosed.

QUESTION: KIWA certification applies only for external fuel tanks and not for integrated fuel tanks inside the gen set base frame. Could you please look upon it?

RESPONSE: If the fuel tank is included and NOT separate, “kiwa’ certification will not be needed. If the fuel tank is not included and IS separate, kiwa certification is required by our environmental division.

The following have been modified:

RESPONSES TO QUESTIONS

Following are the Reponses to the Questions received regarding RFQ W912PA-19-Q-0018:

QUESTION: The Delivery date is stated as 30-DEC-2019 on page 5. However, page 47 states:

"Training may be scheduled during the month of September-October since most employees could be on summer leave." Please confirm the expected delivery and training dates or months due to the large gap between December and the following October.

RESPONSE: The Delivery Date remains 30 Dec 2019. Training date(s will be coordinated and scheduled with the USAG Benelux – Brunssum Site Representative after award of contract.

QUESTION: Is automatic transfer switch required?

RESPONSE: Yes, automatic transfer switch (net-wachter) shall be included in the total package.

QUESTION: About the placement of the new units: are they intended to be placed on tiles? Our engineer is worried that tiles are not a stable enough basis, as generators are usually placed on concrete due to vibrations and due to tiles being too fragile for the purpose.

RESPONSE: Placement of the new units will be on a concrete slab.

QUESTION: In relation to Question above about placement, would any ground works be required?

RESPONSE: No groundwork is required and IS NOT part of this requirement

QUESTION: Does the generator need to be 50/60Hz interchangeable or just 50Hz units are acceptable?

RESPONSE: 50Hz is sufficient. 50/60 Hz is the requirement

QUESTION: Will the ATS (Mains and Generator breaker) be supplied by others or by us?

RESPONSE: The ATS must be included in the switch box, which is part of the complete generator set provided by the contractor.

QUESTION: Is a principle scheme of the required ATS available?

RESPONSE: No. The ATS needs to “watch” if the power from the local power distribution system is present or not. When the power drops or is not present the ATS will be activated starting the generator and will switch the power connection.

QUESTION: Will the controlling of the ATS be delivered by others (with a start/stop signal to the gen set) or by us?

RESPONSE: Start/Stop generator set must be delivered and included by the contractor.

QUESTION: Needs the switch over, on return of the mains, be with or without synchronization?

RESPONSE: With synchronization. The generator will be running for a few seconds/minutes before restoring mains connection.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

TECHNICAL SPECIFICATIONS

TECHNICAL SPECIFICATIONS

EMERGENCY BACKUP GNERATORS

USAG BENELUX – BRUNSSUM Site

Description of Work: An emergency backup generator is required for buildings 90013-90014 and 90008.

Picture 1: Location 10SS3 Picture 2: Location 10SS2

Emergency backup generators will be purchased and delivered at the required location near the transformer station. Where they will be mounted onto a pre-constructed area. Other real property and environment will not be impacted during this installation.

Quantity:

- 90013/14 = 1 ea emergency generator 500-550kVA range (SS2)

- 90008 = 1 ea emergency generator 250-275kVA range (SS3)

TOTAL QUANTITY: Two emergency generators (2 each)

Delivery Date: The delivery date of the Generators must be delivered to the destination no later than (NLT) October 1, 2019 and the entire project must be completed by December 31, 2019.

Work Specifications:

Preparing job site:

The vendor shall coordinate with USAG Benelux-Brunssum and DMOD/RVB employees (Ms. Odile Accilien- Sorger and Mr. Armand Collaert) on the current location being identified to deliver the subject emergency backup generator near the current transformer station (10SS2 and 10SS3). The job location needs to be clean and free from any obstacles that would prevent the installation of subject generators to be delivered and placed and this is RVB responsibility. As part of this contract, the transport and installing the emergency backup generator into the required location should be part of the overall price and can’t be invoiced separately.

Deliver generator at HQ building transformation substation (10SS3-picture 1):

The vendor shall provide and deliver emergency backup generator near the current HQ building transformer station. Dimensions 3650mm x 1520mm x 2220mm (length x width x height); Estimate weight around 2850Kg (excluding fuel); Fuel tank capacity needed to hold 410 liter of fuel. Fuel tank needs to be filled with fuel and is part of this delivery.

Deliver generator at NEC-DES transformer substation (10SS2-picture 2):

The vendor shall order and deliver emergency backup generator near the current NEC-DES building transformer station. Dimensions 4500mm x 1750mm x 2650mm (length x width x height); Estimate weight around 4750Kg (excluding fuel); Fuel tank capacity around to hold 870 liter of fuel. Fuel tank needs to be filled with fuel and is part of this delivery.

System specifications:

Both emergency backup generators will perform on 230V-400V/50-60Hz, Diesel fueled and IP23 protection grade. Generators will be installed on vibration dampers and body/casing will be sound attenuation. The drip tray will be constructed to hold all fluids e.g. diesel, oils, cooling agent, and a sensor will be mounted to detect leaks.

Control Panel will have to perform the following functions:

a) Operate and surveillance of the emergency backup generator

b) Display Voltage, Current, Frequency, kVA and cos phi

c) Display the following monitoring functions:

o rPM o Oil pressure o Leak Detection o Cooling Water Temperature o Cooling Water Level

d) Battery level and surveillance

e) History display folder

f) Emergency stop switch

g) Communication gateway

h) Battery charger to charge installed batteries according to factory specifications

i) Heater for Cooling System to prevent cooling agent from freezing

Testing and commissioning:

The vendor shall coordinate in the placement of the emergency backup generators. At commissioning of emergency generators 2ea logbooks will be presented that will used as turn over documents stating that the newly installed emergency generators have been properly installed, connected and have been tested and will be validated on a signature page where contractor and USAG Benelux-Brunssum Site representative will sign off.

As part of the commissioning a first initial inspection (Scios EBI) has to be executed and be documented as a hardcopy and electronically provided to the USAG Benelux-Brunssum Site representative. During the commissioning process, a First Periodic Inspection (PI) has to be performed and documented as hardcopy and electronically at a frequency of two years interval. The use of diesel fuel in any above fuel storage tank requires an industry mandated inspection, Scios scope #7c, which dictates to perform a ‘KIWA’ inspection and certification on the fuel tank.

Inspection and certification have to be documented as part of the logbooks presented at turn over.

Drawings:

The contractor shall provided in acrobat- and micro station format (dgn) displaying the layout and connections of the emergency generators backup service. Drawings shall be included in the logbooks, which will be provided during turn over.

Logbooks:

The logbooks provided during turn over will have the following information:

o Operational and service manuals o Commissioning documents o Kiwa inspection forms o First Periodic Inspection o Fuel delivery voucher o Drawings in pdf format o Drawings in micro station format (dgn) o Warranty documents o Turn over acceptance sheet

Staff training:

When emergency generators have been installed and commissioned, identified DPW personnel will receive training by the contractor. Scheduling of this training will be established by the USAG Benelux-Brunssum Site Representative. Training may be scheduled during the month of September-October since most employees could be on summer leave.

Cleaning job site:

The contractor shall make sure that after the work has been completed all materials in which the emergency backup generators have been delivered are removed and taken back with the contractor to be disposed of. Under no circumstances should the contractor make use of USAG Benelux-Brunssum services to dispose of these items.

(End of Summary of Changes)