W912PA19Q0001_released.pdf

SEE ADDENDUM

(No Collect Calls)

W912PA19Q0001 08-Feb-2019

b. TELEPHONE NUMBER

+3227179613

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 11 Mar 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912PA9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

GENEVIEVE PEIFFER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SEE SCHEDULE

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

RCO BENELUX

LEUVENSESTEENWEG 13

1932 SINT-STEVENS-WOLUWE

BELGIUM

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

00-32-2-7179610FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$18,000,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF83

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912PA19Q0001

Section SF 1449 - CONTINUATION SHEET

DESCRIPTION

GENERAL INFORMATION

Custodial services at US Army Garrison (USAG) Benelux-Brussels and Brussels Health Clinic (BHC) in accordance with the attached Performance Work Statement (PWS).

MINIMUM GUARANTEE.

Minimum guarantee for this contract is $ 5,000.00

SITE VISIT:

An organized site visit has been scheduled for Wednesday 27 February 2019 at 10.00 hrs local time at USAG

Benelux-Brussels. This will be the only organized site visit.

Participants will meet at:

USAG Benelux-Brussels

Leuvensesteenweg 13

1932 SINT-STEVENS-WOLUWE (Belgium)

Offerors attending site visit must email to Mr. Karel Pauwels at karel.f.pauwels.ln@mail.mil with copy to

Ms. Genevieve Peiffer at genevieve.m.peiffer.ln@mail.mil at least 3 days prior to the site visit the following information:

- Name of Company

- List of participants with last and first names, ID card number, and phone number

Point of Contact:

Genevieve Peiffer

+32 (0)2 717 96 13 genevieve.m.peiffer.ln@mail.mil

SYSTEM FOR AWARD MANAGEMENT (SAM)

Only contractors who are registered and have an active account in the System for Award Management

(SAM) may be awarded a contract as a result of this solicitation.

See

FAR Clause 52.212-1(k)

FAR Clause 52.212-4(t)

Addendum to FAR Clause 52.212-1 – Instructions for Offerors

WIDE AREA WORKFLOW (WAWF) SYSTEM

Payment for this acquisition will be made through the Wide Area Workflow (WAWF) system. Contractors shall be registered in WAWF. See web site https://wawf.eb.mil for registration. Additional WAWF information is included in FAR Clauses 252.232-7003 & 252.232-7006 mailto:philippe.noel.ln@mail.mil mailto:genevieve.m.peiffer.ln@mail.mil mailto:genevieve.m.peiffer.ln@mail.mil https://wawf.eb.mil/

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 12 Months Regular Cleaning - Brussels Main

FFP

Leuvensesteenweg 11-13, 1932 Zaventem

Regular cleaning building #1, #2, #3, #4 and Guard Sheds

Reference: Para 5.2 of PWS

BASE YEAR: 01 May 2019 through 30 April 2020

FOB: Destination

PURCHASE REQUEST NUMBER: 0011202770-0001

PSC CD: S201

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 12 Months Regular Cleaning - Fitness

FFP

Brussels Main, Leuvensesteenweg 11-13, 1932 Zaventem

Regular cleaning building # 3 Fitness

UNIT UNIT PRICE MAX AMOUNT

0003 2 Job On Demand Wash interior glass

FFP

Brussels Main, Leuvensesteenweg 11-13, 1932 Zaventem

On Demand Wash Interior Glass building # 1, # 2, #3, #4

UNIT UNIT PRICE MAX AMOUNT

0004 2 Job On Demand Wash exterior glass

FFP

Brussels Main, Leuvensesteenweg 11-13, 1932 Zaventem

On Demand Wash Exterior Glass building # 1, #2, #3, #4, and Guard Sheds

UNIT UNIT PRICE MAX AMOUNT

0005 12 Months Regular Cleaning - Sterrebeelk Annex

FFP

Sterrebeek Annex, Kennedylaan 10, 1933 Zaventem

Regular Cleaning building # 80017, 80008, 80010, and Guard sheds

UNIT UNIT PRICE MAX AMOUNT

0006 12 Months Regular Cleaning - CYS

FFP

Sterrebeek Annex, Kennedylaan 10, 1933 Zaventem

Regular Cleaning building # 80015 (CDC/CYS)

UNIT UNIT PRICE MAX AMOUNT

0007 2 Job On Demand Wash interior glass - SA

FFP

Sterrebeek Annex (SA), Kennedylaan 10, 1933 Zaventem

On Demand Wash Interior Glass building 80008, 80010, 80017

UNIT UNIT PRICE MAX AMOUNT

0008 2 Job On Demand Wash exterior glass - SA

FFP

Sterrebeek Annex (SA), Kennedylaan 10, 1933 Zaventem

On Demand Wash Exterior Glass building 80008, 80010, 80017

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0009 12 Months Custodial Services - BHC

FFP

Brussels Health Clinic (BHC), Building # 80011, J.F. Kennedylaan 10, 1933 Sterrebeek

PURCHASE REQUEST NUMBER: 0011260983

UNIT UNIT PRICE MAX AMOUNT

1001 12 Months OPTION Regular Cleaning - Brussels Main

FFP

Leuvensesteenweg 11-13, 1932 Zaventem

FIRST OPTION YEAR: 01 May 2020 through 30 April 2021

UNIT UNIT PRICE MAX AMOUNT

1002 12 Months OPTION Regular Cleaning - Fitness

FFP

Brussels Main, Leuvensesteenweg 11-13, 1932 Zaventem

UNIT UNIT PRICE MAX AMOUNT

1003 2 Job OPTION On Demand Wash interior glass

FFP

Brussels Main, Leuvensesteenweg 11-13, 1932 Zaventem

UNIT UNIT PRICE MAX AMOUNT

1004 2 Job OPTION On Demand Wash exterior glass

FFP

Brussels Main, Leuvensesteenweg 11-13, 1932 Zaventem

UNIT UNIT PRICE MAX AMOUNT

1005 12 Months OPTION Regular Cleaning - Sterrebeelk Annex

FFP

Sterrebeek Annex, Kennedylaan 10, 1933 Zaventem

UNIT UNIT PRICE MAX AMOUNT

1006 12 Months OPTION Regular Cleaning - CYS

FFP

Sterrebeek Annex, Kennedylaan 10, 1933 Zaventem

UNIT UNIT PRICE MAX AMOUNT

1007 2 Job OPTION On Demand Wash interior glass - SA

FFP

Sterrebeek Annex (SA), Kennedylaan 10, 1933 Zaventem

UNIT UNIT PRICE MAX AMOUNT

1008 2 Job OPTION On Demand Wash exterior glass - SA

FFP

Sterrebeek Annex (SA), Kennedylaan 10, 1933 Zaventem

1009 12 Months OPTION Custodial Services - BHC

FFP

Brussels Health Clinic (BHC), Building # 80011, J.F. Kennedylaan 10, UNIT UNIT PRICE MAX AMOUNT

2001 12 Months OPTION Regular Cleaning - Brussels Main

FFP

Leuvensesteenweg 11-13, 1932 Zaventem

SECOND OPTION YEAR: 01 May 2021 through 30 April 2022

UNIT UNIT PRICE MAX AMOUNT

2002 12 Months OPTION Regular Cleaning - Fitness

FFP

Brussels Main, Leuvensesteenweg 11-13, 1932 Zaventem

UNIT UNIT PRICE MAX AMOUNT

2003 2 Job OPTION On Demand Wash interior glass

FFP

Brussels Main, Leuvensesteenweg 11-13, 1932 Zaventem

UNIT UNIT PRICE MAX AMOUNT

2004 2 Job OPTION On Demand Wash exterior glass

FFP

Brussels Main, Leuvensesteenweg 11-13, 1932 Zaventem

UNIT UNIT PRICE MAX AMOUNT

2005 12 Months OPTION Regular Cleaning - Sterrebeelk Annex

FFP

Sterrebeek Annex, Kennedylaan 10, 1933 Zaventem

UNIT UNIT PRICE MAX AMOUNT

2006 12 Months OPTION Regular Cleaning - CYS

FFP

Sterrebeek Annex, Kennedylaan 10, 1933 Zaventem

UNIT UNIT PRICE MAX AMOUNT

2007 2 Job OPTION On Demand Wash interior glass - SA

FFP

Sterrebeek Annex (SA), Kennedylaan 10, 1933 Zaventem

UNIT UNIT PRICE MAX AMOUNT

2008 2 Job OPTION On Demand Wash exterior glass - SA

FFP

Sterrebeek Annex (SA), Kennedylaan 10, 1933 Zaventem

2009 12 Months OPTION Custodial Services - BHC

FFP

Brussels Health Clinic (BHC), Building # 80011, J.F. Kennedylaan 10, UNIT UNIT PRICE MAX AMOUNT

3001 12 Months OPTION Regular Cleaning - Brussels Main

FFP

Leuvensesteenweg 11-13, 1932 Zaventem

THIRD OPTION YEAR: 01 May 2022 through 30 April 2023

UNIT UNIT PRICE MAX AMOUNT

3002 12 Months OPTION Regular Cleaning - Fitness

FFP

Brussels Main, Leuvensesteenweg 11-13, 1932 Zaventem

UNIT UNIT PRICE MAX AMOUNT

3003 2 Job OPTION On Demand Wash interior glass

FFP

Brussels Main, Leuvensesteenweg 11-13, 1932 Zaventem

UNIT UNIT PRICE MAX AMOUNT

3004 2 Job OPTION On Demand Wash exterior glass

FFP

Brussels Main, Leuvensesteenweg 11-13, 1932 Zaventem

UNIT UNIT PRICE MAX AMOUNT

3005 12 Months OPTION Regular Cleaning - Sterrebeelk Annex

FFP

Sterrebeek Annex, Kennedylaan 10, 1933 Zaventem

UNIT UNIT PRICE MAX AMOUNT

3006 12 Months OPTION Regular Cleaning - CYS

FFP

Sterrebeek Annex, Kennedylaan 10, 1933 Zaventem

UNIT UNIT PRICE MAX AMOUNT

3007 2 Job OPTION On Demand Wash interior glass - SA

FFP

Sterrebeek Annex (SA), Kennedylaan 10, 1933 Zaventem

UNIT UNIT PRICE MAX AMOUNT

3008 2 Job OPTION On Demand Wash exterior glass - SA

FFP

Sterrebeek Annex (SA), Kennedylaan 10, 1933 Zaventem

3009 12 Months OPTION Custodial Services - BHC

FFP

Brussels Health Clinic (BHC), Building # 80011, J.F. Kennedylaan 10, UNIT UNIT PRICE MAX AMOUNT

7500 1 Each Contractor Manpower Reporting

FFP

Contractor shall set up and report IAW Part 5, paragraph 5.4 of the PWS entitled

"Enterprise-Wide Contractor manpower Reporting Application (eCMRA)". Note that reporting is due NLT 31 OCT 19. When completing CMR, use Command:

US Army Installation Management; Country: Belgium; Description: USAG

Benelux-Brussels; UIC: W6LEAA. Note: The offeror is not required to enter a separate price for this item, the cost for reporting can be recovered in the prices of the other services. If not separately priced, the offeror should enter "NSP" (Not separately priced) in lieu of a price. No entry in the space provided at the CLIN will be considered "NSP".

FOB: Destination

UNIT UNIT PRICE MAX AMOUNT

7501 1 Each OPTION Contractor Manpower Reporting

FFP

Contractor shall set up and report IAW Part 5, paragraph 5.4 of the PWS entitled

"Enterprise-Wide Contractor manpower Reporting Application (eCMRA)". Note that reporting is due NLT 31 OCT 20. When completing CMR, use Command:

US Army Installation Management; Country: Belgium; Description: USAG

Benelux-Brussels; UIC: W6LEAA. Note: The offeror is not required to enter a separate price for this item, the cost for reporting can be recovered in the prices of the other services. If not separately priced, the offeror should enter "NSP" (Not separately priced) in lieu of a price. No entry in the space provided at the CLIN will be considered "NSP".

UNIT UNIT PRICE MAX AMOUNT

7502 1 Each OPTION Contractor Manpower Reporting

FFP

Contractor shall set up and report IAW Part 5, paragraph 5.4 of the PWS entitled

"Enterprise-Wide Contractor manpower Reporting Application (eCMRA)". Note that reporting is due NLT 31 OCT 21. When completing CMR, use Command:

US Army Installation Management; Country: Belgium; Description: USAG

Benelux-Brussels; UIC: W6LEAA. Note: The offeror is not required to enter a separate price for this item, the cost for reporting can be recovered in the prices of the other services. If not separately priced, the offeror should enter "NSP" (Not separately priced) in lieu of a price. No entry in the space provided at the CLIN will be considered "NSP".

UNIT UNIT PRICE MAX AMOUNT

7503 1 Each OPTION Contractor Manpower Reporting

FFP

Contractor shall set up and report IAW Part 5, paragraph 5.4 of the PWS entitled

"Enterprise-Wide Contractor manpower Reporting Application (eCMRA)". Note that reporting is due NLT 31 OCT 22. When completing CMR, use Command:

US Army Installation Management; Country: Belgium; Description: USAG

Benelux-Brussels; UIC: W6LEAA. Note: The offeror is not required to enter a separate price for this item, the cost for reporting can be recovered in the prices of the other services. If not separately priced, the offeror should enter "NSP" (Not separately priced) in lieu of a price. No entry in the space provided at the CLIN will be considered "NSP".

UNIT UNIT PRICE MAX AMOUNT

7504 1 Each OPTION Contractor Manpower Reporting

FFP

Contractor shall set up and report IAW Part 5, paragraph 5.4 of the PWS entitled

"Enterprise-Wide Contractor manpower Reporting Application (eCMRA)". Note that reporting is due NLT 31 MAY 23. When completing CMR, use Command:

US Army Installation Management; Country: Belgium; Description: USAG

Benelux-Brussels; UIC: W6LEAA. Note: The offeror is not required to enter a separate price for this item, the cost for reporting can be recovered in the prices of the other services. If not separately priced, the offeror should enter "NSP" (Not separately priced) in lieu of a price. No entry in the space provided at the CLIN will be considered "NSP".

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$5,000.00 $1,200,000.00

DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND ORDER VALUE

The minimum quantity and order value for each Delivery/Task Order issued shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for each

Delivery/Task Order issued shall not exceed the maximum quantity and order value stated in the following table.

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

$5,000.00 $300,000.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

0004 Destination Government Destination Government

0005 Destination Government Destination Government

0006 Destination Government Destination Government

0007 Destination Government Destination Government

0008 Destination Government Destination Government

0009 Destination Government Destination Government

1001 Destination Government Destination Government

1002 Destination Government Destination Government

1003 Destination Government Destination Government

1004 Destination Government Destination Government

1005 Destination Government Destination Government

1006 Destination Government Destination Government

1007 Destination Government Destination Government

1008 Destination Government Destination Government

1009 Destination Government Destination Government

2001 Destination Government Destination Government

2002 Destination Government Destination Government

2003 Destination Government Destination Government

2004 Destination Government Destination Government

2005 Destination Government Destination Government

2006 Destination Government Destination Government

2007 Destination Government Destination Government

2008 Destination Government Destination Government

2009 Destination Government Destination Government

3001 Destination Government Destination Government

3002 Destination Government Destination Government

3003 Destination Government Destination Government

3004 Destination Government Destination Government

3005 Destination Government Destination Government

3006 Destination Government Destination Government

3007 Destination Government Destination Government

3008 Destination Government Destination Government

3009 Destination Government Destination Government

7500 Destination Government Destination Government

7501 Destination Government Destination Government

7502 Destination Government Destination Government

7503 Destination Government Destination Government

7504 Destination Government Destination Government

DELIVERY INFORMATION

CLIN PERIOD OF

PERFORMANCE

QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-MAY-2019 TO

30-APR-2020

N/A US MILITARY FORCE - USAG BENELUX -

BRUSS

KAREL PAUWELS

DPW -O&M

LEUVENSESTEENWEG 13

1932 SINT-STEVENS-WOLUWE

BELGIUM

02 / 717 97 58

WK3E47

0002 POP 01-MAY-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-MAY-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 01-MAY-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 01-MAY-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

0006 POP 01-MAY-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

0007 POP 01-MAY-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

0008 POP 01-MAY-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

0009 POP 01-MAY-2019 TO

N/A BRUSSELS HEALTH CLINIC

VALERIE DUSAUSOIT

12 J.F. KENNEDYLAAN

1933 STERREBEEK

BELGIUM

++32 (0)65 32 5226

W812BX

1001 POP 01-MAY-2020 TO

30-APR-2021

N/A US MILITARY FORCE - USAG BENELUX -

BRUSS

KAREL PAUWELS

DPW -O&M

LEUVENSESTEENWEG 13

1932 SINT-STEVENS-WOLUWE

BELGIUM

02 / 717 97 58

1002 POP 01-MAY-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 01-MAY-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

1004 POP 01-MAY-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

1005 POP 01-MAY-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

1006 POP 01-MAY-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

1007 POP 01-MAY-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

1008 POP 01-MAY-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

1009 POP 01-MAY-2020 TO

N/A BRUSSELS HEALTH CLINIC

VALERIE DUSAUSOIT

12 J.F. KENNEDYLAAN

1933 STERREBEEK

BELGIUM

++32 (0)65 32 5226

2001 POP 01-MAY-2021 TO

30-APR-2022

N/A US MILITARY FORCE - USAG BENELUX -

BRUSS

KAREL PAUWELS

DPW -O&M

LEUVENSESTEENWEG 13

1932 SINT-STEVENS-WOLUWE

BELGIUM

02 / 717 97 58

2002 POP 01-MAY-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 01-MAY-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

2004 POP 01-MAY-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

2005 POP 01-MAY-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

2006 POP 01-MAY-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

2007 POP 01-MAY-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

2008 POP 01-MAY-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

2009 POP 01-MAY-2021 TO

N/A BRUSSELS HEALTH CLINIC

VALERIE DUSAUSOIT

12 J.F. KENNEDYLAAN

1933 STERREBEEK

BELGIUM

++32 (0)65 32 5226

3001 POP 01-MAY-2022 TO

30-APR-2023

N/A US MILITARY FORCE - USAG BENELUX -

BRUSS

KAREL PAUWELS

DPW -O&M

LEUVENSESTEENWEG 13

1932 SINT-STEVENS-WOLUWE

BELGIUM

02 / 717 97 58

3002 POP 01-MAY-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

3003 POP 01-MAY-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

3004 POP 01-MAY-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

3005 POP 01-MAY-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

3006 POP 01-MAY-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

3007 POP 01-MAY-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

3008 POP 01-MAY-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

3009 POP 01-MAY-2022 TO

N/A BRUSSELS HEALTH CLINIC

VALERIE DUSAUSOIT

12 J.F. KENNEDYLAAN

1933 STERREBEEK

BELGIUM

++32 (0)65 32 5226

7500 POP 01-MAY-2019 TO

30-SEP-2019

N/A US MILITARY FORCE - USAG BENELUX -

BRUSS

KAREL PAUWELS

DPW -O&M

LEUVENSESTEENWEG 13

1932 SINT-STEVENS-WOLUWE

BELGIUM

02 / 717 97 58

7501 POP 01-OCT-2019 TO

30-SEP-2020

N/A (SAME AS PREVIOUS LOCATION)

7502 POP 01-OCT-2020 TO

30-SEP-2021

N/A (SAME AS PREVIOUS LOCATION)

7503 POP 01-OCT-2021 TO

30-SEP-2022

N/A (SAME AS PREVIOUS LOCATION)

7504 POP 01-OCT-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013

52.203-3 Gratuities APR 1984

52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(Sep 2006) -- Alternate I

OCT 1995

52.203-11 Certification And Disclosure Regarding Payments To

Influence Certain Federal Transactions

SEP 2007

52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

OCT 2010

52.203-17 Contractor Employee Whistleblower Rights and Requirement

To Inform Employees of Whistleblower Rights

APR 2014

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-6 Unique Entity Identifier OCT 2016

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2018

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for

Debarment

OCT 2015

52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

NOV 2015

52.222-19 Child Labor -- Cooperation with Authorities and Remedies JAN 2018

52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008

52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

AUG 2018

52.228-3 Worker's Compensation Insurance (Defense Base Act) JUL 2014

52.228-4 Workers' Compensation and War-Hazard Insurance Overseas APR 1984

52.229-6 Taxes--Foreign Fixed-Price Contracts FEB 2013

52.232-1 Payments APR 1984

52.232-8 Discounts For Prompt Payment FEB 2002

52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

OCT 2018

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.233-3 Protest After Award AUG 1996

52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.242-13 Bankruptcy JUL 1995

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7006 Billing Instructions OCT 2005

252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of

Terrorism

OCT 2015

252.222-7002 Compliance With Local Labor Laws (Overseas) JUN 1997

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or

Hazardous Materials

SEP 2014

252.225-7012 Preference For Certain Domestic Commodities DEC 2017

252.225-7041 Correspondence in English JUN 1997

252.225-7042 Authorization to Perform APR 2003

252.225-7048 Export-Controlled Items JUN 2013

252.232-7008 Assignment of Claims (Overseas) JUN 1997

252.232-7010 Levies on Contract Payments DEC 2006

252.233-7001 Choice of Law (Overseas) JUN 1997

252.243-7002 Requests for Equitable Adjustment DEC 2012

252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2018)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF

1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the

Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the

Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent

Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA

Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC

20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point

(DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm http://www.sam.gov/

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM TO FAR 52.212-1

FAR 52.212-1 IS HEREBY TAILORED AS FOLLOWS:

The Standard Subparagraph (c) is replaced with the following

(c) Period of acceptance of offers. The offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for the receipt of offers.

PROPOSAL PREPARATION INSTRUCTIONS

A. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

All offers, questions, and correspondence, SHALL BE submitted in the ENGLISH language.

Those provided in other than English will be determined "Unacceptable" and eliminated from competition. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. The response shall consist of three (3) separate parts; Part I - Price Proposal, and Part II - Technical Proposal. Part III - Past Performance Information will be reviewed and evaluated on a “Acceptable”/”Unacceptable” basis.

B. The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer's opinion, adequate price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness of the price.

C. Offerors are cautioned that the US Army Garrison-Brussels has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance.

SOME DELAY SHOULD BE ANTICIPATED WHEN HAND CARRYING PROPOSALS.

Offerors should allow sufficient time to obtain a visitor pass and arrive at USAG Brussels PRIOR to the time specified for receipt. Late proposals will be processed in accordance with FAR 52.212-

1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

Questions and comments pertaining to this RFQ shall be submitted in writing (preferred method is by e-mail) to the individual(s) listed below not later than close of business on the tenth (10th) day prior to the closing date of this RFQ, as amended. The government reserves the right to disregard questions submitted after the proposed deadline.

Quotes are due to the address listed below no later than the date and time shown in Block 8 on

Page 1 of the SF 1449 to:

TO BE OPENED BY ADDRESSEE ONLY

409th Contracting Support Brigade - Europe

Regional Contracting Office - Benelux

Attn: Genevieve Peiffer, genevieve.m.peiffer.ln@mail.mil or usarmy.rheinland-pfalz.409-contr-spt-bde.mbx.409csb-bru-request@mail.mil

Leuvensesteenweg 13

B - 1932 SINT-STEVENS-WOLUWE

Belgium

Telephone: +32 (0)2 717-9613

Offerors are encouraged to submit their offers via e-mail. Submission via e-mail is subject to the same rules as offers that are submitted via post mail or hand carried. Electronic proposals provided via e-mail shall be submitted in Microsoft Word, Excel format, or Adobe Acrobat (.pdf) format.

Proposals that are sent in multiple e-mails shall be numbered to include the total number of e-mails sent, for example “2 of 5”. Proposals shall be sent to both email addresses listed above. Offerors are invited to call the Contract Specialist cited above to confirm receipt of their offer.

D. Specific Instructions:

1. PART I – PRICE PROPOSAL

(a) Complete blocks 12, 17a, 17b, 30a, 30b, and 30c of the Solicitation Standard Form (SF) 1449.

In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, with attachments.

(b) Offeror must acknowledge receipt of solicitations amendments prior to the hour and date specified in the solicitation by completing item 8 and 15 of Standard Form 30 and returning one

(1) copy of the amendment.

(c) Insert proposed unit prices and maximum amounts in the Pricing Schedule for each firm-fixed price Contract Line Item Number (CLIN), including all option periods. The maximum amount must equal the whole euro unit price multiplied by the number of units (quantity x unit price). The proposal(s) must be submitted for a base year plus three (3) Option Years. All quotes will be submitted without the inclusion of VAT type taxes and Euro is the preferred currency; foreign currency will be evaluated in accordance with 52.225-17.

(d) Contractor Manpower Reporting Application (CMRA). As part of its proposal, the offeror will provide the estimated total cost (if any) incurred to comply with the Contractor Manpower

Reporting Application (CMRA) requirement. Offeror will determine, in Section B - Schedule of

Supplies-Services, CLIN(s) 7500 through 7504 to price or not-separately-price (NSP) the CMRA requirement. CLIN(s) 7500 through 7504 shall be the CLIN(s) under which the contractor shall bill for all costs associated with the CMRA requirement. If the offeror proposes to report this data at no additional costs to the Government, the offeror shall indicate "NSP" in the space provided in

Section B - Schedule of Supplies-Services for the CMRA CLIN(s). No entry will be considered

"NSP" and $ 0.00 will be used for evaluation purposes.

(e) Complete the representations and certifications at FAR 52.212-3 or complete the online representation provide at www.sam.gov

(f) Complete DFARS 252.229-7001 Tax Relief.

2. PART II – TECHNICAL PROPOSAL

The offeror’s proposal shall address all factors described in the 52.212-2 “Evaluation Criteria” provided in this solicitation in sufficient detail and description to convey understanding, capability and competence to perform in accordance with the Performance Work Statement (PWS) and mailto:genevieve.m.peiffer.ln@mail.mil mailto:usarmy.rheinland-pfalz.409-contr-spt-bde.mbx.409csb-bru-request@mail.mil related contractual requirements. At a minimum the Offeror’s submission must include the following:

(a) Quality Control Plan (QCP). The offeror will provide a Quality Control Plan (QCP) as described in Paragraph 1.6.1 of the performance Work Statement (PWS), i.e.

A chart showing the organizational structure and lines of authority, the names, duties, responsibilities, of each member of the contractor’s Quality Control Team.

How the contractor will monitor work to ensure that performance complies with all timelines, deadlines, and goals.

How the contractor will monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses.

How the contractor will monitor and ensure staff qualifications remain current and valid throughout contract performance.

How the contractor will ensure all keys issued will remain controlled items.

How the contractor will identify, investigate, and correct anu non-conforming performance and prevent similar deficiencies in the future.

How the contractor will file and save all Quality Control related documents for the life of the contract.

The initial QCP shall be submitted as part of the proposal submission.

(b) The following special qualifications are required from the offeror:

-VCA (Veiligheid-, gezondheid- en milieu- Checklist Aannemers), Safety

Management System

(Système de Gestion de la Sécurité);

- ISO 9001, Company Management System (Système de Management de l'Entreprise);

- ISO 14001, Compliance with Environmental Standards and Procedures

(Respect des Normes et Procédures Relatives à l'Environnement).

Certificates shall be provided with the offer.

- The Prime Contractor shall ensure all certificates are valid at the time of award, and remain valid throughout the life of the contract.

(c) Key Personnel. The offeror shall provide a list of key personnel and their qualifications in accordance with paragraph 1.7.10 of the PWS. Contract/Project Manager and

Alternate Contract/Project Manager shall have a minimum of two (2) years of experience in speaking and writing the English language, shall have a professional working English ILR

(Interagency Language Roundtable) scale 3 language proficiency level, and must demonstrate a past experience of minimum three (3) years in cleaning/custodial contracts.

3. PART III – PAST PERFORMANCE

The offeror shall submit information on recent contracts (3 maximum) they consider most relevant in demonstrating their ability to perform the proposed effort. Relevant performance is defined as performance of efforts involving requirements that are similar or greater in scope, magnitude, and complexity than the effort described in this solicitation. Recency is defined as performance occurring within the last three (3) years of the date of this solicitation. Each relevant contract shall have been performed during the past three years from the date of issuance of this solicitation.

The information shall include:

- Contract Number

- Organization / Agency

- Point of Contact with email address and phone number

- Contract Value

- Period of Performance

SPECIAL INSTRUCTIONS

REGISTRATION INSTRUCTIONS FOR SYSTEMS FOR AWARD MANAGEMENT

(SAM) AND WIDE AREA WORKFLOW (WAWF)

SYSTEM FOR AWARD MANAGEMENT (SAM)

Background

The System for Award Management (SAM) is a computer system accessed by the Internet managed by the U.S. Government. Entities must have an active registration in SAM to do business with the U.S. Government. An “entity” is the company, business, or organization registering in SAM. Each entity is represented by a nine-digit unique entity identifier, the Data Universal

Numbering System (DUNS) Number as issued by Dun & Bradstreet.

Only individuals who are authorized to represent a particular entity, or individuals representing themselves as an entity, may register an entity in SAM. Accessing or using SAM, or information contained therein, for any unauthorized or illegal purposes, may have civil and criminal penalties, and may negatively impact the status of the SAM registration maintained for the entity.

In order to register, contractors must have a valid Data Universal Numbering System (DUNS) number and a Contractor and Government Entity (CAGE) code.

A DUNS number, a nine-digit number assigned by DUN and Bradstreet to an establishment, is the

Contractor Identification Number for Federal contractors.

Vendors can obtain the DUNS number from: http://fedgov.dnb.com/webform

A CAGE Code is a five (5) position unique identifier for entities doing or wishing to do business with the Federal Government. The format and character position of the code vary based on country.

All other foreign vendors can obtain their CAGE codes by reviewing the web site https://www.nato.int/structur/AC/135/main/links/contacts.htm

FURTHERMORE: CAGE codes may also be requested online at:

https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

US vendors can obtain the CAGE code from: http://www.dlis.dla.mil/cage_welcome.asp

How to register in SAM:

1. Go to the SAM homepage at https://www.sam.gov

2. Click on “Create an Account”.

3. Provide all mandatory information and any applicable optional information.

None-US companies (companies not registered as business in the United States of America, not paying taxes in the US) shall NOT incorporate any TIN numbers or banking data as they are applicable for the US banking system only.

http://fedgov.dnb.com/webform http://www.nato.int/structur/AC/135/main/links/contacts.htm http://www.nato.int/structur/AC/135/main/links/contacts.htm http://www.dlis.dla.mil/cage_welcome.asp

SAM TEMPLATE

(International Entity - No U.S. Banking Information)

Instructions to Entity

1. International Entity, No U.S. Banking Information. Use this template to formally appoint an Entity Administrator for a single international entity only if your entity does not use banking information from a U.S. financial institution in your SAM entity registration.

2. Complete the template. Fill in the blanks. Enter the highlighted information on the template below. Do not include this instruction page in your letter.

3. Print the letter on your entity’s letterhead. If you don’t have letterhead, enter your entity’s legal business name and physical address at the top of the letter before printing.

4. Sign the completed letter. Make sure the person who signs the letter is someone with signatory authority, i.e. who can make commitments on behalf of the entity like an executive, officer, partner, or other authorized representative.

VERY IMPORTANT !!!!!

5. SCAN THE COMPLETED, SIGNED LETTER.

SUBMIT A COPY TO THE FEDERAL SERVICE DESK BY CREATING A SERVICE

TICKET AT HTTPS://WWW.FSD.GOV AND ATTACHING THE SCANNED LETTER. YOUR

REGISTRATION CAN BE CONDITIONALLY ACTIVATED FOR 45 DAYS IF YOU HAVE

AN APPROVED, SCANNED COPY OF THE LETTER ON FILE.

6. MAIL THE COMPLETED, SIGNED LETTER.

IT MUST BE RECEIVED AT THE ADDRESS BELOW WITHIN 45 DAYS OF ACTIVATION

OR YOUR REGISTRATION WILL BE EXPIRED.

FEDERAL SERVICE DESK

ATTN: SAM.GOV REGISTRATION PROCESSING 460 INDUSTRIAL BLVD

LONDON, KY 40741-7285 UNITED STATES OF AMERICA

http://www.fsd.gov/ http://www.fsd.gov/

========================START OF LETTER TEMPLATE

LETTER: (Printed on Entity‘s Letterhead)

[Insert Date]

TO:

FEDERAL SERVICE DESK

ATTN: SAM.GOV REGISTRATION PROCESSING 460 INDUSTRIAL BLVD

LONDON, KY 40741-7285 UNITED STATES OF AMERICA

SUBJECT: Information Required to Activate SAM Entity Registration

Purpose of Letter

The purpose of this letter is to formally appoint an Entity Administrator for each named Entity and to attest to the accuracy of the information contained in the entity registration.

Designation of Entity Administrator

I, [Insert Name and Title of Signatory], the below signed individual, hereby confirm that the appointed Entity Administrator is an authorized officer, agent, or representative of the Entity. This letter authorizes the appointed Entity Administrator to manage the Entity's registration record, its associated users, and their roles to the Entity, in the System for Award Management (SAM).

Entity Covered by this Letter

DUNS Number: Legal Business Name:

Physical Address:

Entity Administrator Contact Information

Full Name: Phone Number:

Email Address:

*The Entity Administrator must have…