W912PA18Q0039.pdf

SEE ADDENDUM

(No Collect Calls)

W912PA18Q0039 02-Aug-2018

b. TELEPHONE NUMBER

+3227179613

8. OFFER DUE DATE/LOCAL TIME

12:00 AM 29 Aug 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912PA9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

GENEVIEVE PEIFFER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011198017

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

REGIONAL CONTRACTING OFFICE

13 LEUVENSESTEENWEG

SINT-STEVENS-WOLUWE 1932

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE WK3E47 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

US MILITARY FORCES - USAG BENELUX - DPW

DAVID ROUSSEAU

GRAND RUE 56

7950 CHIEVRES

BELGIUM

TEL: 068 / 27 57 26 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$15,000,000

NAICS:

238990

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912PA18Q0039

Section SF 1449 - CONTINUATION SHEET

GENERAL DESCRIPTION

This is a non-personal service contract to provide maintenance and repair of automatic doors and overhead doors at USAG Benelux, Chievres Air Base, Rue du 7eme Wing, 7950 CHIEVRES (Belgium) in accordance with the attached Performance Work Statement (PWS).

Point of Contact:

• Genevieve Peiffer +32 (0)2 717 96 13 genevieve.m.peiffer.ln@mail.mil

• Gary Newton +32 (0)2 717 96 22 gary.p.newton.civ@mail.mil

SYSTEM FOR AWARD MANAGEMENT (SAM)

Only contractors who are registered and have an active account in the System for Award Management (SAM) may be awarded a contract as a result of this solicitation.

• DFARS Clause 252.204-7004 Alt A

• Addendum to FAR Clause 52.212-1 – Instructions for Offerors

WIDE AREA WORKFLOW (WAWF) SYSTEM

Payment for this acquisition will be made through the Wide Area Workflow (WAWF) system. Contractors shall be registered in WAWF. See web site https://wawf.eb.mil for registration. Additional WAWF information is included in FAR Clauses 252.232-7003 & 252.232-7006 mailto:gary.p.newton.civ@mail.mil

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Maintenance & Repair of Automatic Doors

FFP

in accordance with the attached Performance Work Statement (PWS).

Unit of issue "Job" = Year.

BASE YEAR: 17 September 2018 through 16 September 2019

FOB: Destination

PURCHASE REQUEST NUMBER: 0011198017

PSC CD: J059

NET AMT

0002 1 Job Maintenance of Overhead Doors

FFP

in accordance with the attached Performance Work Statement (PWS).

Unit of issue "Job" = Year.

BASE YEAR: 17 September 2018 through 16 September 2019 FOB: Destination

1001 1 Job OPTION Maintenance & Repair of Automatic Doors

FFP

in accordance with the attached Performance Work Statement (PWS).

Unit of issue "Job" = Year.

FIRST OPTION YEAR: 17 September 2019 through 16 September 2020

FOB: Destination

1002 1 Job OPTION Maintenance of Overhead Doors

FFP

in accordance with the attached Performance Work Statement (PWS).

Unit of issue "Job" = Year.

FIRST OPTION YEAR: 17 September 2019 through 16 September 2020

2001 1 Job OPTION Maintenance & Repair of Automatic Doors

FFP

in accordance with the attached Performance Work Statement (PWS).

Unit of issue "Job" = Year.

SECOND OPTION YEAR: 17 September 2020 through 16 September 2021

2002 1 Job OPTION Maintenance of Overhead Doors

FFP

in accordance with the attached Performance Work Statement (PWS).

Unit of issue "Job" = Year.

SECOND OPTION YEAR: 17 September 2020 through 16 September 2021

7500 1 Job

CONTRACTOR MANPOWER REPORTING

FFP

Contractor shall set up and report IAW Part 5, paragraph 5.4 of the PWS entitled Enterprise-Wide Contractor Manpower Reporting Application (eCMRA). Note that reporting is due NLT 31 OCT 18. When completing CMR, use: Command: US Army Installation Management; Country: Belgium; Description: USAG Benelux;

UIC: W6EZAA. Note: The offeror is not required to enter a separate price for this item, the cost for reporting can be recovered in the prices of the other services. If not separately priced, the offeror should enter 'NSP" (Not separately priced" in lieu of a price. No entry in the space provided at the CLIN will be considered "NSP" FOB: Destination

7501 1 Job

OPTION CONTRACTOR MANPOWER REPORTING

FFP

Contractor shall set up and report IAW Part 5, paragraph 5.4 of the PWS entitled Enterprise-Wide Contractor Manpower Reporting Application (eCMRA). Note that reporting is due NLT 31 OCT 19. When completing CMR, use: Command: US Army Installation Management; Country: Belgium; Description: USAG Benelux;

UIC: W6EZAA. Note: The offeror is not required to enter a separate price for this item, the cost for reporting can be recovered in the prices of the other services. If not separately priced, the offeror should enter 'NSP" (Not separately priced" in lieu of a price. No entry in the space provided at the CLIN will be considered "NSP"

7502 1 Job

OPTION CONTRACTOR MANPOWER REPORTING

FFP

Contractor shall set up and report IAW Part 5, paragraph 5.4 of the PWS entitled Enterprise-Wide Contractor Manpower Reporting Application (eCMRA). Note that reporting is due NLT 31 OCT 20. When completing CMR, use: Command: US Army Installation Management; Country: Belgium; Description: USAG Benelux;

UIC: W6EZAA. Note: The offeror is not required to enter a separate price for this item, the cost for reporting can be recovered in the prices of the other services. If not separately priced, the offeror should enter 'NSP" (Not separately priced" in lieu of a price. No entry in the space provided at the CLIN will be considered "NSP"

7503 1 Job

OPTION CONTRACTOR MANPOWER REPORTING

FFP

Contractor shall set up and report IAW Part 5, paragraph 5.4 of the PWS entitled Enterprise-Wide Contractor Manpower Reporting Application (eCMRA). Note that reporting is due NLT 31 OCT 21. When completing CMR, use: Command: US Army Installation Management; Country: Belgium; Description: USAG Benelux;

UIC: W6EZAA. Note: The offeror is not required to enter a separate price for this item, the cost for reporting can be recovered in the prices of the other services. If not separately priced, the offeror should enter 'NSP" (Not separately priced" in lieu of a price. No entry in the space provided at the CLIN will be considered "NSP"

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 7500 Destination Government Destination Government 7501 Destination Government Destination Government 7502 Destination Government Destination Government 7503 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 17-SEP-2018 TO

16-SEP-2019

N/A US MILITARY FORCES - USAG BENELUX

- DPW

DAVID ROUSSEAU

GRAND RUE 56

7950 CHIEVRES

BELGIUM

068 / 27 57 26

WK3E47

0002 POP 17-SEP-2018 TO

16-SEP-2019

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 17-SEP-2019 TO

16-SEP-2020

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 17-SEP-2019 TO

16-SEP-2020

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 17-SEP-2020 TO

16-SEP-2021

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 17-SEP-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

7500 POP 17-SEP-2018 TO

30-SEP-2018

N/A (SAME AS PREVIOUS LOCATION)

7501 POP 01-OCT-2018 TO

30-SEP-2019

N/A (SAME AS PREVIOUS LOCATION)

7502 POP 01-OCT-2019 TO

30-SEP-2020

N/A (SAME AS PREVIOUS LOCATION)

7503 POP 01-SEP-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(Sep 2006) -- Alternate I

OCT 1995

52.203-11 Certification And Disclosure Regarding Payments To Influence Certain Federal Transactions

SEP 2007

52.203-12 Limitation On Payments To Influence Certain Federal Transactions

OCT 2010

52.204-1 Approval of Contract DEC 1989 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-6 Unique Entity Identifier OCT 2016 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2016

52.204-19 Incorporation by Reference of Representations and Certifications.

DEC 2014

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations--Representation

NOV 2015

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

OCT 2015

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.222-19 Child Labor -- Cooperation with Authorities and Remedies JAN 2018 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.223-10 Waste Reduction Program MAY 2011 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

OCT 2015

52.228-3 Worker's Compensation Insurance (Defense Base Act) JUL 2014 52.228-4 Workers' Compensation and War-Hazard Insurance Overseas APR 1984 52.229-6 Taxes--Foreign Fixed-Price Contracts FEB 2013 52.232-1 Payments APR 1984 52.232-8 Discounts For Prompt Payment FEB 2002 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

JUL 2013

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.233-3 Protest After Award AUG 1996 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.237-3 Continuity Of Services JAN 1991 52.242-13 Bankruptcy JUL 1995

52.246-4 Inspection Of Services--Fixed Price AUG 1996 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7006 Billing Instructions OCT 2005 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

OCT 2016

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

OCT 2015

252.222-7002 Compliance With Local Labor Laws (Overseas) JUN 1997 252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or

Hazardous Materials

SEP 2014

252.225-7012 Preference For Certain Domestic Commodities DEC 2017 252.225-7041 Correspondence in English JUN 1997 252.225-7042 Authorization to Perform APR 2003 252.225-7048 Export-Controlled Items JUN 2013 252.232-7008 Assignment of Claims (Overseas) JUN 1997 252.232-7010 Levies on Contract Payments DEC 2006 252.233-7001 Choice of Law (Overseas) JUN 1997 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM TO FAR 52.212-1

FAR 52.212-1 is hereby tailored as follows:

The Standard Subparagraph (c) is replaced with the following

(c) Period of acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specify for the receipt of offers.

http://www.sam.gov/ http://www.sam.gov/ https://www.acquisition.gov/

PROPOSAL PREPARATION INSTRUCTIONS

A. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

All offers, questions, and correspondence SHALL BE submitted in the ENGLISH language. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of two (2) parts:

Part I - Price Proposal, and Part II – Technical Proposal.

B. The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer's opinion, adequate price competition exists, no additional cost information will be requested. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness of the price.

C. Offerors are cautioned that the US Army Garrison-Brussels has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN HAND CARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at USAG Brussels PRIOR to the time specified for receipt. Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

Questions and comments pertaining to this RFQ shall be submitted in writing (preferred method is by e-mail) to the individual(s) listed below not later than close of business on the tenth (10th) day prior to the closing date of this RFQ, as amended. The government reserves the right to disregard questions submitted after the proposed deadline.

Proposals are due to the address listed below no later than the date and time shown in Block 8 on Page 1 of the SF 1449 to:

TO BE OPENED BY ADDRESSEE ONLY

409th CSB/Regional Contracting Office - Benelux Attn: Genevieve Peiffer Leuvensesteenweg 13 1932 Sint-Stevens- Woluwe Tel: +32 (0)2-717-9613

Offerors are encouraged to submit their offers via email. Submission via email is subject to the same rules as quotes or offers submitted via post mail or hand carried. Electronic offers Offerors are encouraged to submit their offers to the two (2) email addresses listed below:

genevieve.m.peiffer.ln@mail.mil usarmy.rheinland-pfalz.409-contr-spt-bde.mbx.409csb-bru-request@mail.mil

D. Specific Instructions:

1. PART I – PRICE PROPOSAL

(a) Complete blocks 12, 17a, 17b, 30a, 30b, and 30c of the Solicitation Standard Form (SF) 1449. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, with attachments.

(b) Offeror must acknowledge receipt of solicitations amendments prior to the hour and date specified in the solicitation by completing item 8 and 15 of Standard Form 30 and returning one (1) copy of the amendment.

(c) Insert proposed unit prices and extended amounts in the Pricing Schedule for each firm-fixed price Contract Line Item Number (CLIN), including all option periods. The extended amount must equal the whole euro unit price mailto:genevieve.m.peiffer.ln@mail.mil mailto:usarmy.rheinland-pfalz.409-contr-spt-bde.mbx.409csb-bru-request@mail.mil multiplied by the number of units (quantity x unit price). The proposal(s) must be submitted for a base year plus three (3) Option Years. All quotes will be submitted without the inclusion of VAT type taxes.

(d) As part of its proposal, the offeror will provide the estimated total cost (if any) incurred to comply with the Contractor Manpower Reporting Application (CMRA) requirement. Offeror will determine, in Section B/Schedule of Supplies-Services, CLIN(s) 7500 thru 7503, to price or not-separately-price (NSP) the CMRA requirement.

CLIN(s) 7500 thru 7503 shall be the CLIN(s) under which the contractor shall bill for all costs associated with the CMRA requirement. If the offeror proposes to report this data at no additional costs to the Government, the offeror shall indicate "NSP" in the space provided in Section B/Schedule of Supplies-Services for the CMRA CLIN. No entry will be considered "NSP" and $0.00 will be used for evaluation purposes.

(e) Complete the representations and certifications at FAR 52.212-3 or complete the online representation provide at www.sam.gov

(f) Complete DFARS 252.229-7001 ALT I Tax Relief.

2. PART II – TECHNICAL PROPOSAL

The offeror’s proposal shall address all factors described in the 52.212-2 “Evaluation Criteria” provided in this solicitation in sufficient detail and description to convey understanding, capability and competence to perform in accordance with the Performance Work Statement and related contractual requirements. At a minimum the offeror’s submission must include the following:

(a) The Offeror must provide all applicable Belgian or European equivalent certifications and permits required for the maintenance and repair of automatic and overhead doors.

SPECIAL INSTRUCTIONS

REGISTRATION INSTRUCTIONS FOR SYSTEMS FOR AWARD MANAGEMENT (SAM) AND WIDE

AREA WORKFLOW (WAWF)

SYSTEM FOR AWARD MANAGEMENT (SAM)

Background

The System for Award Management (SAM) is a computer system accessed by the Internet managed by the U.S.

Government. Entities must have an active registration in SAM to do business with the U.S. Government. An “entity” is the company, business, or organization registering in SAM. Each entity is represented by a nine-digit unique entity identifier, the Data Universal Numbering System (DUNS) Number as issued by Dun & Bradstreet.

Only individuals who are authorized to represent a particular entity, or individuals representing themselves as an entity, may register an entity in SAM. Accessing or using SAM, or information contained therein, for any unauthorized or illegal purposes, may have civil and criminal penalties, and may negatively impact the status of the SAM registration maintained for the entity.

In order to register, contractors must have a valid Data Universal Numbering System (DUNS) number and a Contractor and Government Entity (CAGE) code.

A DUNS number, a nine-digit number assigned by DUN and Bradstreet to an establishment, is the Contractor Identification Number for Federal contractors.

Vendors can obtain the DUNS number from: http://fedgov.dnb.com/webform

A CAGE Code is a five (5) position unique identifier for entities doing or wishing to do business with the Federal Government. The format and character position of the code vary based on country.

http://www.sam.gov/ http://fedgov.dnb.com/webform

All other foreign vendors can obtain their CAGE codes by reviewing the web site https://www.nato.int/structur/AC/135/main/links/contacts.htm

FURTHERMORE: CAGE codes may also be requested online at:

https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx US vendors can obtain the CAGE code from: http://www.dlis.dla.mil/cage_welcome.asp

How to register in SAM:

1. Go to the SAM homepage at https://www.sam.gov

2. Click on “Create an Account”.

3. Provide all mandatory information and any applicable optional information.

None-US companies (companies not registered as business in the United States of America, not paying taxes in the US) shall NOT incorporate any TIN numbers or banking data as they are applicable for the US banking system only.

SAM TEMPLATE

(International Entity - No U.S. Banking Information)

Instructions to Entity

1. International Entity, No U.S. Banking Information. Use this template to formally appoint an Entity Administrator for a single international entity only if your entity does not use banking information from a U.S.

financial institution in your SAM entity registration.

2. Complete the template. Fill in the blanks. Enter the highlighted information on the template below. Do not include this instruction page in your letter.

3. Print the letter on your entity’s letterhead. If you don’t have letterhead, enter your entity’s legal business name and physical address at the top of the letter before printing.

4. Sign the completed letter. Make sure the person who signs the letter is someone with signatory authority, i.e.

who can make commitments on behalf of the entity like an executive, officer, partner, or other authorized representative.

VERY IMPORTANT !!!!!

5. SCAN THE COMPLETED, SIGNED LETTER.

SUBMIT A COPY TO THE FEDERAL SERVICE DESK BY CREATING A SERVICE TICKET AT

HTTPS://WWW.FSD.GOV AND ATTACHING THE SCANNED LETTER. YOUR REGISTRATION CAN BE

CONDITIONALLY ACTIVATED FOR 45 DAYS IF YOU HAVE AN APPROVED, SCANNED COPY OF THE

LETTER ON FILE.

6. MAIL THE COMPLETED, SIGNED LETTER.

IT MUST BE RECEIVED AT THE ADDRESS BELOW WITHIN 45 DAYS OF ACTIVATION OR YOUR

REGISTRATION WILL BE EXPIRED.

FEDERAL SERVICE DESK

ATTN: SAM.GOV REGISTRATION PROCESSING

460 INDUSTRIAL BLVD

https://www.nato.int/structur/AC/135/main/links/contacts.htm https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx http://www.dlis.dla.mil/cage_welcome.asp https://www.sam.gov/ https://www.fsd.gov/ http://sam.gov/

LONDON, KY 40741-7285

UNITED STATES OF AMERICA

========================START OF LETTER TEMPLATE ============================

LETTER: (Printed on Entity‘s Letterhead)

[Insert Date]

TO:

FEDERAL SERVICE DESK

ATTN: SAM.GOV REGISTRATION PROCESSING

460 INDUSTRIAL BLVD

LONDON, KY 40741-7285

UNITED STATES OF AMERICA

SUBJECT: Information Required to Activate SAM Entity Registration

Purpose of Letter

The purpose of this letter is to formally appoint an Entity Administrator for each named Entity and to attest to the accuracy of the information contained in the entity registration.

Designation of Entity Administrator

I, [Insert Name and Title of Signatory], the below signed individual, hereby confirm that the appointed Entity Administrator is an authorized officer, agent, or representative of the Entity. This letter authorizes the appointed Entity Administrator to manage the Entity's registration record, its associated users, and their roles to the Entity, in the System for Award Management (SAM).

Entity Covered by this Letter DUNS Number:______________________________________ Legal Business Name:________________________________ Physical Address:____________________________________

Entity Administrator Contact Information Full Name:________________________________________ Phone Number:____________________________________ Email Address:____________________________________ *The Entity Administrator must have an individual user account in SAM associated with the email address listed.

Account Administration Preference (ONLY CHOOSE ONE)

You must choose ONE of the two following statements by checking the applicable box.

Remember, there is no cost to register in SAM -- it is free. However, if you choose to have a third-party agent administer your SAM registration, with or without an associated fee, you must check the Third-Party Agent Designation box below.

☐ Self-Administration Confirmation For the purpose of registering with the United States Government through the online System for Award Management (SAM), I do not authorize any third party to act on behalf of the Entity listed above. I have checked the Self-Administration Confirmation box to indicate that the designated Entity Administrator is not a third-party agent.

☐ Third-Party Agent Designation For the purpose of registering with the United States Government through the online System for Award Management (SAM), I do hereby authorize [insert full name, phone number, address, and email address of the Third-Party Agent] (Designated Third-Party Agent) to act on behalf of the Entity listed above. This authorization permits the Designated Third-Party Agent to conduct all normal, common business functions within SAM while binding the signatory to all actions conducted and representations made as a result of authorization granted herein. I have checked the Third-Party Agent Designation box and completed the above information to indicate that the designated Entity Administrator is a third-party agent.

Attestation

I, the below-signed, attest to the following:

● All information contained in this letter is complete and accurate.

● The designated Entity Administrator listed above has an individual SAM User Accounts created with the email address provided in this letter.

Respectfully, [Insert Full Name of Signatory] [Insert Title of Signatory, e.g. Director of Contracting, Managing Partner, Vice President for Research, etc.] [Insert Email of Signatory] [Insert Entity Legal Business Name] [Insert Entity Physical Address]

///////////////////////////////////////////////////////////////END OF LETTER TEMPLATE //////////////////////////////////////////////

Make sure that SAM states “SUBMITTED” as status. This means everything is completed and the data will be validated before becoming “active”. If a status of “WORK IN PROGRESS” is showing, this means that you have not completed everything yet.

For questions about the registration, please contact Contract Specialist POC reflecting on top of the informational document or click on SAM HELP.

Registration is only valid for one year. Several weeks before expiration, you will be notified by SAM in order to renew/update your registration.

WIDE AREA WORKFLOW (WAWF)

What is WAWF? WAWF (also called iRAPT – Invoicing, Receipt, Acceptance and Property Transfer) is a convenient online solution that allows vendors to electronically submit invoices and receiving reports; allows the Government to perform inspection and acceptance of goods and services, and interfaces with payment systems to receive transactions electronically.

With WAWF, Vendors Company can:

o Submit invoices and receiving reports real-time, directly via the Internet, or by using File Transfer Protocol or Direct Electronic Data Interchange.

o Be paid in a timelier fashion due to the reduction of lost or misplaced documents, and quicker document routing.

o Have total visibility of document status.

o Receive system-generated e-mails advising you of action taken by the government inspection and acceptance officials, or if an invoice is rejected.

HOW TO REGISTER IN WAWF

ALL vendors are encouraged to register in WAWF in order to process invoices electronically.

In order to register as a Vendor in WAWF, the Cage Code must be loaded and activated first.

The Cage Code is listed on page 1 of the contract or must be already available if SAM registration has been made.

Please don’t forget that the SAM Registration is only valid for one year and must be renewed annually.

The Electronic Business POC (EB POC) is listed in SAM.

The Vendor needs to either call the OGDEN Help Desk

- Commercial: 001-801-605-7095 or send an email to: disa.ogden.esd.mbx.cscassig@mail.mil

Telephone requests will be activated online. Email requests will be processed within 48 hours after receipt.

Please use the following template to email requests to WAWF customer support and fill in missing information with your company information.

To: disa.ogden.esd.mbx.cscassig@mail.mil

Subject: WAWF Cage Code Activation.

Ogden support: Please activate the following CAGE CODE in WAWF.

1. Cage Code:

2. EB POC's Name:

3. EB POC's email:

4. EB POC's Phone Number

After cage code is activated in WAWF, you must register as a Group Administrator (GAM), the Vendor Role to process invoices will be added by the help desk (for GAM’s only).

The Group Administrator administered and activate/deactivate the Vendor WAWF user accounts. If the GAM is not the EBPOC, an Appointment Memo needs to be prepared, signed by the EBPOC and attached to the online registration.

Registration website: https://wawf.eb.mil/

Online training is available at: https://wawftraining.eb.mil

NOTE: Before you submit your invoices via WAWF, please make sure, that the COR/POC is registered and activated in WAWF, otherwise your invoice will not be paid.

VENDOR REGISTRATION: GROUP ADMINISTRATOR

(NOTE: Group administrator has to be identical with the registered SAM Electronic Business POC)

*indicates mandatory field

First Name* Last Name* Commercial Telephone* Hans Mustermann 011 -49 – 9123 – 45678

Rank/Grade (Mandatory for Government users)

Organization* Hans Mustermann GmbH

E-mail Address* hans.mustermann@mustermann.de Confirm E-mail Address* hans.mustermann@mustermann.de

Title* (i.e. Director, Owner, Manager or similar)

Click on continue

Logon Method* (click on User ID and Password) click on continue

User ID* hansmustermann (self-created) click on continue

User Profile click on edit and fill out all mandatory fields

User Authentication click on edit and assign your USER ID and password

User Security questions click on edit and choose your questions and answers

Administrative user roles click on add and select Group Administrator – Group name is your CAGE code – click on save

NOTE: It is mandatory for ALL vendors to have a Group Administrator (GAM) to provide user activation and maintenance for your company!! Instructions for the vendors are under box “New User?” click on “Vendor – Getting Started Help” and “Step 6: Designate a Group Administrator (GAM) for your company. (Mandatory step – there must be a GAM registered).”

Verify if input is correct (if not, click on edit and change)

CLICK REGISTER

The Ogden Help Desk will activate the account and an email notification will be send. After activation the GAM is able to approve all other WAWF registrations from your company.

VENDOR REGISTRATION: VENDOR (process of invoices)

Registration process is the same as for the GAM, but instead of the Administrative user role - the Vendor User Role needs to be selected.

Vendor user Roles click on add and select Vendor – Location Code is your CAGE code – click save Click on add again and select Vendor View Only – Location Cade is your CAGE code – click save

Verify if input is correct (if not, click on edit and change)

CLICK REGISTER

NOTE: The Group Administrator will receive an email that a new user registered. Account can be activated by the

GAM.

END OF ADDENDUM TO FAR 52.212-1

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Price

2. Technical

Using these equally-weighted evaluation factors, the Government will award a contract from this solicitation to the responsible offeror, whose quote conforms to the Request for Quotations (RFQ) and is the lowest price, receiving an acceptable rating for the non-price factors. This basis of award is known as the lowest-price, technically acceptable (LPTA) source selection process.

(b) Options. The Government will evaluate offers/proposals for award purposes by adding the total price for all options to the total price for the base period. To account for the possibility that the Government may utilize the "Option to Extend Services" provision at FAR 52.217-8 (for a period not to exceed six months), the Government will use the offered prices for all CLINs of the final option period, prorate them to a six-month value, then, add the prorated amount to the sum of all CLINs (base period plus all option periods). The resulting amount will be the total evaluated price. The Government may determine that an offer is unacceptable if the option prices appear to be significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the options.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

ADDENDUM TO FAR 52.212-2

BASIS FOR CONTRACT AWARD

A. The Government anticipates awarding a contract resulting from this Request for Quotations (RFQ) and whose proposal represents the best value to the Government utilizing the LPTA source selection process. Award will be made on the basis of the lowest evaluated price meeting the technical acceptability and past performance acceptability standards as described in the RFQ. Technical acceptability will be based on a contractor submitting an offer that complies with all of the requirements listed in the RFQ and Performance Work Statement (PWS). A contractor’s ability to comply with all the requirements listed in the RFQ and PWS is met when they have received an “acceptable” rating on all non-price factors.

ALL OR NONE AWARD

A. Only one contract will be awarded from this solicitation. Award will be made on an all or none basis. Offers for less than all of the solicited work will be rejected as non-conforming/non-responsive. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

B. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors.

C. The evaluation process shall proceed as follows:

(1) FACTOR I – PRICE.

(a) Evaluated price will equal total of amounts of all offer’s Line Items (CLIN).

(b) All extended prices in Section B will be totaled to arrive at an evaluated price.

(c) All extensions of the unit price shown in Section B will be subject to verification by the government. In case of variation between the unit price and the extension, the unit price will be considered to be the offer and the total recomputed accordingly. If the offeror provides a total amount for a contract line item but fails to enter the unit price, the amount divided by the specified quantity will be held to be the intended unit price.

(d) The government may eliminate proposals with unrealistic prices from the competitive range on the basis that they demonstrate a lack of understanding of the requirement.

(e) The Government will evaluate the reasonableness of the offered prices. Normally, adequate price competition establishes a fair and reasonable price. Analytical technique and procedures described in FAR 13.106-3 may be used, singly or in combination with others, to ensure that the final price is fair and reasonable.

(f) The Total Evaluated Price (TEP) is equal to the extended price of all CLINs in Section B and the prorated value of the six months option (FAR Clause 52.217-8). The Total Evaluated Price (TEP) will be evaluated based upon price reasonableness and the competitive range if one is established.

(2) FACTOR II – TECHNICAL.

The quotation shall in sufficient detail and description, convey understanding, capability and competence to supply an end product that meets stated characteristics in the attached Performance Work Statement (PWS).