PWS.pdf

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PERFORMANCE WORK STATEMENT (PWS)

Maintenance and Repair of Automatic Doors and Overhead Doors

Part 1

General Information

1. GENERAL: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of services/Introduction: This is a non-personal services contract to provide Maintenance and Repair of Automatic Doors and Overhead Doors. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. 1

1.2 Background: USAG Benelux has many Automatic Doors and Overhead Doors located on Chievres Air Base.

These doors need to be maintained in order to stay fully operational and to meet safety requirements. Automatic doors were already maintained by an external contractor for 4 years by means of a full omnium type contract.

Maintenance of Overhead Doors is a new requirement that is driven by safety requirements and is now included into this Performance Work Statement. Overhead Doors have not been maintained for years. If Automatic Doors and Overhead Doors are not properly maintained, there is a risk of failure and facilities could not be accessible.

1.3. Scope: The Contractor shall provide non-personal services for the maintenance and repair of Automatic Doors and the maintenance of Overhead Doors to include all labor, personnel, equipment, supplies, material, tools, supervision, quality control, and other items and services necessary to perform the prescribed maintenance and repair services as defined in this Performance Work Statement (PWS) and to meet the performance requirements.

The contractor shall perform the maintenance and repair of 18 Automatic Doors located on Chievres Air Base. The contractor shall ensure that the maintenance and repair of the 18 Automatic Doors is performed in a manner that will maintain a safe and proper functioning of these doors as per regulations in force and manufacturer’s specifications.

Final result shall be fully operational doors with no malfunctioning, no failure, no noise, no oil leak and no worn parts. The contractor shall perform maintenance and repair services as described in this PWS and until full satisfaction of the Point of Contact (POC).

The contractor shall perform the maintenance of 73 Overhead Doors located on Chievres Air Base. The contractor shall ensure that the maintenance of the 73 Overhead Doors is performed in a manner that prevent their breakdown and will maintain a safe and proper functioning of these doors as per regulations in force and manufacturer’s specifications. Final result shall be fully operational doors with no malfunctioning, no failure, no noise, no oil leak and no worn parts. The contractor shall perform maintenance services as described in this PWS and until full satisfaction of the Point of Contact (POC).

1.4 Objectives:

• Maintenance and Repair of 18 Automatic Doors

• Provide and replace all defective parts for the repair of Automatic Doors

• Maintenance of 73 Overhead Doors

• Maintain and properly fill in Maintenance Books according to standard EN 16005

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and two (2) 12-month option years. The Period of Performance reads as follows:

Base Year: 365 days from contract award First Option Year: 365 days after Base Year period Second Option Year: 365 days after First Option Year period

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1.6 General Information:

1.6.1 Quality Control Plan (QCP): The contractor shall develop and maintain a Quality Control Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract. At a minimum, the QCP must include the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the contractor's Quality Control Team.

b. How the contractor will monitor work to ensure that performance complies with all timelines, deadlines, and goals.

c. How the contractor will monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses.

d. How the contractor will monitor and ensure staff qualifications remain current and valid throughout contract performance.

e. How the contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future

f. How the contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

The Contractor shall bring identified issues or potential problems that might affect future performance to the attention of the COR as soon as possible. Verbal reports will be followed up by written reports within five (5) calendar days.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: This information is contained in 5152.204-4000 U.S and Host Nation Holidays.

US Holidays: Work cannot be performed on U.S. holidays occurring during the normal workweek. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

Host Nation Holidays: Work cannot be performed on local Host Nation* holidays occurring during the normal workweek. * Local host nation holidays occur in the region/state where contract performance takes place.

Both holidays are listed below.

The U.S. Holidays are: Contractor cannot perform services on recognized American Holidays.

New Year’s Day January 1st Labor Day 1st Monday in September Martin Luther King Jr.’s Birthday 3rd Monday in January Columbus Day 2nd Monday in October President’s Day 3rd Monday in February Veteran’s Day November 11th Memorial Day Last Monday in May Thanksgiving Day 4th Thursday in November Independence Day July 4th Christmas Day December 25th

The Belgian Holidays are: Contractor cannot perform services on recognized Belgian Holidays.

New Year’s Day 01 January Good Friday varies yearly Easter Monday varies yearly Labor Day 01 May Ascension Day varies yearly Whit Monday varies yearly National Independence Day 21 July Assumption 15 August All Saints' Day 01 November

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Armistice Day 11 November Dynasty Day varies yearly Christmas Day 25 December

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 08.00 am to 16.30 pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Training Holidays: USAREUR has historically granted military personnel Training Holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training Holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6.6 Place of Performance: The work to be performed under this contract will be performed at following location:

USAG Benelux – CHIEVRES AIR BASE (Government Facility) – Rue du 7eme Wing – 7950 CHIEVRES -

BELGIUM

1.6.7 Type of Contract: The government will award a Firm Fixed Price contract.

1.7 Security Requirements:

1.7.1 Security Program: Contractor personnel performing work under this contract must have a recent and valid “Standards of Good Conduct” certificate and valid ID card at time of the proposal submission, and must maintain the level of security required for the life of the contract. The security requirements are in accordance with the attached DD254.

1.7.2. Personnel Security Clearance Requirements: Not Applicable.

1.7.3 Installation Access: See clause 5152-225-4001 -- INSTALLATION CLEARANCE RERQUIREMENTS (June 2016) in basic contract. The contractor shall provide an installation pass log within ten (10) calendar days after contract award. The pass log shall be updated as employees are added or removed and submitted to the COR within five (5) days after changes.

Upon the termination of employment or termination/cancellation of this contract, the Contractor is responsible to collect the installation access passes. The contractor shall collect the installation access passes the same day employment of an individual has expired/terminated, and shall return them to the issuing office within three (3) workdays.”

1.7.4 Background Checks: See clause 5152.204-4008-Background Checks (June 2016) – U.S. and Host Nation Contractors. The contractor shall provide an installation pass log within ten (10) calendar days after contract award.

The pass log shall be updated as employees are added or removed and submitted to the COR within five (5) days after changes.

1.7.5 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured IAW AR 190-13, “The Army Physical Security Program.”

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1.7.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. If applicable, government issued access badges shall not be worn outside designated facilities where visible to the general public. The Contractor shall immediately report suspicious activities to security personnel.

1.7.7 Key Control: Not Applicable.

1.7.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Point of Contact (POC), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.7.9 Point of Contact (POC): The Point of Contact (POC) will be identified by separate letter. The POC monitors all technical aspects of the contract and assists in contract administration The POC is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. The Point of Contact (POC) will be designated at contract award.

The POC is not authorized to change any of the terms and conditions of the resulting order.

1.7.10 Key Personnel: The follow personnel are considered key personnel by the government: Contract Manager/Alternate Contract Manager, Quality Controller and Foreman. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 08:00 a.m. to 04:30 p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below: see paragraph 1.7.11

1.7.11 Special Qualifications:

The contractor shall provide sufficient numbers of personnel to perform required services listed in this PWS. The contractor is responsible for ensuring all employees possess and maintain full qualifications and professional certification during the execution of this contract, as mentioned below.

The Contractor employees shall be proven trained in appropriate work and safety measures and disciplines, in using hazardous material and handling and disposal of hazardous waste. In order to confirm employees with adequate experience and training are provided, the contractor shall provide personnel who possess, at minimum, the following qualifications:

• Project Manager: shall have a minimum of five (5) years of experience working as Project Manager in the professional door maintenance industry. Contract/Project Manager shall have a minimum of two (2) years of experience in speaking and writing the English language.

• Quality Controller: shall have a minimum of two (2) years of experience working as Quality Controller in the professional door maintenance industry.

• Foreman: shall have a minimum of two (2) years of experience working in the professional door maintenance industry and shall possess an electronics certification.

The contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The contractor will, in turn, notify the KO or POC within 30 minutes of the incident.

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Each contractor’s employee shall provide a valid Good Conduct Certificate (or Criminal Record Certificate) and a valid ID Card. Good conduct certificates must be provided for all employees with base access within ten (10) days after contract award.

1.7.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel identification shall be easily identifiable through the display of badges IAW AER 27-715 Contractor Identification. All contractor personnel shall obtain and wear badges indicating company name, name of individual and their title, in the performance of this service.

1.7.13 Contractor Travel: Not Applicable.

1.7.14 Other Direct Costs: Not Applicable.

1.7.15 Data Rights: Not Applicable.

1.7.16 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/dodimagery/commercialuse.html. The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.7.17 Non-Disclosure Statements: The Contractor shall provide signed non-disclosure agreements to the Government prior to commencement of work under the contract. Disclosure of information by Contractor personnel may result in Contractor personnel removal from performance of duties under this contract.

1.7.18 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5.

The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.7.19 Phase In /Phase Out Period: Not Applicable.

1.7.20 Safety: The contractor shall comply with all applicable safety regulations in effect for the required services.

All applicable safety regulations are listed in Part 6 “Applicable Publications” of this PWS.

http://www.defenseimagery.mil/products/dodimagery/commercialuse.html

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1.7.20.1 Safety Plan and Program: At the Post Award Conference, the contractor shall provide a finalized safety plan related to the type, nature and magnitude of works to be accomplished, to the COR of the contract. The Contractor Safety Plan must include as a minimum following items to be acceptable:

• Safety training taken by contractor’s employee.

• Safety measures (signage, etc.) that the contractor will put in place during work execution.

• List of personal protective equipment (PPE) available for contractor’s employee.

• List of equipment with safety instructions for use.

• Safety measures that the contractor will take for use and disposal of Hazardous Material/Waste.

1.7.22 Environmental Compliance: The contractor shall comply with all applicable environmental regulations in effect for the required services. All applicable environmental regulations are listed in Part 6 “Applicable Publications” of this PWS. Additionally, It is required that the project manager of this contract reads and complies with the USAG Benelux Environmental Policy that is available publicly on the USAG Benelux homepage (type ‘USAG Benelux’ into an online search engine, select the first link and select ‘Environmental Policy’ at the bottom of the U.S. Army Garrison Benelux homepage (ISO14001:2004 Standards, Annex A2).

1.7.22.1 Environmental Compliance Plan and Program: At the Post Award Conference, the contractor shall provide an environmental compliance plan and program including waste disposal management and hazardous material/hazardous waste management, to the COR of the contract. The Contractor Environmental Compliance Plan must include as a minimum following items to be acceptable:

• Environmental training taken by contractor’s employee.

• Environmental protection measures that the contractor will put in place during work execution.

• Contractor’s procedure for Waste disposal management.

• Contractor’s procedure for Hazardous Material management

• Contractor’s procedure for Hazardous Waste management.

1.8 Required Training:

1.8.1 Anti-Terrorism (AT) Level I Training: The Contractor shall complete AT Level I Training within thirty

(30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or thirty (30) calendar days after employment of new personnel, all contractor employees, including subcontractor employees, who are employed under the contract shall complete AT Level I awareness training within thirty (30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based contractor employees and associated sub-contractor employees. The Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the Point of Contact, if a COR is not assigned) within ten (10) calendar days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel must complete refresher training every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within ten (10) calendar days after completion of the training.

1.8.2 OPSEC Training: Contractor employees, including subcontractors, shall complete Level I OPSEC training within thirty (30) calendar days of employment under this contract. OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months. If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local OPSEC Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer.

Verification of the training shall be provided to the COR within 10 calendar days after completion of the training.

1.8.3 iWATCH Training: The contractor and all associated subcontractors will brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within thirty (30) calendar days after the contract is awarded and within https://jkodirect.jten.mil/ http://www.cdse.edu/catalog/elearning/GS130.html

Page 7 of 23 Rev 3-May 2017 thirty (30) calendar days after new employees commence contract performance, with the results reported to the COR within thirty (30) calendar days after the contract is awarded.

1.8.4 Information Assurance (IA) Training: Contractor employees, including subcontractors, requiring access to Government information systems shall complete the DOD IA Cyber Awareness Training, Information Assurance, within thirty (30) calendar days of employment. Training is available at https://ia.signal.army.mil/DoDIAA/default.asp. All Contractor personnel and subcontractor personnel performing services under this contract with access to a government information system must be registered in the Army Training Certification Tracking System (ATCTS), the web address is https://atc.us.army.mil/iastar/index.php.

Contractor personnel must complete refresher training every twelve (12) months.

https://ia.signal.army.mil/DoDIAA/default.asp https://atc.us.army.mil/iastar/index.php

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PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 Definitions:

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

Contracting Officer - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer's Representative (COR) - An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable - Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security - Actions that prevent the loss or damage of Government property.

Point of Contact (POC) - An employee of the U.S. Government designated by the contracting officer to administer the contract. Such designation shall be in writing at contract award. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Quality Assurance - The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor - One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless specified otherwise.

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2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CCR Central Contractor Registration CFR Code of Federal Regulations CMRA Contractor Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense EMS Environmental Management System FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 IACO Installation Access Control Office KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit USAG United States Army Garrison WAWF Wide Area Workflow

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PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services:

3.1 Services: Not Applicable.

3.2 Facilities: Not Applicable

3.3 Utilities: The Government shall provide utilities (water and electricity only) for the contractor’s use in performance of tasks outlined in this PWS. Water and electricity will be provided from existing outlets. It is a contractor responsibility to use extension cords and water hoses to bring electricity and water to the final desired place if utilities are not available at that location. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: Not Applicable.

3.5 Property Management: For all issued GFP for this contract, the contractor shall submit a property management plan within thirty (30) calendar days after contract start date to the COR that addresses the requirements as listed in FAR Clause 52.245-1, Government Property. Contractor shall ensure GFP is maintained IAW AR 735-5, Policies and Procedures for Property Accountability, in addition to the aforementioned clause.

3.6 Materials: Not Applicable.

3.7 Training: Not Applicable.

3.8 Common Access Cards (CAC): Not Applicable.

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PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Not Applicable.

4.3 Materials: The Contractor shall provide screws, silicon, solvents, belts, rollers, ground guides, track rollers, emergency batteries, new parts, locking mechanisms, sensors, keypads, push buttons, lubricant, grease and all other materials necessary to meet the requirements under this PWS.

4.4 Equipment: The Contractor shall provide Aerial Work Platform, Ladders, Stepladders, Spotlights, High- Pressure Cleaners, Protective covers, Brushes, Signage and all other tools and equipment necessary to meet the requirements under this PWS. All equipment, tools and machinery used under this contract shall have CE marking (European Certification).

4.5 Common Access Cards (CAC): Not Applicable.

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PART 5

SPECIFIC TASKS

5.1 Basic Services: The contractor shall provide all labor, personnel, equipment, supplies, materials, tools, supervision, quality control and other items and services necessary to perform the prescribed Maintenance and Repair of Automatic Doors and Maintenance of Overhead Doors services as defined in this Performance Work Statement (PWS) and to meet the performance requirements. The contractor shall provide all labor, equipment, supplies, materials, tools, supervision, quality control and other items and services necessary to ensure that the Maintenance and Repair of Automatic Doors and Maintenance of Overhead Doors is performed in a manner that will maintain a safe and proper functioning of these doors and that final result shall be fully operational doors with no malfunctioning, no failure, no noise, no oil leak and no worn parts.

The contractor shall perform two (2) maintenance visits per year for each Automatic Door.

The contractor shall perform one (1) maintenance visit per year for each Overhead Door.

The contractor shall perform following specific tasks:

5.2. Task Heading:

5.2.1 Maintenance and Repair of Automatic Doors

The contractor shall perform the maintenance and repair of 18 Automatic Doors located on Chievres Air Base, Belgium.

Some of these Automatic Doors are over 10 years of age and are an integral part of these specifications.

The contractor shall ensure that the maintenance and repair of the 18 Automatic Doors is performed in a manner that will maintain a safe and proper functioning of these doors as per regulations in force and manufacturer’s specifications. After maintenance and repair is performed, the final result shall be fully operational doors with no malfunctioning, no failure, no noise, no oil leak and no worn parts. The contractor shall perform all required work until full satisfaction of the Point of Contact (POC).

All replaced parts will be identified for each door and will be returned to the Point of Contact (POC) at the end of each repair. These parts will remain the property of the Government.

The contractor shall provide all equipment required to perform the work described in this PWS.

All damage caused by the contractor during these repair and maintenance work will be fully repaired at his expense.

The contractor must comply with all the safety regulations listed under paragraph 6.

Detailed description

The contractor shall perform the maintenance and repair of the Automatic Doors according to the regulations in force (European Standards EN 12978, EN 13241-1 and EN 16005, etc.) listed under paragraph 6 and the manufacturer’s specifications.

The work and operations described here after shall be performed for each Automatic Door:

- Inspection and check-up

- Maintenance of mechanical elements (locking systems, arms, hinges, rolling axes, door leaves, panic systems, electro-magnet devices, etc.)

- Lubrication of mechanical elements (locking systems, arms, hinges, rolling axes, door leaves, panic systems, etc.)

- Maintenance of electronic elements

- Maintenance of power drive unit/motorization

- Maintenance of control unit

- Maintenance of opening devices (radar, keypad, push buttons, card reader, etc.)

- Maintenance, test and check-up of safety devices (emergency battery, safety sensors, photoelectric cells, motion detectors, safety tracks, etc.)

- Maintenance and cleaning of floor guides/tracks

- Provide maintenance consumables (screws, lubricant, grease, rags, paint brushes, silicon, solvent, etc.)

- Provide and replace worn-out parts (belts, rollers, ground guides, track rollers, emergency battery, etc.)

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- Testing, adjusting and restarting of the door

- Provide properly filled maintenance logbook according to EN 16005 norm

- Provide and replace all defective parts in case of breakdown, or damages caused by weather conditions.

Type of contract

The contract for the maintenance and repair of Automatic Doors shall be “full omnium” type contract and shall also cover repair work in case of breakdown of the automatic doors and in case of damages caused by weather conditions. This contract shall be valid for a period of 1 year from the date of signature.

Maintenance Frequency

The contractor shall perform 2 maintenance visits/tasks/actions per year for each Automatic Doors.

The first maintenance visit/task/action shall take place during the first three months of the contract.

The second maintenance visit/task/action shall take place during the last three months of the contract.

Repair

The contractor shall perform any repair and replace any defective parts in case of breakdown or damages caused by weather conditions.

The contractor shall respond to any call for repair within 24 hours, with priority call status. The contractor shall come on site to assess the failure within 24 hours.

The contractor shall perform the final repair within 72 hours from the initial call.

All transportation and labor costs for the maintenance visits and additional repairs shall be included in the contract.

Summary table

AUTOMATIC DOORS

Automatic Door Building Type Drive Unit Year Description Height Width mm mm

70001-N-1A 70001 BESAM PowerSwing1 2010 Swing door 2120 925 70001-N-1B 70001 BESAM PowerSwing1 2010 Swing door 2120 925

20003-N-INT 20003 DORMA ES90 / ES100 2003 Single sliding door 2400 950 20003-N-EXT 20003 DORMA ES90 / ES100 2003 Single sliding door 2400 950

20025-INT 20025 DITEC KIT VALOR 2011 Single sliding door 2250 1500 20025-EXT 20025 TORMAX TLP/TCP51LC 2002 Single sliding door 2400 1300

20047-S-EXT 20047 2018 Swing door 2100 1000

20120-INT-2 20120 2018 Double sliding door 2150 2000

20150-EXT-R 20150 ASSA ABLOY SL 500 ADS-PH 2018 Double sliding door 2100 2000 20150-EXT-L 20150 ASSA ABLOY SL 500 ADS-PH 2018 Double sliding door 2100 2000 20150-INT-R 20150 ASSA ABLOY SL 500 ADS-PH 2018 Double sliding door 2100 2000 20150-INT-L 20150 ASSA ABLOY SL 500 ADS-PH 2018 Double sliding door 2100 2000

20182-N-EXT 20182 DORMA ED 200 2003 Swing door 2300 900 20182-N-INT 20182 DORMA ED 200 2003 Swing door 2400 950

20191-ENTR-EXT-R 20191 GEZE TSA 160 NT 2008 Swing door 2150 1320 20191-ENTR-EXT-L 20191 GEZE TSA 160 NT 2008 Swing door 2150 1320

Page 14 of 23 Rev 3-May 2017

20191-ENTR-INT-R 20191 DORMA ED 200 2008 Swing door 2150 1200 20191-ENTR-INT-L 20191 DORMA ED 200 2008 Swing door 2150 1200

5.2.2 Maintenance of Overhead Doors

The contractor shall perform the maintenance of 73 Overhead Doors located on Chievres Air Base, Belgium.

Some of these Overhead Doors are over 10 years of age and are an integral part of these specifications.

The contractor shall ensure that the maintenance of the 73 Overhead Doors is performed in a manner that will prevent their breakdown and maintain a safe and proper functioning of these doors as per regulations in force and manufacturer’s specifications. After maintenance is performed, the final result shall be fully operational doors with no malfunctioning, no failure, no noise, no oil leak and no worn parts.

The contractor shall provide all equipment required to perform the work described in this PWS.

All damage caused by the contractor during these repair and maintenance work will be fully repaired at his expense.

The contractor must comply with all the safety regulations listed under paragraph 6.

Detailed description

The contractor shall perform the maintenance of the Overhead Doors according to the regulations in force (European Standards EN 12978, EN 13241-1 and EN 16005, etc.) listed under paragraph 6 and the manufacturer’s specifications.

The work and operations described here after shall be performed for each Overhead Door:

- Inspection and check-up of door structure (sections, seal profiles, steel cables, guide rails, locking systems, door stops, drums, mounting screws, brackets, etc.)

- Adjustment of spring tension and drive chains as per manufacturer’s specifications

- Lubrication of mechanical elements (locking systems, hinges, rollers, rollers carriers, roller axis, springs, railings, etc.)

- Maintenance, test and check-up of safety devices (safety sensors, photoelectric cells, safety tracks, closing edge safety devices, etc.)

- Maintenance, check-up and adjustment of power drive unit/motorization, control unit and electronic elements

- Solve and reset error codes

- Maintenance, check-up and adjustment of oil level or oil change and emergency release devices

- Maintenance and check-up of opening devices

- Adjustment of end positions

- Adjustment of metal or aluminum slats for roll-up doors and rolling shutters

- Provide maintenance consumables (screws, lubricant, grease, rags, paint brushes, silicon, solvent, etc.)

- Provide and replace worn-out parts (rollers, bearings, steel cables, etc.)

- Testing, adjusting and restarting of the door

- Provide properly filled maintenance logbook according to EN 16005 norm

- Report any major defective parts other than worn-out parts and provide cost proposal for repair

Maintenance Frequency

The contractor shall perform 1 yearly maintenance visit/task/action for each Overhead Door.

All transportation and labor costs for the maintenance visit shall be included in the contract.

Page 15 of 23 Rev 3-May 2017

Summary table

OVERHEAD DOORS

Door Building Type Model Year Description Control Height Width mm mm

20003-W-1 20003 2000 Overhead Door Electrical 4500 4500

20004-W-1 20004 HORMANN SPU 30 1999 Overhead Door - Vertical Electrical 3300 3500 20004-W-2 20004 HORMANN SPU 30 1999 Overhead Door - Vertical Electrical 3800 4400

20009-N-1 20009 CANMAR CANDO 1998 Overhead Door Manual 4135 5340 20009-N-2 20009 CANMAR CANDO 1998 Overhead Door Manual 4135 5340 20009-S-1 20009 CANMAR CANDO 1998 Overhead Door Electrical 4500 5340 20009-S-2 20009 CANMAR CANDO 1998 Overhead Door Electrical 4500 5340 20009-S-3 20009 CANMAR CANDO 1998 Overhead Door Electrical 4500 5340 20009-S-4 20009 CANMAR CANDO 1998 Overhead Door Electrical 4500 5340 20009-S-5 20009 CANMAR CANDO 2000 Overhead Door Manual 4500 3000

20010-N-1 20010 OVERDOOR 102857A 2004 Overhead Door Electrical 3850 5250 20010-N-2 20010 OVERDOOR 102857B 2004 Overhead Door Electrical 3850 5250 20010-N-3 20010 OVERDOOR 102857C 2004 Overhead Door Electrical 3850 5250 20010-N-4 20010 OVERDOOR 102857D 2004 Overhead Door Electrical 3850 5250 20010-S-5 20010 OVERDOOR 102857G 2004 Overhead Door Electrical 3700 5250 20010-S-6 20010 OVERDOOR 102857F 2004 Overhead Door Electrical 3700 5250 20010-S-7 20010 OVERDOOR 102857E 2004 Overhead Door Electrical 3700 5250

20012-N-1 20012 CANMAR CANDO 2000 Overhead Door Electrical 4460 5620 20012-N-2 20012 CRAWFORD BR206433 Overhead Door Electrical 4500 5600 20012-N-3 20012 CRAWFORD BR206433 Overhead Door Electrical 4500 5600 20012-S-4 20012 CRAWFORD BR206433 Overhead Door Electrical 4500 5600 20012-S-5 20012 CRAWFORD BR206433 Overhead Door Electrical 4500 5600

20013-S-1 20013 Overhead Door Electrical 4000 5600 20013-S-2 20013 Overhead Door Electrical 4000 5600 20013-S-3 20013 Overhead Door Electrical 4000 5600 20013-S-4 20013 Overhead Door Electrical 4000 5600

20021-E-1 20021 HALLINGTON Overhead Door Electrical 4000 5000 20021-E-2 20021 HALLINGTON Overhead Door Electrical 4000 4000

20022-W-1 20022 HALLINGTON Overhead Door Electrical 4000 5000 20022-W-2 20022 KONE ISO 2007 Overhead Door Electrical 4000 5000 20022-W-3 20022 VANDERPLANCK 1998 Overhead Door Electrical 4000 5000 20022-W-4 20022 HALLINGTON Overhead Door Electrical 4000 5000

20023-W-1 20023 HALLINGTON Overhead Door Electrical 4000 4000 20023-W-2 20023 HORMANN SPU 400 2013 Overhead Door Electrical 3000 3840

20024-E-1 20024 OVERDOOR 1999 Overhead Door Electrical 4000 4000

20025-SHS-1 20025 NASSAU B-38105 2002 Overhead Door Electrical 3750 4000 20025-SHS-2 20025 NASSAU B-38105 2002 Overhead Door Manual 3750 4000 20025-HMCC 20025 NASSAU B-38105 2002 Overhead Door Manual 3750 4000

20026-E-1 20026 DURANA SPN 113 2015 Overhead Door Electrical 3500 4000

20046-S-1 20046 NASSAU B-35116 2001 Overhead Door Electrical 3000 6500

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20052-E-1 20052 VANDERPLANCK Overhead Door Electrical 5000 7000

20056-S-1 20056 HORMANN SPU 30 1992 Overhead Door Electrical 4400 7800

20066-NSHQ-W-1 20066 HORMANN SPU 40 2010 Overhead Door Electrical 4500 5000

20108-S-1 20108 CRAWFORD Overhead Door Electrical 3200 4000

20115-S-1 20115 HORMANN DECO 2 2008 Roll-up Door Electrical 4500 4500

20120-S-1 20120 2018 Roll-up Door Electrical 2600 2500

20120-INT-3 20120 2018 Rolling Shutter Electrical 1250 1200 20120-INT-4 20120 2018 Rolling Shutter Electrical 1250 1200 20120-INT-5 20120 2018 Rolling Shutter Electrical 1250 1200

20121-E-1 20121 HORMANN APU F42 2016 Overhead Door Electrical 3500 4000

20122-E-1 20122 HORMANN APU F42 2017 Overhead Door Electrical 4000 4000 20122-E-2 20122 HORMANN ALR F42T 2017 Overhead Door Electrical 4000 4000

20138-W-1 20138 HORMANN SPU F42 2015 Overhead Door Electrical 4540 4160

20150-INT-S 20150 INVULNERABLE Roll-up Door ( Shutter ) Electrical 4500 9000 20150-N-1 20150 NASSAU Overhead Door Electrical 3000 2400 20150-N-2 20150 NASSAU Overhead Door - Vertical Electrical 3000 2400 20150-N-3 20150 NASSAU Overhead Door - Vertical Electrical 3000 2400

20155-N-2 20155 HORMANN APU 40 B 2012 Overhead Door Electrical 3500 5000 20155-N-3 20155 HORMANN APU 40 B 2012 Overhead Door Electrical 3500 5000 20155-S-5 20155 HORMANN APU 40 B 2012 Overhead Door Electrical 3500 5000 20155-S-6 20155 HORMANN APU 40 B 2012 Overhead Door Electrical 3500 5000

20160-NSHQ-E-1 20160 HORMANN SPU 40 2012 Overhead Door Manual 5000 3000

20186-E-1 20186 CRAWFORD 542 2009 Overhead door Electrical 4000 4000 20186-E-2 20186 CRAWFORD 542 2009 Overhead door Electrical 4000 4000 20186-E-3 20186 CRAWFORD 542 2009 Overhead door Electrical 4000 4000

20189-S-1 20189 HORMANN SPU F42 2015 Overhead door Manual 3000 3170

20190-S-1 20190 HORMANN SPU F42 2015 Overhead door Manual 3000 3170

20191-E-1 20191 NASSAU 9000fa 2008 Overhead door Electrical 2500 2140

20194-W-1 20194 NASSAU 9000fa 2008 Overhead door Electrical 2500 2600

20204-N-1 20204 HORMANN SPU 40 2007 Overhead door Electrical 3840 3500 20204-N-2 20204 HORMANN SPU 40 2007 Overhead door Electrical 3840 3500 20204-S-3 20204 HORMANN SPU 40 2007 Overhead door Electrical 3840 3500 20204-S-4 20204 HORMANN SPU 40 2007 Overhead door Electrical 3840 3500

5.2.3 Waste Disposal / Waste Management

The contractor shall remove and dispose of all waste and debris generated by the work performed under this contract. All waste shall be removed, evacuated and disposed of immediately after being generated.

Page 17 of 23 Rev 3-May 2017

5.2.4 Reporting

The contractor shall provide reports as follow:

- Work Schedule: The contractor shall provide a Work Schedule for maintenance visits. This report shall include as a minimum following topics: scheduled date of performance, manpower on site, type of work to be performed, location of work to be performed.

- Maintenance Logbook: After each maintenance visit, the contractor shall provide and maintain a maintenance logbook for each individual door (All types of doors). This maintenance logbook shall be filled in properly in accordance to standard EN 16005 and shall include at minimum following information:

- Type of door

- Name and contact details of the manufacturer

- Unique Identification number which appears on the door identification plate

- Door location

- Name and contact details of the company who installed the door

- Date of door installation (Completion date)

- Identification/description of any power operated drive unit

- Identification /description of any safety devices

- Maintenance tasks and repair performed including date of performance and contractor’s signature

- Recommended actions to be performed to correct potential deficiencies

- Any change/update performed

- Any work performed

- Name, date and signature of the Maintenance Technician for all actions listed here-above

- Labor time for maintenance

5.3 Meetings, Conferences, and Briefings: The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Project Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

Meetings may start or end outside of regular duty hours.

5.4 Enterprise-Wide Contractor Manpower Reporting Application (eCMRA): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Maintenance and Repair of Automatic Doors and Maintenance of Overhead Doors via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.