W912PA-18-Q-0038-0002.pdf

RCO BENELUX

SANDRA VAN BENEDEN

32-02-7179621 (FAX 9610)

LEUVENSESTEENWEG 13

1932 SINT-STEVENS-WOLUWE

BELGIUM

WBWMAA18650THMI07

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is the follow ing:

1. Revise Attachment 1 - Performance Work Statement.

2. Revise the addendum to 52.212-1 "Instructions to Offerors - Commercial Items" and 52.212-2 "Evaluation - Commercial Items".

3. Extend the due date for the offer until 12 September 2018 - 11.00 hrs AM.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 16

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 06-Sep-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PA18Q0038

X 9B. DATED (SEE ITEM 11)

09-Aug-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

05-Sep-2018

CODE

RCO BENELUX

LEUVENSESTEENWEG 13

1932 SINT-STEVENS-WOLUWE

BELGIUM

W912PA 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W912PA

FACILITY CODECODE

EMAIL:TEL:

W912PA18Q0038

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 10-Sep-2018 02:00 PM to 12-Sep-2018 11:00 AM.

The following have been modified:

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF

1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the

Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the

Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent

Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA

Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC

20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point

(DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm http://www.sam.gov/

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting

Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM TO FAR 52.212-1

FAR 52.212-1 is hereby tailored as follows:

The Standard Subparagraph (c) is replaced with the following

(c ) Period of acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for the receipt of offers.

PROPOSAL PREPARATION INSTRUCTIONS

A. To assure timely and equitable evaluation of offers, offerors must follow the instructions contained herein. All offers, questions, and correspondence SHALL BE submitted in the ENGLISH language. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate parts; Part

I - Price Proposal, Part II - Technical Proposal, Part III – Past Performance.

B. The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer's opinion, adequate price competition exists, no additional cost information will be requested. However, if at any time during this competition the Contracting Officer determines that adequate price https://www.acquisition.gov/ competition no longer exists; offerors may be required to submit information to the extent necessary for the

Contracting Officer to determine the reasonableness of the price.

C. Offerors are cautioned that the US Army Garrison-Brussels has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE

ANTICIPATED WHEN HAND CARRYING OFFERS. Offerors should allow sufficient time to obtain a visitor pass and arrive at USAG Brussels PRIOR to the time specified for receipt. Late offers will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

Questions and comments pertaining to this RFQ shall be submitted in writing (preferred method is by e-mail) to

ALL individual(s) listed below not later than close of business on the seventh (7th) day prior to the closing date of this RFQ, as amended. The government reserves the right to disregard questions submitted after the proposed deadline. Offers are due to the address listed below no later than the date and time shown in Block 8 on Page 1 of the SF 1449 to:

TO BE OPENED BY ADDRESSEE ONLY

409th CSB/Regional Contracting Office - Benelux

Attn: Sandra Van Beneden /Gary Newton

Leuvensesteenweg 13

1932 Sint Stevens Woluwe

Tel: +32 (0)2-717-9621 or +32 (0)2-717-9622

Offerors are encouraged to submit their offers via email. Submission via email is subject to the same rules as quotes or offers submitted via post mail or hand carried. Offerors must submit their electronic offers to the three (3) email addresses listed below:

sandra.r.vanbeneden.ln@mail.mil gary.p.newton.civ@mail.mil usarmy.rheinland-pfalz.409-contr-spt-bde.mbx.409csb-bru-request@mail.mil

D. Specific Instructions:

1. PART I – PRICE PROPOSAL

(a) Complete blocks 12, 17a, 17b, 30a, 30b, and 30c of the Solicitation Standard Form (SF) 1449. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, with attachments.

(b) Offeror must acknowledge receipt of solicitations amendments prior to the hour and date specified in the solicitation by completing item 8 and 15 of Standard Form 30 and returning one (1) copy of the amendment.

(c) Insert proposed unit prices and extended amounts in the Pricing Schedule for each firm-fixed price Contract

Line Item Number (CLIN), including all option periods. The extended amount must equal the whole euro unit price multiplied by the number of units (quantity x unit price). All quotes will be submitted without the inclusion of VAT type taxes.

(d) As part of its proposal, the offeror will provide the estimated total cost (if any) incurred to comply with the

Contractor Manpower Reporting Application (CMRA) requirement. Offeror will determine, in Section B/Schedule of Supplies-Services, CLIN(s) 7500 thru 7501, to price or not-separately-price (NSP) the CMRA requirement.

CLIN(s) 7500 thru 7501 shall be the CLIN(s) under which the contractor shall bill for all costs associated with the

CMRA requirement. If the offeror proposes to report this data at no additional costs to the Government, the offeror shall indicate "NSP" in the space provided in Section B/Schedule of Supplies-Services for the CMRA CLIN. No entry will be considered "NSP" and $0.00 will be used for evaluation purposes.

(e) Complete the representations and certifications at FAR 52.212-3 or complete the online representation provide at www.sam.gov mailto:sandra.r.vanbeneden.ln@mail.mil mailto:usarmy.rheinland-pfalz.409-contr-spt-bde.mbx.409csb-bru-request@mail.mil

(f) Complete DFARS 252.229-7001 ALT I Tax Relief.

2. PART II – TECHNICAL PROPOSAL

The offeror’s proposal shall address all factors described in the 52.212-2 “Evaluation Criteria” provided in this solicitation in sufficient detail and description to convey understanding, capability and competence to perform in accordance with the Performance Work Statement and related contractual requirements. At a minimum the offeror’s submission must include the following:

(a) Special Qualifications of Key Personnel: The offeror shall submit resumes for all Key Personnel addressing at a minimum all the special qualifications listed under paragraphs 1.11 thru 1.11.1.4 of the

PWS.

(b) Certifications: The offeror shall submit a copy of all certifications for all Key Personnel required under paragraphs 1.11 thru 1.11.1.4 of the PWS.

(c) Personnel Security Clearance Requirements: The offeror shall submit evidence of his ability to meet the personnel security clearance requirements described under paragraph 1.7.2. of the PWS.

(d) Schedule: The offeror shall submit their proposed Plan of Action and Milestones in accordance with paragraphs 1.5 and 5.4 of the PWS in order to demonstrate his ability to meet schedule demands.

3. PART III – PAST PERFORMANCE

(a) Contractors must provide a list of any recent and relevant contracts that should be considered for Past

Performance evaluation. To that end, recent shall be defined as any contract occurring within the last three (3) years from the date of this solicitation, and relevant shall be defined as any contract of similar magnitude or scope for services as described in the Performance Work Statement.

(b) Past Performance will be evaluated in terms of current and past performance, to determine the degree to which an offeror satisfactorily performed services and satisfied customers. Vendor CAGE codes or DUNs will be used to query sources available to the Government (i.e. Contractor Performance Assessment Reporting Systems (CPARS), Past Performance Information Retrieval System (PPIRS), and/or Federal Awardee Performance and Integrity

Information System (FAPIIS)). The results of these searches will be the basis of evaluation for this factor.

Contractors may provide a list of recent or relevant past performance they wish the government to review. This list should include the contract number, and dates of performance.

SPECIAL INSTRUCTIONS

REGISTRATION INSTRUCTIONS FOR SYSTEMS FOR AWARD MANAGEMENT (SAM) AND WIDE

AREA WORKFLOW (WAWF)

SYSTEM FOR AWARD MANAGEMENT (SAM)

Background

The System for Award Management (SAM) is a computer system accessed by the Internet managed by the U.S.

Government. Entities must have an active registration in SAM to do business with the U.S. Government. An

“entity” is the company, business, or organization registering in SAM. Each entity is represented by a nine-digit unique entity identifier, the Data Universal Numbering System (DUNS) Number as issued by Dun & Bradstreet.

Only individuals who are authorized to represent a particular entity, or individuals representing themselves as an entity, may register an entity in SAM. Accessing or using SAM, or information contained therein, for any unauthorized or illegal purposes, may have civil and criminal penalties, and may negatively impact the status of the

SAM registration maintained for the entity.

In order to register, contractors must have a valid Data Universal Numbering System (DUNS) number and a

Contractor and Government Entity (CAGE) code.

A DUNS number, a nine-digit number assigned by DUN and Bradstreet to an establishment, is the Contractor

Identification Number for Federal contractors.

Vendors can obtain the DUNS number from: http://fedgov.dnb.com/webform

A CAGE Code is a five (5) position unique identifier for entities doing or wishing to do business with the Federal

Government. The format and character position of the code vary based on country.

All other foreign vendors can obtain their CAGE codes by reviewing the web site https://www.nato.int/structur/AC/135/main/links/contacts.htm

FURTHERMORE: CAGE codes may also be requested online at:

https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

US vendors can obtain the CAGE code from: http://www.dlis.dla.mil/cage_welcome.asp

How to register in SAM:

1. Go to the SAM homepage at https://www.sam.gov

2. Click on “Create an Account”.

3. Provide all mandatory information and any applicable optional information.

None-US companies (companies not registered as business in the United States of America, not paying taxes in the US) shall NOT incorporate any TIN numbers or banking data as they are applicable for the US banking system only.

SAM TEMPLATE

(International Entity - No U.S. Banking Information)

Instructions to Entity

1. International Entity, No U.S. Banking Information. Use this template to formally appoint an Entity

Administrator for a single international entity only if your entity does not use banking information from a U.S.

financial institution in your SAM entity registration.

2. Complete the template. Fill in the blanks. Enter the highlighted information on the template below. Do not include this instruction page in your letter.

http://fedgov.dnb.com/webform https://www.nato.int/structur/AC/135/main/links/contacts.htm https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx http://www.dlis.dla.mil/cage_welcome.asp https://www.sam.gov/

3. Print the letter on your entity’s letterhead. If you don’t have letterhead, enter your entity’s legal business name and physical address at the top of the letter before printing.

4. Sign the completed letter. Make sure the person who signs the letter is someone with signatory authority, i.e.

who can make commitments on behalf of the entity like an executive, officer, partner, or other authorized representative.

VERY IMPORTANT !!!!!

5. SCAN THE COMPLETED, SIGNED LETTER.

SUBMIT A COPY TO THE FEDERAL SERVICE DESK BY CREATING A SERVICE TICKET AT

HTTPS://WWW.FSD.GOV AND ATTACHING THE SCANNED LETTER. YOUR REGISTRATION CAN BE

CONDITIONALLY ACTIVATED FOR 45 DAYS IF YOU HAVE AN APPROVED, SCANNED COPY OF THE

LETTER ON FILE.

6. MAIL THE COMPLETED, SIGNED LETTER.

IT MUST BE RECEIVED AT THE ADDRESS BELOW WITHIN 45 DAYS OF ACTIVATION OR YOUR

REGISTRATION WILL BE EXPIRED.

FEDERAL SERVICE DESK

ATTN: SAM.GOV REGISTRATION PROCESSING

460 INDUSTRIAL BLVD

LONDON, KY 40741-7285

UNITED STATES OF AMERICA

========================START OF LETTER TEMPLATE ============================

LETTER: (Printed on Entity‘s Letterhead)

[Insert Date]

TO:

FEDERAL SERVICE DESK

ATTN: SAM.GOV REGISTRATION PROCESSING

460 INDUSTRIAL BLVD

LONDON, KY 40741-7285

UNITED STATES OF AMERICA

SUBJECT: Information Required to Activate SAM Entity Registration

Purpose of Letter

The purpose of this letter is to formally appoint an Entity Administrator for each named Entity and to attest to the accuracy of the information contained in the entity registration.

Designation of Entity Administrator https://www.fsd.gov/ http://sam.gov/

I, [Insert Name and Title of Signatory], the below signed individual, hereby confirm that the appointed Entity

Administrator is an authorized officer, agent, or representative of the Entity. This letter authorizes the appointed

Entity Administrator to manage the Entity's registration record, its associated users, and their roles to the Entity, in the System for Award Management (SAM).

Entity Covered by this Letter

DUNS Number:______________________________________

Legal Business Name:________________________________

Physical Address:____________________________________

Entity Administrator Contact Information

Full Name:________________________________________

Phone Number:____________________________________

Email Address:____________________________________

*The Entity Administrator must have an individual user account in SAM associated with the email address listed.

Account Administration Preference (ONLY CHOOSE ONE)

You must choose ONE of the two following statements by checking the applicable box.

Remember, there is no cost to register in SAM -- it is free. However, if you choose to have a third-party agent administer your SAM registration, with or without an associated fee, you must check the Third-Party Agent

Designation box below.

☐ Self-Administration Confirmation

For the purpose of registering with the United States Government through the online System for Award

Management (SAM), I do not authorize any third party to act on behalf of the Entity listed above. I have checked the

Self-Administration Confirmation box to indicate that the designated Entity Administrator is not a third-party agent.

☐ Third-Party Agent Designation

For the purpose of registering with the United States Government through the online System for Award

Management (SAM), I do hereby authorize [insert full name, phone number, address, and email address of the

Third-Party Agent] (Designated Third-Party Agent) to act on behalf of the Entity listed above. This authorization permits the Designated Third-Party Agent to conduct all normal, common business functions within SAM while binding the signatory to all actions conducted and representations made as a result of authorization granted herein. I have checked the Third-Party Agent Designation box and completed the above information to indicate that the designated Entity Administrator is a third-party agent.

Attestation

I, the below-signed, attest to the following:

● All information contained in this letter is complete and accurate.

● The designated Entity Administrator listed above has an individual SAM User Accounts created with the email address provided in this letter.

Respectfully, [Insert Full Name of Signatory]

[Insert Title of Signatory, e.g. Director of Contracting, Managing Partner, Vice President for Research, etc.]

[Insert Email of Signatory]

[Insert Entity Legal Business Name]

[Insert Entity Physical Address]

///////////////////////////////////////////////////////////////END OF LETTER TEMPLATE //////////////////////////////////////////////

Make sure that SAM states “SUBMITTED” as status. This means everything is completed and the data will be validated before becoming “active”. If a status of “WORK IN PROGRESS” is showing, this means that you have not completed everything yet.

For questions about the registration, please contact Contract Specialist POC reflecting on top of the informational document or click on SAM HELP.

Registration is only valid for one year. Several weeks before expiration, you will be notified by SAM in order to renew/update your registration.

WIDE AREA WORKFLOW (WAWF)

What is WAWF? WAWF (also called iRAPT – Invoicing, Receipt, Acceptance and Property Transfer) is a convenient online solution that allows vendors to electronically submit invoices and receiving reports; allows the

Government to perform inspection and acceptance of goods and services, and interfaces with payment systems to receive transactions electronically.

With WAWF, Vendors Company can:

o Submit invoices and receiving reports real-time, directly via the Internet, or by using File Transfer Protocol or Direct Electronic Data Interchange.

o Be paid in a timelier fashion due to the reduction of lost or misplaced documents, and quicker document routing.

o Have total visibility of document status.

o Receive system-generated e-mails advising you of action taken by the government inspection and acceptance officials, or if an invoice is rejected.

HOW TO REGISTER IN WAWF

ALL vendors are encouraged to register in WAWF in order to process invoices electronically.

In order to register as a Vendor in WAWF, the Cage Code must be loaded and activated first.

The Cage Code is listed on page 1 of the contract or must be already available if SAM registration has been made.

Please don’t forget that the SAM Registration is only valid for one year and must be renewed annually.

The Electronic Business POC (EB POC) is listed in SAM.

The Vendor needs to either call the OGDEN Help Desk

- Commercial: 001-801-605-7095 or send an email to: disa.ogden.esd.mbx.cscassig@mail.mil

Telephone requests will be activated online. Email requests will be processed within 48 hours after receipt.

Please use the following template to email requests to WAWF customer support and fill in missing information with your company information.

To: disa.ogden.esd.mbx.cscassig@mail.mil

Subject: WAWF Cage Code Activation.

Ogden support: Please activate the following CAGE CODE in WAWF.

1. Cage Code:

2. EB POC's Name:

3. EB POC's email:

4. EB POC's Phone Number

After cage code is activated in WAWF, you must register as a Group Administrator (GAM), the Vendor Role to process invoices will be added by the help desk (for GAM’s only).

The Group Administrator administered and activate/deactivate the Vendor WAWF user accounts. If the GAM is not the EBPOC, an Appointment Memo needs to be prepared, signed by the EBPOC and attached to the online registration.

Registration website: https://wawf.eb.mil/

Online training is available at: https://wawftraining.eb.mil

NOTE: Before you submit your invoices via WAWF, please make sure, that the COR/POC is registered and activated in WAWF, otherwise your invoice will not be paid.

Step by Step screen shots for registering as GAM, Vendor, how to activate a Vendor Account as a GAM, how to process an invoice 2in1 (services only), a Combo (invoice for supply/equipment) and a construction invoice are available and can be requested by above stated personnel.

VENDOR REGISTRATION: GROUP ADMINISTRATOR

(NOTE: Group administrator has to be identical with the registered SAM Electronic Business POC)

*indicates mandatory field

First Name* Last Name* Commercial Telephone*

Hans Mustermann 011 -49 – 9123 – 45678

Rank/Grade (Mandatory for Government users)

Organization* Hans Mustermann GmbH

E-mail Address* hans.mustermann@mustermann.de

Confirm E-mail Address* hans.mustermann@mustermann.de

Title*

(i.e. Director, Owner, Manager or similar)

Click on continue

Logon Method* (click on User ID and Password) click on continue

User ID* hansmustermann (self-created) click on continue

User Profile click on edit and fill out all mandatory fields

User Authentication click on edit and assign your USER ID and password

User Security questions click on edit and choose your questions and answers

Administrative user roles click on add and select Group Administrator – Group name is your CAGE code – click on save

NOTE: It is mandatory for ALL vendors to have a Group Administrator (GAM) to provide user activation and maintenance for your company!! Instructions for the vendors are under box “New User?” click on “Vendor –

Getting Started Help” and “Step 6: Designate a Group Administrator (GAM) for your company. (Mandatory step – there must be a GAM registered).”

Verify if input is correct (if not, click on edit and change)

CLICK REGISTER

The Ogden Help Desk will activate the account and an email notification will be send. After activation the

GAM is able to approve all other WAWF registrations from your company.

VENDOR REGISTRATION: VENDOR (process of invoices)

Registration process is the same as for the GAM, but instead of the Administrative user role - the Vendor

User Role needs to be selected.

Vendor user Roles click on add and select Vendor – Location Code is your CAGE code – click save click on add again and select Vendor View Only – Location Cade is your CAGE code – click save

Verify if input is correct (if not, click on edit and change)

CLICK REGISTER

NOTE: The Group Administrator will receive an email that a new user registered. Account can be activated by the

GAM.

END OF ADDENDUM TO FAR 52.212-1

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Price

2. Technical

3. Past Performance

Using these equally-weighted evaluation factors, the Government will award a contract from this solicitation to the responsible offeror, whose quote conforms to the Request for Quotations (RFQ) and is the lowest price, receiving an acceptable rating for the non-price factors. This basis of award is known as the lowest-price, technically acceptable

(LPTA) source selection process.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

ADDENDUM TO FAR 52.212-2

BASIS FOR CONTRACT AWARD

A. The Government anticipates awarding a contract resulting from this Request for Quotations (RFQ) and whose proposal represents the best value to the Government utilizing the LPTA source selection process. Award will be made on the basis of the lowest evaluated price meeting the technical acceptability and past performance acceptability standards as described in the RFQ. Technical acceptability will be based on a contractor submitting an offer that complies with all of the requirements listed in the RFQ and Performance Work Statement (PWS). A contractor’s ability to comply with all the requirements listed in the RFQ and PWS is met when they have received an “acceptable” rating on all non-price factors.

ALL OR NONE AWARD

Only one contract will be awarded from this solicitation. Award will be made on an all or none basis. Offers for less than all of the solicited work will be rejected as non-conforming/non-responsive. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

B. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors.

C. The evaluation process shall proceed as follows

(1) FACTOR I – PRICE.

(a) Evaluated price will equal total of amounts of all offer’s Line Items (CLIN).

(b) All extended prices in Section B will be totaled to arrive at an evaluated price.

(c) All extensions of the unit price shown in Section B will be subject to verification by the government. In case of variation between the unit price and the extension, the unit price will be considered to be the offer and thetotal recomputed accordingly. If the offeror provides a total amount for a contract line item but fails to enter the unit price, the amount divided by the specified quantity will be held to be the intended unit price.

(d) The Government will evaluate the reasonableness of the offered prices. Normally, adequate price competition establishes a fair and reasonable price. Analytical technique and procedures described in

FAR 13.106-3 may be used, singly or in combination with others, to ensure that the final price is fair and reasonable.

(e) The Total Evaluated Price (TEP) is equal to the extended price of all CLINs in Section B. The Total Evaluated

Price (TEP) will be evaluated based upon price reasonableness and the competitive range if one is established.

(2) FACTOR II – TECHNICAL. The quotation shall in sufficient detail and description, convey understanding, capability and competence to supply an end product that meets stated characteristics in the attached Performance

Work Statement (PWS). The standard has been met when:

(a) The offeror provides resumes for all Key Personnel addressing at a minimum all the special qualifications listed under paragraphs 1.11 thru 1.11.1.4 of the PWS. In order to be acceptable the offeror must demonstrate that the Key

Personnel meets the minimum special qualifications stated under paragraphs 1.11 thru 1.11.1.4.

(b) The offeror provides a current and valid copies of all certifications for all Key Personnel required under paragraphs 1.11 thru 1.11.1.4 of the PWS.

(c) The offeror provides evidence of his ability to meet the personnel security clearance requirements described under paragraph1.7.2 of the PWS.

(d) The offeror provides his proposed Plan of Action and Milestones in accordance with paragraphs 1.5 and 5.4 of the PWS. In order to be acceptable the offeror must demonstrate his ability to meet the schedule demands stated under paragraphs 1.5 and 5.4 of the PWS.

TECHNICAL RATING DESCRIPTION

Acceptable:

Proposal meets the requirements of the solicitation

Unacceptable

Proposal does not meet the requirements of the solicitation

(3) FACTOR PART III – PAST PERFORMANCE

(a) Contractors must provide a list of any recent and relevant contracts that should be considered for Past

Performance evaluation. To that end, recent shall be defined as any contract occurring within the last three (3) years, and relevant shall be defined as any contract of similar magnitude for custodial services.

The purpose of the past performance evaluation is to assess the offeror’s ability to fulfill the solicitation requirements while meeting schedule, budget, and performance quality constraints. The offeror's past performance will be evaluated against these requirements to determine whether the proposal is acceptable or unacceptable in accordance with Past Performance Evaluation Ratings shown below:

PAST PERFORMANCE DESCRIPTION RATING

Acceptable Based on the offeror’s performance record, the government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

NOTE: In the case of an offeror without a record of relevant past performance or for whom information on pass performance is not available or is so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance.. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable”.

(a) Past Performance will be evaluated in terms of current and past contract performance, to determine the degree to which an offeror satisfactorily performed services and satisfied customers. Vendor cage codes or DUNs will be used to query sources available to the Government (i.e. Contractor performance Assessment Reporting Systems

(CPARS), Past Performance Information Retrieval System (PPIRS), and/or Federal Awardee Performance and

Integrity Information System (FAPIIS)). The results of these searches will be the basis of evaluation for this factor.

(b) The Government will evaluate an offeror’s recent and relevant past performance in order to determine whether that performance demonstrates a reasonable expectation that the offeror will be able to successfully perform the required effort. To that end, recent is defined as performance occurring within the last three (3) years of the date of this solicitation. Relevant performance is defined as the performance of efforts involving requirements that are similar or greater in scope, magnitude, and complexity than the effort described in this solicitation. For the purposes of determining relevancy, the Government may aggregate or consider together the performance of multiple, separate requirements at the same time by a single offeror.

END OF ADDENDUM TO 52.212-2

(End of Summary of Changes)