W912PA-17-R-0010.pdf

0010993643-0001

PROJECT: R-CH-02-15249-15 Upgrade Heating, Ventilation and Air Conditioning (HVAC) System.

MAGNITUDE: Estimated betw een $ 100,000.00 and $ 250,000.00

NAICS: 238220

INSTRUCTIONS TO OFFERORS: Offerors shall submit the documentation requested in Section L, Instructions to Offerors, as w ell as complete the Representations and Certif ications (Reps & Certs) in Section K. Section K shall be completed and returned in its entirety.

SITE VISIT: An organized site visit has been scheduled for 22 August 2017 at 10.00 hrs. Participants w ill meet at Gate 14, Chievres Air Base, 7950 CHIEVRES (Belgium). Please contact Mr. David Diricq at david.diricq.ln@mail.mil to be included on the access roster.

Draw ings w ill be made available at the site visit. Any bidders unable to attend site visit may request draw ings that can be mailed to:

sandra.r.vanbeneden.ln@mail.mil, a delay in the draw ings w ill not extend the offer opening date.

SANDRA VAN BENEDEN 32-02-7179621

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

10-Aug-2017

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______30 calendar days and complete it w ithin ________220 calendar days after receiving aw ard, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________52.211-10

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

YES X NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________ copies to perform the w ork required are due at the place specif ied in Item 8 by ___________ local time ______________11 Sep 2017 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, X is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______120 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

US MILITARY FORCE - RCO BENELUX

MARIETA LUNA

32-2-7179616

LEUVENSESTEENWEG 13

SINT-STEVENS-WOLUWE 1932

W912PA

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

11:00 AM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

00-32-2-7179610FAX:TEL: 00-32-2-7179616 TEL: FAX:

W912PA-17-R-0010 113

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued)

(Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

W912PA-17-R-0010

Section A - Solicitation/Contract Form

SYSTEM FOR AWARD MANAGEMENT (SAM)

Only contractors who are registered and have an active account in the System for Award Management (SAM) may be awarded a contract as a result of this solicitation.

See Section L – Instructions, Conditions and Notices to Bidders, Special Instructions, Proposal Preparation

Instructions, SAM Registration.

WIDE AREA WORKFLOW (WAWF) SYSTEM

Payment for this acquisition will be made through the Wide Area Workflow (WAWF) system. Contractors shall be registered in WAWF. See web site https://wawf.eb.mil for registration. Additional WAWF information is included in FAR Clauses 252.232-7003 & 252.232-7006

POINT OF CONTACT

Sandra Van Beneden

+32 (0)2 717 96 21

Sandra.r.vanbeneden.ln@mail.mil

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Improve HVAC Control System

FFP

in accordance with the Statement of Work (SOW) and drawings.

FOB: Destination

PURCHASE REQUEST NUMBER: 0010993643-0001

NET AMT

CHAPTER III

BID SCHEDULE

Par. Items Est. Qty Unit PU PT euro

Building 20026

G-05 As-built folder 1 LS

1-02 Dismounting work 1 LS

2-17 Regulation

2-17-2 Equipment 1 LS

2-17-3 System programming 1 LS

2-17-4 Network cabling 1 LS

2-18-1 Electrical work 1 LS

2-18-2 New electrical panel in bldg 20021 1 LS

2-18-3 Electrical cable 1 LS

TOTAL

Building 20030

1-02 Dismounting work 1 LS

2-04 Fuel supply and Fuel oil meter 1 P

2-11 3-way valve 2 P

2-17 Regulation

2-17-2 Equipment 1 LS

2-17-3 System programming 1 LS

2-17-4 Network cabling 1 LS

2-18-1 Electrical work 1 LS

2-18-3 Electrical cable 1 LS

2-18-1 Hydraulic testing and adjustment 1 LS

2-18-2 Piping and metallic parts painting + piping insulation 1 LS

Building 20048

1-02 Dismounting work 1 LS

2-02 Installation of a new boiler + burner 1 P

2-03 Sanitary hot water heater 1 P

2-04 Fuel supply and Fuel oil meter 1 LS

2-05 Spillage retention tray 1 P

2-06 Fuel detector 1 P

2-07 Protection against fire 1 P

2-08 Chimney 1 LS

2-09 Connection to the main 1 LS

2-10 Water Pipes 1 LS

2-11 Reinstallation of existing the 3-way valve and circulators 1 LS

2-12 Micro-bubbles separators 1 P

2-13 Expansion tanks 1 P

2-15 Installation of a split unit ATEX 1 LS

2-16-1 Installation of a ventilation system 1 LS

2-16-2 Duct system 1 LS

2-17 Regulation

2-17-2 Equipment 1 LS

2-17-3 System programming 1 LS

2-18-1 Electrical work 1 LS

2-18-3 Electrical cable 1 LS

2-19-1 Hydraulic testing and adjustment 1 LS

2-19-2 Piping and metallic parts painting + piping insulation 1 LS

2-19-3 Repair of the walls 1 LS

Building 20056

1-02 Dismounting work 1 LS

2-04 Fuel supply and Fuel oil meter 1 LS

2-11 3-way valve 1 LS

2-17 Regulation

2-17-2 Equipment 1 LS

2-17-3 System programming 1 LS

2-17-4 Network cabling 1 LS

2-18-1 Electrical work 1 LS

2-18-3 Electrical cable 1 LS

2-19-1 Hydraulic testing and adjustment 1 LS

Building 20134 & 20138

G-05 As-built folder 1 LS

1-02 Dismounting work 1 LS

2-04 Fuel supply and Fuel oil meter 1 LS

2-11 3-way valve 2 LS

2-17 Regulation

2-17-2 Equipment 1 LS

2-17-3 System programming 1 LS

2-17-4 Network cabling 1 LS

2-18-1 Electrical work 1 LS

2-18-3 Electrical cable 1 LS

2-19-1 Hydraulic testing and adjustment 1 LS

Building 20182

G-05 Dossier As-built 1 LS

2-04 Fuel supply and Fuel oil meter 2 LS

2-17 Regulation

2-17-2 Equipment 1 LS

2-17-3 System programming 1 LS

2-18-1 Electrical work 1 LS

Grand Total

Building # 20026

Building # 20030

Building # 20048

Building # 20056

Building # 20134 & 20138

Building # 20182

Section C - Descriptions and Specifications

USAG BENELUX

NATO/SHAPE SUPPORT GROUP

ENGINEERING DIVISION

HANGAR # 6 - CHIEVRES AIR BASE

HAINAUT - BELGIUM

SPECIFICATIONS FOR

PROJECT : R-CH-O2-15249-15

LOCATION : Chievres Air Base

TITLE : Upgrade of HVAC (Heating, Ventilation and Air Conditioning) system

DATE : May 2017

PERFORMANCE PERIOD : 220 calendar days

INDEX

CHAPTER I : GENERAL

CHAPTER II : TECHNICAL PROVISIONS

SECTION 1 : CIVIL WORK

SECTION 2 : HVAC INSTALLATION

CHAPTER III : BID SCHEDULE

CHAPTER I

GENERAL

G-01 : SCOPE OF WORK

A) General work description

The project consists of the upgrade of the HVAC systems (hydraulics, monitoring system) in buildings # 20026, 20030, 20048, 20056, 20134, 20138 and 20182.

Work site location: Chievres Air Base 7950 Chievres

B) Principal features

Principal items to be performed to accomplish the work consist of the following:

1) Dismounting and demolition work

2) Installation of a boiler

3) Installation of a ventilation system

4) Piping work and fittings

5) Regulation system of the HVAC installations

6) Electrical installation

7) Piping insulation

The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to perform the work specified in this Statement of Work (SOW). The Contractor shall conduct work in accordance with this SOW and all applicable United States (U.S.), Belgium, European, and local laws, regulations, standards, provisions, and directives to include applicable publications. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the SOW or in applicable referenced documents.

The above general outline of principal features does not in any way limit the responsibility of the contractor to perform all work necessary to achieve the desired end results and to supply all materials and labor required by these specifications and drawing.

G-02 : DRAWINGS AND STANDARDS

A) Drawings

All work under this contract shall be carried out in strict conformity with the drawing, which forms a part of these specifications.

B) Specific applicable standards

All Belgian norms and regulations (NBN (Bureau de Normalisation), EN (European Norm), etc. ) in force concerning the performance of this project shall be applicable.

All regulations in matter of environmental, safety and health will be applicable

- General Regulations for Work Protection (RGPT)

- General Regulations for Electrical Installations (RGIE)

- Standard Specifications # 105 from the “Régie des Bâtiments”, 1990 issue, with its errata and addenda, concerning central heating installations, ventilation and air conditioning.

- Standard Specifications # 104 and 400 from the Ministry of Public Works

Not limited to those above.

G-03 : GUARANTEE, WORKMANSHIP AND MATERIALS

A) Workmanship and materials

All work done by the contractor will be in strict conformance with the best practices of the trades involved.

The contractor will employ workmen who are skilled in their particular trades.

In particular, all works with potential risk of refrigerants release to the atmosphere should be conducted under the direct supervision or by a person with a category I certificate as specified in the EU regulation (EC) 303/2008 and valid for the Walloon Region area.

All materials will be brand new.

The contractor will in no way use asbestos containing materials for the performance of his work.

The paints will be lead free.

B) Guarantee

The contractor will guarantee his workmanship and materials for a minimum period of 1 year after the date of final acceptance or for the period as specified by pertinent Belgian laws for the workmanship or materials in question, whichever is longer.

G-04 : SCHEDULING OF WORK

Prior to starting any work, the contractor will furnish the contracting officer, for approval, a detailed schedule showing the successive phases of the work. All interruptions or disturbance in normal functioning of US Government organizations will also be indicated (road closure, water or utility cuts).

The planning of the work must be set up, discussed and approved by the contractor, the building manager and the COR (Contracting Officer Representative) before the start of the work. A close coordination with the management and authorities of the base, i.e. Fire Department, is mandatory.

Prior to starting any work (hydraulic or electric) on an HVAC installation in a building the contractor will implement the Internet Protocol (IP) communication network in order to minimize the delay between the starting of the installation and the control of this installation by the monitoring system.

G-05 : AS-BUILT DRAWINGS

The contractor will submit detailed as-built drawings after completion of the project and before submitting the final bill. As-built drawings will be precise and accurate. They will be drawn on BENTLEY MICROSTATION v8 system or any other 100% compatible system. The CD-Rom of the basic project will be given to the contractor for correction at his request.

G-06 : DIGGING PERMIT, UNDERGROUND PIPES AND CABLES

Before starting the earthwork, the contractor will submit a written Digging Permit Request to the COR. He will provide minimum 15 days before starting the earthwork the situation drawings with the earthwork that will be performed, when the work will be performed, and all utilities near the earthwork site. Drawings must be of sufficient scale to clearly show the proposed work. The drawing of existing utilities will be provided to the contractor during contract award. No digging shall occur until written approval is provided by C/Eng Div (Chief of the Engineering Division), Technical Director of Public Works (TPDW) or Director of Public Works (DPW).

Additional information (drawings, etc...) about underground pipes and cables can be obtained at the Engineer Division - Hangar 6 - Chievres Air Base.

However, this information is only given as an indication and does not in any way commit the responsibility of the U.S. Government. The contractor will thus be responsible for carrying out the required soundings to verify their exactitude.

The contractor will ensure that no underground pipes or cables of any kind and their accessories will be damaged during the performance of the work. Any repair is done at the contractor’s expense and to the satisfaction of the contractual requirements and will be inspected by the COR.

G-07 : HOT WORK PERMIT

All security measures as stated in the “Règlement Général sur la Protection du Travail” will be complied with. Prior to starting the work, the contractor will ask a Hot Work Permit (for welding, cutting work, etc...) to the COR. This permit will be delivered by the U.S. Army Fire Officer.

In addition, no open fires or burning of trash will be allowed within the confines of the USAG Benelux Community.

Contractors, concessionaires or vendors performing work or conducting business on or in facilities under the jurisdiction of the USAG Benelux Military Community Commander Area of Responsibility (AOR) will conform to this regulation. The Contractor Officer’s Representative will ensure that a copy of the French or Dutch translation of this regulation is handed to contractors at pre-construction conferences and that all requirements therein are adhered to. Specific requirements and limitations are as follows:

(1) Smoking will be prohibited in the vicinity of hazardous operations and locations.

(2) Waste material and rubbish will not be stored or allowed to accumulate within the building or in the immediate vicinity, but will be removed from the site at least daily. Rubbish will not be burned on the site.

(3) Contractor materials and equipment will not be stored in a location or manner which will create a fire exposure to facilities adjacent to the project site.

(4) The contractor will provide fire extinguishers at all locations where work is carried out.

(5) In every building operation where a shed, storage, or other shanty is placed, or room or space is used for storage or workshop, the contractor will provide at least one approved portable fire extinguisher in a accessible location.

(6) Flammable liquids and other hazardous materials such as paints, paint thinner, gasoline, asphalt, and tar will be stored in small detached structure or out in the open and not inside main buildings. Low flash point liquid used within buildings will be handled only in approved safety cans.

(7) Adequate ventilation will be provided for paint spraying and operations involving the application of materials using adhesives containing flammable solvents.

Such operations will be conducted remote from any potential source of ignition.

(8) Asphalt and tar kettles will be located in a safe place outside of the building. Such kettles will not be placed on roofs or porches. Continuous supervision will be maintained while kettles are in operation. Metal covers will be provided for all kettles to smother flames in case of fire.

(9) Electrical wiring and equipment for lighting, heating, and power purposes will be installed in compliance with current Host Nation Electrical Regulation requirements.

(10) Cutting and welding will not be permitted unless:

a. A valid Hot Work Permit (welding permit) is available see G-07.

b. Combustibles have been safely covered or moved away.

c. A fire guard with a serviceable fire extinguisher is posted for the duration of the work and 30 minutes thereafter to assure that sparks or drops of hot material do not start fires.

(11) Fire hydrants will only be used for fire fighting and training of the local fire and Emergency Services. Water can only be taken from hydrants with the permission of the Community Fire and Emergency Services Office. Parking within 2.5 m (8 feet) of a hydrant is not permitted.

(12) Vehicles and other equipment with fuel driven motors, with mounted and filled fuel tanks will be equipped with 2,5 kg or larger carbon dioxide or dry chemical fire extinguishers.

(13) Gasoline, oil and grease shall not be disposed into drainage systems or public water systems. Oil contaminated areas will be covered with an absorbent material and removed in accordance with the Spill Contingency plan. Any POL spillage will be reported immediately to the DES Fire and Emergency Services Office, DSN 361- 5401/5347.

(14) Construction offices, huts, construction vehicles, trailers and supplies will be located at least 10 m from all adjacent buildings.

(15) Access for fire fighting vehicles will be provided to the immediate job site at the start of construction and maintained until all construction is completed.

Vehicle parking control measures will be established.

(16) Free access from the street to fire hydrants and to outside connections for standpipes or other firefighting equipment, whether permanent or temporary, will be provided and maintained at all times. No materials or constructions will be placed within 10 feet of such hydrants or connections, or between fire hydrants and the center line of the street.

(17) Scaffolding materials or equipment will not block fire escape routes or access routes during performance of projects in occupied buildings.

(18) In all buildings over 30 feet in height at least one stairway will be provided in a usable condition at all times.

(19) Notification and actions to be taken in case of a fire:

a. Persons who discover a fire shall immediately alarm all personnel in the area, and shall report the fire to the Community Military Police using the nearest telephone. Military telephone dial 117.

b. The fire shall be reported using the building number. If the fire is outside of a building, the nearest building number shall be given. Stay on the phone until the operator on duty has completely understood and does not have any further questions. After the notification you should immediately ensure all windows and doors are closed and that all personnel have left the area. The responding fire department must be informed if any special danger exists; example: If gas and pressurized containers, or paint and other flammable material are within the range of the fire. Not only acute fires, but also fires which have been extinguished and did not cause any damage must be reported.

c. To ensure smooth notification and fire fighting procedures, it is essential to show all employees the location of the nearest telephone, make sure they are familiar with the building number in which they are employed, and inform them of the locations of the fire extinguishers.

Also, for fire safety reasons, hot work permit will not be issued to perform cutting or welding operations before or after USAG BENELUX AOR regular duty hours.

G-08 : ENVIRONMENTAL STEWARDSHIP

All measures will be taken to prevent occurrence of spills during works. When a leak is detected (i.e. fuel leak on field works vehicles or company vans), the contractor will proceed to the immediate clean-up of the spill. Should the spill characteristics exceed the contractors response capacities, the contractor will immediately contact:

1) The Contracting Officer Representative

2) The Chievres Air Base Fire Department (068/ 27 54 01).

3) The USAG Benelux Environmental Division (068 27 5704)

4) The Spill Response Coordinator (068 27 5906)

The contractor must comply with all European, Belgian and regional environmental laws and regulations as well as regulations specified within the Belgian Final Governing Standards (BFGS). The BFGS is available on request through the Contracting Officer Representative. BFGS requirements that should be followed include, but are not limited to, the following:

BFGS Requirements

Air:

Any work that may potentially result in the release/recovery/recycling of a refrigerant requires the supervision of a trained refrigerant technician. (C.2.3.6.1.)

The use of the following Ozone Depleting Substances is prohibited: CFC’s, other fully halogenated chlorofluorocarbons, Halons, Carbon tetrachloride, 1.1.1.trichloro-ethane, Carbon tetrachloride, Hydrobromoflurorocarbones, bromochloromethane. (C.2.3.6.5.1) The following use of HCFCs is prohibited: aerosol, solvents, and refrigerants.

(C2.3.6.5.2)

Drinking Water:

Only lead-free pipe, solder, flus and fittings can be used to repair water systems and plumbing systems for drinking water. (C3.3.1.11)

Waste Water:

Best Management Practices (Table C4.T1) Protect fueling areas from rain and store spill response equipment nearby.

Construct sediment dams/silt fences around construction sites.

Perform corrosion control activities inside.

Store product drums/materials inside or under cover.

Capture sandblasting media, any paint waste and clean up materials (thinners, rinsates) for proper disposal.

Hazardous Materials (HMs):

HM containers and storage areas must be properly maintained. (C5.3.2) Dispensing and storage areas for flammable liquids must have secondary containments. (C5.3.2) All HMs must be labeled correctly. (C5.3.9)

All persons who use, handle or store HMs must be appropriately trained. (C5.3.10) HMs must be in a locked cabinet/compartment when not in daily use. (C5.3.13.7 and C5.3.13.8.6.1) Non-fixed liquid petroleum gas (LPG) containers must be stored outdoors. (C5.3.13.1) Each HM must have a readily available Material Safety Data Sheet (MSDS) in English OR the predominant language. (C5.2.15)

Hazardous Waste (HW):

HW generated by the contractor will not be stored on Base, even temporarily, and must be disposed of at the cost of the contractor and by the contractor to an authorized facility outside of USAG Benelux.

HW should be segregated by the different hazardous characteristics (corrosive / flammable etc). (C6.3.2.1) All HW containers must be closed, in good condition and with no traces of corrosion, leaks or spills. (BFGS C6.3.4 -> C5.3.2) HW containers must be labeled correctly. (C6.3.4 ->C5.2.8)

Solid Waste:

Solid Waste must be disposed of at the cost of the contractor and by the contractor to an authorized facility outside USAG Benelux installations. It is recommended that the waste is recycled to the maximum extent possible.

Petroleum, Oil and Lubricants (POL) :

At a minimum, all personnel handling POL shall be trained annually in the operation and maintenance of equipment to prevent discharges; discharge procedure protocols;

general facility operations and the USAG Benelux (Belgian installations) Red Plan (updated regularly). (C9.3.6) If the fueling of vehicles/machines is required on an installation it must take place on an impervious surface that drains to an oil-water separated. (C9.3.8.1.4.2)

Noise:

The contractor shall not cause sound levels in surrounding public place to exceed an established maximum level of 90dB (C10.3.1.)

Breaking and sieving activities shall neither be performed between 1900 and 0700 nor on Saturdays, Sundays or holidays. (C10.3.5.2.1)

Historic and Cultural Resources:

Any discovery of archeological resources shall be reported to the project COR within three business days. (C12.3.8.1)

Asbestos:

There are buildings and structures throughout USAG Benelux that contain asbestos. In particular asbestos can be found in cement piping, cement roofing, boiler gaskets, cement panels, cement chimney inspection holes and thermal system insulations. The identification of asbestos within a building and/or structure will be made within the work specific Environmental Review. Any asbestos that is removed due to work under this contract must be disposed of correctly, at the cost of the contractor, by the contractor and to an authorized facility outside of USAG Benelux.

Spill:

When using and/or storing HMs or POLs the contractor must have the ‘Red Plan’ readily available, in English AND the predominant working language. The Red Plan (Emergency plan of the USAG Benelux) is different for the Walloon and Brussels regions and is updated regularly.

Work-Specific Environmental Reviews At the pre-construction meeting, the contractor will receive an Environmental Review that is specific to the requested work . The contractor must also respect and apply all environmental measures defined in the Environmental Review as it will mention site specific precautions that are not mentioned within this review. The review will be written by the USAG Benelux Environmental Division and communicated to the contractor through the COR.

The USAG Benelux Environmental Management System (EMS)

USAG Benelux Environmental Management System (EMS):

USAG Benelux implemented EMS IAW EO13423, ISO 14001:2004(E), DoD, and IMCOM requirements. An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy of an organization. USAG Benelux and EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause a real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities, and authorities while supporting the Garrison’s mission. Contractors and their personnel are required to be aware of, and comply with, the Garrison EMS policy and legal and other requirements when performing work at an installation.

The Garrison EMS is explained during the contractor pre-performance meeting and/or in the EMS manual, which may be requested from the Environmental Division. The USAG Commander’s Environmental Policy may be viewed on line. It is required that the project manager of this contract reads the USAG Benelux Environmental Policy that is available publicly on the USAG Benelux homepage using the following web link:

http://www.usagbenelux.eur.army.mil/documents/Policies/BNL_PL17(PWE)Environmen alMgt%20System(EMS).pdf

G-09 : SITE MAINTENANCE AND FINAL CLEANING

http://www.usagbenelux.eur.army.mil/documents/Policies/BNL_PL17(PWE)EnvironmenalMgt%20System(EMS).pdf http://www.usagbenelux.eur.army.mil/documents/Policies/BNL_PL17(PWE)EnvironmenalMgt%20System(EMS).pdf

During performance of works, all measures should be taken to avoid improper temporary storage of waste generated by works. In particular, emphasis will be put on POL containing equipment or soiled waste/hazardous waste (scrap metal, contaminated soil) As soon as the work is finished, the contractor shall remove all his equipment, excess materials, debris, etc. generated by his work and will evacuate them outside US Government installations.

G-10 : COORDINATION IN MATTER OF SAFETY AND HEALTH

1. The law of 04 August 1996 related to the welfare of workers during the execution of their work and the royal decree of 25 January 2001 concerning temporary or mobile work sites are applicable for this project.

In accordance with article 71, §3, of above mentioned royal decree, a project-coordination as foreseen in section III, 1st sub section, of this royal decree has been set up during the elaboration of this project. Therefore, there is a safety and health plan related to this project for these specifications.

The contractor will comply with the recommendations of this safety and health plan (available upon request to the “Engineering Plans and Services Division”, Hangar # 6, Chievres Air Base (David Diricq, EPS Division, tel.068/27.54.46). These recommendations are part of this project.

In application of the same article 71, §3, an execution-coordinator will be designated by the COR. for the coordination in matter of safety and health during the execution of this project.

Within 15 days after contract award, the contractor will submit at least 4 proposals of execution-coordinator to the COR.’s approval with:

the necessary documents for the verification of the compliance with the conditions to exercise the coordinator function (art. 56 to 64 of R.D. dated 25.01.2001 completed by the royal decree of 19.12.2001)

No proposal may emanate from a coordinator working for the awarding firm or for an office on which the contractor has a supervisory position.

The COR. has 10 calendar days to choose the execution-coordinator.

The coordinator’s fee is at the contractor’s charge.

2. The contractor has 15 days from the selection of the coordinator to make up and transmit to the COR. and to the execution-coordinator a document with all the complementary elements to his bid that could be claimed by the coordinator.

3. The execution-coordinator does not act as a substitute for the COR. He plays the role of an advisor of the awarding party. His mission is the following:

3.1. General obligations from the law of 04 August 1996 and royal decree of 25 January 2001

1. to coordinate the implementation of the general prevention principles described at article 5 of the law of 04 August 1996, during the technical or planning selections, in order to schedule the various simultaneous or consecutive works or phases of work, as well as during the expectation of the duration of these various works or phases of work;

2. to coordinate the implementation of relevant provisions in order to ensure that the contractors properly implement the general prevention principles and execution principles described at articles 4, 5 and 15 of the law of 04 August 1996;

3. to draw up a coordination logbook comprising the elements described at article 33 of the royal decree of 25 January 2001, except for elements dealing with the design of the project, and to update it;

4. to write down the deficiencies of the various parties in the logbook and to notify the C.O.R.;

5. to write down contractors’ remarks in the coordination logbook and leave them for information to the parties concerned;

6. to call and be the chairman of the coordination structure when such a structure has to be set up in accordance with article 37 of the royal decree of 25 January 2001;

7. to draw up an ulterior performance file whose content conforms with article 36 of the royal decree of 25 January 2001;

8. to organize the cooperation and coordination of activities between contractors, including those who follow one another, in order to ensure the protection of workers and the prevention of accidents and professional health hazards, as well as their mutual information;

9. to coordinate the supervision of the proper application of work procedures;

10. to take all necessary precautions so that only authorized people have access to the work site.

11. at the provisional acceptance of the work, to hand over the updated logbook and the ulterior performance file to the C.O.R., and to notify this delivery in a record attached to the ulterior performance file.

3.2. Special obligations within the scope of this project

1. to read and understand these specifications related to the work to be executed, especially the article concerning the safety and health measures to be implemented on the work site in application of the law of 4 August 1996 about the welfare of workers during the execution of their work, and of R.D. of 25 January 2001 about temporary or mobile work sites;

2. to give advice to the COR. and to make proposals in due time concerning the implementation and adaptations of the document described at item 2 of above mentioned article, during the previous phase described in that item 2 as well as during the execution of the work;

3. to participate in any meeting to which he is invited by the COR., and to set up himself any useful meeting with the COR., the contractor or any intervening party on the work site, for the execution of his mission;

4. to control the application of the hazards prevention measures described at item 3 of the above mentioned additional article;

5. to write down the contractor’s obligations deficiencies as foreseen in above mentioned item 3 in the logbook.

4. The contractor applies the hazards prevention measures foreseen in the document described at item 2, adapted if necessary. He has the sections of this document applied by the possible sub contractors if they apply to them.

5. During the execution of the work, the contractor updates the document described at item A, either on his own initiative, when the progress of the work, the identification of unforeseen or insufficiently known hazards, the incoming or outgoing of some parties, or any modification brought to the project or the work justifies, or at the COR.’s request. If some update occurs on his own initiative, he informs the awarding party and the execution-coordinator. He takes into account any possible remark expressed by the

COR.

In particular, he also provides the following information to the COR. with a copy to the execution-coordinator:

name of the subcontractor(s), with their certificate, the nature and cost of the work they are responsible for, the expected starting date and duration;

traffic rules and road signs for the work site, for the public traffic area (automobiles, bicycles, handicapped people…) and for the area reserved for the work and workers, and the access rules;

storage procedures and evacuation of materials and debris;

work planning.

6. The contractor must cooperate to the coordination as described above. To that purpose, he will give to the execution-coordinator, spontaneously or at his request, any information that is indispensable for the good execution of his mission. He will invite him at any meeting where his presence is necessary for the accomplishment of his task. He will participate in meetings where he is invited by the COR. or the coordinator.

The contractor will have the obligations of previous paragraph applied by possible subcontractors.

7. The compliance with the obligations described in items 2, 5 and 6 above is an integral part of this project.

The application of hazards prevention measures described at item 4 is also an integral part of the project, provided that these measures do not exceed the general obligations that the law of 4 August 1996 and the R.D. of 25 January 2001 impose to contractors, in particular articles 7 and 15 of the law, and section VI, sub section IV of the decree.

8. The full text related to the coordination in matter of safety and health concerning this project can be consulted upon request to the “Engineering Plans and Services Division”, Hangar # 6, Chievres Air Base (David Diricq, EPS Division, tel.068/27.54.46).

G-11: ACCESS TO THE MILITARY INSTALLATION

See Clause CCE-225-4001 Installation Clearance Requirements in the administrative/contractual portion of this package.

G-12: ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENT

Access and General Protection/Security Policy and Procedures.

1. The contractor and all associated subcontractor employees will comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative). The contractor will also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2. For Contract That Require Performance or Delivery in a Foreign Country.

DFARS 252.225-7043. The clause will be used in solicitations and contracts that require performance or delivery in a foreign country. This clause applies to both contingencies and non-contingency support. The key AT requirement is for non-local national contractor personnel to comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the contractor’s compliance with combatant commander and subordinate task-force commander policy and directives.

3. The contractor workforce will be required to take the following training in accordance ith the AE Form 525-13C provided for this project.

a) AT Level I Training. (The following provision/contract text is for contractor employees with an area of performance within an Army-controlled installation, facility, or area.)

All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas will complete AT Level I awareness training within [insert number of calendar days] calendar days after the contract start-date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor will submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within [insert number of calendar days] calendar days after training is completed by all employees and subcontractor personnel. AT Level I awareness training is available online at https://atlevel1.dtic.mil/at.

b) Access and General Protection/Security Policy and Procedures. (This standard-language text is for contractor employees with an area of performance within an Army-controlled installation, facility, or area.)

The contractor and all associated subcontractor employees will comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative). The contractor will also provide all information required for background checks to meet installation-access https://atlevel1.dtic.mil/at requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy.

In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

c) iWATCH/iSALUTE Training. (This standard-language text is for contractor employees with an area of performance within an Army-controlled installation, facility, or area.)

The contractor and all associated subcontractors will brief all employees on the local iWATCH/iSALUTE program (training standards provided by the requiring activity ATO).

This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within [insert number of calendar days] calendar days after the contract is awarded and within [insert number of calendar days] calendar days after new employees commence contract performance, with the results reported to the COR within [insert number of calendar days] calendar days after the contract is awarded.

d) For Contracts That Require OPSEC Training.

According to AR 530-1, new contractor employees must complete Level I OPSEC training within 30 calendar days after they report for duty. All contractor employees must complete annual OPSEC awareness training.

G-13: U.S. AND HOST NATION HOLIDAYS

US Holidays Work can be performed on U.S. holidays occurring during the normal workweek. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

Host Nation Holidays Work cannot be performed on local Host Nation* holidays occurring during the normal workweek.

* Local host nation holidays occur in the region/state where contract performance takes place.

CHAPTER II

TECHNICAL PROVISIONS

SECTION 1

CIVIL WORK

1-01: General

The work mainly consists of:

- dismounting and demolition work

- cleaning of the work site

1-02: Dismounting work

General the “dismounting” items include the removal and evacuation out of the base of all debris resulting from the work. All debris will be evacuated to an authorized public dump, at the contractor’s expense all dismounted items become property of the contractor, unless otherwise specified on the SOW or on site by the COR.

any damage caused by the contractor’s personnel during the demolition work will be repaired at his cost (see also item G-06: Underground pipes and cables) all safety norms as described in the General Regulations on Labor Protection will be complied with

Application (This list is not limitative. The contractor will perform all necessary investigations in this matter)

- Bldg # 20026 (and 20021): dismounting of the control/protection of the loop circulator, dismounting of electrical elements and heating unit control.

- Bldg # 20030: the existing regulation system, part of the fuel pipes as required, part of the radiator circuit pipes as required.

- Bldg # 20048: the boiler, the water heater, exterior cold unit, the pulsion unit and the exhaust system, the heating pipes between the labo and the heating room, the v3v of the GP circuit, part of the chimney as required, part of the radiator, GP and ECS circuits pipes.

- Bldg # 20056: part of the fuel pipes part of the pipes in the heating room.

- Bldg # 20134 and 20138: part of the pipes, fuel pipes, dismounting and reinstallation of false ceiling.

Unit : Lump sum items

1-03: Cleaning during execution of the work

Daily cleaning During the execution of the work, the contractor will perform, at his cost, a daily cleaning of the work site and its surroundings, including the evacuation and transportation of the debris.

End-of-the-work cleaning In addition, at the end of the work, the contractor will perform a thorough cleaning of the heating plant, roads and parking on the entire surface of the work site and roads used by his vehicles.

The cleaning will be performed to the specifications of the contract (below) and will be inspected by the COR.

The cleaning will include, among others (non limitative list):

removal of all stickers, labels, etc… on sanitary equipment and all construction elements;

removal of all packaging, papers, cardboard, construction materials in excess in and out of the building;

removal of dust, cement, glue, etc… on floors, baseboards, window sills, woodwork, false ceiling, etc… cleaning with appropriate cleaning agent (according to technical files to be approved) of following elements: windows and window panes inside and outside, window sills, sanitary equipment, mirrors, doors, floors and baseboards, radiators, window and door frames (all visible sides), etc…;

sewers and floor drains will be cleaned with appropriate products

The cost of the cleaning will be included in the Contract Line Item(s).

SECTION 2

HEATING AND SANITARY INSTALLATION

2-01: General description

a) Description of the work The work mainly consists of:

Installation ventilation group and boiler

Installation of motorized 3-way valves

Installation and system programming of the regulation system

The modification or the installation of electrical panel + all fittings testing

b) Documents to be submitted The contractor will submit, for approval, a technical documentation for each proposed device, with full description of its characteristics.

c) Technical norms Standard Specifications # 101 (1987) and # 400 related to “Mechanical and Electrical Installations”.

Standard Specifications # 105 (1980) “Central Heating”

NBN D06, NBN D20, NBN D30 & NBN D61

NBN A25: Steel pipes NBN C63, NBN C15, NBN C04, NBN C32: Electrical panel

d) “As-built” drawing

The contractor will provide and submit following drawings on paper and computer file:

drawing of electrical circuits + brand name and characteristics drawing of hydraulic circuits + control drawings and running description of the control system electrical diagram of the panel as-built drawings + maintenance book

- a set of drawings in the panel

- three complete maintenance books (in 2 languages: French and English)

2-02: Installation of a new boiler + burner

Boiler

Hot water boiler for 80o/60oC, designed to be equipped with a 1 stages fuel burner type.

The boiler will be of a type of which the power can be increased later on by 20%.

Condensing boiler type made of cast iron with a stainless steel heat exchanger.

Manufacture characteristics according to Standard Specifications # 105 of 1990, art. C1 and C3.

EC label.

Minimum energy class : A

Conform to Royal Decree (R.D) of 18 March 1997.

CEDICOL certificate for the boiler-burner set.

Off-load losses are less than 1.0% of the nominal power for a range of 80/60oC; if losses are not specified, the boiler must have an insulation mattress at least 10cm thick on all sides.

Working temperature limited to 80/60oC.

The noise of the boiler-burner set must be limited in the heating plant to NR 65.

Fittings quick opening bleeding valve (number and diameter appropriate for the power of the boiler. Min two valves DN 32) lack of water safety device water circulation light efficient de-aerator (to be adapted to the power of the boiler) thermometers displaying in a visible, accurate and durable way the outlet and return temperatures in the boiler flame finder adapted cleaning tools placed on rack marking plate micro-switches if needed smoke box with bleeding point

Emissions

- According to the R.D. of 6 January 1978, any installation fed by liquid combustible cannot have smoke, the BACHARACH index must be below 1 and no visible oil mark can be seen on the filter paper used during the measurement of the BACHARACH index According to VLAREM II, art.5.43.4.1 and 2b, emissions are limited to 250mg/Nm3 in NOx.

Nominal power and minimum global output at 50/30oC: +/-25kW – 97%

If the boiler requires a recycling pump, this pump and all the necessary accessories are included in the cost of the boiler. The contractor will deliver to the COR a document from the boiler manufacturer stating the need or not of a recycling pump.

Type Viessmann Vitorondens 200 or equal.

Concern: Building 20048 Unit: Each

Burners

Fuel burner blue-flame type designed to equip the above mentioned boiler.

It is perfectly adapted to the boiler and is agreed by the supplier of the boiler.

The opening of the valve on the air inlet is adapted to the fuel flow. It is closed when the boiler is not running.

Make: Weisshaupt, Viessmann or equal.

2-03: Sanitary hot water heater

Vertical double wall hot water heater connected to a boiler for central heating, capacity:

min 160 liters

The hot water tank is made of stainless steel (AISI 316-RVS 1.4571).

The entire hot water tank is insulated with polyurethane foam (CFC-free) and externally covered.

Suitable for heating systems with a maximum flow temperature of 110 ° C and a maximum working pressure of 3 bar on the heating side.

Maximum operating pressure for domestic hot water: 10 bar.

The continuous domestic hot water flow rate of 10/45 ° C is min.