A24_Questions_&_Answers.pdf

Questions & Answers Janitorial Services Mark Twain

Solicitation No: 18R0009

Question 1: Page: 76, Section: Sub-factor D - Quality Control Plan

Does a Quality Control plan need to be submitted with the bid? On another page (9) it says that Quality Control is just due before commencement of work. We were confused on the conflicting information.

Answer 1: The quality control plan is due as part of your proposal submission packet (Sub-Factor D).

Failure to provide a quality control plan will result in an incomplete proposal submission. If you have any other questions please let me know.

Question 2: The instructions page (92) says that only 1 copy of Part I is necessary, and then 4 copies for Part II. We just wanted to make sure that was the correct information, as it looks like there are extra periods there (..) and wanted to make sure nothing was cut off.

Answer 2: Per the proposal preparation instructions the contractor shall submit 1 copy of the original Part I and Part II, and 3 additional copies of Part II. So 4 copies of Part II total.

Question 3: Please clarify the Frank Russell Day Use Area. It's on page 104. It is saying there are 0 shower buildings, but to clean April - November???

Answer 3: The shower building is actually located in the Frank Russell Flint Ridge camp loop, however the building opens when the day use area opens for equestrian camping. We will move the Shower building into the day use area to avoid confusion.

Q 4: Are Holiday services twice a day?

A 4: Yes, one in the morning and one in the afternoon.

Q 5: For fire rings that cannot be completed, how are we to handle those?

A 5: For fire rings with hot embers and coals, the contractor shall extinguish them and service the ring.

If for some other reason, then the contractor shall note the site number and coordinate with the government to have those fire rings serviced as soon as possible.

Q 6: Is painting 55 gallon barrels a line item?

A 6: No, the barrels are owned by the contractor and shall be maintained by the contractor, to the standards set forth in service delivery summary.

Q 7: What do we need to clean on the displays?

A 7: Displays are to be cleaned in accordance with the service delivery summary. Things to not include are the once live vegetation used for display. The cleaning service for those items would destroy the vegetation.

Question 8: Appendix D - No Hunter/Fisherman 11 indicated on facility inventory.

Answer 8: Gov't added HF11 and a qty. of 1 vault toilet. No shower building in FRDU. Gov't moved shower building qty. 1 from FRJ to FRDU.

Question 9: Page 23-25 of solicitation about number of CLINs and Guaranteed Minimum.

Answer 9: CLIN No. 0001 is the total amount of the contractor’s bid for the base year (Year 1).

CLIN No. 0002 Guarantee Minimum is internal.

CLIN No. 1001 is the total amount of the contractor’s bid for Option Year 1 (Year 2).

CLIN No. 2001 is the total amount of the contractor’s bid for Option Year 2 (Year 3).

CLIN No. 3001 is the total amount of the contractor’s bid for Option Year 3 (Year 4).

CLIN No. 4001 is the total amount of the contractor’s bid for Option Year 4 (Year 5).

Question 10: Page 25 of solicitation; concern over Delivery Information dates.

Answer 10: These are estimated dates only. Page 25 will be updated with correct dates upon award.

Question 11: Page 7 of 92, paragraph 1.3.8.1. Explain the 20' litter pickup limit and how it conflicted with the 10' litter pickup limit within the maps.

Answer 11: Paragraph 1.3.8.1 has been removed from the PWS entirely.

Question 12: Page 6 of 92, paragraph 1.3.2.6. Explain the requirement associated with clearing clogged plumbing lines (size of length of plumbers tape specifically).

Answer 12: A 1" wide plumber tape approximately 5 feet in length would be acceptable, similar to a closet auger device. These are only recommendations and the contractor will be responsible for supplying their own equipment.

Question 13: Page 9 of 92 paragraph 1.4.3. What is included in upper walls and lower walls.

Answer 13: Refer to paragraph 1.4.3.

Question 14: Page 10 of 92 paragraph 1.4.11. What is included in upper windows and lower windows.

Answer 14: Refer to paragraph 1.4.11.

Question 15: Page 9 of 92 paragraph 1.4.2. Explain whether or not floors were included in community room services.

Answer 15: Refer to paragraph 1.4.2. Community room service only applies to tables and chairs. Floors are covered under floors section.

Question 16: Can the contract on-site supervisor be the same person as the safety coordinator / quality control?

Answer 16: Per PWS, Page 12, Paragraph 5.3.2 "The Contractor Quality Control (QC) person can be the SSHO on this project. The SSHO shall meet the following requirements. Paragraph 5.3.2.1. Work on similar projects, Paragraph 5.3.2.2. 10-hour OSHA safety class or equivalent within the last three (3) years. Paragraph 5.3.2.3. Competent person training as needed."

Question 17: Light bulbs. Can you specify sizes and types

Answer 17: T8 Fluorescent, 35w LED (incandescent style) are probably the most frequently replaced. I will have to go around to get an exact description of everything else.

Question 18: 1.3.5 Trailer Dump Station. Will the Govt. provide the chemical for cleaning, or will the contractor?

Answer 18: Trailer dump stations require the same cleaner/deodorizer as vault toilets. The will be provided by the Government. See paragraph 3.6. Vault Chemical Treatment.

Question 19: 1.4.1.2 Sealing of tile floors. Can the Govt. provide the area footage and how often?

Answer 19: Estimated value: Approximately 2,500 Square Feet.

Question 20: 1.4.4 Wall and ceiling cleaning in high vaulted area. What type of equipment would be allowed in for this service?

Answer 20: Contractor equipment will require Government approval prior to use. Current contractor uses a small scissor lift with non-marking tires.