A22_Amendment_0001_IssueDate_6-8-17.pdf

W81C8X63276608

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Reference above numbered RFP to reflect the follow ing amendments:

See Page 2.

1. CONTRACT ID CODE PAGE OF PAGES

Z 1 44

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 08-Jun-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912P9-17-R-0015

X 9B. DATED (SEE ITEM 11)

24-May-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

08-Jun-2017

CODE

CONTRACTING DIVISION

US ARMY ENGR DIST ST LOUIS

1222 SPRUCE STREET, RM 4.207

ST LOUIS MO 63103-2833

W912P9 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912P9-17-R-0015

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 1

QUESTIONS ON REQUEST FOR PROPOSAL W912P9-17-R-0015:

QUESTION: Could you please confirm the offer due date? The SF 1449 Box 8 states June 19, 2:00 PM, however, Section L.5 states June 12, 2017 2:00.

RESPONSE: The correct due date is 19 June 2017 at 2:00 p.m.

QUESTION: Regarding the Price Proposal, Section L.16 states that the offeror “shall submit loaded labor rates and pricing for the scenario in accordance with the attached Solicitation Price Proposal Schedule.” However, there is no Price Schedule attached, and the Scenario would require only a few of the labor positions listed in 2.1.2. Please advise.

RESPONSE: The Price Proposal Schedule Sheet title is changed to read, “Labor Categories Schedule Sheet (Attachment 1)” and is incorporated in this Amendment 1.

QUESTION: If pricing is only provided for the Scenario, how should the offeror indicate pricing for labor positions not included in the scenario, as well as price escalation for years 2 and 3 of the contract?

RESPONSE: The Labor Categories Schedule Sheet (Attachment 1) and the Schedule of Labor Rates Sheet (Attachment 2) is incorporated in this Amendment 1. This is a three (3) year contract with no options, therefore the total amount submitted should include any escalation that would occur within the three year cost submitted in the proposal.

QUESTION: How should pricing for SF 1449 Item 1 be determined? Item 2 is the Scenario pricing and Item 3 is the Guaranteed Minimum, which the District has defined as $10,000. Are these Items Schedule B, as referenced”?

RESPONSE: Items 0001, 0002, and 0003 are Schedule B as referenced. Line Item 0001 will be the maximum capacity of the award contract which will be $40 Million. You are not required to fill this Line Item in. Offerors should fill in Line Item 0002 which is what will be evaluated.

QUESTION: For the Technical Subfactor C, Scenario, can you provide any information on the types and quantity of material contained in the 300 boxes? Are these historic objects (like the tank, uniforms, and other objects in the scenario) or are these archeological collections?

RESPONSE: Archaeological

QUESTION: If archaeological, can you indicate how many bags/artifacts are contained in each of the 280 artifact boxes? If historical, can you indicate how many objects each box contains?

RESPONSE: Unknown; item level inventories have not been completed for all collections. Each box will vary in terms of artifact counts and will contain both historic and prehistoric artifacts.

QUESTION: Does the processing require digital photography of select objects, and if so, approximately how many?

RESPONSE: No photography needed.

QUESTION: Reference Section SF 1449 – CONTINUATION SHEET, Page 3, Paragraph “ITEM NO 0001”, Here the SCHEDULE OF LABOR RATES is referenced “(SEE ATTACHED SPREADSHEET),” but no spreadsheet (Attachment 1?) was provided. Can you provide?

RESPONSE: The Schedule of Labor Rates (Attachment 2) is attached with this Amendment 1.

QUESTION: Reference FACTOR 3 – Small Business Participation Commitment Document, Page 16, Paragraph 2, Here the sample format for the Small Business Participation Commitment Plan is discussed, but Attachment 3 was not provided. Can you provide? Also, can you verify what all of the attachments are and provide any not referenced?

If there is an Attachment 3 (and presumably an Attachment 1), I assume (but can’t find) that there is an Attachment

2. Or is it the pricing for CLIN 0002?

RESPONSE: The Small Business Participation technical criteria (Factor 3), is deleted in its entirety and is not required for this RFP. The requirement for Attachment 3 for the Small Business Participation Commitment Document is deleted in its entirety.

QUESTION: Reference Section SF 1449, Page 1, Block 10, The solicitation indicates that the acquisition is a WOSB set aside. Can you clarify what kind of certification documentation for a WOSB firm is required? Are only WOSBs that are actually certified allowed to bid, or are self-certified WOSBs allowed as well? Is only the prime required to be WOSB?

RESPONSE: The Contractor must be registered with the Small Business Administration (SBA) and in the System for Award Management (SAM) as Woman Owned Small Business (WOSB). When a search is performed in SAM for the vendor, SAM must reflect this designation.

QUESTION: Reference Section SF 1449, Page 1, Block 10, On the SF 1449, Page 1, Block 10, the solicitation indicates that the NAICS code is 541720. But, on page 30, right after the section on Reps & Certs begins, it gives the NAICS code as 237990. Surely the applicable NAICS code for this solicitation is not 237990, but please confirm. If the correct code is indeed 541720, will you change the clause that refers to 237990?

RESPONSE: The correct NAICS code is 541720. The clause is changed to reflect the appropriate NAICS code.

QUESTION: Reference: Last three (3) lines on Page 13 and Section “4. SUBMISSION OF INQUIRIES” on Page 15, first paragraph, Can you clarify the deadline for receipt of questions? On Page 13 it says seven (7) calendar days prior; on Page 15, it says ten (10) calendar days prior.

RESPONSE: The deadline for receipt of questions will be seven (7) calendar days prior to the closing of the RFP.

Final date for receipt of questions is 12 June 2017.

QUESTION: Per matrix on Page 19, maximum page limit for Tab 2, Factor 2, Past Performance is 10 pages. Per General Instruction on page 18: All pages must be numbered. Per Section 11.c on Page 19 (just above the matrix), it specifies: c. Include letters of commitment in Volume 1, Factor 2, Past Performance. Do these letters of commitment count toward the page count? Do they need to be page numbered? If not, can they be included as an appendix?

RESPONSE: Letters of Commitment will not be required to have page numbering. They may be included as an appendix.

QUESTION: Per matrix on Page 19, Tab 1, Factor 1, has a 30-page limit. On that same page, Under Section 15.

Proposal Format—Volume 1, it specifies: Subfactor (a) – Key Personnel: The offeror shall submit information (Education, Basic Experience, Specialized Experience, and Duties) for the following categories of personnel: Does this information need to be provided in narrative form, or are resumes acceptable? And if we can submit resumes, do they count toward the page count?

RESPONSE: RESUMES WILL NOT BE ACCEPTED; Please submit information on Key Personnel as narrative format. Page Count?

QUESTION: Per Page 20: 14. SPECIFIC INSTRUCTIONS FOR VOLUME 2 – PRICE PROPOSAL - (1) Number of Sets of the Price Proposal. Submit an ORIGINAL set of the Price Proposal in a binder. Also furnish price proposal on CD. On Page 16, VOLUME 2 – Price Proposal and Administrative Submission, it calls for 1 original, 1 copy, and 1 CD. Which is correct?

RESPONSE: Please submit 1 original, 1 copy, and 1 CD.

QUESTION: Who does the RFP get sent to? Box 15 on Form 1449 says Michael Trimble but page 15 says Lisa White.

RESPONSE: ALL RFP’s should be sent to –

US Army Corps of Engineers – St. Louis District Contracting Division, RM 4.207 Attn: Lisa White 1222 Spruce Street St. Louis, MO 63103

QUESTION: The RFP only goes up to Page 61 of 65. Where are pages 62-65?

RESPONSE: This is a format issue with USACE’s Contracting System. The count will not match for this RFP.

QUESTION: There are personnel categories listed on pages 6, 20, and 27. Which list is correct and matches the pricing schedule (which is missing from RFP)?

RESPONSE: The Labor Categories Schedule Sheet (Attachment 1) and the Schedule of Labor Rates (Attachment

2) is incorporated per this Amendment 1.

QUESTION: Page 7, Item 2.2 states “All work will be performed within the context of an approved, detailed research design that pairs data collection techniques with specific research problems relevant to the designated project.” Will the research designs be developed by the USACE prior to issuing the delivery order, or by the contractor after the delivery order is received?

RESPONSE: This will depend on the delivery order. Some will be developed by USACE and others by the contractor.

QUESTION: Page 5 (Item 1.2), page 7 (Item 2.1.2) and pages 7-8 [Item 2.2.1 (d), (h), (j), (l), (m), (w)] of the RFP describe a number of field archeology tasks that could occur under the IDIQ. However, the remainder of the RFP document appears to focus predominately on lab/curatorial/museum-related tasks. How do archeological field investigations fit into the contract? Should the bidder expect a certain number of task orders to consist of fieldwork?

RESPONSE: Unknown at this time, but they should assume archaeological work will be contracted.

QUESTION: How heavily do fieldwork capabilities and past performance on field archeology projects weigh into the government’s evaluation of the proposal?

RESPONSE: There isn’t a weight assigned to individual items of work. The Government is looking for Offerors to have a capacity to do the work that may be needed in this contract.

QUESTION: In a similar vein, the early part of the RFP describes services associated with the restoration of historic structures [page 7-8, Item 2.2.1 (e), (f) (j)], although those services also appear to play little or no role in the later portions of the RFP.

RESPONSE: Unknown at this time, it is unlikely, but possible that this type of work will be contracted.

QUESTION: Page 9, Item 2.2.2. Will participants in the Veterans Curation Program (VCP) used for curation projects become employees on the payroll of the Contractor, or of the USACE (or other entity)? If not employees of the Contractor, will they be under the direct supervision of the Contractor, or of another entity?

RESPONSE: VCP participants are employed by the contractor.

QUESTION: As the contractor, what is our specific role in the VCP and how is the program managed?

RESPONSE: Management of the program is the responsibility of the contractor. USACE provides oversight and support.

QUESTION: Are certain tasks/services designated as VCP projects?

RESPONSE: There are 5 VCP facilities. Further information can be found on veteranscurationprogram.org or the VCP Facebook page.

QUESTION: How are the laboratories staffed and managed?

RESPONSE: By the contractor.

QUESTION: Are there permanent staff at the laboratories and will they remain in place?

RESPONSE: There are lab management staff (AT3 and AT2) currently in place, but staffing decisions are at the discretion of the contractor.

QUESTION: Will the contractor need to staff the laboratories?

RESPONSE: Yes.

QUESTION: How should non-labor costs be represented in the Price proposal (for example, travel expenses, costs for transport of collections, curation fees, and so on)? Or, must all direct costs be incorporated into the labor rates? Will detailed directions be provided for incorporation of Other Direct Costs?

RESPONSE: Non-Labor costs will be negotiated per Task Order. For the Scenario, please provided all non-labor costs for evaluation purposes.

QUESTION: If a collection is to be curated with a federally-managed curation facility, are we correct to assume that no curation fees will be charged?

RESPONSE: If this is for the scenario, then they do not need to factor in curation fees.

QUESTION: Can specialized conservation services be considered Other Direct Costs and priced accordingly if we are using a specialized laboratory’s established rate sheet?

RESPONSE: If rates are not listed on the Labor Categories Schedule Sheet, then it may be considered a direct cost on a case by case basis per delivery order.

QUESTION: Will the tank and howitzer fit on a low boy?

RESPONSE: The type of tank and Howitzer indicated in the technical criteria is a Sherman M4 Tank & one M777 Howitzer

RVS 52.212-1 & 52.212-2

REVISED:

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (OCT 2015)

Paragraph (b) entitled “Submission of Offers” is deleted in its entirety and replaced with SECTION L - Proposal Preparation Instructions, below.

Paragraph (c) entitled “Period for acceptance of offers”, is tailored to read: “The offeror agrees to hold the prices in its offer firm for 100 calendar days from the date specified for receipt of offers.”

Paragraph (e) entitled “Multiple Offers” is tailored to read: “The government will not consider multiple offers presenting alternate terms and conditions for satisfying the requirements of this solicitation.”

Paragraph (g) entitled “Contract award (not applicable to Invitation for Bids).” Is tailored to read: “The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

Paragraph (h) entitled “Multiple awards” is tailored to read: “The Government intends to award one contract as a result of this solicitation. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.”

Formal communications, such as requests for clarification, questions and/or written information concerning this solicitation should be submitted in writing to:

Attn: Ms. Lisa White US Army Corps of Engineers St. Louis District/CEMVS-CT 1222 Spruce Street St. Louis, Mo 63103 Office: (314) 331-8518 Fax: (314) 331-8746 Email: lisa.white@usace.army.mil

The request should be in the following format:

Reference: Section ___, Page_____, Paragraph____ Question:______________________________________.

Written questions will be answered in writing and provided to all offerors via a posting to FedBizOps. However, due to the time required to research a question and provide an answer, questions received less than 7 calendar days prior to the due date of offers specified in this solicitation may not be answered.

ALL PROPOSALS SHALL BE SENT TO THE FOLLOWING ADDRESS AND POC LISTED ABOVE.

PART I - PROPOSAL SUBMISSION INSTRUCTIONS, CONDITIONS, NOTICE TO OFFERORS

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

1. GENERAL INFORMATION

This solicitation is for a Women-Owned Small Business set-aside, Best Value Tradeoff continuum, indefinite delivery, three year service contract with a total capacity of $40 million (including optional extension) for providing multidisciplinary cultural resource-related services for projects undertaken by the USACE, St. Louis District, MCX CMAC in support of other USACE districts and federal government entities nationwide.

The four (4) evaluation factors for this solicitation are outlined below.

FACTORS AND RELATIVE ORDER OF IMPORTANCE

FACTOR

NUMBER

FACTOR RELATIVE ORDER OF IMPORTANCE

1 Technical / Management Subfactor (a) – Key Personnel Subfactor (b) – Technical Capabilities Subfactor (c) – Scenario

Equal to Factor 2

2 Past Performance Equal to Factor 1 3 Small Business Participation Plan -

DELETED

n/a

4 Price Factors 1, 2, and 3 combined are approximately equal to cost or price

Oral explanations or instructions are not binding. Any information given to an offeror which impacts the solicitation and/or offer will be given in the form of a written amendment to the solicitation. As this is a competitive negotiation acquisition, there is no public proposal opening and no information will be given out as to the number of offerors or the results of the competition until all awards are made.

2. REQUIRED REGISTRATIONS

Offerors must have and must maintain an active registration in the following databases:

System for Award Management (SAM): Offerors must have and must maintain an active registration in the SAM database at https://www.sam.gov/portal/public/SAM/ to be eligible for a Government contract award. If the offeror is a Joint Venture (JV), the JV entity must have valid SAM registration in the SAM database representing the JV as one business/firm/entity. If at the time of award an offeror is not actively and successfully registered in the SAM data base, the Government reserves the right to award to the next prospective offeror.

On-Line Representations and Certifications: Prospective Contractors shall complete electronic representations and certifications at https://www.sam.gov/portal/public/SAM/ in conjunction with required registration in the SAM.

3. DEFINITIONS

When the word ‘offeror’ is encountered throughout this Sections L & M, it is intended to mean a company, teaming arrangement, or Joint Venture seeking to do business with the Government that submits a proposal in response to this solicitation.

A ‘proposal’ is documentation prepared by the offeror and submitted to the Government for evaluation purposes in response to this solicitation.

When the word ‘Government’ is encountered throughout this Section L & M, it is intended to mean the

U.S. Army Corps of Engineers St. Louis District (MVS).

4. SUBMISSION OF INQUIRIES

Proposals for this solicitation will be accepted until the date and time indicated on Standard Form 1449.

Prospective offerors should submit inquiries related to this solicitation only by e-mail to:

E-MAIL ADDRESS: lisa.white@usace.army.mil E-MAIL ADDRESS: pat.e.filer@usace.army.mil

Include the solicitation number, and project title with any questions/clarifications. Written questions must be received by this office not later than 7 calendar days prior to the date set for receipt of offers. TELEPHONE

INQUIRIES WILL NOT BE ACCEPTED.

5. DIRECTIONS FOR SUBMITTING PROPOSALS

Offers must be placed in envelopes/packages, sealed and marked and addressed as follows:

MARK PACKAGES:

Solicitation Number: W912P9-17-R-0015 Offer Closing Date: 06/19/17 Offer Closing Time: 02:00 pm Local St. Louis time

ADDRESS PACKAGES TO:

U.S. Army Corps of Engineers (USACE) St. Louis District, CEMVS-CT-X Lisa White 1222 Spruce St – Room 4.207 St. Louis, MO 63103-2833

Additional Instructions Pertaining to Hand Carried Offers: Hand-carried offers must be delivered to 1222

Spruce St., Room 4.207, St. Louis, MO 63103-2833. Proposals must be properly marked package(s) and given to a member of the Contracting Division no later than the time specified above.

PROPOSALS SUBMITTED AFTER THE DATE AND TIME ESTABLISHED FOR SUBMISSION

OF PROPOSALS WILL NOT BE EVALUATED.

6. LEFT BLANK

7. ELECTRONIC OFFERS

Electronic proposals, and their applicable modifications or cancellations, will not be accepted. However, proposals may be withdrawn in writing by letter or e-mail. Any written notice to withdraw an offer sent to this office must be received in the office designated in the RFP for receipt of offers not later than the exact date and time set for receipt of proposals.

8. PROPOSALS SHALL BE SUBMITTED IN THE FOLLOWING FORMAT

VOLUME 1 – Technical Proposal

Proposal Package Original Copies CD

1 4 1

FACTOR 1 – Technical / Management Subfactor (a) Key Personnel - Subfactor (b) – Technical Capabilities, Subfactor (c) - Scenario

FACTOR 2 – Past Performance

Past Performance shall also include the following:

• Letters of Commitment from Sub-Contractors (if applicable)

• Teaming Arrangements (if applicable)

• Joint Venture Agreements (if applicable)

FACTOR 3 – Small Business Participation Commitment Document

THIS FACTOR IS DELETED IN ITS ENTIRETY

VOLUME 2 – Price Proposal and Administrative Submission

Price Proposal shall also include the following: Original Copies CD

1 1 1

• Signed Standard Form 1449 and all Amendments, signed and dated

• Section B - Bid Schedule

• SAM Representations and Certification

• Offeror’s e-mail address and cell phone number

• Name, Address, DUNS, CAGE Code, and TAX Identification Numbers of the Contractor submitting the proposal

The Government will not make assumptions concerning intent, capabilities, or experience. Clear identification of proposal details shall be the sole responsibility of the offeror. The Government may reject incomplete proposals after initial evaluation without further consideration. Complete proposals shall meet the basic requirements identified in the RFP.

9. PROPOSAL SUBMISSION REQUIREMENTS AND INSTRUCTIONS

a. Requirement for Separate Technical and Price Proposals.

DO NOT MIX CONTENTS OF VOLUME 1 (Technical) AND VOLUME 2 (Price) IN THE SAME

BINDER.

(1) Each offeror must submit a Technical Proposal and a Price Proposal. The Technical Proposal and the Price Proposal must be submitted as separate volumes. Both the Technical and Price Proposal shall be paginated (contain consecutive page numbers on each page).

(2) The outside cover of each separate volume (Vol 1 – Technical; Vol 2 – Price) must be clearly marked to indicate its contents and the identity of the Offeror. Additionally, identify the “original” Technical proposal and the “original” Cost/Price proposal on the outside cover.

(3) Both the Technical Proposal and the Price Proposal must be received by the closing date and time set for receipt of proposals.

(4) Pricing Schedule, Vol 2, shall be completed in full.

(5) Do not include any dollar amounts in the Technical Proposal that are taken from the Price Proposal.

(6) All information intended to be evaluated as part of the Technical Proposal must be submitted within the

Technical Proposal. Do not cross-reference material in the Price Proposal, or vice versa. Also, do not include links to websites in your proposal. Technical Proposals will not be provided to the price team and Price Proposals will not be provided to the technical team. Therefore, information submitted in the wrong Volume could lead to the proposal being determined “unacceptable” if materially incomplete in any aspect.

(7) Do not attempt to modify the terms and conditions of the solicitation in either the technical or price proposal or add conditions or qualifications to your offer. Should the offeror include terms and conditions that conflict with the terms and conditions of the Solicitation, the offer may be determined "unacceptable" and thus ineligible for award. Any questions related to specific terms and conditions contained within the Solicitation should be resolved prior to submission of the offer. Notwithstanding the above, the offeror must clearly describe on the Proposal Cover Sheet submitted with the Price Proposal any modifications to the contractual and/or technical terms and conditions of the solicitation contained in the Offer.

(8) Failure to submit required documents or failure to properly complete documents may result in rejection of the offer without further evaluation. Therefore, offerors are urged to follow instructions carefully and to speak with the Contracting Officer if the offeror does not understand any part of the Solicitation.

b. Discussions.

The Government intends to evaluate proposals and award a contract without discussions. However, the Government reserves the right to hold discussions if it determines that discussions are necessary. Therefore, proposals should be submitted on the most favorable terms that the offeror can submit to the Government.

c. General Instructions.

(1) Submit only the documents specifically required in this section. Do not submit excess information; do not include audio-visual materials, electronic media, etc.

(2) Use only 8 ½ by 11 inch paper or A4 paper for hard copy submissions, unless another paper size is specifically authorized elsewhere in this section for a particular submission. Do not use fold-outs (e.g., 11” x 14” or 11” x 17” sheets). Do not use a font size smaller than Times New Roman, 10, or an unusual font style such as script, or condensed print for any submission. All page margins must be at least one inch wide, but may include headers and footers. All pages must be numbered.

(3) The preferred method for assembling your proposal is to use three-ring binders; however, the use of pressboard or other report covers with compression or other type fasteners is acceptable. Do not use spring clamps or exceed the recommended capacity of the fastener or binder. Do not use plastic multi-hole/spiral binding systems, heat binding systems, or other systems which do not facilitate the ready insertion of additional pages. Do not include loose papers.

(4) References to “Confidential” projects cannot be submitted to demonstrate capability unless all of the information required for evaluation as specified herein can be provided to the Government as part of the offeror’s technical proposal. Offerors that include in their proposals information they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, must clearly mark their proposals in accordance with the instructions at FAR 52.215-1, “Instructions to Offerors— Competitive Acquisition,” paragraph (e), “Restriction on disclosure and use of data .”

(5) In the case of an offeror that is part of a large, multi-segmented business concern, provide information directly pertaining to the specific segment of the business concern (i.e., the division, group, unit, etc.) that will perform work under the prospective contract.

(6) For submissions with page limitations, the pages will be counted as follows: One side of the paper is one page; information on both the back and front of one sheet of paper will be counted as two pages. Pages furnished for organizational purposes only, such as a “Table of Contents” or divider tabs, are not included in the page limitation.

10. INSTRUCTIONS FOR SUBMISSION OF JOINT VENTURE AGREEMENTS

a. A Joint Venture offeror must submit with its technical proposal a copy of the joint venture agreement upon which the Joint Venture organization has been formed. The joint venture agreement must indicate that the Joint Venture is in existence as of the date and time that proposals are due to be submitted; or, alternatively, that the Joint Venture will automatically take legal effect immediately upon notification to the joint venture of contract award.

b. The joint venture agreement must be signed by a representative of each Joint Venture partner who has the requisite authority to bind the partner to the agreement, with the chief executive of each entity identified.

c. To be acceptable to the Government, the joint venture agreement must clearly state within its terms that each member of the Joint Venture is jointly and severally liable for all of the obligations of the Joint Venture itself with respect to completion of all work and services under the contract expected to result from the Solicitation.

d. The terms of the Joint Venture must detail, in terms of percentages, where appropriate, the relationship of the Joint Venture parties in terms of business ownership, capital contribution, and profit distribution or loss sharing.

e. Additionally, the joint venture agreement must specify who among the joint venture partners is authorized to sign the Solicitation's Standard Form 1442, acknowledge the amendments to the Solicitation, if any, and bind the entire Joint Venture to its obligations under any contract which may result from the Solicitation.

11. SUB-CONTRACTOR CONTRACTORS

a. If an offeror wishes to receive credit for the experience or past performance of a Sub-Contractor, including a firm that is a proposed Sub-Contractor to the prime Contractor or a Joint Venture partner, the offeror must submit a letter of commitment to subcontract under the proposed project, signed both by the Sub-Contractor and the offeror.

b. The commitment letter must be submitted even if the Sub-Contractor is in some way affiliated with a Joint Venture partner (for example, the Sub-Contractor is a subsidiary of a Joint Venture partner, or a subsidiary of a firm to which the Joint Venture partner is also a subsidiary).

c. Include letters of commitment in Volume 1, Factor 2, Past Performance.

12. TEAMING ARRANGEMENT

If a contractor wishes to receive credit for the experience or past-performance from a teaming arrangement with another small business, provide the complete information on the arrangement, to include any relevant and recent past/present performance information on previous teaming arrangements with same partner.

13. SPECIFIC INSTRUCTIONS FOR VOLUME 1 – TECHNICAL PROPOSAL

(1) Number of Copies of the Technical Proposal. Submit an ORIGINAL and four (4) additional copies of the Technical Proposal, with each set in a separate binder along with a CD containing the entire Technical and Price Proposal.

(2) Format and Contents of the Technical Proposal and List of Tabs. The original and all copies of the technical proposal will be appropriately labeled as such. Each technical proposal shall be organized using the tabs specified in the following chart. Note: The main tabs directly correlate to the evaluation factors identified in Section M of the RFP.

TAB

CONTENTS OF THE TECHNICAL

PROPOSAL

PAGE

LIMITS

TAB 1

Factor 1

Technical / Management

Subfactor (a) – Key Personnel Subfactor (b) – Technical Capabilities

TAB 2

Factor 2

Past Performance

TAB 3

Factor 3

Small Business Plan - DELETED n/a

Pages submitted which exceed limitations listed above will not be evaluated. Tables of content, proposal cover letters, and tabs between proposal information do not count toward any page limitations in the proposal.

14. SPECIFIC INSTRUCTIONS FOR VOLUME 2 – PRICE PROPOSAL

(1) Number of Sets of the Price Proposal. Submit an ORIGINAL set and ONE (1) copy of the Price Proposal in a binder. Also furnish price proposal on CD.

(2) Size Restrictions and Page Limits. Use only 8 ½” x 11” or A4 pages. There are no page limits set for the price proposal. However, please provide only the information required by this solicitation. Excess information will not be considered in the Government’s evaluation.

(3) Format and Contents of the Price Proposal and List of Tabs. The Price Proposal shall be appropriately labeled and shall be organized and tabbed as indicated in the following chart.

CONTENTS OF THE PRICE PROPOSAL

The Proposal Cover Sheet, to include the offeror’s e-mail address, cell phone number, Name, Address, DUNS, CAGE Code and Tax Identification Numbers

Signed Standard Form 1449 and all Amendments (signed and dated)

Section B, Bidding Schedule

TAB 4

SAM Representations, Certifications, and Other Statements of the Offeror

If the Offeror is a Joint Venture, each Joint Venture partner or entity must complete and attach the Online

Representations and Certifications for its own organization, in addition to the “Reps and Certs” completed and submitted on behalf of the joint venture offeror.

15. PROPOSAL FORMAT - VOLUME 1

TAB 1: FACTOR 1 – TECHNICAL / MANAGEMENT

There are three subfactors associated with this evaluation factor.

Subfactor (a) – Key Personnel:

The offeror shall submit information (Education, Basic Experience, Specialized Experience, and Duties) for the following categories of personnel:

(a) Contract Manager

(b) Program Director

(c) Administrator

(d) Project Manager

(e) Assistant Project Manager

(f) Lab Director

(g) Archaeologist/Anthropologist

1. Field or Laboratory Supervisor (AT-3)

2. Laboratory/Archaeological Assistant (AT-2)

3. Laboratory/Archaeological Technician (AT-1)

Subfactor (b) - Technical Capabilities:

(1) The offeror shall submit a work plan describing the project work that the prime contractor/offeror intends to self-perform. This description shall be clearly stated, complete, and accurate. If the prime contractor offeror is a Joint Venture or partnership, then this description shall include a clearly stated, complete and accurate description of the project work to be performed by each member of that Joint Venture or partnership.

(2) The offeror shall submit location of facilities and information on locations of their presence throughout the continental United States (CONUS).

(3) The offeror shall submit a plan detailing how work can be completed throughout the continental United States. This plan should include information on the use of subcontractors in regions that the prime contractor does not have a presence.

(4) The offeror shall submit an organizational chart.

Subfactor (c) - Scenario: The offeror will submit a proposal demonstrating how they would complete the following project along with a one (1) page bid sheet. A curation facility at Ft. Lee is shutting down. The Corps is required to remove all objects and documents within the next thirty (30) days. The following three (3) tasks must be completed:

Transport a 300 standard size curation box collection (280 boxes of artifacts and 20 boxes of records) from Ft. Lee to your laboratory. Process the previously processed, washed collection according to 36 CFR Part 79 standards. These objects will be returned to a repository in Baltimore, Maryland.

Repository costs will not be covered under this scope. (Note: a standard curation box is 12W x 15L x 10H).

Two (2) macro objects (one Sherman M4 Tank & one M777 Howitzer) will be moved from Ft. Lee to West Point.

The collection always contains an historic component of five (5) civil war uniforms including headgear. These items need to be assessed, conserved, and transported to a facility on Ft. Belvoir.

These historic objects are coming from a facility where they have been maintained under adequate conditions.

Labor and Subtasks for the entire scenario needs to be broken out by how the work would be completed and the associated prices.

TAB 2: FACTOR 2 - PAST PERFORMANCE

(1) Relevant Past Performance is defined as past performance on projects. The Proposal must include up to five (5) projects which demonstrate specific performance history over the course of the past 5 years with a maximum of 10 pages which do not include the Evaluations. Demonstrate the past performance of the offeror and, if you wish, other members of the proposed team, if any, including Sub-Contractors, Teaming Partners and/or Joint Venture partners.

This category should be submitted as a chart with the following headings:

1. Name of Project

2. Client Name

3. Point of Contact (Including email and phone)

4. Evaluations (including contract number)

5. Value of Work

6. Duration of Work

7. Location of Work

8. Category of Work: using letter designation(s) below

a. Background literature, archival, and courthouse record research and informant interviews, including preparation of land use histories, research of federal, state, and local regulatory agencies.

Field work might not be necessary to meet this requirement unless specified.

b. Geomorphological and environmental reconstruction.

c. Reconnaissance and sample surveys.

d. Intensive, comprehensive cultural resource investigations.

e. Architectural evaluation of standing structures, and structural conservation.

f. Assessment, treatment, stabilization, restoration and preservation of historic wood, historic masonry, and mortar materials, including cleaning methods, paint removal, removal of biological growth or other destructive agents, mortar analysis, preparation of mortar joints and re-pointing, forensic evaluation of material conditions, use of protective coatings and water repellants, and the repair and treatment of concrete materials.

g. National Register assessments of engineering structures.

h. Test excavation of archeological sites for assessment for National Register eligibility and, if significant, preparation and completion of detailed data recovery plans.

i. Assessments of project impacts to cultural resources.

j. Various types of mitigation including, but not limited to, archeological data recovery, forensic recovery, architectural mitigation measures, Historic American Building Survey/Historic American Engineering Record/Historic American Landscapes Survey (HABS/HAER/HALS) recordation, scaled drawings, popular histories, and collection of oral histories.

k. Preparation of research designs, unanticipated discovery plans, and discovery plans, including for peer review, for a broad array of data gathering and resource assessment techniques, ranging from national, to regional, to project, to site-specific.

l. Construction project monitoring, including hosting and working with tribal monitors.

m. Remote sensing techniques, including field work and analyses of data.

n. Computerization of data for analyses, and creation or maintenance of meta data, data base files, and models.

o. Scanning and geo-referencing of data for GIS manipulation and production of overlays from maps and aerial images.

p. Ingesting data to existing world-wide-web sites or digital repositories.

q. Museum services, exhibit design, curation and collections management of archaeological, natural history, and military collections, including acquisition, assessment, valuation, transportation, stabilization, conservation, rehabilitation, preservation, installation, and curation of recovered remains, records, and both macro and micro objects.

r. Archives, records, and knowledge assessment and management services, including digitization, records management, archival processing, historic research, and delivery of specialized archival research and classification.

s. Preparation of scientific reports and summary reports for professional journals, the lay public, or the management sector.

t. Preparation of tutorials and teaching aids, educational materials in both digital and analog format for publication and electronic dissemination.

u. Design and preparation of descriptive and interpretive displays, video productions, and mobile applications for public outreach, training, and education.

v. Preparation of various types of documentation, including agreement documents, for submission to the State Historic Preservation Officer, the Keeper of the National Register of Historic Places, Department of Interior National NAGPRA, and the Advisory Council on Historic Preservation, as appropriate.

w. Maritime/underwater archeological survey and excavation.

x. NAGPRA support related to the statute and regulation.

y. Obtain, retrofit, equip, staff, supervise, manage, maintain, and demobilize collections processing laboratories; and

z. Furnish expert personnel to attend conferences and furnish testimony in any judicial proceedings involving archeological and historical study, evaluation, analysis, and reports.

9. Teaming Relationship

10. What percentage of the work was self-performed

TAB 3: FACTOR 3 – Small Business Participation Commitment Document

16. PROPOSAL FORMAT - VOLUME 2

TAB 1: PRICE:

The offeror shall submit loaded labor rates and pricing for the scenario in accordance with the attached Solicitation Labor Categories Schedule Sheet (Attachment 1) and Schedule of Labor Rates (Attachment 2) with their proposal. The Government’s schedule within the solicitation and resulting contract will list every professional discipline that could be envisioned being used. Offerors shall submit loaded labor rates for each of these disciplines. The loaded rates will include basic labor rate, fringe, overhead and G&A, and profit. The scenario pricing shall provide the offerors proposed pricing demonstrating a clear understanding of the requirement outlined in the scenario and are consistent with the unique methods of performance described in the Offeror’s technical proposal.

Information to be provided in Volume 2:

• Proposal Cover Sheet (see instructions below)

• Standard Form 1449 “Solicitation, Offer and Award” and all amendments to the solicitation signed and dated.

• Section B, Price Proposal Schedule (CLIN 2)

• Copy of SAM’s Representations and Certifications for offeror

Proposal Cover Sheet

1. Solicitation Number.

2. The offeror’s name, address, office and cell phone numbers and e-mail address.

3. A statement certifying that the enclosed proposal conforms to all terms, conditions, and provisions of the solicitation and a promise to furnish all items and services at the fixed price which the offeror has set opposite each item or service, or a statement specifying any exceptions contained in the offeror’s proposal to the technical standards and cost/price standards set forth in the solicitation, including any exceptions to the requirements of this solicitation inherent in the offeror’s standard terms and conditions.

4. Names, titles, land line and cell phone numbers (and electronic addresses if available) of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation.

5. Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of the agent’s authority to bind the offeror, unless that evidence has been previously furnished to the issuing office.

6. Offeror’s DUNS, CAGE Code and TAX Identification Numbers.

END OF SECTION L

REVISED:

ADDENDUM TO FAR 52.212-2 (Oct 2014), FAR 52.212-2 is amended in its entirety as follows:

PART II -PROPOSAL EVALUATION AND CONTRACT AWARD

SECTION M

1. ELIGIBILITY FOR CONTRACT AWARD

In accordance with the FAR, no contract shall be entered into unless the Contracting Officer ensures that all requirements of law, executive orders, regulations, and all other applicable procedures, including clearances and approvals, have been met. This includes the FAR requirement that no award shall be made unless the contracting officer makes an affirmative determination of responsibility. To be determined responsible, a prospective Contractor must meet the general standards in FAR Part 9 and any special standards set forth in the solicitation.

2. BASIS FOR AWARD

The award will be made on the best overall (i.e. best value) proposal that is determined to be the most beneficial to the Government, with appropriate consideration given to the THREE (3) evaluation factors:

Evaluation of the Price Proposals: Price will be evaluated and considered but will not be scored or combined with other aspects of the proposal evaluation. The Government may conduct a price reasonableness analysis; using any combination of techniques outlined in FAR 15.404-1. During the process offerors may have to provide additional information supporting their Contract Line Item Number (CLIN), element, or total price. If it is determined that an offeror purposely submitted unbalanced pricing they will no longer be considered for award.

3. EVALUATION FACTORS AND SUBFACTORS

NUMBER

FACTOR RELATIVE ORDER OF IMPORTANCE

1 Technical / Management Subfactor (a) – Key Personnel Subfactor (b) – Technical Capabilities

3 Small Business Commitment

Document - DELETED N/A

4 Price Factors 1, and 2 combined are approximately equal to

4. EVALUATION OF THE TECHNICAL PROPOSALS

Technical Rating Evaluation Processes. The technical rating reflects the degree to which the proposed approach meets or does not meet the minimum performance or capability requirements through an assessment of the strengths, weaknesses, deficiencies, and risks of a proposal.

Definition of Tradeoff Ratings. The combined technical/risk rating includes consideration of risk in conjunction with the strengths, weaknesses, and deficiencies in determining technical ratings. Combined technical/risk evaluations shall utilize the combined technical/risk ratings listed in Table 1.

Table 1. Combined Technical/Risk Ratings (Factor 1) and Economy and Efficiency Ratings (Factor 3)

Color Rating Description

Blue Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Purple Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Yellow Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Red Unacceptable Proposal does not meet requirements and contains one or more deficiencies. Proposal is unawardable.

Subfactor (a) – Key Personnel:

The offeror shall submit information (Education, Basic Experience, Specialized Experience, and Duties) for the

(c) Administrator

(d) Project Manager

(e) Assistant Project Manager

(f) Lab Director

(g) Archaeologist/Anthropologist

1. Field or Laboratory Supervisor (AT-3)

(1) The Government will evaluate the clarity, completeness, and reasonableness to perform their proposed work plan in Table 1. The evaluation will include the Offeror’s work plan describing the project work that the prime contractor/offeror intends to self-perform. This description shall be clearly stated, complete, and accurate. If the prime contractor offeror is a Joint Venture or partnership, then this description shall include a clearly stated, complete and accurate description of the project work to be performed by each member of that Joint Venture or partnership.

(2) The Government will evaluate the magnitude of the contractor’s sites across the continental United States (CONUS). Additionally, the government will evaluate the contractor’s ability to properly staff, maintain facilities and manage resources and maintain a presence throughout the continental United States (CONUS).

(3) The Government shall evaluate the Offeror’s plan detailing how work can be completed throughout the continental United States. This plan will be evaluated for information on the use of subcontractors in regions that the prime contractor does not have a presence.

(4) The Government will evaluate the Offeror’s submitted organizational chart to assess their ability to execute orders throughout the nation.

Subfactor (c) - Scenario: The Government shall evaluate the proposal of how the offeror would complete the following project: A curation facility at Ft. Lee is shutting down. The Corps is required to remove all objects and documents within the next 30 days. The following 3 tasks must be completed:

Transport a 300 standard size curation box collection (280 boxes of artifacts and 20 boxes of records) from Ft. Lee to your laboratory. Process the previously processed, washed collection according to 36 CFR Part 79 standards. These objects will be returned to a repository in Baltimore, Maryland.

Repository costs will not be covered under this scope. (Note: a standard curation box is 12W x 15L x 10H).

Two macro objects (one Sherman M4 Tank & one M777 Howitzer) will be moved from Ft. Lee to West Point.

The collection always contains an historic component of 5 civil war uniforms including headgear.

These items need to be assessed,…