A21_W912P817B0020_Am_0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The above numbered solicitation for Atchafalaya River and Bayous Chene, Boeuf and Black, Atchafalaya Bay and Bar Channel, Maintenance Dredging, (Non-Continuous), #17-1, St. Mary Parish, Louisiana (ED 17-020), is hereby amended to incorporate changes to the

Plans and Specif ications.

1. CONTRACT ID CODE PAGE OF PAGES

1 2

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 06-Sep-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912P8-17-B-0020

X 9B. DATED (SEE ITEM 11)

29-Aug-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

06-Sep-2018

CODE

USACE, CONTRACTING DIVISION

ATTN: CEMVN-CT, ROOM 172

7400 LEAKE AVE.

NEW ORLEANS LA 70118-3651

W912P8 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

THE BID OPENING DATE REMAINS UNCHANGED

W912P8-17-B-0020

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

(End of Summary of Changes)

GENERAL:

Note to Contractor: The Crewboat Cut Reach of the Atchafalaya Project has been added to this Solicitation.

SPECIFICATIONS:

SECTION 00010

Pages 00010-3 thru 5. Delete the “Bidding Schedule” in its entirety and substitute the attached revised pages 00010-3 thru 5.

SECTION 00100

Page 4, Provision. 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995).

Subparagraph (b), delete the contacting name and telephone number “Mr. Kinney Benoit” at telephone “337-291-3007” and substitute “Mr. John Page, P.E.” at telephone “337-291-3015”.

SECTION 00700

Page 6, Clause. 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984). In the 3rd line, delete “150” calendar days and substitute “180”.

Page 6, Clause. 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984). Delete “NOTE 2” at the end of this clause in its entirety.

Page 7, Clause. 52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000). Subparagraph (a), in the 2nd line, delete “$2,370.00” for each calendar day and substitute “$2,350.00”.

SECTION 01100

Page 10, para 7. ACCOMODATIONS AND MEALS FOR INSPECTORS. Delete subparagraph (c) in its entirety.

SECTION 01 33 00

Page 5, para 1.8 SUBMITTAL REGISTER. In the 5th line, delete “QCS” and substitute

“RMS”.

W912P817B0020_Am_0002

SECTION 01 45 02.00 10

Delete “Section 01 45 02.00 10 QUALITY CONTROL SYSTEM (QCS)” in its entirety and substitute the new attached “Section 01 45 00.15 10 RESIDENT MANAGEMENT

SYSTEM CONTRACTOR MODE (RMS CM)”.

SECTION 01 57 20.01 12

Page 8, para 3.3.1.1. Reporting. Delete this paragraph in its entirety and substitute revised paragraph as follows:

“3.3.1.1 Reporting

The presence of nesting wading birds and/or seabirds/water-birds within the minimum distances from the work area as specified in paragraph "No Work Distances" shall be immediately reported to Mr. John R. Page, P.E., Administrative Contracting Officer, Lafayette Area Office, U.S. Army Corps of Engineers at (337)291-3015.”

Page 10, para 3.3.2.2. Manatee Sighting Reports. Delete the 2nd sentence “The point of…” in its entirety and substitute revised sentence as follows:

“The point of contact within the Corps of Engineers will be Mr. John R. Page, P.E., Administrative Contracting Officer, Lafayette Area Office, U.S. Army Corps of Engineers at (337)291-3015.”

SECTION 02 21 10.00 12

Page 2, para 1.2. MEASUREMENT AND PAYMENT. Delete this paragraph in its entirety and substitute revised paragraph as follows:

“No separate measurement or payment will be made for surveys. The cost of the work covered under this section shall be included in the applicable contract unit price per cubic yard for "Dredging - Bay Reach" or "Dredging – Crewboat Cut". If the option is exercised, payment for applicable work covered under this section will be made at the contract unit price per cubic yard for "Dredging – Bird Island."

Page 2, para 1.3. SUBMITTALS. SD-02 Shop Drawings, delete the sentence “Before and after dredging…” in its entirety and substitute revised sentence as follows:

“Before and after dredging cross sections of the Atchafalaya Crewboat Cut, Bay, and Bird Island reaches of channel shall be submitted.”

Page 4, para 1.6.3.1. General. Delete the 10th sentence “Additionally, the fathometer shall…” in its entirety and substitute revised sentences as follows:

“Additionally, the fathometer shall automatically print these control parameter settings on the chart paper at start-up and when any control settings are changed and before and after all bar checks. Prior to the Contractor taking preliminary surveys, control parameter settings shall be turned into the Government Inspector for review to insure the settings meet the surveying parameters."

Page 4, para 1.6.3.2. Calibration. Insert the new paragraph “1.6.3.3 Low Frequency Signal Parameters” after paragraph 1.6.3.2.

“1.6.3.3 Low Frequency Signal Parameters

The low frequency pulse width range of cycles (i.e., 1 to 10) used shall not produce signal lengths less than 35 microseconds or greater than 125 microseconds.

For example, using an Odom MKIII 24 kHz transducer with a LF Pulse Width Setting of 2 will result in an 83.3 microsecond long signal.

2 cycles (i.e., LF Pulse width setting = 2) / 24,000 Hz = 83.3 microseconds”

Page 7, para 3.1.3. Preliminary Field Surveys. Delete the last sentence of this paragraph “Preliminary cross sections…” in its entirety and substitute revised sentence as follows:

“Preliminary cross sections shall be taken within the entire limits of assigned work.”

Page 8, para 3.1.6.1. General. Add the following sentence to the end of paragraph

3.1.6.1 General.

“Disposal area surveys for the Crewboat cut reach of dredging are not required.”

SECTION 35 20 23.00 12

Page 3, para 1.2.1. Quantity Surveys. In the 2nd sentence, delete “December 2016” and substitute “July 2018”.

Page 5, para 1.3.3. Dredging. Delete this paragraph in its entirety and substitute revised paragraph as follows:

“Payment for dredging will be made at the applicable contract unit price per cubic yard for "Dredging - Bay Reach" or "Dredging – Crewboat Cut". If the option is exercised, payment for applicable dredging will be made at the contract unit price per cubic yard for "Dredging – Bird Island". Price and payment shall constitute full compensation for furnishing all plant, labor and materials and performing all work for surveying, including any additional soundings that may be directed, excavation, disposal of materials, furnishing diesel powered crewboats fully operated, aluminum skiff fully operated, furnishing survey vessel(s) as required in Section 02 21 10.00 12 SURVEYS, pollution control, furnishing and maintaining radio and telephone communications equipment, and all operations incidental thereto.”

Page 7, para 1.5.2. Report of Operations. Subparagraph (4)(a), delete the ATTN:

recipient with Office symbol and substitute the following:

“ATTN: Mr. John R. Page, P.E., CEMVN-CDL”

Page 8, para 1.6.3. Facsimile and Cellular Telephone. Delete this paragraph in its entirety and substitute revised paragraph as follows:

“1.6.3 Cellular Telephone and Internet

The Contractor shall provide at least one (1) cellular telephone aboard the dredge.

Cellular phone service shall be available to Government personnel for conducting official Government business 24 hours per day, seven (7) days per week. In the event that more than one (1) dredge is assigned to contract, there must be one (1) cellular phone per dredge. The Contractor shall also provide high speed internet service and associated equipment must be capable of providing adequate connection to allow the inspectors to import/export files through RMS (shall provide a minimum download speed of 10 Mbps and a minimum upload speed of 1.5 Mbps for the sole use of the Inspectors). The Contractor must field verify that the service provider chosen has adequate continuous coverage at the construction site. The Contractor shall be responsible for the installation, maintenance of and the monthly service fees necessary to provide continuous cellular telephone and high speed Internet service for the duration of the contract. Final approval of the plant will not be made until the equipment is installed and in good working order.”

Page 10, para 3.1.2. Hydraulic Dredging. Delete this paragraph in its entirety and substitute revised paragraph as follows:

“Hydraulic dredging operations shall be performed non-continuously. As noted on the plans, an equation station (Station 1382+59.89 = 0+00.00) falls within the channel alignment. All work shall be performed as specified herein and as shown on the contract drawings.”

Page 12, para 3.1.6. Character Of Materials. Add the following paragraph to the end of the dredging jobs previously performed in paragraph “316 Character Of Materials”.

“Crewboat Cut

C/L Station 1092+00 Completed to 1194+00 August 2014 (-)22.0 400-feet”

Page 12, para 3.2.2. Required Dimensions. Insert the following sentence after the 2nd sentence.

“If the Bird Island Reach is exercised under the option, the dimensions for this reach is as follows: Depth -22.0 feet MLG, Bottom Width 300-foot.”

Page 14, para 3.2.3. Existing Pipelines, Structures Or Utilities. Add the following utilities or structures information for Crewboat Cut to the end of the Utilities Table in paragraph 3.2.3.

“2 24-inch Gas Pipelines 1051+46 and -60.7 Tennessee Gas Co.

1052+11 224 Aviation Road Houma, LA 70363

30-inch Pipeline 1065+77 -50.7 Columbia Gulf 24-inch Pipeline Darren Duhon (337)266-4672

2 6-inch Pipelines 1077+11 -60.0 Chevron Texaco (Abandoned in Place) Mark Broussard (337)989-3067”

Page 15, para 3.3.1. Placement of Dredged Material. Insert the new paragraph “3.3.1.1 Single point discharges (SPD)” after paragraph 3.3.1.

“3.3.1.1 Single point discharges (SPD)

Single point discharges (SPD) are included at the new bird islands located in the Bay and Bar Reach and along the RDB of Crewboat Cut. The Contractor shall monitor dredge fill elevation to avoid exceeding the maximum elevations shown on the contract drawings. Field adjustments, if approved by the Contracting Officer, maybe allowed to make best use of the available access to the designated SPD site.

Discharge point shall be moved as needed to create a platform desired for island formation. The shift from SPD1 to SPD2 at Crewboat Cut must be approved by the Contracting Officer prior to switching the discharge location.”

DRAWINGS:

SHEET IDENTIFICATION Nos. C-03 thru C-09, C-11, C-12 thru C-29. Delete these drawings in their entirety and substitute the attached revised drawings SHEET IDENTIFICATION Nos. C-03, C-03A, C-04 thru C-08, C-08A, C-09, C-11, C-12 thru C-20.

Note: C-03A - new detail plan sheet on dredging Crewboat Cut C-08A - new plan sheet Bird Island Reach C-12 - new Typical Sections on Crewboat Cut Channel

SECTION 00010 – BIDDING SCHEDULE

Atchafalaya River and Bayous Chene, Boeuf, and Black Atchafalaya Bay/Bar Channel

Non-Continuous Maintenance Dredging St. Mary Parish, Louisiana

00010-3 ED 17-020

Item DESCRIPTION Estimated Quantity Unit Unit Price Estimated Amount

BASE WORK

0001 Mobilization and Demobilization 1 JOB

Additional Mobilization and Demobilization Changing Location of Plant on Job

4 EA

0003 Miles Moved Changing Location of Plant on Job 30 MI

0004 Flotation Access Channel 1 JOB

0005 Dredging – Crewboat Cut

0005AA First 125,000 125,000 CY

0005AB All Over 125,000 60,000 CY

0006 Dredging – Bay Reach

0006AA First 750,000 750,000 CY

0006AB All Over 750,000 250,000 CY

0007 Peninsula Cut 4 EA

TOTAL BASE WORK: $

OPTION WORK

0008 Dredging – Bird Island 4,000,000 CY

0009 Bird Nesting Prevention and Avoidance Measures 90 DAY

TOTAL OPTION WORK $

TOTAL BASE WORK + OPTION WORK: $

Award will be made as a whole to one bidder.

NOTE 1: The unit “Job” as used in this Bidding Schedule is synonymous with the term “Lump Sum” used elsewhere within these plans and specifications.

NOTE 2: Bidders shall furnish unit prices for each item listed in the Schedule requiring a unit price. If the bidder fails to insert a unit price in the appropriate blank for required item(s), but does furnish an extended total, or an estimated amount for such item(s), the

00010-4 ED 17-020

Government shall deem the unit price to be the quotient obtained by dividing the extended amount for that line item by the quantity. IF A BIDDER OMITS BOTH THE

UNIT PRICE AND THE EXTENDED TOTAL OR ESTIMATED AMOUNT FOR ANY

ITEM, ITS BID SHALL BE DECLARED NON-RESPONSIVE AND THEREFORE

INELIGIBLE FOR AWARD.

NOTE 3: Any bid may be rejected if the Contracting Officer determines in writing that it is unreasonable as to price. Unreasonableness of price includes not only total price of bid, but the price for individual line items as well. Any bid may be rejected if the prices for any line items or subline items are materially unbalanced (See FAR 14.404-2, Rejection of Individual Bids).

NOTE 4: The quantity shown in Items 0002, 0003, and 0007 are for evaluation purposes only; payment for these items will be based on the actual quantity used and they shall be excluded from the “VARIATIONS IN ESTIMATED QUANTITIES” clause.

NOTE 5: THE NOTICE TO PROCEED (NTP): The successful bidder is advised that performance and payment bonds shall be submitted in accordance with the time frame in block 12B of SF 1442 after Notice of Award. The NTP will be issued immediately after verification of acceptable performance and payment bonds. Within 24 hours after issuance of the NTP, the Contractor shall initiate a meeting to discuss the submittal process with the Area or Resident Engineer or his authorized representative. Physical work cannot start until the Accident Prevention Plan, Contractor Quality Control Plan, and other submittals which may be required, have been submitted and approved and all preliminary meetings called for under the contract, have been conducted.

NOTE 6: EVALUATION OF OPTIONS (FAR 52.217-5 JUL 1990). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for this basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

NOTE 7: OPTIONAL WORK ITEM. The Government may require the delivery of the numbered line item(s), identified in the schedule as an OPTIONAL WORK, in the quantity (total or partial quantity) and price stated in the schedule. The Contracting Officer may exercise all or part of the Optional Work by written notice to the Contractor.

Bidders shall bid on all items including the Optional Work item (see "Evaluation of Options" FAR 52.217-5). Failure to bid on all items will result in a non-responsive bid.

NOTE 8: TIME ADJUSTMENT IN THE EVENT OF THE EXERCISE OF OPTIONAL

WORK. If any portion of item OPTION WORK 0008 is exercised, an addition of 80 calendar days will be added to the contract duration. In the event that OPTION WORK item 0009 is exercised, the time required for completion of the contract will not be adjusted but shall be performed concurrent with original contract duration.

NOTE 9: EVALUATION OF SUBDIVIDED ITEMS. Item Nos. 0005 and 0006 are subdivided into two (2) or more estimated quantities and are to be separately priced.

The Government will evaluate each of these items on the basis of total price of its sub-items.

00010-5 ED 17-020

NOTE 10: VARIATIONS IN ESTIMATED QUANTITIES - SUBDIVIDED ITEMS (MAR

1995) UAI 5152.211-9001.

The Variations in Estimated Quantities clause is applicable only in Item Nos. 0005 and 0006.

a. Variations from the estimated quantity in the actual work performed under any second or subsequent sub-item or elimination of all work under such a second or subsequent sub-item will not be the basis for an adjustment in contract unit price.

b. Where the actual quantity of work performed for Item Nos. 0005 and 0006 is less than 85% of the quantity of the first sub-item listed under such items, the Contractor will be paid at the contract unit price for that sub-item for the actual quantity of work performed and, in addition, an equitable adjustment shall be made in accordance with the clause Federal Acquisition Regulation (FAR) 52.211-18, Variation in Estimated Quantity.

c. If the quantity of work performed under Item Nos. 0005 and 0006 exceeds 115% or is less than 85% of the total estimated quantity of the sub-items under that item, and/or if the quantity of work performed under the second sub-item or any subsequent sub-item under Item No. NONE exceeds 115% or is less than 85% of the estimated quantity of any such sub-item, and if such variation causes an increase or a decrease in the time required for performance of this contract, the contract completion time will be adjusted in accordance with the clause FAR 52.211-18, Variation in Estimated Quantity.

NOTE 11: RAPID VENDOR PAYMENT: Web based instructions for the submission of invoices;

http:/www2.mvn.usace.army.mil/ebs/rapid_vendor_payment.asp

SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 45 00.15 10

RESIDENT MANAGEMENT SYSTEM CONTRACTOR MODE(RMS CM)

PART 1 GENERAL

1.01 REFERENCES

1.02 MEASUREMENT AND PAYMENT

1.03 CONTRACT ADMINISTRATION

A. Correspondence and Electronic Communications B. Other Factors

1.04 RMS SOFTWARE

1.05 SYSTEM REQUIREMENTS

1.06 CONTRACT DATABASE - GOVERNMENT

1.07 CONTRACT DATABASE - CONTRACTOR

A. Administration

1. Contractor Information

2. Subcontractor Information

3. Correspondence

4. Equipment

5. Reports

6. Request For Information (RFI) B. Finances

1. Pay Activity Data

2. Payment Requests C. Quality Control (QC)

1. Quality Control (QC) Reports

2. Deficiency Tracking.

3. Three-Phase Control Meetings

4. Labor and Equipment Hours

5. Accident/Safety Reporting

6. Definable Features of Work

7. Activity Hazard Analysis D. Submittal Management E. Schedule F. Closeout

1.08 IMPLEMENTATION

1.09 NOTIFICATION OF NONCOMPLIANCE

PART 2 PRODUCTS

PART 3 EXECUTION

-- End of Section Table of Contents --

SECTION 01 45 00.15 10 Page 1 ED 17-020

SECTION 01 45 00.15 10

RESIDENT MANAGEMENT SYSTEM CONTRACTOR MODE(RMS CM)

PART 1 GENERAL

1.01 REFERENCES

The publications listed below form a part of this section to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2014) Safety and Health Requirements Manual

1.02 MEASUREMENT AND PAYMENT

No separate measurement or payment will be made for resident management system requirements as specified herein. Payment for the work covered under this section shall be distributed throughout the existing bid items.

1.03 CONTRACT ADMINISTRATION

The Government will use the Resident Management System (RMS) to assist in its monitoring and administration of this contract. The Government accesses the system using the Government Mode of RMS (RMS GM) and the Contractor accesses the system using the Contractor Mode (RMS CM).

The term RMS will be used in the remainder of this section for both RMS GM and RMS CM. The joint Government-Contractor use of RMS facilitates electronic exchange of information and overall management of the contract. The Contractor accesses RMS to record, maintain, input, track, and electronically share information with the Government throughout the contract period in the following areas:

Administration Finances Quality Control Submittal Monitoring Scheduling Closeout Import/Export of Data

A. Correspondence and Electronic Communications

For ease and speed of communications, exchange correspondence and other documents in electronic format to the maximum extent feasible. Some correspondence, including pay requests and payrolls, are also to be provided in paper format with original signatures. Paper documents will govern, in the event of discrepancy with the electronic version.

SECTION 01 45 00.15 10 Page 2 ED 17-020

B. Other Factors

Other portions of this document have a direct relationship to the reporting accomplished through RMS. Particular attention is directed to Contract Clause, 52.236-15 "SCHEDULES FOR CONSTRUCTION CONTRACTS"; Contract Clause, 52.232-27 "PROMPT PAYMENT FOR CONSTRUCTION CONTRACTS"; Contract Clause, 52.232-15 "PAYMENTS UNDER FIXED-PRICED CONSTRUCTION CONTRACTS"; Section 01 33 00 SUBMITTAL PROCEDURES; and Section 01 45 04.00 10

CONTRACTOR QUALITY CONTROL.

1.04 RMS SOFTWARE

RMS is a Windows-based program that can be run on a Windows-based PC meeting the requirements as specified in Paragraph: SYSTEM REQUIREMENTS. Download, install and be able to utilize the latest version of the RMS software within seven (7) calendar days of receipt of the Notice to Proceed. RMS software, user manuals, access and installation instructions, program updates and training information are available from the RMS website (http://rmsdocumentation.com). The Government and the Contractor will have different access authorities to the same contract database through RMS. The common database will be updated automatically each time a user finalizes an entry or change.

1.05 SYSTEM REQUIREMENTS

The following is the recommended system configuration to run the Contractor Mode RMS for full utilization of all features for all types and sizes of contracts. Smaller, less complicated, projects may not require the configuration levels described below. Required configuration also noted below.

Recommended RMS System Requirements

Hardware

Windows-based PC 1.7 GHz i3; AMD A6 3650 GHz or higher processor (REQUIRED)

RAM 8 GB

Hard drive disk 100 GB space for sole use by RMS system

Monitor Screen resolution 1366 x 768

Mouse or other pointing device

Windows compatible printer Laser printer must have 4 MB+ of

RAM

Connection to the Internet minimum 1.5 Mbps upload speed and 10 Mbps download speed per user

Software

MS Windows Windows 7 x 64 bit (RMS requires 64 bit O/S) or newer (REQUIRED)

SECTION 01 45 00.15 10 Page 3 ED 17-020

Recommended RMS System Requirements

Word Processing software Viewer for MS Word 2013, MS Excel 2013 or newer (REQUIRED)

E-mail MAPI compatible (REQUIRED)

Virus protection software Regularly upgraded with all issued Manufacturer's updates and is able to detect most zero day viruses (REQUIRED)

1.06 CONTRACT DATABASE - GOVERNMENT

The Government will enter the basic contract award data in RMS prior to granting the Contractor access. The Government entries into RMS will generally be related to submittal reviews, correspondence status, and Quality Assurance(QA)comments, as well as other miscellaneous administrative information.

1.07 CONTRACT DATABASE - CONTRACTOR

Contractor entries into RMS establish, maintain, and update data throughout the duration of the contract. Contractor entries generally include prime and subcontractor information, daily reports, submittals, RFI's, schedule updates and payment requests. RMS includes the ability to import attachments and export reports in many of the modules, including submittals. The contractor responsibilities for entries in RMS typically include the following items:

A. Administration

1. Contractor Information

Enter all current Contractor administrative data and information into RMS within seven (7) calendar days of receiving access to the contract in RMS. This includes, but is not limited to, Contractor's name, address, telephone numbers, management staff, and other required items.

2. Subcontractor Information

Enter all missing subcontractor administrative data and information into RMS CM within seven (7) calendar days of receiving access to the contract in RMS or within seven (7) calendar days of the signing of the subcontractor agreement for agreements signed at a later date. This includes name, trade, address, phone numbers, and other required information for all subcontractors. A subcontractor is listed separately for each trade to be performed.

3. Correspondence

Identify all Contractor correspondence to the Government with a serial number. Prefix correspondence initiated by the Contractor's site office with "S". Prefix letters initiated by the Contractor's home (main) office with "H".

Letters are numbered starting from 0001. (e.g., H-0001 or S-0001). The Government's letters to the Contractor will be

SECTION 01 45 00.15 10 Page 4 ED 17-020 prefixed with "C" or "RFP".

4. Equipment

Enter and maintain a current list of equipment planned for use or being used on the jobsite, including the most recent and planned equipment inspection dates.

5. Reports

Track the status of the project utilizing the reports available in RMS. The value of these reports is reflective of the quality of the data input. These reports include the Progress Payment Request worksheet, Quality Control (QC) comments, Submittal Register Status, and Three-Phase Control worksheets.

6. Request For Information (RFI)

Create and track all Requests For Information (RFI) in the RMS Administration Module for Government review and response.

B. Finances

1. Pay Activity Data

Develop and enter a list of pay activities in conjunction with the project schedule. The sum of pay activities equals the total contract amount, including modifications. Each pay activity must be assigned to a Contract Line Item Number (CLIN). The sum of the activities assigned to a CLIN equals the amount of each CLIN.

2. Payment Requests

Prepare all progress payment requests using RMS. Update the work completed under the contract at least monthly, measured as percent or as specific quantities. After the update, generate a payment request and prompt payment certification using RMS. Submit the signed prompt payment certification and payment request as well as supporting data either electronically or by hard copy. Unless waived by the Contracting Officer, a signed paper copy of the approved payment certification and request is also required and will govern in the event of discrepancy with the electronic version.

C. Quality Control (QC)

Enter and track implementation of the 3-phase QC Control System, QC testing, transferred and installed property and warranties in RMS. Prepare daily reports, identify and track deficiencies, document progress of work, and support other Contractor QC requirements in RMS. Maintain all data on a daily basis. Insure that RMS reflects all quality control methods, tests and actions contained within the Contractor Quality Control (CQC) Plan and Government review comments of same within seven (7) calendar days of Government acceptance of the CQC Plan.

SECTION 01 45 00.15 10 Page 5 ED 17-020

1. Quality Control (QC) Reports

The Contractor's Quality Control (QC) Daily Report in RMS is the official report. The Contractor can use other supplemental formats to record QC data, but information from any supplemental formats are to be consolidated and entered into the RMS QC Daily Report. Any supplemental information may be entered into RMS as an attachment to the report. QC Daily Reports must be finalized and signed in RMS within 24 hours after the date covered by the report. Provide the Government a printed signed copy of the QC Daily Report, unless waived by the Contracting Officer.

2. Deficiency Tracking.

Use the QC Daily Report Module to enter and track deficiencies. Deficiencies identified and entered into RMS by the Contractor or the Government will be sequentially numbered with a QC or QA prefix for tracking purposes. Enter each deficiency into RMS the same day that the deficiency is identified. Monitor, track and resolve all QC and QA entered deficiencies. A deficiency is not considered to be corrected until the Government indicates concurrence in RMS.

3. Three-Phase Control Meetings

Maintain scheduled and actual dates and times of preparatory and initial control meetings in RMS. Worksheets for the three-phase control meetings are generated within RMS.

4. Labor and Equipment Hours

Enter labor and equipment exposure hours on a daily basis.

Roll up the labor and equipment exposure data into a monthly exposure report.

5. Accident/Safety Reporting

Both the Contractor and the Government enter safety related comments in RMS as a deficiency. The Contractor will monitor, track and show resolution for safety issues in the QC Daily Report area of the RMS QC Module. In addition, follow all reporting requirements for accidents and incidents as required in EM 385-1-1 and as required by any other applicable Federal, State or local agencies.

6. Definable Features of Work

Enter each feature of work, as defined in the approved CQC Plan, into the RMS QC Module. A feature of work may be associated with a single or multiple pay activities, however a pay activity is only to be linked to a single feature of work.

7. Activity Hazard Analysis

Import activity hazard analysis electronic document files into the RMS QC Module utilizing the document package manager.

SECTION 01 45 00.15 10 Page 6 ED 17-020

D. Submittal Management

Enter all current submittal register data and information into RMS within seven (7) calendar days of receiving access to the contract in RMS. The information shown on the submittal register following the specification section 01 33 00 SUBMITTAL PROCEDURES will already be entered into the RMS database when access is granted. Group electronic submittal documents into transmittal packages to send to the Government, except very large electronic files, samples, spare parts, mock ups, color boards, or where hard copies are specifically required. Track transmittals and update the submittal register in RMS on a daily basis throughout the duration of the contract. Submit hard copies of all submittals unless waived by the Contracting Officer.

E. Schedule

Enter and update the contract project schedule in RMS by either manually entering all schedule data or by importing the Standard Data Exchange Format (SDEF) file.

F. Closeout

Closeout documents, processes and forms are managed and tracked in RMS by both the Contractor and the Government. Ensure that all closeout documents are entered, completed and documented within

RMS.

1.08 IMPLEMENTATION

Use of RMS as described in the preceding paragraphs is mandatory.

Ensure that sufficient resources are available to maintain contract data within the RMS system. RMS is an integral part of the Contractor's required management of quality control.

1.09 NOTIFICATION OF NONCOMPLIANCE

Take corrective action within seven (7) calendar days after receipt of notice of RMS non-compliance by the Contracting Officer.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Not Used

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