W912P723R0007 Pre-Proposal Conference Slides.pdf

As of 29-Mar-11

U.S. Army Corps of Engineers San Francisco District

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U.S. Army Corps of Engineers

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San Francisco District

Pre-Proposal Conference for A-E Services for Civil Works Planning, Feasibility and

Environmental Studies for SPN &

SPD

Presenter:

Joshua Kaimikaua U.S. Army Corps of Engineers February 22, 2023

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This presentation is being provided for informational purposes only, without the intention of amending or changing the meaning of the language in the SYNOPSIS.

Introductions Purpose Project Overview Synopsis Selection Criteria Notifications & Debriefings Timeline Questions

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AGENDA

INTRODUCTIONS

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U.S. Army Corps of Engineers, San Francisco District Personnel

► Technical Representatives

• Tessa Eve Beach, Ph.D Chief Environmental Services Branch

► Contracting Personnel

• Joshua Kaimikaua

• Dennis Neal

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INTRODUCTIONS

PURPOSE

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Purpose of the Conference and important dates

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The purpose of this Pre-Proposal conference is:

(1) Highlight issuance of PRE-SOLICITATION NOTICE for A-E

Civil Works Planning, Feasibility and Environmental Studies

IDIQ on SAM at:

www.sam.gov

(2) Provide overview of Government’s Requirement

(3) Answer questions related to the Government’s requirement http://www.sam.gov/

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Pre-solicitation Issued:

Due Date for Questions:

Pre-solicitation Response:

February 13, 2023 February 27, 2023 @ 3:00 PM PST March 15, 2023 @ 3:00 PM PST

Small Business – W912P723R0007 Government seeks to award one (1) Single Award Task Order Contract (SATOC) Indefinite Delivery, Indefinite Quantity (IDIQ)

Interested AE firms must submit 1 copy of the SF330 Part I and SF330 Part II

PROJECT OVERVIEW

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PROJECT OVERVIEW

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AE services are required to provide environmental planning services primarily in support of the Civil Works mission area. Similar services may be required to support the Military and Interagency and International Support (IIS) missions. The contractor will be required to perform service primarily within the San Francisco District boundaries.

The contracts may also be used by other Districts within South Pacific Division (Sacramento, Los Angeles and Albuquerque Districts) to encompass the entire South Pacific Division geographical area of responsibility which can include CA, NV, UT and AZ and portions of OR, ID, CO and WY.

PROJECT OVERVIEW (AREA)

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EXAMPLE TASK ORDER PROJECTS

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- Existing conditions inventory report for a planning feasibility study area.

- Cultural resource investigations (records search, pedestrian survey, evaluation for National Registry of Historic Places eligibility) for water resource studies/projects.

- Fish surveys and entrainment monitoring for federal operation and maintenance (O&M) dredging projects.

- Dredge material sampling and analysis plans, sampling and analysis reports, and support to obtain sediment suitability determinations for federal dredging projects.

EXAMPLE TASK ORDER PROJECTS

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- Phase I or II environmental site assessment for hazardous material contamination in water resource study/project areas.

- Identification and design of appropriate natural and nature based measures and approaches to support studies and projects involving beneficial use of dredge material, flood risk management, coastal storm risk management, navigation, aquatic ecosystem restoration, etc.

- Community/public engagement plan development and execution, including public meetings, facilitation services, and development of accessible materials.

- Land use inventory and analysis of without and with project flood damages to support economic analyses.

SYNOPSIS FORMAT

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SYNOPSIS FORMAT = (1,2,3,4)

1.

C on tra ct

In fo rm at io n • Basic terms and conditions, who may submit

• Basic terms and conditions, who may submit

2.

P ro je ct In fo rm at io n •Types of services to be contracted

•Types of services to be contracted

3.

Se le ct io n

C rit er ia

.S ub m is si on R eq ui re m en ts •What, where, when, and how •What, where, when, and how

•Primary Factors •Specialized experience

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& technical competence •Professional qualifications•Past performance •Capacity •Knowledge of locality

•Secondary Factors

•SB & SSDB

participation •Volume of DOD contracts

SYNOPSIS TIPS

READ

EVERYTHING

VERY

CAREFULLY!

RESPOND

TO EVERYTHING

VERY

COMPLETELY!

1 2

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AE Submissions shall be handled by the Government IAW with FAR

15.207 (Handling) and 15.208 (Submission, Revision, and Withdrawal)

Boards will only evaluate SF-330 Parts I and II and any required supplemental information

Firms will not be considered if their SF-330 Part I is not signed, unless the SF-330 Part I is accompanied with a signed cover letter

If a firm does not submit a SF-330 Part II with it’s Part I, it will not be considered, unless that firm’s SF-300 Part II is on file with the agency

Firms are encouraged to update their SF-330 Part II, older ones will be considered by the board (up to 3 years)

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Boards will not assume qualifications which are not clearly stated

Firms will not be contacted to clarify or supplement their submission, except during interviews with the most highly qualified firms

Boards will not consider any cost factors

Small Business Firms must certify their status in the SF-330 Part II

Interviews will be held with the MOST HIGHLY QUALIFIED firms. All firms will be interviewed by the same method.

SELECTION CRITERIA

Federal Agencies use the SF330 to obtain information from AE firms about their professional qualification. Federal Agencies select firms for AE contracts on the basis of professional qualifications as required by 40 U.S.C chapter 11, Selection of Architect Engineers, and Part 36 of the Federal Acquisition Regulations (FAR)

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PRIMARY Selection Criteria (Order of Importance A through E)

A) Specialized Experience & Technical Competence (Section F, G) Provide examples of up to 10 projects (within the last 5 yrs) Example projects should be completed (start, end, size, scope) Experience of PRIME will be weighted more heavily IDIQ contracts aren’t accepted BUT Task orders are good examples

(i) Examples of completed dredge material sediment suitability process including Sampling and Analysis Plans.

(ii) Examples of environmental resource inventories, effect analyses.

(iii) Examples of National Historic Preservation Act (NHPA) Section 106.

(iv) Examples of projects where the firm has designed nature-based solutions or “Engineering with Nature”

(v) Examples of community outreach, involvement, and engagement plans.

(vii) Examples of economic technical reports, mapping, dataset development

(viii) Examples of spatial data, GIS products, CADD drawings completed to support water resource studies or projects such as maps, Aerial Photography, Topographic/ Bathymetric Surveying and Mapping, database development, preparation of contract drawings.

SELECTION EVALUATION

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B. Professional Qualifications (Section D, E, G) Evaluation will consider the qualifications of key personnel (Prime & Subs) Key Personnel = Org Chart (Management Plan) + Resumes Key Personnel listed in SYNOPSIS Key Personnel have appropriate licenses/certs AND required experience Include resumes of Key Management and Technical personnel Resumes not counted against 70 page limit

C. Past Performance CPARS and PPQ (non-Government clients) PPQ provided by PRIME are more favorable PPQ not counted against 70 page limit Awards, Letters of commendation, certifications are not evaluated Awards, Letters of commendation will count against 70 page limit

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D. Capacity Demonstrate the capacity to accomplish at least two (2) $250,000 individual task orders simultaneously

E. Knowledge of Locality (Section H) Demonstrate familiarity with SPD area Exhibited in Sections F and G

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SECONDARY Selection Criteria – only considered in the event of a tie-breaker for technically equally ranked firms based on primary selection criteria

F. Small Business and Small Disadvantaged Participation Amount of SB concerns utilized IAW with SYNPOSIS

G. Volume of DoD Contract Awards Last 12 months DoD AE contracts awarded

NOTIFICATION &

DEBRIEFINGS

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Notifications:

► All firms are notified by e-mail and in writing after selection process

► Firms will be identified into 3 categories:

(i) Highest Rated

(ii) Among the Most Highly Qualified firms but not the highest rated

(iii) Not among the Most Highly Qualified firms

► Debriefing information will be provided in notification

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Notifications & Debriefings

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Debriefing Purpose:

(1) create confidence in the debriefed firm that the selection was conducted fairly and objectively IAW with selection criteria

(2) provide the firm specific information to improve its qualifications and better compete for future work

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► A request for a debriefing must be received within 10 days after the date on which the firm received the notification

► Debriefing should occur within 14 days after receipt of the request

► Debriefing will be conducted by the Selection Board Chairperson or appointed designee

► Debriefing will summarize significant weaknesses or deficiencies in a firm’s qualifications (FAR 15.506(d)(1)). A firm’s qualifications will not be compared point by point to other firms

ACQUISITION

TIMELINE

Anticipated acquisition of Civil Works Planning, Feasibility and Environmental Studies IDIQ Contract

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30 days 45 days 30 days 30 days 30 days Base & Synopsis Selection Ctr Proposal Analyze

PNO

Negotiate Doc Prep Legal Review

Options

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Timing & Processes

RESOURCES

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SAM

► https://www.sam.gov/

FAR (Federal Acquisition Regulations) ► acquisition.gov

DoD SAFE (Safe Access File Exchange) ► https://safe.apps.mil/

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EP-715-1-7 Architect-Engineer Contracting in USACE, dated FEB 29, 2012 This pamphlet describes AE contracting process in USACE and how firms may obtain considerations for contracts.

RESOURCES

http://www.beta.sam.gov/ http://www.beta.sam.gov/

QUESTIONS

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Dennis Neal Contract Specialist

(415) 503-6891 james.d.neal@usace.army.mil

Joshua Kaimikaua Contracting Officer

(415) 503-6988 joshua.j.kaimikaua@usace.army.mil

Contact Information

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mailto:james.d.neal@usace.army.mil mailto:joshua.j.kaimikaua@usace.army.mil

Anticipated acquisition of Civil Works Planning, Feasibility and Environmental Studies IDIQ Contract