QandA_WSD_Janitorial_10102023.pdf

Question Answer

1 Is there an incumbent ? If yes, what is contract number and the contract amount?

Yes, the incumbent is INCIRCLE MANAGEMENT, INC.

Contract number is W912P719P0002 for $814,527.50.

This information is publicly available on SAM.gov by searching Notice ID W912P7‐18‐T‐0007 or

W912P719P0002.

2 What is the current monthly charge of the current contractor?

Monthly charge of the current contractor will not be provided.

3 What is the term of the previous contract? The previous contract is for one base year, and four (one year) options.

4 What is the square footage of the restrooms and locations to be serviced? Can we have a breakdown?

Liberty Glen Campground restrooms w/showers are approx.

333 sq ft on each side (men’s, women’s), approx. 46 sq ft in handicapped room.

Warm Springs Rec Area restrooms are approx. 117 sq ft on each side, approx. 40 sq ft in handicapped room.

Multi‐user waterless are approx. 38 sq ft on each side.

Single user waterless (Romtec SST) are approx. 36 sq ft.

Primitive restrooms are similar in size and material to a typical port‐a‐potty; they just sit over a larger in‐ground vault (see photo).

Portable restrooms are typical port‐o‐lets.

For location, please see Lake_Sonoma_Map.pdf

5 Is there additional locations or scope of work added from the previous contract?

Please refer to "Attachment 1 Performance Work Statement

WSD_RecJanitorial_09192023" for locations and services required.

6 Will the awarded contractor provide the paper products/toiletries for this project? If yes, what are those products and what is the monthly consumables value?

Please see Section 4.1 (Contractor Furnished Supplies and

Material) in the PWS. Regarding the monthly consumable value, you will have to assume based on the PWS requirement and the quantities in the Pricing Schedule.

W912P723Q0007 Warm Springs Dam/ Lake Sonoma Recreation Area Janitorial services

7 What is the FREQUENCY, DAY and TIME cleaning schedule for this project?

Frequency is listed in the PWS.

Day and time is flexible as long as the requirements in the

PWS are met. Schedule can be discussed during the pre‐work meeting.

8 WHAT IS THE MODE OF SUBMISSION FOR THIS

PROJECT? Is it through MAIL or it can be

EMAILED? Can we have the details?

Quotes will be submitted via email to Joshua Kaimikaua and

Lisa Ip (contact info provided in announcement) prior to the due date and time listed on Notice ID W912P723Q0007.

9 Would you be able to provide me with a map of the service location?

See attachment (Lake_Sonoma_Map.pdf).

10 What platform will be used for background checks?

Please see Section 1.7.5 in the PWS. Law Enforcement databases will also be used for background check.

11 What is the approximately cleanable sq. ft. Please see the answer to Question 4 above regarding the square footage of each type of restroom. The number of restrooms are listed in the PWS and the number of cleaning is listed in the pricing schedule.

12 Is there a Site visit needed? A site visit has been scheduled for October 3, 2023. Please refer to the site visit details posted on Notice ID

W912P723Q0007.

13 Are any amendments or clauses needed in the submitted proposal?

Please see the submission requirements stated on Notice ID

W912P723Q0007. If an amendment is issued, it will need to be signed and submitted with the quote.

14 Do you need any representation and certifications ?

Please see the submission requirements stated on Notice ID

W912P723Q0007. Offerors will need to complete and submit any information required by the FAR clauses and provisions included in Attachment 2.

15 Can you please provide me with the details of the incumbent company, what is the current yearly contract award.

Please see the answer to Question 1 above.

16 How you would like the proposal submitted? Submission should include all the items stated on Notice ID

W912P723Q0007. Please see the answer to Question 8 above for method of submission.

17 Is it possible for me to delegate my subcontractor, who is based in California, to represent my company during the site visit?

Yes, your subcontractors are allowed to attend.

18 What is the number of employees or workers currently engaged in this contract under the incumbent contractor.

The incumbent contractor's methodology will not be disclosed. Offeror quotes should be based on their own capabilities to accomplish the requirements stated in the solicitation and PWS.

Could you kindly confirm if the contract amount for ID W912P719P0002, awarded to the incumbent contractor INCIRCLE

MANAGEMENT, INC, was indeed $814,527.50?

Additionally, I would like to confirm if this contract spanned a one‐year period from

October 19, 2022, to October 21, 2023.

Please see the answer for Questions 1 and 3 above.

20 Is there any way we can reschedule a site visit? As posted on SAM.gov for Notice ID W912P723Q0007, a site visit was scheduled and conducted on October 03, 2023.

Unfortunately, the staffs at Lake Sonoma are very busy now and we are not able to schedule another site visit. Please review the PWS, map, and response to questions posted on

SAM.gov for details.

21 Are the site visit mandatory? No

22 Do they want cleaning 7 days a week? Or 5‐6 days only?

Please see the answer for Question 7 above.

23 How many workers work each day‐ M‐F, and on any given day?

This is the offeror's decision as long as the requirements outlined in the PWS are accomplished.

24 For the street/ parking lot sweeping‐ do they mean a street sweeper vehicle/ truck?

This is the offeror's decision as long as the requirements outlined in the PWS are accomplished.

25 Floating restrooms, etc.? Who provides the boat? If any?

It is the offeror's responsibility to provide and operate their own boat.

26 Could you please clarify whether you will supply the boat needed for servicing the primitive campground restrooms and floating restrooms, as mentioned on page 26/34 of

Attachment+2+Provision+and+clauses+091920

23? Or is it our responsibility to provide the boat for this purpose?

Please see the answer for Question 25 above.

27 Is there a current contract in place, and can we get a copy with pricing?

Please see answer to Question 1.

28 Prevailing wage determinations have been provided in Attachment 6. Do we submit certified payroll to the California Department of Industrial Relations (DIR) or another department?

Please refer to FAR 52.222‐41 Service Contract Labor

Standards and the U.S. Department of Labor Prevailing Wage

Resource Book

(extension://efaidnbmnnnibpcajpcglclefindmkaj/https://www

.dol.gov/sites/dolgov/files/WHD/legacy/files/Tab18.pdf) for records that need to kept regarding Attachment 6.

Is it mandatory that the low bid gets the contract?

As stated on Notice ID W912P723Q0007, contract will be awarded to offeror with the lowest bid who conform to the requirements of the solicitation and PWS and be eligible for award.

Will we be provided with a list of questions and answers from the current bidders?

Yes, questions and answers will be posted on SAM.gov under

Notice ID W912P723Q0007.

31 Is there a bond requirement? No.

32 Will the contractor's employees be required to pass a background check?

Please see answer to Question 10.

33 Will the contractor's employees be required to wear a badge?

Please see section 1.6.9 in the PWS.

34 Regarding the Financial bank letter, should it contain all the information listed i.e.‐ financial status, LOC overdrafts, etc. or is there one thing on the list that will suffice?

Financial Bank letter should include financial status, Line of

Credit, Number of overdrafts the company has had in past year, and the average balance of commercial account (may be expressed: low 5 figure, or high 6 figures).

35 Can the prime use the subs information on the

PPQ as his own? If not, will this have an adverse affect on the prime contractor?

If the subcontractor(s) will perform a major or critical aspects of the requirement, then you can include the PPQ for that subcontractor(s).

What exactly do you need for

W912P723Q0007 solicitation?

The documents you need to submit are listed on the solicitation announcement. Please also review all the attachments to get a clear understanding of the requirement.