A.01.38_SOW_WQMP_for_FY18_OM_Dredging.pdf

U.S. ARMY CORPS OF ENGINEERS

SAN FRANCISCO DISTRICT

1455 Market Street, 17th Floor San Francisco, CA 94103

CESPN-ET-PB January 26, 2018

Scope of Services for:

PROJECT: FY 2018 Maintenance Dredging

TITLE: Water Quality Monitoring Surveys

CONTRACTOR: TBD

CONTRACT: TBD

LOCATION: Alameda, Contra Costa and San Mateo Counties, CA

1. MAILING ADDRESS / POINTS OF CONTACT

The point of contact (TPOC) for technical questions at USACE is:

Mr. Christopher Eng, Environmental Section B (CESPN-ET-PB) U.S. Army Corps of Engineers, San Francisco District 1455 Market Street, Inner Circle 1737B San Francisco, California 94103-1398 Phone: (415) 503-6864 Email: Christopher.K.Eng@usace.army.mila

All correspondence, submittals, invoices, etc. shall be e-mailed to the contracting officer’s representative (COR), at the address provided below. The COR is the contractual point of contact for this contract (to assists in the technical monitoring and administration of a contract only).

Mr. Joseph Viola, A-E Services Unit (CESPN-ET-EC) U.S. Army Corps of Engineers, San Francisco District 1455 Market Street, Room 1737F San Francisco, California 94103-1398.

Phone: (415) 503-6883 Email: Joseph.J.Viola@usace.army.mil mailto:Christopher.K.Eng@usace.army.mil mailto:Joseph.J.Viola@usace.army.mil

2. INTRODUCTION AND BACKGROUND

This scope of work describes the tasks that will be performed by the contractor to determine maintenance dredging of these projects are to be conducted by the U.S. Army Corps of Engineers San Francisco District (USACE) beginning on June 1, 2018 for Richmond Inner Harbor; August 1, 2018 for Oakland Harbor; and August 15, 2018 for Redwood City Harbor. Commercial contractors will be dredging these projects.

To comply with the water quality monitoring program pursuant to Water Quality Certification (WQC) Order No. R2-2015-0023 for the 2015-2019 Maintenance Dredging Program issued to USACE by the Regional Water Quality Control Board. The monitoring will be performed at Richmond Inner Harbor, Oakland Harbor and Redwood City Harbor.

The data collected will help analyze impacts of controlled decanting during dredging on water quality in the project area.

The Oakland Inner and Outer Harbor is located in the City of Oakland in Alameda County.

The site is currently bordered by industrial and marine uses, as well as recreational areas:

Port View Park and Middle Harbor Shoreline Park. The Richmond Inner and Outer Harbor is located within the boundaries of Contra Costa County. The Port of Redwood City is 18 miles south of San Francisco on the western side of South San Francisco Bay.

3. DESCRIPTION OF WORK AND SERVICES REQUIRED

The contractor shall provide the services of a team and mapping technicians with experience in water quality sampling and monitoring in the San Francisco Bay and coast of California.

The proposal will include the resume of each proposed project team member to demonstrate the aforementioned qualifications.

BASE TASK:

Task 1 – Water Quality Monitoring for Oakland, Richmond Inner, and Redwood City Harbors

I. Constituents Monitored

The Oakland Harbor, Richmond Harbor and Redwood City Federal Navigation Channel FY18 Dredging Project requires the following water quality monitoring program pursuant to Water Quality Certification (WQC) Order No. R2-2015-0023 for the 2015-2019 Maintenance Dredging Program if controlled decanting is requested for these projects. Controlled decanting is any discharge of water entrained with the dredged sediment from any barge/scow into which the dredged sediment is placed.

A. Aquatic life turbidity applicable criteria:

1. Turbidity ≤ 50 NTU (or up to 10 percent greater than turbidity at a background reference location sampled concurrently with the dredging location, if the background turbidity is greater than 50 NTU) measured at the point of compliance, which shall be located 500 feet down current of the dredging.

II. Pre-dredge, Pre-decant, and Decant Monitoring Schedule

A. Contractor will take turbidity measurements within the water strata in the vicinity of where dredging will be taking place, as described in the Sampling Approach, a day before dredging operations to measure the background conditions within the dredging area.

B. On the first full day of dredging, the contractor will not be allowed to overflow/decant.

C. Turbidity measurements will be taken, as prescribed in Sampling Approach below, and these will be used to compare decanting to non-decanting conditions (just the clamshell bucket working with no decanting).

D. For five additional days, contractor will be allowed to decant and these measurements will be taken as stated in the sections below. Decanting must coincide with daylight operations. A day is only counted if decanting occurs for at least two hours, at a minimum, while monitoring is taking place.

III. Frequency of Monitoring

A. The contractor’s dredging equipment shall be operating for at least one hour prior to the collection of turbidity readings to ensure readings and observations are representative of turbidity conditions during normal active operations.

B. The contractor’s turbidity monitoring will correspond with; 1) slack tide and 2) strong ebb or flood tidal conditions to the extent these times adequately reflect periods of active dredging and occur during daylight hours.

C. The contractor shall conduct quantitative and visual turbidity monitoring during daylight hours only as follows:

1. Take and record readings every 10 minutes at one (1) up-current and two

(2) down-current locations during the first day of dredging and the first five (5) days of decant monitoring.

2. Record (written and photographic) of “visible” turbidity at the point of compliance during the first day of dredging and the first five (5) days of decant monitoring.

D. For safety reasons, no monitoring shall occur before sunrise or after sunset unless authorized by the USACE.

E. The contractor shall provide daily reports (within 24 hours) by e-mail to the personnel listed in Section VIII.A. and upon completion of the five (5) monitoring days of decant monitoring, the contractor shall send the compiled monitoring data report within 24 hours of completion of monitoring activity.

F. If there are no exceedences in turbidity within the five (5) days of decant monitoring, the contractor shall provide reports as described in III.E. and wait for further direction from USACE before demobilizing or continuing to decant.

Additional monitoring may be required based on quality of data and site conditions.

The USACE will consult with RWQCB and BCDC and will notify the contractor whether or not decanting will be allowed to continue or not.

G. If there is an exceedence in turbidity within the five (5) days of decant monitoring, the contractor shall continue monitoring following the steps listed in “Exceedence and Exceedence Protocol.”

IV. Sampling Approach

A. The contractor shall establish turbidity conditions according to the following:

B. Contractor shall take turbidity measurements within the water strata, one day before dredging operations to measure the background conditions within the dredging area (See Section E for locations).

C. The contractor shall measure turbidity using a turbidity meter, starting at least one hour after the dredging equipment has been operating, to ensure readings and observations are reflective of turbidity conditions during active operations.

D. The contractor shall verify the calibration of the turbidity meter and calibrate as necessary with standardized samples prior to the start of each day’s monitoring, per the manufacturer’s specifications.

E. The contractor shall collect turbidity readings within the water strata:

1. near the surface (~2 feet below).

2. mid-depth.

3. near the bottom (~2 feet above).

F. The contractor shall compare turbidity readings taken at the point of compliance to background levels within the same water column strata (i.e., at each point in the water strata – surface, mid-depth and near bottom, with comparisons of the points of compliance compared to the same strata at the current background station) to determine compliance with turbidity standards.

G. The contractor shall visually observe turbidity beyond the point of compliance and record the findings at the same time the turbidity levels are measured.

H. The contractor will ensure that all decant events are notated in with date and time.

Also, coordinates where the turbidity readings are being recorded.

I. If multiple dredges are being deployed on site, USACE may require two separate monitoring efforts (one for each dredge) depending on the locations of the dredge operations.

V. Monitoring Locations

A. The area of mixing point of compliance for turbidity during clamshell dredging is 500 feet down current from the point of clamshell dredging and thus will move as the dredging progresses.

B. The contractor shall establish Monitoring Points at:

1. Measured Background – A minimum of 200 feet up current from the dredging

2. Measured Downstream Early Warning – 300 feet down current of the dredging

3. Measured Downstream Point of Compliance – 500 feet down current of the dredging

VI. Exceedence and Exceedence Protocol

A. If any of the three measurements taken at the down current point of compliance when decant is occurring show recorded turbidity is greater than 50 NTU where the background is less than 50 NTU, or if more than a 10 percent increase in turbidity when the background turbidity is more than 50 NTU, the contractor shall notify the USACE within two (2) hours and, assuming dredging continues, shall continue to monitor per the protocol described above, restarting the 5 consecutive day monitoring series on the day of the initial turbidity exceedence. Contractor will not cease monitoring until directed by USACE, Regional Water Quality Control Board and BCDC. Therefore, timely communications are requested.

B. If additional exceedences are reported, the USACE will consult with the Regional

Water Quality Control Board and BCDC to determine whether to continue monitoring or whether to terminate decant and turbidity monitoring.

VII. Reporting

A. The contractor shall document any turbidity criteria exceedences, decant or dredging shut downs with an Incident Report, which will be transmitted by email to the persons listen in VIII.A. within 24 hours.

B. In addition turbidity data, contractor will report 1) dredging activity (e.g. tug and barge movement) activity 2) decanting operations 3) digging operations 4) tide level (ebb, slack, flood and 5) external activity that are not related to dredging such as passing vessels during dredging operations.

C. The Incident Report shall document all exceedence and will include the date, time, location, activity, turbidity data collected, name of person collecting the data, names of persons notified of the exceedence, photographs if taken, and summary of how the exceedence was resolved following the above protocol.

D. A summary table and graphs of daily data, along with the WQMP worksheets will be included in the final report. This submittal will also be provided in electronic format compatible with Microsoft Excel. Example template:

Date Dredging

(Digging) Start Time (hh:mm)

Dredging (Digging) Stop Time (hh:mm)

Decant Start Time (hh:mm)

Decant Stop Time (hh:mm)

Turbidity Monitoring Start Time

Turbidity Monitoring Stop Time

No. of Times Upcurrent/Ambient Station Monitored During Decanting

No. of Times Early Warning Station Monitored During Decanting

No. of Times Compliance Station Monitored During Decanting

VIII. Responsibility and Communication Plan

A. The party responsible for monitoring water quality for the project will attend a pre-monitoring meeting with USACE at least 48 hours prior to commencement of the plan.

B. All exceedences, daily report logs, and other reporting must also be sent directly to the USACE Points of Contact for turbidity monitoring by e-mail: Mr. Chris Eng, Environmental Sciences (415) 503-6868, Christopher.K.Eng@usace.army.mil.

RWQCB point of contact, echristian@waterboards.ca.gov.

OPTION: The option(s) will exercised in accordance with Federal Acquisition Regulation (FAR) 17.207 at the discretion of the Contracting Officer subject to availability of funds. If exercised, option(s) would be exercised prior to the expiration of the base (prior to November 30, 2018). The overall period of performance will not be extended, all exercised options require to be performed concurrent with the other requirements as described within this contract. Unless otherwise amended, the performance period for completion of mailto:Christopher.K.Eng@usace.army.mil mailto:echristian@waterboards.ca.gov the options will be as stated therein. The Government will notify the contractor 30 calendar days prior to exercise of option(s). The pricing of the options will be evaluated with the overall price to ensure there is no evidence of unbalancing.

Option 1 for one additional Water Quality Monitoring for Richmond Inner Harbor - If multiple dredges are being deployed on site, USACE may require two separate monitoring efforts(one for each dredge). This option will be exercised for the additional concurrent monitoring effort, if this occurs.

Option 2 for one additional Water Quality Monitoring for Oakland Harbor - If multiple dredges are being deployed on site, USACE may require two separate monitoring efforts (one for each dredge). This option will be exercised for the additional concurrent monitoring effort, if this occurs

Option 3 for one additional Water Quality Monitoring for Redwood City Harbor - If multiple dredges are being deployed on site, USACE may require two separate monitoring efforts (one for each dredge). This option will be exercised for the additional concurrent monitoring effort, if this occurs

4. DELIVERABLES/SUBMITTALS/REPORTS SCHEDULE

A comprehensive report for each project shall be conducted as described in the “deliverables” section below.

a. Water Quality Monitoring – Daily Reports (daily e-mails), Draft and Final Reports (3 hard copies, one electronic copy, and all source files). Draft report is due within 10 days of completion. Upon receipt of comments, Final report is due within 30 days.

5. RESPONSIBILITY FOR FIELD WORK

The contractor shall be responsible for all damages to persons and property that occur as a result of actions by the contractor’s employees in connection with execution of the work under this contract. The contractor shall hold the United States Government free from all claims and suits for damages as a result of this work. Damages to persons and property proximately resulting from the negligence of federal government employees are excluded from this provision.

6. CHANGES TO SERVICES OUTLINES IN THIS SCOPE OF SERVICES

In accordance with FAR 52.243-1, Changes – Fixed Price (August 1987), Alternative III (April 1984), the contracting officer may at any time, by written order, and without notice to the sureties, if any, make changes within the general scope of this contract in the services to be performed. If any such change causes an increase or decrease in the cost of, or the time required for, performance of any part of the work under this contract, whether or not changed by the order, the contracting officer shall make an equitable adjustment in the contract price, the delivery schedule, or both, and shall modify the contract. The contractor must assert its right to an adjustment under this clause within 30 days from the date of receipt of the written order. However, if the contracting officer decided that the facts justify it, the contracting officer may receive and act upon a proposal submitted before final payment of the contract. If the contractor’s proposal includes the cost of property made obsolete or excess by the change, the contracting officer shall have the right to prescribe the manner of the disposition of the property. Failure to agree to any adjustment shall be a dispute under the disputes clause. However, nothing in the clause shall excuse the contractor from proceeding with the contract as changed. No services for which an additional cost or fee will be charged by the contractor shall be furnished without the prior written authorization of the contracting officer.

7. METADATA AND TABULAR DELIVERABLES

The deliverables shall include metadata compliant with the Federal Geographic Data Committee metadata standard for each data set that is part of the report or that was used in making the report.

The Federal Geographic Data Committee metadata standard is described in documents listed on this page: http://www.fgdc.gov/metadata/geospatial-metadata-standards

All geospatial information shall be geo-referenced. All CADD and GIS files shall be registered in a well-known coordinate system. Rectified imagery and scanned maps shall include a file (e.g. a world file) allowing GIS and CADD applications to import them as geo-referenced images.

All CADD and GIS files with attribute tables shall conform to the Spatial Data Standards for facilities, Infrastructure and Environment (SDSFIE) for:

Entity types Attribute tables Attribute Names Domain Tables

The SDSFIE requirement only applies to GIS data, i.e. vector data (such as points, lines and polygons) that have an attribute table. It does not apply to pre-existing data, elevation data or image data. The SDSFIE is available at http://www.sdsfie.org.

8. TRANSMITTALS

Transmittal letters shall be dated and signed by the appropriate contract officer representative (contractor) and be provided to the Government on 8-1/2" x 11" paper. An electronic copy of the transmittal letter in Microsoft Word, version 2007 or newer format http://www.fgdc.gov/metadata/geospatial-metadata-standards shall also be provided on the electronic digital media submitted to the Government. As applicable, electronic transmissions shall include:

An external label on each media unit (i.e., CD) along with the total number being delivered.

This label will include a list of the names and description of each file contained on the media.

Brief instructions for transferring files from the media.

Certification that all delivery media are free of known computer viruses. A statement including the name(s) and release date(s) of the virus-scanning software used to analyze the delivery media, the date the virus scan was performed, and the operator's name shall also be included with the certification. The release or version date of the virus-scanning software shall be the current version and capable of detecting the latest known viruses at the time of delivery of the digital media.

A statement indicating the contract officer representative (contractor) will retain a copy of all delivered electronic digital media (with all files included) for at least one year and, during this period of time, will provide one additional copy of each to the government, if requested, at no additional cost.

Instructions concerning how to generate plotted, or hard copy, drawings from the provided plot files. For geo-referenced maps, notating the coordinate system is required.

List of any deviations from the government's standard layer/level scheme and file naming conventions.

List of all new symbol cells/blocks created for the project which was not provided to the contractor with the documents and reports.

List of any non-IGES crosshatch/ patterns used.

List of all new figures, symbols, tables, schedules, details, and other cells/blocks created for the project, which was not provided to the contract officer representative with the A/E/C CADD Standard Release 3.0 and any associated properties.

List of all database files associated with each drawing as well as a description and documentation of the database format and schema design as used.

9. PERIOD OF SERVICE

Task 1: Total duration for the base contract is date of award through November 30, 2018.

Option 1: Total duration, if awarded, through November 30, 2018.

Option 2: Total duration, if awarded, through November 30, 2018.

Option 3: Total duration, if awarded, through November 30, 2018.

10. PERFORMANCE STANDARDS

During the execution of the tasks outlined in this scope of work, the contractor shall:

a. Execute the work diligently and aggressively.

b. Promptly advise the TPOC and COR of all significant developments which may affect the scope of the contract.

c. Prepare notes on all meetings, discussions, and telephone conversations between the contractor and representatives of other government agencies, their contractors, and other USACE contractors related to the work outlined in this contract. Written summaries of significant discussions shall be provided to the TPOC and COR.

d. Promptly furnish to the appropriate USACE point(s) of contact all written communications pertaining to the work described under this contract from other government agencies, their contractors, or other USACE contractors;

e. Take appropriate measures to obtain clarification of project and data assumptions and design criteria requirements, to acquire all pertinent information, and to incorporate such information in the work being performed;

f. Be responsible for producing complete, competent, properly coordinated, well written and thoroughly checked documents within agreed upon schedules; and

g. Be responsible for the quality control of the work conducted under this contract and have a logical and functional quality control program to assure that errors and deficiencies in all submittals are non-existent to minimal.

h. The contractor will comply with Executive Order 13423 Section 1: To the greatest extent practicable, the contractor shall conduct work in an environmentally, economically, fiscally, and sustainable manner (Federal Register: Vol. 72, No. 17;

Friday, January 26, 2007). The contractor may also be asked to comply with Executive Order 13423 on sustainability (October 6, 2009) as more specific details are provided. The contractor shall state how this shall be accomplished, in the cost proposal.

11. QUALITY CONTROL

The contractor must provide documented quality control (QC) on all work. The document shall be well written in standard, proper English, plain language, and active voice, generally conforming to a widely accepted style manual consistent with the products such as the Government Printing Office Style Manual. The technical level of writing should be such that the material is fully understandable by a person without specific training in the field at hand but without compromising its value to the target audience. The target audience includes technical, managerial, executive, and senior scientist personnel in various regulatory and related government agencies. The work will be used for regulatory, permitting, policy and related issues as well as possible follow-up research. Jargon specific to various fields should either be clearly explained in the text or defined in a glossary.

12. MONTHLY SAFETY EXPOSURE REPORT

The contractor shall submit the “USACE PRIME CONTRACTOR, Monthly Record of Work- Related Injuries/Illnesses & Exposure in electronic spreadsheet format through email.

The form can be downloaded from:

https://team.usace.army.mil/sites/NAE/EP/W/WG/admin/Safety/Safety General/Monthly Record of Work-Related Injuries Illnesses Exposure.xls

For further information regarding the “Monthly Safety Exposure Reports”, please contact:

Mr. Joseph Viola U.S. Army Corps of Engineers, San Francisco District A-E Services Unit 1455 Market Street, 17th Floor San Francisco, CA 94103-1398 Phone: 415-503-6883

13. MONTHLY PROGRESS REPORT

The contractor shall provide a monthly progress reports throughout the duration of this project. The report shall be a brief description of progress to date, any problems/issues and their resolution. The report may be submitted as a word documents via email. Such reports shall be provided to the TPOC and COR. In the event there are information needs not being met by USACE which are delaying progress, reports of such shall be provided monthly to the TPOC and COR.

14. OWNERSHIP

The government for itself and such others as it deems appropriate, will have unlimited rights under this contract to all information and materials developed under this contract and furnished to the government and documentation thereof, reports, and listings, and all other items pertaining to the work and services pursuant to this agreement including any copyright. Unlimited rights under this contract are rights to use, duplicate, or disclose text, data, drawings, and information, in whole or part in any manner and for any purpose whatsoever without compensation to or approval from the contract officer representative or TPOC. The government will have access to and the right to make copies of the abovementioned items. All text, electronic digital files, data, and other products generated https://team.usace.army.mil/sites/NAE/EP/W/WG/admin/Safety/Safety%20General/Monthly%20Record%20of%20Work-Related%20Injuries%20Illnesses%20Exposure.xls https://team.usace.army.mil/sites/NAE/EP/W/WG/admin/Safety/Safety%20General/Monthly%20Record%20of%20Work-Related%20Injuries%20Illnesses%20Exposure.xls mailto:Jason.D.Ho@usace.army.mil under this contract shall become the property of the government. By reference, the following DFAR clauses are included in this scope of work as part of the requirements herein:

DFAR 252.227-7013, "Rights in Technical Data - Noncommercial Items."

DFAR 252.227-7018, "Rights in Noncommercial Technical Data and Computer’s Software-Small Business Innovation Research (SBIR) Program."

DFAR 252.227-7019, "Validation of Asserted Restrictions – Computer Software."

DFAR 252.227-7028, "Technical Data or Computer Software Previously Delivered to the Government."

DFAR 252.227-7037, "Validation of Restrictive Markings on Technical Data."

No data shall be released by the contractor to any party other than the contracting officer or his authorized representative without the express written consent of the contracting officer. The contractor or its subcontractors shall not use any information developed as part of this study in any setting (e.g., professional seminars or conferences) without written permission by USACE.

15. ACCEPTANCE

Acceptance of the final submittal for the work described in the foregoing paragraphs will be made by the contracting officer. No other government representative is authorized to change the scope of services or terms of the contract.

16. INVOICE AND PAYMENT

Invoices shall be submitted and processed in accordance with FAR 52.232-16. Invoices shall be submitted through email and by mail to:

Attn: Joseph Viola, A-E Unit U.S. Army Corps of Engineers 1455 Market St. Suite 1731F San Francisco, CA 94103 Tel. No. 415-503-6883

In addition please carbon copy (cc) the invoices to:

Bick Y. Lee U.S. Army Corps of Engineers 1455 Market St. Suite 1731E San Francisco, CA 94103 Tel. No. 415-503-6882 mailto:Joseph.J.Viola@usace.army.mil

Email: Bick.Y.Lee@usace.army.mil

17. PROPOSAL SUBMITTAL PACKAGE

A cost proposal shall be submitted for the work described in this scope of services. The cost proposal must be presented in such a manner to facilitate the government's review and analysis.

The submittal package shall contain:

a. Cost proposal using the accompanying template (may be modified)

b. Statement of contractor qualifications

c. Staffing plan (including availability) including resumes of key personnel mailto:Bick.Y.Lee@usace.army.mil