W912P525QA018 - Solicitation Attachments.pdf

QUOTE INSTRUCTIONS FOR OFFEROR

1. DESCRIPTION OF SERVICES: This service is a Total Small Business Set-Aside to furnish all labor, equipment, vehicles, tools, supplies, and materials necessary to mow, trim, and spray herbicide on the grounds in and around the Rockland Recreation Area in Hendersonville, TN 37075. Locations and work limits of the various areas are shown on the attached site map, Attachment 3. This procurement includes a base period of one (1) year and two (2) one (1) year option periods.

2. TYPE OF CONTRACT: The Government intends to award a Firm-Fixed Price Service Contract under NAICS code 561730, Landscaping Services; Size Standard $9.5M.

3. BASIS FOR SELECTION OF AWARD AND EXERCISE OF OPTIONS: Award shall be made to the lowest priced offeror who is determined to be responsive and responsible. Awardee shall be located within seventy-five (75) miles of Rockland Recreation Area.

Quote must meet or exceed the technical specifications and delivery schedule to be considered for award.

In accordance with FAR 52.217-5, Evaluation of Options, the Government will evaluate offers by adding the total price for the basic requirement to the total price of all options.

4. PLACE OF PERFORMANCE: Rockland Recreation Area, 5 Power Plant Road, Hendersonville, TN 37075.

5. PERIOD OF PERFORMANCE: The contract awarded from this solicitation will be for one (1) base year, and two (2) option years– for a total of a three (3) year contract award starting on September 2026.

6. SITE VISIT: Offeror is urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of the contract performance (FAR 52.237-1, Site Visit).

The Government has scheduled a Site Visit for April 17, 2025, at 1:00 pm Central Time. All attendees shall meet at 5 Power Plant Road, Hendersonville, TN 37075. Point of Contact for the site visit is Dallin Fausett at (615)240-4055.

7. REQUIREMENT TO REGISTER TO ATTEND SITE VISIT: Only registered persons will be permitted to attend the site visit. In addition to the below information, please also provide your name of firm, firm’s CAGE and Unique Entity Identifier (UEI), and name and position title of primary point-of-contact and their telephone number and email address.

U.S. Citizens: To register, U.S. citizens interested in attending the site visit must submit a Nashville District (LRN) Security Access Form to the Point of Contract (POC), Contract Specialist Scott Ellis, by email to Robert.S.Ellis@usace.army.mil no later than three (3) business days prior to the site visit. If submitting the form in less than three business days, the person may not receive approval for participation. Notification of approval or denial will be provided prior to the date of the site visit. Foreign Nationals (FNs): FNs wishing to attend the site visit shall submit a completed LRN FN Security Form and legible color copies of two of the following documents: Passport (unexpired or expired), Certificate of U.S. Citizenship (INS Form N-560 04 N-561), Certificate of Naturalization (INS Form N-550 or N-570), unexpired foreign Passport with I-551 stamp or attached INS Form I-94 indicating unexpired employment authorization, an Alien Registration Receipt Card with photo (INS Form I-151 or I-551), unexpired Temporary Resident Card (INS Form I-688), unexpired Employment Authorization Card (INS Form I- 688A), unexpired Reentry Permit (INS Form I-327), unexpired Refugee Travel Document (INS- Form I571), or unexpired Employment Authorization Documentation issued by the INS which contains a photograph (INS Form I- 688B) to the LRN POC. These documents must be submitted two (2) weeks prior to the site visit. Exceptions will be considered on a case-by-case basis but will be limited. This form is available at:

https://www.lrn.usace.army.mil/Portals/49/docs/Security/FN%20Pre-Bid%20Meeting%20AUG2015_508.pdf

8. INSURANCE: See FAR 52.228-5, Insurance –Work on Government Installation and the “Special Requirements” section of this solicitation for the minimum amounts of insurance required.

9. POC FOR COMMUNICATIONS: Any communications regarding this procurement before award must be made in writing to the Contracting Branch, Attn: Scott Ellis at email Robert.S.Ellis@usace.army.mil. Inquiries must identify https://www.lrn.usace.army.mil/Portals/49/docs/Security/FN%20Pre-Bid%20Meeting%20AUG2015_508.pdf the solicitation number, the requestor’s company name, address, email address, and telephone number to include the area code.

QUESTIONS: Questions must be submitted to Scott Ellis via email at Robert.S.Ellis@usace.army.mil by April 22, 2025, at 1:00 P.M. Central Time.

Phone calls or requests to arrange meetings at the Nashville District during the solicitation period to discuss project requirements or company’s capabilities are highly discouraged and will not be allowed.

10. QUOTE SUBMISSION: All quotes shall be submitted electronically via email to Scott Ellis at Robert.S.Ellis@usace.army.mil by April 30, 2025, at 1:00 P.M. Central Time.

The quote shall include the following elements to be considered for award:

(1) SF 1449: Filled out by the vendor for: Block 17a, Block 17b (if applicable), Block 30a, Block 30b, and Block 30c.

(2) Acknowledge all SF30s, Amendment of Solicitation (if applicable).

(3) Price: Complete and sign the “Price Schedule”.

(4) In accordance with FAR 52.204-7, System for Award Management, registration is required in the System for Award Management (SAM) database located at www.sam.gov. More specifically, "An Offeror is required to be registered in SAM when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation." (See FAR 52.204-7(b)(1)). Contractors must be registered in the System for Award Management (SAM) database (www.sam.gov) to receive an award.

For SAM Customer Service, contact:

Federal Service Desk URL: www.fsd.gov Hours: 8am - 8pm (Eastern Time) US Calls: 866-606-8220 International Calls: 334-206-7828

DSN: 866-606-8220

IMPORTANT NOTICE: Effective June 29, 2018, vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) within 30 days of activation or the vendor risks no longer being active in SAM.

Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier.

The new registration process may now take several weeks, so vendors are highly encouraged to begin registering as soon as possible to avoid any possible delays in future contract awards. Remember, there is no cost to use

SAM.

To find out additional information about the changes of the SAM registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM homepage (www.sam.gov).

(5) Contractors shall have representations and certifications completed in www.sam.gov OR provide completed paragraphs in FAR 52.212-3 Alternate 1 (Annual Representations and Certifications) found in the “Clauses Section” of this solicitation. If completing the aforementioned clause, provide with submitted quote.

(6) Provide business Unique Entity Identifier Number: _______________________________

(7) Provide business CAGE code: __________________________________ mailto:Robert.S.Ellis@usace.army.mil

(8) Tax Identification Number: ____________________________________

11. APPARENT SUCCESSFUL OFFEROR: A minimum of one (1) banking reference for their firm and a minimum of three (3) past performance references for similar contracted work may be requested from the apparent successful offeror prior to actual award of the contract.

The banking reference should include the financial institution’s legal name, complete physical address, a point-of-contact (POC) at the financial institution, the POC’s telephone number, and email address.

The past performance references should include firm’s name, the contract number, the contract period of performance and/or contract completion date, the contract’s aggregate value, a brief description of the project, a POC, the POC’s telephone number, and email address.

Scope of Work – Tree Planting and Maintenance at Rockland Recreation Area

1. General Requirements

The Contractor will be responsible for planting and maintaining trees at Rockland Recreation Area, following this Scope of Work (SOW), its attachments, and all applicable legal requirements.

• All work must be completed in line with industry standards, current EM 385-1-1 safety guidelines, and the specifications outlined in this document.

• Work may take place while the recreation area is open to the public, requiring the Contractor to exercise caution. No holes or excavations may be left unattended.

• Coordination with the Rockland Rebuild Construction Contractor (AIS Infrastructure, LLC) is essential to prevent scheduling conflicts and ensure smooth project execution.

Before beginning work in a new planting area, the Contractor must coordinate with the designated technical point of contact (POC).

• When working near active construction, all Contractor personnel must wear appropriate personal protective equipment (PPE), including hard hats, steel-toe boots, high-visibility vests, eye protection, and hearing protection as required.

• The Contractor is responsible for adhering to the schedule outlined in this document and its appendices.

• If needed, the Government’s technical POC may approve alternate planting locations, zones, or tree species in writing. However, the Government is not obligated to accept proposed changes if they do not align with project goals.

2. Excavation, Soil Handling, and Restoration

• The Contractor is responsible for assessing soil conditions in planting areas before starting work.

• Any soil or materials removed during the project become the property of the Contractor and must be disposed of in accordance with all Federal, State, and Local regulations.

• All disturbed areas, including those affected by digging, excavation, or heavy equipment, must be restored. Restoration includes smoothing the ground, removing debris, and applying Kentucky 31 Tall Fescue seed at a rate of 200 lbs. per acre, covered with ½ inch of soil and straw mulch (two tons per acre).

• The Contractor must take precautions to avoid damaging surrounding property. Any accidental damage must be repaired or replaced to its original condition.

• If cultural materials, human remains, or other historical artifacts are discovered during work, the Contractor must follow the procedures outlined in the Discovery Plan (Attachment 4). Previously identified sensitive areas are noted in Attachment 3.

3. Tree Planting

The project includes the excavation of soil, planting of trees, and their initial maintenance.

• Trees will be planted within the five designated planting zones:

1. Boat Ramp

2. Shelters 3 & 4

3. Behind RMO

4. Playground and Volleyball Court

5. Shelter Complex

• The Contractor’s certified arborist must oversee the planting process and follow industry best practices.

• The Contractor should complete all tree planting in one zone before moving to the next, with written approval from the technical POC.

• The Government reserves the right to add additional tree planting under Option 3, as outlined in Attachment 2.

• Trees must be at least 2 inches in diameter at breast height and arranged to resemble a natural, manicured forest—avoiding repetitive or geometric patterns.

• Trees (except Bald Cypress) must be planted at least 10 feet from the water’s edge of Old Hickory Lake. Bald Cypress trees should be placed within 10 feet of the water’s edge.

• The minimum spacing between trees must follow industry standards but should not be less than 20 feet from center to center of the nearest trees.

• Trees should be planted at least 15 feet from paved surfaces, buildings, and other structures, with measurements taken from the tree’s centerline.

• The Contractor must avoid interfering with underground utilities and coordinate with the technical POC when planting near utility lines.

4. Tree Maintenance

Tree maintenance is required during the initial contract period. The Government may also exercise Option 1 and Option 2, which extend maintenance for two additional 12-month periods after the initial work is completed. Maintenance includes:

• Watering as needed to establish and maintain tree health. The Contractor may use water from Old Hickory Lake with prior written approval from the Nashville District’s water resource management office.

• Weeding and mulching around tree bases.

• Implementing methods to maximize tree survival throughout the contract period.

• Replacing any trees that die during planting or the maintenance period.

5. Coordination with Other Contractors

Multiple contractors will be working in Rockland Recreation Area simultaneously. The Contractor must:

• Check in with the technical POC before starting work in a new area.

• Plan tree planting activities to avoid interfering with active construction under the Rockland Rebuild project. Construction of foundations, pavilions, and other structures takes priority over tree planting in those areas.

6. Open Recreation Spaces

The Government requires at least one designated open area (between 2,500 and 10,000 square feet) with no trees planted to provide recreational space for park visitors. The Contractor must incorporate this into the planting plan.

7. Place of Delivery

5 Power Plant Road Hendersonville, TN 37075

Technical POC: Dylon Anderson – (615)822-4846, Dylon.J.Anderson@usace.army.mil

8. Working Days/Hours

• Period of Performance: The work will begin o/a Fall 2026.

o Base Items: 12 months (Fall 2026 thru Fall 2027) o Option 1: +12 months of maintenance (Fall 2027 thru Fall 2028) o Option 2: +12 months of additional maintenance (Fall 2028 thru 2029) o Option 3: If it is determined that additional trees are needed, the Government enhances the right to exercise this option no later than Fall of 2028.

• If Base and all Options are exercised, the completion date is expected to be o/a Fall

2029.

Monday – Friday, 0630 – 1600 Central Time, except for Federal Holidays.

9. Security

General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they mailto:Dylon.J.Anderson@usace.army.mil completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures—this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on DoD property in the US shall be vetted by the District Security Office using the National Crime database and Terrorist Screening Database. Contract personnel shall comply with all personal identity verification requirements specified in facility policies and procedures.

Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

Since the work is being done within a controlled area and is expected to last more than six months, the investigation requirements fall under Category B3 for US Citizens and Category C for Foreign Nationals. Guidance and forms for the requirements are available on the Nashville District Public Website:

https://www.lrd.usace.army.mil/Submit-ArticleCS/Programs/Article/3667149/contracting/

After selecting above applicable statements you must add: “Contract and sub-contract employees are not authorized to begin work on any contract until investigation requirements have been completed and notification has been made by the COR or the District Security Office.”

Because the work is being performed in a restricted area, there are restrictions on use of persons either imprisoned or previously convicted of a felony. The Contractor shall not employ in the performance of this contract any person undergoing a sentence of imprisonment imposed by any court of a State, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, or the U.S. Virgin Islands, or the US Federal Government. The Contractor shall not employ in the performance of this contract any person who has been convicted of a felony imposed by any court of a State, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, or the US Federal Government.

Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity. The contractor and all associated sub-contractors shall receive training on the local Suspicious Activity Reporting Program. This training identifies behavioral indicators and provides guidance reporting suspicious activity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training. The iWatch training for contractors is available on the Nashville District Public Website:

(https://www.lrd.usace.army.mil/Submit-ArticleCS/Programs/Article/3667149/contracting/)

Additional Optional Information Regarding Suspicious Activity Reporting is available at:

Corps Watch https://corpslakes.erdc.dren.mil/visitors/corpswatch.cfm; iWatch Army is available at https://www.army.mil/standto/archive/2018/07/25/;

Alabama Suspicious Activity Report: https://app.alea.gov/SAR/ Eye On Kentucky program (report anonymously suspicious criminal or terrorist activity) https://homelandsecurity.ky.gov/Pages/Report-Suspicious-Activity.aspx ; Tennessee Suspicious Activity Report https://www.tn.gov/safety/homeland-security/report-suspicious-activity.html; and Homeland Security “See Something Say Something” https://www.dhs.gov/see-something-say-something.

Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

https://www.dhs.gov/see-something-say-something https://www.dhs.gov/see-something-say-something

Rockland Recreation Area Tree Planting Old Hickory Lake

Hendersonville, TN

PRICE SCHEDULE

Item No. Description Qty Unit Unit Price Est. Amount

BASE ITEMS: Fall 2026 – Fall 2027 0001 Tree Planting – Boat Ramp Zone 1 Job $ $

0002 Tree Planting – Shelters 3 & 4 Zone 1 Job $ $

0003 Tree Planting – Behind RMO Zone 1 Job $ $

0004 Tree Planting – Playground/VB Court Zone 1 Job $ $

0005 Tree Planting – Shelter Complex Zone 1 Job $ $

0006 Seeding, Raking, Other Related Work 1 Job $ $

Total Base Amount: $ OPTION 1: Fall 2027 – Fall 2028

1001 12 Months of Maintenance (Year 1) 1 Job $ $

OPTION 2: Fall 2028 - Fall 2029 2001 12 Months of Maintenance (Year 2) 1 Job $ $

OPTION 3

3001* Additional Tree Planting*

Small Ornamental (e.g.

American Plum, Flowering Dogwood, Redbud, Persimmon)

NTE

50 Ea $ $

Medium to Large Shade Trees (e.g. Red Maple, Sugar Maple, White Oak, Tulip Poplar, Sycamore, Black Walnut)

NTE

50 Ea $ $

Evergreen Trees (e.g. Eastern Red Cedar, Bald Cypress)

NTE

50 Ea $ $

Total Base + All Options: $ *Option 3 can be exercised multiple times throughout the planting process, once the Government has determined that additional trees of a certain type are needed. This Option can be exercised up to the completion of Option 1 (Fall 2028).

Tree Species

(Scientific Name)

Tree Species

(Common Name)

Boat Ramp

(3.1 ac)

Volleyball /

Playground

(1.8 ac)

Shelters 3 & 4

(8.9 ac)

Shelter

Complex

(4.8 ac)

Behind RMO

(4.8 ac)

Total per

Species

(BASE CONTRACT)

Ostrya virginiana American Hophornbeam/Ironwood 4 5 9

Prunus americana American Plum 3 3 6

Cornus florida Flowering Dogwood* 1 5 3 9

Cornus amomum Silky Dogwood* 1 1 2

Cercis canadensis Redbud 3 4 1 8

Prunus serotina Black Cherry 3 1 4 8

Oxydendrum arboreum Sourwood 2 3 5

Populus deltoides Eastern Cottonwood 9 9

Juniperus virginiana Eastern Red Cedar 18 13 31

Celtis occidentalis Hackberry 11 11

Taxodium distichum Bald Cypress 5 5

Robinia pseudacacia Black Locust 4 4

Acer rubrum Red Maple 16 6 4 26

Acer saccharum Sugar Maple 16 6 4 26

Aesculus pavia Red Buckeye 3 3

Diospyros virginiana Persimmon (male & female) 2 3 5

Liriodendron tulipifera Tulip Poplar 6 2 7 4 7 26

Sassafras albidum Sassafras 2 4 2 8

Ulmus alata Winged Elm* 4 3 3 10

Ulmus rubra Slippery Elm* 4 3 4 11

Cladrastis kentukea Yellowwood 4 4 8

Quercus alba White Oak 14 4 18

Quercus bicolor White Swamp Oak 13 13

Quercus rubra Northern Red Oak 14 3 4 21

Quercus stellata Post Oak 13 3 16

Quercus shumardii Shumard Oak 13 7 20

Quercus muhlenbergii Chinkapin Oak 11 7 18

Carya ovata Shagbark Hickory 3 6 4 13

Carya tomentosa Mockernut Hickory 2 5 1 8

Carya laciniosa Shellbark Hickory 5 1 6

Carya glabra Pignut Hickory 5 1 1 7

Morus rubra Red Mulberry 5 2 7

Platanus occidentalis Sycamore 3 9 5 17

Juglans nigra Black Walnut 3 3 6

Area Totals: 28 21 211 65 75

400Grand Total:

Base Contract - Tree Planting

* DISEASE-RESISTANT CULTIVARS REQUIRED FOR DOGWOODS AND ELMS

Attachment 1 - Base Contract Tree Planting

GENERAL ROOF NOTES:

METAL ROOFING:1.

24 GAUGE

GALVALUME COATED

KYNAR 500 PAINTED

S O

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B Y

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SHEET ID

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1 98765432

4.8 ACRES

ZONE: SHELTER COMPLEX

8.9 ACRES

ZONE: SHELTERS 3 & 4

INITIAL PLANTING ZONE

SENSITIVE AREA

ENVIRONMENTALLY

SENSITIVE AREA

ENVIRONMENTALLY

S C

A L

E

3.4 ACRES

ZONE: BOAT RAMP

1.8 ACRES

VOLLEYBALL COURT

ZONE: PLAYGROUND &

4.8 ACRES

ZONE: BEHIND RMO

130' x 130'

LAYDOWN AREA

Attachment 2 - Tree Planting Zones