Offeror Instructions - BAR Lift Equipment_v2.pdf

Instructions for Offerors Barkley Aerial Lift Equipment Rental

1. Description of Work: This is a Commercial Service contract to procure the rental, delivery, and maintenance of aerial lift equipment to support the 2026 Barkley Lock Dewatering project at Barkley Lock, Grand Rivers, KY. The Contractor shall provide all equipment, transportation, maintenance, and support necessary to deliver fully functional aerial lift(s) for the duration of the performance period. The equipment will be used to facilitate downstream miter gate inspection, weld repairs, gudgeon pin replacement, diagonal bracing repairs, and the installation of fatigue reduction gussets.

The equipment will be operated by Government personnel or designated representatives who are certified to operate such machinery.

2. Type of Contract: The Government intends to award a Firm-Fixed Price commercial service contract under NAICS Code: Highway Maintenance Equipment & 532412 - Construction, Mining, and Forestry Machinery and Equipment Rental and Leasing.

This is a 100% small business set-aside.

3. Basis for Selection of Award: Award shall be made to the lowest priced offeror who is determined to be responsive and responsible.

4. Place of Performance: Barkley Lock, 758 Barkley Dam Road, Grand Rivers, KY, 42045.

5. Period of Performance: The Period of Performance (POP) is from 10 August 20206 to 30 September 2026.

*NOTE* No work is prohibited federal holidays.

New Year's Day (January 1).

Birthday of Martin Luther King, Jr. (Third Monday in January).

Washington's Birthday (Third Monday in February).

Memorial Day (Last Monday in May).

Juneteenth National Independence Day (June 19).

Independence Day (July 4).

Labor Day (First Monday in September).

Columbus Day (Second Monday in October).

Veterans Day (November 11).

Thanksgiving Day (Fourth Thursday in November).

Christmas Day (December 25).

6. Questions: Please have all questions sent to R. Scott Ellis (Robert.S.Ellis@usace.army.mil) and Samantha “Dani” Bautch (Samantha.D.Bautch@usace.army.mil) no later than 27 July 2026 at 1:00 PM Central Time.

7. POC For Communications: Any communications regarding this procurement before award must be made via email to the Contracting Branch to R. Scott Ellis (Robert.S.Ellis@usace.army.mil) and Samantha “Dani” Bautch (Samantha.D.Bautch@usace.army.mil). Inquiries just identify the solicitation number, the requestor’s company name, address, email address, and telephone number to include area code.

*NOTE* Phone calls or requests to arrange meetings at the Nashville District during the solicitation period to discuss project requirements or company’s capabilities are highly discouraged and will not be allowed.

8. Quote Submission: All quotes shall be submitted R. Scott Ellis (Robert.S.Ellis@usace.army.mil) and

Samantha “Dani” Bautch (Samantha.D.Bautch@usace.army.mil) no later than 30 July 2026 at 1:00 PM Central Time.

Quote submission deadline in block 8 of this Solicitation.

The quote shall include the following elements to be considered for award:

a. SF 1449: Filled out by the vendor for: Block 17a, Block 17b (if applicable), Block 30a, Block

30b, and Block 30c.

b. Acknowledge all SF 30s, Amendment of Solicitation (if applicable).

c. Complete Price Schedule. Include the Total Price for all CLINS on page 1 of the solicitation in

Block 24.

d. In accordance with RFO 52.204-7, System for Award Management, registration is required in the

System for Award Management (SAM.gov) database located at www.sam.gov. More specifically, “The Offeror shall have an active Federal Government contracts registration in the System for Award Management (SAM) when submitting an offer or quotation in response to this solicitation and at the time of award.” (See RFO 52.204-7).

For SAM.gov Customer Service, contact:

Federal Service Desk URL: www.fsd.gov Hours: 8am – 8pm (Eastern Time) US Calls: 866-606-8220 International Calls:334-206-7828

DSN: 866-606-8220

IMPORTANT NOTICE: Effective June 29, 2018, vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) within 30 days of activation, or the vendor risks no longer being active in SAM.gov.

Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier. The new registration process may now take several weeks, so vendors are highly encouraged to begin registering as soon as possible to avoid any possible delays in future contract awards. Remember, there is no cost to use SAM.gov.

To find out additional information about the changes of the SAM.gov registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM.gov homepage (www.sam.gov).

9. Veterans Employment Emphasis for U.S. Army Corps of Engineers Contracts: In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

U.S. Department of Labor Veterans’ Employment and Training Service (VETS):

https://www.dol.gov/vets/

Federal Veteran Employment Information:

https://www.fedshirevets.gov/

Veterans Opportunity to Work (VOW) Program:

https://www.benefits.va.gov/vow/

U.S. Army Warrior Transition Command Employment Index:

https://wct.army.mil/modules/employers/index.html

Hiring Our Heroes:

https://www.uschamberfoundation.org/hiring-our-heroes

(End of special contract requirement)