Offeror Instructions - BAR Lift Equipment.pdf

Instructions for Offerors Barkley Aerial Lift Equipment Rental

1. Description of Work: This is a Commercial Service contract to procure the rental, delivery, and maintenance of aerial lift equipment to support the 2026 Barkley Lock Dewatering project at Barkley Lock, Grand Rivers, KY. The Contractor shall provide all equipment, transportation, maintenance, and support necessary to deliver fully functional aerial lift(s) for the duration of the performance period. The equipment will be used to facilitate downstream miter gate inspection, weld repairs, gudgeon pin replacement, diagonal bracing repairs, and the installation of fatigue reduction gussets.

The equipment will be operated by Government personnel or designated representatives who are certified to operate such machinery.

2. Type of Contract: The Government intends to award a Firm-Fixed Price commercial service contract under NAICS Code: Highway Maintenance Equipment & 532412 - Construction, Mining, and Forestry Machinery and Equipment Rental and Leasing.

This is a 100% small business set-aside.

3. Basis for Selection of Award: Award shall be made to the lowest priced offeror who is determined to be responsive and responsible.

4. Place of Performance: Barkley Lock, 758 Barkley Dam Road, Grand Rivers, KY, 42045.

5. Period of Performance: The Period of Performance (POP) is from 10 August 20206 to 30 September 2026.

*NOTE* No work is prohibited federal holidays.

New Year's Day (January 1).

Birthday of Martin Luther King, Jr. (Third Monday in January).

Washington's Birthday (Third Monday in February).

Memorial Day (Last Monday in May).

Juneteenth National Independence Day (June 19).

Independence Day (July 4).

Labor Day (First Monday in September).

Columbus Day (Second Monday in October).

Veterans Day (November 11).

Thanksgiving Day (Fourth Thursday in November).

Christmas Day (December 25).

6. Questions: Please have all questions sent to R. Scott Ellis (Robert.S.Ellis@usace.army.mil) and Samantha “Dani” Bautch (Samantha.D.Bautch@usace.army.mil) no later than 27 July 2026 at 1:00 PM Central Time.

7. POC For Communications: Any communications regarding this procurement before award must be made via email to the Contracting Branch to R. Scott Ellis (Robert.S.Ellis@usace.army.mil) and Samantha “Dani” Bautch (Samantha.D.Bautch@usace.army.mil). Inquiries just identify the solicitation number, the requestor’s company name, address, email address, and telephone number to include area code.

*NOTE* Phone calls or requests to arrange meetings at the Nashville District during the solicitation period to discuss project requirements or company’s capabilities are highly discouraged and will not be allowed.

8. Quote Submission: All quotes shall be submitted R. Scott Ellis (Robert.S.Ellis@usace.army.mil) and

Samantha “Dani” Bautch (Samantha.D.Bautch@usace.army.mil) no later than 30 July 2026 at 1:00 PM Central Time.

Quote submission deadline in block 8 of this Solicitation.

The quote shall include the following elements to be considered for award:

a. SF 1449: Filled out by the vendor for: Block 17a, Block 17b (if applicable), Block 30a, Block

30b, and Block 30c.

b. Acknowledge all SF 30s, Amendment of Solicitation (if applicable).

c. Complete Price Schedule. Include the Total Price for all CLINS on page 1 of the solicitation in

Block 24.

d. In accordance with RFO 52.204-7, System for Award Management, registration is required in the

System for Award Management (SAM.gov) database located at www.sam.gov. More specifically, “The Offeror shall have an active Federal Government contracts registration in the System for Award Management (SAM) when submitting an offer or quotation in response to this solicitation and at the time of award.” (See RFO 52.204-7).

For SAM.gov Customer Service, contact:

Federal Service Desk URL: www.fsd.gov Hours: 8am – 8pm (Eastern Time) US Calls: 866-606-8220 International Calls:334-206-7828

DSN: 866-606-8220

IMPORTANT NOTICE: Effective June 29, 2018, vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) within 30 days of activation, or the vendor risks no longer being active in SAM.gov.

Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier. The new registration process may now take several weeks, so vendors are highly encouraged to begin registering as soon as possible to avoid any possible delays in future contract awards. Remember, there is no cost to use SAM.gov.

To find out additional information about the changes of the SAM.gov registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM.gov homepage (www.sam.gov).

http://www.fsd.gov/ http://www.sam.gov/

9. Veterans Employment Emphasis for U.S. Army Corps of Engineers Contracts: In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

U.S. Department of Labor Veterans’ Employment and Training Service (VETS):

https://www.dol.gov/vets/

Federal Veteran Employment Information:

https://www.fedshirevets.gov/

Veterans Opportunity to Work (VOW) Program:

https://www.benefits.va.gov/vow/

U.S. Army Warrior Transition Command Employment Index:

https://wct.army.mil/modules/employers/index.html

Hiring Our Heroes:

https://www.uschamberfoundation.org/hiring-our-heroes

(End of special contract requirement)

INSTRUCTIONS FOR SUBMITTING ELECTRONIC QUOTE:

In an effort to reduce paperwork and cost, all quotes shall be submitted electronically via the Solicitation Module of Procurement Integrated Enterprise Environment (PIEE) suite, as described below. Submissions shall be in Adobe PDF format. Electronic Quote Submissions is required through the Army's Electronic File Sharing Service in PIEE (https://piee.eb.mil/). The PIEE Application is used to send large files to individuals that would normally be too large to send via email. Information regarding how to set up a vendor registration is included in this link:

https://pieetraining.eb.mil/wbt/xhtml/wbt/portal/overview/vendorRegister.xhtml. On this page, click on the "Vendor User Registration" Doc and it will take you through the process of registering as a vendor.

If you plan on submitting a quote, be sure to select "SOL-Solicitation" in the drop-down list and choose the "Proposal Manager" role to be given the proper permissions.

Further training is available at the following links:

https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/index.xhtml - This link shows information regarding the Solicitation application in PIEE and the different roles available.

https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/solicitation/proposals.xhtml - This link is for Offerors regarding the Proposal Manager function and instruction on submitting an offer.

a. File Size Limitations: Offerors are advised to follow the PIEE instructions for uploading files. PIEE supports delivery of up to 1.9GB per file, with no limit on the number of files, as well as multiple file formats. If needed, Offerors are advised to break the files down into smaller sections in order to upload them into the system. In such cases, please divide the sections as logically as possible and be sure to clearly name the files as specified below.

b. File Description: To ensure your submission is received and processed appropriately, it is important that interested parties CAREFULLY ensure their electronic files adhere to the following naming convention.

Each file name shall begin with the firm's name, and a brief file description. NOTE: Do NOT enter Privacy Act Data (Personal Identification Information (PII)) in the file description. Submission shall be in Adobe PDF format.

c. Upload Completion & Deadline: Interested parties shall submit responses no later than the date specified on the Solicitation document. The time and date of offer receipt will be the upload completion/delivery time and date recorded within the PIEE site. Do not assume that electronic submission will occur instantaneously. Large files (e.g. 10MB or more) will take some time to upload.

Offerors should time their upload effort with prudence by not waiting until the last few minutes--this will allow for unexpected delays in the transmittal process. Offerors are encouraged to keep a copy of the upload confirmation for their record. Submissions after the deadline will be considered late and will be processed in accordance with FAR 14.304.

d. Electronic Files: Files shall be in their native format (i.e. doc, xls, ppt, etc.), or if in pdf format, shall be in searchable text. Text and graphics portfolios of the electronic copies shall be in a format readable by Microsoft Office Suite 2016 or Adobe Acrobat Reader 11. Data submitted in a spreadsheet format shall be readable by MS Excel (all cells and formulas should be unlocked).

RECEIPT OF SUBMISSIONS: For the purpose of establishing whether a quote submission is considered timely, the Government will consider the date and time the submission is completely uploaded https://pieetraining.eb.mil/wbt/xhtml/wbt/portal/overview/vendorRegister.xhtml https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/index.xhtml https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/solicitation/proposals.xhtml into the PIEE Website. Do not assume that electronic communication is instantaneous. It can take several minutes or even hours in some cases. The Government will not be responsible for submissions delivered to any location other than those designated to receive quotes. Offerors are responsible for ensuring that quotes are submitted so as to reach the designated recipient. Offerors are responsible for allowing sufficient time for the quote to be received in accordance with the instructions provided. It is the Offeror's responsibility to obtain written confirmation of receipt of all electronic files of the full quote by the Contracting office. In the event that the Solicitation Module is down, the alternate method for quote submission is via email to: Robert.S.Ellis@usace.army.mil and Samantha.D.Bautch@usace.army.mil ONLY. The Offeror must obtain prior approval from the Contracting Officer, Samantha Bautch, to use the alternate submission method. Offerors are responsible for ensuring electronic copies are virus-free and shall run an anti-virus scan before submission.

mailto:Robert.S.Ellis@usace.army.mil mailto:Samantha.D.Bautch@usace.army.mil