Quote Instructions - Mill Springs Mill Services (14May2026).pdf

QUOTE INSTRUCTIONS FOR Mill Springs Mill Operator and Interpretive Services

1. DESCRIPTION OF SERVICES: This service is a 100% set-aside for Small Business (SB) to furnish all transportation, insurance, equipment, management, labor, materials and supplies (except those listed under the Government Furnished Property list) to perform milling and interpretive services at Mill Springs Mill. The mill shall be open and operational predetermined days in accordance with the attached schedule.

2. TYPE OF CONTRACT: The Government intends to award a Firm-Fixed Price Service Contract under NAICS code 712120, Historical Sites (size standard: $13.0M).

3. BASIS FOR SELECTION OF AWARD: Award shall be made to the lowest priced offeror who is determined to be responsible. An offeror is deemed responsible based on past performance record. The Mill Operator shall be proficient in milling operations and associated mechanical equipment.

In accordance with FAR 52.217-5, Evaluation of Options, the Government intends to evaluate offers for award purposes by adding the total price of the options to the total price of the basic requirement.

Evaluation of options will not obligate the Government to exercise the option(s).

4. PLACE OF PERFORMANCE: Mill Springs Mill, Lake Cumberland, Kentucky. Mill Springs Mill is located approximately 15 miles from Somerset and 5 miles from Monticello on Highway 1275 in Wayne County, Kentucky.

5. PERIOD OF PERFORMANCE: The contract awarded from this solicitation will be for one (1) base year (2026 season), and three (3) option years (2027-2029 seasons) – for a total of a four (4) year contract award.

6. SITE VISIT: Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of the contract performance.

7. QUESTIONS: Questions can be submitted to Jamie Lynn Barnes and Andrew Roth via email at jamie.l.barnes@usace.army.mil and andrew.r.roth@usace.army.mil.

Phone calls or requests to arrange meetings at the Nashville District during the solicitation period to discuss project requirements or company’s capabilities are highly discouraged and will not be allowed.

8. QUOTE SUBMISSION: All quotes shall be submitted electronically via email to both Andrew Roth and Jamie Lynn Barnes at andrew.r.roth@usace.army.mil and jamie.l.barnes@usace.army.mil.

a) The quote shall include the following elements to be considered for award:

(1) SF 1449: Filled out by the vendor for: Block 17a, Block 17b (if applicable), Block 30a, Block 30b, and Block 30c

(2) Acknowledge all SF30s, Amendment of Solicitation (if applicable).

(3) Price: Complete and sign the “Price Schedule”

(4) Past Performance Questionnaire: Provide completed Past Performance Questionnaire

(5) In accordance with FAR 52.204-7, System for Award Management, registration is required in the System for Award Management (SAM) database located at www.sam.gov. More specifically, "An Offeror is required to be registered in SAM when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement mailto:Bradley.M.Eiras@usace.army.mil mailto:dellaria.l.martin@usace.army.mil mailto:Bradley.M.Eiras@usace.army.mil mailto:dellaria.l.martin@usace.army.mil resulting from this solicitation." (See FAR 52.204-7(b)(1)). Contractors must be registered in the System for Award Management (SAM) database (www.sam.gov) to receive an award.

For SAM Customer Service, contact:

Federal Service Desk URL: www.fsd.gov Hours: 8am - 8pm (Eastern Time) US Calls: 866-606-8220 International Calls: 334-206-7828

DSN: 866-606-8220

IMPORTANT NOTICE: Effective June 29, 2018, vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) within 30 days of activation, or the vendor risks no longer being active in SAM.

Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier.

The new registration process may now take several weeks, so vendors are highly encouraged to begin registering as soon as possible to avoid any possible delays in future contract awards. Remember, there is no cost to use SAM.

To find out additional information about the changes of the SAM registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM homepage (www.sam.gov).

(5) Contractors shall have representations and certifications completed in www.sam.gov OR provide completed paragraphs in FAR 52.212-3 Alternate 1 (Annual Representations and Certifications) found in the “Clauses Section” of this solicitation. If completing the aforementioned clause, provide with submitted quote.

(6) Provide business Unique Entity Identifier Number: _______________________________

(7) Provide business CAGE code: __________________________________

(8) Tax Identification Number: ____________________________________

9. APPARENT SUCCESSFUL OFFEROR: The following may be requested from the apparent successful offeror prior to actual award of the contract:

A minimum of one (1) banking reference for their firm and a minimum of three (3) past performance references for similar contracted work.

(1) The banking reference should include the financial institution’s legal name, complete physical address, a point-of-contact (POC) at the financial institution, the POC’s telephone number, and email address.

(2) The past performance references should include firm’s name, the contract number, the contract period of performance and/or contract completion date, the contract’s aggregate value, a brief description of the project, a POC, the POC’s telephone number, and email address.