W912P524Q0047 0001 COR HVAC Solicitation Amendment.pdf

W38XDD41799326

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

See Section 00 21 00 Instructions to Offerors, "Summary of Changes"

1. CONTRACT ID CODE PAGE OF PAGES

J 1 5

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Sep-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912P524Q0047

X 9B. DATED (SEE ITEM 11)

05-Sep-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Sep-2024

CODE

CONTRACTING DIVISION

110 9TH AVE N

NASHVILLE TN 37203

W912P5 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912P524Q0047

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

SECTION 00 10 00 - SOLICITATION

The required response date/time has changed from 20-Sep-2024 01:00 PM to 25-Sep-2024 01:00 PM.

SECTION 00 21 00 - INSTRUCTIONS

The following have been added by full text:

QUESTIONS AND ANSWERS

PROJECT: Cordell Hull, HVAC Replacement, Amendment 0001

PURPOSE: The purpose of this amendment is to:

1. Extend the Quote Due Date from Friday, September 20, 2024 at 1:00 p.m. Central Time to Wednesday, September 25, 2024 at 1:00 PM Central Time.

2. Update Section "Quote Instructions" as follows:

a. Paragraph 8.0 "Quote Submission" has been amended to extend the quote due date.

3. Add "Questions and Answers" to include questions received from the industry and government answers.

4. "Summary of Changes" has been added to Section, Quote Instructions.

FAR 52.252-3, Alterations in Solicitation, has been updated.

The following

INDUSTRY QUESTION: Are the HVAC units’ package (all components contained in one unit controlling both the

7.5-Ton & the 10-Ton) or split (each HVAC unit will have separate controlling module units)?

GOVERNMENT ANSWER: The units are package. Primary heat is from SCR reheat on the VAV boxes.

Secondary heat provided by a heat bank in the RTUs.

INDUSTRY QUESTION: Could you provide any available drawings or plans related to the scope of work for this project? Access to these drawings will aid us in better understanding the existing layout, mechanical requirements, and any specific installation considerations that we must account for in our quote. We need to know voltages, vav box sizes, type of control system, size of ERV’s, and locations.

GOVERNMENT ANSWER: See attached.

(End of Summary of Changes)

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 20-Sep-2024 01:00 PM to 25-Sep-2024 01:00 PM.

The following have been modified:

QUOTE INSTRUCTIONS

1. DESCRIPTION: This is a Total Small Business Set-Aside for the purchase of one (1) 10 ton HVAC and one (1)

7.5 ton HVAC equivalent to existing units.

2. TYPE OF CONTRACT: The U.S. Army Corps of Engineers, Nashville District anticipates awarding a firm fixed-price supply contract for the furnishing of all equipment, labor, materials, and transportation required for the fabrication and delivery of one (1) 10 ton HVAC, one (1) 7.5 ton HVAC, one (1) - PC, Controller, Software, Hardware, two (2) Carbon Dioxide Detectors, two (2) HVAC units, two (2) Energy Recovery Ventilators (ERV), thirteen (13) Temperature Sensors/Thermostats and sixteen (16) Variable Air Volume Controllers (VAV) at Cordell

Hull in Carthage, Tennessee.

3. NAICS CODE: 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial

Refrigeration Equipment Manufacturing- Size Standard – 1,250 Employees

4. BASIS FOR SELECTION OF AWARD: Award shall be made to the lowest priced offeror who is responsive and responsible. Quotes must meet or exceed the requirements in the Statement of Work. The Government may confer with offerors to clarify quote details. The Government also reserves the right to not award.

5. PLACE OF DELIVERY: Delivery shall be coordinated/scheduled at least fourteen (14) calendar days in advance.

Cordell Hull Delivery Address: CORDELL HULL, 71 Corps Lane, Carthage, TN 37030.

Delivery shall not occur on Federal holidays. Federal Holidays include New Year's Day, Martin Luther King Jr.'s

Birthday, Washington's Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans' Day, Thanksgiving Day and Christmas Day.

6. DELIVERY DATE: The completion date for this contract is 60 calendar days from the date of contract award.

7. POC FOR COMMUNICATIONS: Any communications regarding this procurement before award must be made in writing to the Contracting Branch, Attn: Jamie Lynn Barnes at Jamie.L.Barnes@usace.army.mil. Inquiries must identify the solicitation number, the requestor’s company name, address, email address, and telephone number to include area code.

Phone calls or requests to arrange meetings at the Nashville District during the solicitation period to discuss project requirements or company’s capabilities are highly discouraged and will not be scheduled.

8. QUOTE SUBMISSION: All quotes for solicitation W912P524Q0047 with NAICS 333415 shall be submitted electronically via email to Jamie Lynn Barnes, Contract Specialist, at Jamie.L.Barnes@usace.army.mil and Alison

Abernathy, Contracting Officer, at Alison.T.Abernathy@usace.army.mil. Quotes must be received not later than the date stated in Block 8 of the Solicitation, Wednesday, September 25, 2024 at 1:00 PM Central Time

a. The quote shall include the following elements to be considered for award:

(1) SF 1449: Filled out by the vendor for: Block 17a, Block 17b (if applicable), Block 30a, Block 30b, and Block

30c

(2) Acknowledge all SF 30s, Amendment of Solicitation (if applicable).

(3) CLINS: Complete the PRICE SCHEDULE attached to the Solicitation.

(4) In accordance with FAR 52.204-7, System for Award Management, registration is required in the System for

Award Management (SAM.gov) database located at www.sam.gov. More specifically, “An Offeror is required to be registered in SAM.gov when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.”

(See FAR 52.204-7(b)(1)).

For SAM.gov Customer Service, contact:

Federal Service Desk URL: www.fsd.gov

Hours: 8am – 8pm (Eastern Time)

US Calls: 866-606-8220

International Calls:334-206-7828

DSN: 866-606-8220

IMPORTANT NOTICE: Effective June 29, 2018, vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) within 30 days of activation, or the vendor risks no longer being active in SAM.gov.

Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier.

The new registration process may now take several weeks, so vendors are highly encouraged to begin registering as soon as possible to avoid any possible delays in future contract awards.

Remember, there is no cost to use SAM.gov.

To find out additional information about the changes of the SAM.gov registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM.gov homepage (www.sam.gov).

(5) Provide business Unique Entity Identifier Number:

(6) Provide business CAGE Code:

(7) Tax Identification Number:

9. APPARENT SUCCESSFUL OFFEROR: The following may be requested from the apparent successful offeror prior to actual award of the contract:

a. A minimum of one (1) banking reference for their firm and a minimum of three (3) past performance references for similar contracted work.

(1) The banking reference should include the financial institution’s legal name, complete physical address, a point-of-contact (POC) at the financial institution, the POC’s telephone number, and email address.

(2) The past performance references should include firm’s name, the contract number, the contract period of performance and/or contract completion date, the contract’s aggregate value, a brief description of the project, a

POC, the POC’s telephone number, and email address.

10. CONTRACTOR FEEDBACK: Help us in BUILDING STRONG. Please provide us with your feedback, comments, and recommendations for improvement by visiting our Interactive Customer Evaluation (ICE) website at: https://ice.disa.mil/index.cfm?fa=cardandsp=110797ands=856

11. NIST SP 800-171 DoD ASSESSMENT

In accordance with DFARS 204.7302, Contractors and subcontractors are required to provide adequate security on all covered contractor information systems. Contractors are required to implement National Institute of

Standards and Technology (NIST) Special Publication (SP) 800-171 by inclusion of clause at 252.204-7012, Safeguarding Covered Defense Information and Cyber incident Reporting, are required at time of award to have at least a Basic NIST SP 800-171 DoD Assessment that is current (i.e., not more than 3 years old unless a lesser time is specified in the solicitation).

SPRS provides storage and access to the NIST SP 800-171 assessment scoring information. To access the

NIST SP 800-171 Assessments module, users must be registered in the Procurement Integrated Enterprise

Environment (PIEE) https://piee.eb.mil/ and be approved for access to Supplier Performance Risk System (SPRS).

The NIST SP 800-171 DoD Assessment Methodology is located at:

https://www.acq.osd.mil/asda/dpc/cp/cyber/safeguarding.html#nistSP800171

12. SITE VISIT

A pre-quote site visit has been organized for September 12, 2024 at 10:00 AM Central Time. Participants will meet at:

Cordell Hull Dam (Powerplant side)

Cordell Hull Lake Resource Manager’s Office

71 Corps Lane

Carthage, TN 37030

In order to obtain approval for attendance, site visit participants shall submit a Security / Site Visit Request form to the USACE Contracting Specialist no later than three (3) days prior to site visit scheduled on 12-September-2024 at

10:00 A.M. Central Time.

NAICS CODE: 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial

Refrigeration Equipment Manufacturing- Size Standard – 1,250 Employees.

Solicitation Number: W912P524Q0047.

This will be the only site visit for this project. If you miss the scheduled site visit, no other arrangements will be made due to personnel and time restrictions.

13. QUESTIONS

Questions regarding the Solicitation: W912P524Q0047 with the NAICS: 333415 Air-Conditioning and Warm Air

Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing must be submitted to

Jamie Lynn Barnes via email at Jamie.L.Barnes@usace.army.mil.

https://ice.disa.mil/index.cfm?fa=cardandsp=110797ands=856 https://www.acq.osd.mil/asda/dpc/cp/cyber/safeguarding.html#nistSP800171 mailto:Jamie.L.Barnes@usace.army.mil

The deadline to submit questions is 16 September 2024 at 5:00 PM Central Time. Any questions submitted will be addressed via solicitation amendment.

(End of Summary of Changes)