LRN Park Attendant Solicitation 24Q0002 Amendment 0001 (15 Feb 2024).pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

a.) Extend quote due date to 29 Feb 2024, no later than 1300 HRS Central Time Zone.

b.) All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Feb-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912P524Q0002

X 9B. DATED (SEE ITEM 11)

15-Feb-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Feb-2024

CODE

CELRN-CT CONTRACTING BRANCH

110 9TH AVE S STE A405

NASHVILLE TN 37203

W912P5 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912P524Q0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 22-Jan-2024 03:00 PM to 29-Feb-2024 01:00 PM.

The solicitation issue date has changed from 04-Jan-2024 to 15-Feb-2024.

The following have been modified:

JPP LAKE AREAS PRICE SCHEDULES

J. Percy Priest Lake - Anderson Road Day Use “B”

BASE YEAR - 2024

Est. Unit

Item # Quant. Unit Price Total 0001 Park Attendant Services - Anderson Road Day Use “B” 120

Base year includes orientation day if needed Day $

Subtotal $

Option Year 1 - 2025

1001 Park Attendant Services -Anderson Road Day Use “B” 118 Day $

Option Year 2 - 2026

2001 Park Attendant Services - Anderson Road Day Use “B” 117 Day $

Totals by Contract Year - Anderson Road Day Use “B” Base Year $

Option Year #1 $

Option Year #2 $

Grand Total (Base + 2 option years) $

JPP LAKE AREAS PWS

PERFORMANCE WORK STATEMENT

J. PERCY PRIEST LAKE

DAY USE PARK ATTENDANT SERVICES

ANDERSON ROAD DAY USE “B”

1. GENERAL.

ANDERSON ROAD DAY USE – 4060 Anderson Rd. Nashville, TN 37214. Anderson Road Day Use is located in Davidson County, Tennessee. The Day Use area consist of a beach with parking areas, multiple picnic sites with grills, fitness trail, two bathrooms, two playgrounds, launching ramp with courtesy float and a large shelter area with electric, grills and a playground. The Day Use area is very popular and has a high occupancy rate.

SITE INSPECTIONS- PROSPECTIVE PARK ATTENDANTS ARE URGED TO INSPECT

THE RECREATION AREA BEFORE SUBMITTING A QUOTE IN ORDER TO BECOME

FAMILIAR WITH THE SIZE AND SCOPE OF THE AREA AND REQUIRED DUTIES. The Resource Manager or hisn representative may accompany the prospective Park Attendants on this inspection. An appointment for an inspection tour must be arranged with the Resource Manager prior to arrival at the project by contacting:

Resource Manager's Office J.

Percy Priest Lake Bell Road Nashville, TN 37214-2660 Phone: (615) 889-1975 Fax: (615) 391-0005 Attn: Sheila Kirk

2. SCHEDULE: All times listed are Central Time Zone

Anderson Road Day Use Park Attendant "B" Work Schedule – Work Friday through Tuesday weekly. Monday and Tuesday one adult works from 6:00 a.m. to 3:00 p.m. and the other adult works from 11:00 a.m. to 8:00 p.m. The four hour overlap is a minimum and may be extended during periods of heavy use. Single attendants would work 11:00 a.m. to 8:00 p.m. Friday, Saturday, Sunday, and holidays both adults work 11:00 a.m. to 8:00 p.m. Off days are Wednesday and Thursday, except for holidays including Memorial

Day, Juneteenth, Labor Day, and Independence Day, if applicable.

Period Of Performance: The period of performance in Base year (CY 2024) will be 29 March 2024 through 11 September 2024 (120 working days). Orientation will be held March 29, 2024. Please see attached work schedule calendar.

Weekdays: A workday at a day use area consists of 9 hours of duty time for each Park Attendant with one working from 6:00 a.m. to 3:00 p.m. and the other from 11:00 a.m. to 8:00 p.m. on weekdays they are on duty. The four hour overlap is a minimum and may be extended during periods of heavy use. Park Attendants "B" will be responsible for opening and closing the gates on Monday and Tuesday.Weekends/Holidays: Anderson Road Park Attendant "A" work from 6 a.m. to 3 p.m., and Anderson Road Park Attendant "B" work from 11 a.m. to 8 p.m. Park Attendant "A" will assist Park Attendant "B" within each area with clearing and closing by coming back on duty an hour before closing to assist with clearing and closing the park.

Holidays: Observance of 2023 Federal Holidays include the following:

Monday 27 May – Memorial Day Wednesday 19 June

– Juneteenth Thursday 4 July – Fourth of July Fridqay 5 July - Fourth of July Monday 2 September

– Labor Day These days shall be worked on the Sat/Sun schedule.

Campsite location Park Attendant "B" position are as follows:

Anderson Road Park Attendant "B" – resides at Anderson Road Day Use Area

NOTE: Contracted Park Attendants are required to provide and use a golf cart as part of their area patrol duties (can be privately owned or rented). Information pertaining to golf cart rentals can be provided upon request.

**If need arises Park Attendants may have to move and/or assist at another location within J. Percy Priest Lake.

QUOTE INSTRUCTIONS

PROCEDURES FOR PROPOSAL SUBMITTAL

AND

PROPOSAL EVALUATION APPROACH

1.0 General. Please read and follow these instructions to submit a quote for the Park Attendant position at Anderson Road Day Use Area – Schedule B. Only one (1) contract award will be issued to a single Contractor

2.0 Places of Performance: This Solicitation has one (1) Park Attendant position vacant in the following area:

c. J. Percy Priest Lake:

i. Anderson Road Day Use – Schedule B

3.0 Period of Performance: The contract awarded from this Solicitation will be for one (1) base year (2024 season), and three (2) option years (2025-2026 seasons) – for a total of a four (3) year contract award. Please check the respective Performance Work Statement/ Price Schedule to determine the period of performance for the contract awarded from this Solicitation.

4.0 Site Visit: PROSPECTIVE PARK ATTENDANTS ARE URGED TO INSPECT THE RECREATION AREAS BEFORE THEY SUBMIT A QUOTE IN ORDER TO BECOME FAMILIAR WITH THE SIZE AND SCOPE OF THE DIFFERENT AREAS AND THEIR REQUIRED DUTIES. The Resource Manager or his representative will accompany the prospective attendants on this inspection. An appointment for an inspection tour should be arranged with the Resource Manager prior to arrival at the project. See each Campground’s respective section for their point of contact information.

5.0 System for Award Management Registration: All contractors must be registered in the System for Award Management and obtain a Unique Entity Identifier (formerly known as a DUNS number) before quotes can be accepted. To register, go to www.sam.gov.

6.0 Evaluation Factors for Contract Award. The contract will be awarded using the Best Value Trade-off Process. This process, which involves an evaluation of the factors described below, is used to determine that the Offeror’s proposal conforms to the solicitation, is fair and reasonable, and offers the best overall value to the Government, all factors considered. “Offeror’s Proposal” as referred to in this solicitation shall include the following:

PART I – PAST PERFORMANCE: Submit the following as the Past Performance portion of your proposal:

a.) Resume b.) Contractor Data Sheet (Attachment A) c.) Past Performance Detail Sheet & Past Performance Questionnaire (Attachment B) d.) Color photo of your camping trailer or motor home

PART II - PRICE: Complete and sign the “Price Schedule” for each area a proposal is submitted for. If more than one (1) proposal is submitted (more than a single campground) please annotate order of preference in block provided.

PART III – Standard Form 1449: Complete block 17a, 30a, 30b, and 30c and submit the form.

Submit the above information as your proposal. Proposals must be received no later than the time stated in Block 8 of the Standard Form 1449. Send documents or questions via email to Contract Specialist, Samantha Bedard at samantha.j.bedard@usace.army.mil.

Note: Questions regarding the solicitation must be submitted via email no later than 72 hours prior to the closing date indicated in Block 8 of the SF1449.

6.1 Ratings. Evaluators will apply the adjectival rating for the definition that most closely matches the evaluation.

Past Performance Relevancy Ratings Rating Description Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Past Performance Confidence Assessments Rating Description Substantial Confidence Based on the Offeror’s recent/relevant performance record, the Government has a high expectation that the Offeror will successfully perform the required effort.

Satisfactory Confidence Based on the Offeror’s recent/relevant performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available, or the Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The Offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the Offeror’s recent/relevant performance record, the Government has a low expectation that the Offeror will successfully perform the required effort.

No Confidence Based on the Offeror’s recent/relevant performance record, the Government has no expectation that the Offeror will successfully perform the required effort.

7.0 Evaluation Criteria. Quotes will be evaluated on the following factors: Past Performance and Price. Past Performance will be considered significantly more important than Price.

Offerors are reminded to include their best and most relevant Past Performance information and Price terms in their initial proposal and not to automatically assume that they will have an opportunity to participate in discussions or be asked to submit a revised proposal. The Government may make award of a conforming proposal without discussions, if deemed to be within the best interest of the Government.

8.0 Past Performance Submission Requirements.

8.1 Project Descriptions. Provide descriptions of at least one (1), but no more than three (3) past performance examples where the applicant managed services such as collecting fees, selling passes, maintaining records, distributing literature, greeting visitors, administering a reservation system, and/or coordinating recreation equipment check-outs.

8.1.1 Similar in Scope: Projects considered similar in scope to this project will have performed at least two (2) of the above-mentioned services.

8.1.2 Similar in Size: Projects considered similar in size to this project would be past performance instances that consisted of twenty (20) or more customers those services were being performed for.

Note: Additional consideration may be given to Offerors who have Park Attendant experience with USACE.

9.0 Past Performance Evaluation. Evaluation of past performance will be assessed based on a consideration of all relevant facts and circumstances, as well as the relevancy of the recent past experience identified within each Offeror’s proposal.

9.1 Past Project Relevancy. In the evaluation of project relevancy, the Government will use the rating scale shown in Table 1 to determine, based on size and scope descriptions given for each past experience, if each submittal is very relevant, relevant, somewhat relevant, or not relevant to the solicited project.

Note: Past performance/experience references paid and unpaid experience, including volunteer work that included duties similar to those listed in this Solicitation.

9.2 Past Project Performance. In the evaluation of the submitted past projects, the Government will consider the evaluation of each business reference submitted by the Offeror. Please provide at least one (1) reference for each past performance example submitted for this proposal.

9.3 Performance Confidence Assessments. Using the information provided by the Offeror, and any contacted references, the SSEB will assign a confidence rating (using the rating scale in Table 2) to each Offeror based on the degree of successful performance of all recent and relevant projects/past performance identified in the proposal.

The Government reserves the right to check any or all cited references to verify supplied information and to assess owner satisfaction. The Government also reserves the right to not contact the provided references.

10.0 Price Proposal. The completed price breakout schedule will be reviewed for completeness and compatibility with the estimated cost to perform the contract services. The reasonableness of the proposed prices will be evaluated and compared with the Government's cost estimate. The lowest price proposal shall not by itself determine which Offeror is awarded the Contract.

10.1 Overall Price Evaluations. The Government will evaluate quoted prices for award purposes by adding the Offeror’s total price for the base year to the total prices for all option years. Evaluation of option year periods in the selection process will not obligate the Government to exercise the option(s).

10.0 Evaluation Process. The award will be made to the responsible Offeror whose proposal conforms to the solicitation, is fair and reasonable, and offers the best overall value to the Government with appropriate consideration given to past performance and price.

10.1 The Government may make award of a conforming quote without discussions, if deemed to be within the best interest of the Government.

10.2 The Government reserves the right to accept other than the lowest price offered, or to reject any or all quotes.

10.3 The SSEB may verify any information provided in the proposal to better evaluate the Offeror’s ability to perform.

11.0 Definitions

a. Best Value means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement. See FAR 2.101.

b. Deficiency is a material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. See FAR 15.001.

c. Relevancy, as it pertains to Past Performance information, is a measure of the extent of similarity between the service/support effort, complexity, dollar value, contract type, and subcontract/teaming or other comparable attributes of past performance examples and the source solicitation requirements; and a measure of the likelihood that the past performance is an indicator of future performance.

d. Significant Weakness in the proposal is a flaw that appreciably increases the risk of unsuccessful contract performance. See FAR 15.001.

e. Source Selection Evaluation Board (SSEB) is a group of individuals representing the various functional disciplines relevant to the acquisition that is responsible for evaluating proposals against the solicitation criteria.

f. Strength is an aspect of an Offerors’ proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

g. Uncertainty any aspect of a non-cost/price factor proposal for which the intent of the Offeror is unclear (e.g.

more than one way to interpret the offer or inconsistencies in the proposal indicating that there may have been an error, omission or mistake).

h. Weakness means a flaw in the proposal that increases the risk of unsuccessful contract performance. See

FAR 15.001.

The following have been deleted:

CHEATHAM LAKE PRICE SCHEDULE

CHEATHAM LAKE PWS

OHL AREAS PRICE SCHEDULES

OHL AREAS PWS

(End of Summary of Changes)