W912P523Q0044 A0001 Q and As and Extend RFQ Due Date.pdf

W38XDD31502248

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

PROJECT: Martin's Fork Resource Management Complex Custodial Services PURPOSE: the purpose of this Amendment is to:

1) Provide Government respones to questions received from Industry.

2) Update the Performance Work Statement.

3) The deadline for Receipt of Quotes has been extended to 28 August 2023 from 23 August 2023 at 10:00AM Central Time

4) FAR 52.252-3, Alterations in Solicitation has been updated.

1. CONTRACT ID CODE PAGE OF PAGES

1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-Aug-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912P523Q0044

X 9B. DATED (SEE ITEM 11)

03-Aug-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Aug-2023

CODE

CELRN-CT CONTRACTING BRANCH

110 9TH AVE S STE A405

NASHVILLE TN 37203

W912P5 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912P523Q0044

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

1. Square Footage Availability: As part of our proposal development process, we need to accurately assess the scope of work involved. Therefore, we kindly request information on the total square footage of the areas that require custodial services within the Martins Fork Lake Resource Management Complex. This will enable us to plan and allocate the necessary resources effectively.

Government Response: The offices and conference room area is approximately 2,318 SF. The service, shop, and garage area is approximately 1,312 SF.

2. Previous Award Information: We would like to gain an understanding of the scope and nature of the previous award for custodial services at the mentioned complex. If available, could you share with us the details of the previous award, including the awarded contractor's name and contract duration?

Government Response: W912P5-18-P-0050 was awarded to MaxPro Enterprise LLC. The base and options contract award dollar amount that was posted on the FBO award notice was $54,000.00.

3. Incumbent Contractor: Could you please confirm if there is an incumbent contractor currently providing custodial services at the Martins Fork Lake Resource Management Complex? If so, we would appreciate any relevant details or insights into their performance.

Government Response: See Government response to Question 2. Performance information is considered For Official Use Only and will not be disclosed.

4. Contractor is responsible for equipment, materials, and supplies. In order to give a quote for supplies, may you provide the following information about how often to order supplies, the quantities, sizes, and the brand name of each product. What are the previous products total price/year?

Government Response: See Performance Work Statement (PWS), Section II Deliveries and Performance, Paragraph 4 Sustainability. All janitorial products shall meet the bio-preferred requirements as set forth at the following website. See PWS for link to U.S. Department of Agriculture (USDA) Website.

5. Is it mandatory to go for a site visit prior to bid?

Government Response: No, Offerors are not required to go for a site visit prior to submitting a quote. In accordance with FAR Clause 52.237-1, Site Visits, Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance.

6. Number of offices to be clean.

Government Response: There are four (4) offices to be cleaned.

7. Number of bathrooms and stalls

Government Response: There are 2 bathrooms (mens and womens) in the office area with toilet/sink & counter/shelves/paper towel dispenser/garbage can.

8. How many staff cleaners needed?

Government Response: The Contractor shall provide adequate staffing to perform all requirements as specified in the Performance Work Statement.

9. What is the square footage and the plan for area to be clean?

Government Response: See Government response to Question 1. Refer to Exhibit A – Cleaning Locations, Schedules, and Frequencies for plan for area to be cleaned.

10. Physical Security: Is there another way to obtain AT Level I Awareness training other than using JKO, or is JKO access open to the public?

Government Response: JKO access is open to the public.

11. Please provide the approximate square footage of tile.

Government Response: The approximate square footage of tile is 2,300 SF.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 23-Aug-2023 10:00 AM to 28-Aug-2023 10:00 AM.

The following have been modified:

PERFORMANCE WORK STATEMENT

MARTINS FORK LAKE

CUSTODIAL SERVICES

FY 2023

I. SCOPE OF CONTRACT

The work consists of furnishing all labor, equipment, tools, materials, and supplies (including, but not limited to:

soap, air freshener, disinfectant, hand towels, toilet tissue, dishwashing liquid, paper towels, dishwashing and drying clothes, window cleaner, furniture polish, trash can liners, vacuum cleaner, mop, and broom) necessary to perform custodial services at the Martins Fork Lake Resource Management Complex as specified below and in Exhibit A.

All work practices and workmanship must conform to normal standards of the custodial industry. All contractor furnished materials and supplies must be of good quality and be inspected and approved by the Resource Manager prior to commencement of contract.

The Martins Fork Lake Resource Management Complex has approximately 3600 Square Feet (SF) of floor space.

The office spaces and conference room are tiled and approximately 2300 SF, and the shop/garage area is approximately 1300 SF.

1. COORDINATION OF WORK

a. The contractor shall contact the Resource Manager or his representative to coordinate work schedules and to arrange satisfactory operating agreements between contractor and Corps operations.

b. All items of work in Exhibit A shall be performed at the frequency shown. Work shall be performed each Monday and Thursday except federal holidays at which time services will be performed on the following workday), during normal office hours of 7:30 a.m. through 4:00 p.m.

Federal Holidays New Year's Day (January 1).

Birthday of Martin Luther King, Jr. (Third Monday in January).

Washington's Birthday (Third Monday in February).

Memorial Day (Last Monday in May).

Juneteenth National Independence Day (June 19).

Independence Day (July 4).

Labor Day (First Monday in September).

Columbus Day (Second Monday in October).

Veterans Day (November 11).

Thanksgiving Day (Fourth Thursday in November).

Christmas Day (December 25).

c. All times listed in Exhibit A are defined as follows:

Once per week – Each Monday Twice per week- Each Monday and Thursday Every two weeks – First Monday of contact and every 14 days thereafter Once per month – First Thursday of each month Every two months – Second Monday of each month and every 60 days thereafter Every three months – Second Thursday of the contract and every 90 days thereafter Every six months – Third Thursday of the contract and every 6 months thereafter

d. In the event the contractor is unable to perform work at the times specified by this contract, the Resource Manager should be contacted and given as much advance notice as possible to arrange an alternate schedule. Absence will be approved for sickness and emergencies only.

2. CONTRACTOR PERSONNEL

a. The contractor will attend a pre-work conference at the Resource Manager’s Office prior to commencing contract work to discuss contractor safety, acceptable contractor work practices, and inspection of materials and supplies.

b. All contractor personnel shall conduct themselves in an orderly manner so as not to disrupt the visiting public or act in a rowdy manner. The contractor or contractor personnel shall not perform work while under the influence of alcohol or illegal controlled substances. No contract employees shall be allowed to perform contract work if he/she is using substances (prescription or non-prescription) that may alter normal capability of using tools or operating equipment.

c. While performing custodial services, the contractor will not disturb papers or other materials left on desks or furniture. Use of the telephone is prohibited, except in case of emergency. Office machines or other equipment shall not be tampered with.

3. EQUIPMENT

The contractor shall have available sufficient equipment, supplies, etc., or the capability of obtaining such, to complete each operation within the time frame provided. All equipment and tools shall be in good operating condition and are subject to inspection prior to award of contract and each work operation. All contractor equipment and tools must conform to all applicable codes, ratings, and standards governing such.

4. SAFETY

a. All contractor personnel, materials, tools, equipment, work procedures, etc. must comply with the US Army Corps of Engineers Safety Manual, EM 385-1-1. A copy of this manual will be provided prior to commencement of contract work. The contractor shall ensure each employee is familiar with applicable sections prior to beginning work.

b. The contractor must attend a pre-work safety meeting and submit a written Accident Prevention Plan.

This plan will include a written Job Hazard Analysis for each separate job activity to be performed. The Resource Manager must approve the Accident Prevention Plan prior to commencement of work.

c. The storage, use, and disposal of unused portions and containers of all contract materials and supplies must comply with all applicable federal, state, and local laws and regulations. The contractor must furnish the Resource Manager a Material Safety Data Sheet for all materials used and/or stored on-site.

d. The contractor must provide and display “Caution: Wet Floor” safety signs when mopping. These signs must be displayed in traffic areas, to adequately warn employees and visitors of the potential for slipping hazards.

5. DAMAGE TO GOVERNMENT PROPERTY

a. The contractor will be responsible for restoring any government facilities damaged as a result of contract operations. Damages will result in a deduction in payment. Deductions will be based on the Resource Manager’s assessment of the cost of replacing or repairing the item damaged and the degree of damage.

b. Damage or vandalism discovered by the contractor will be promptly reported to the Corps. Any item of value found on the work sites will be placed in the custody of the Corps for return to the owner.

II. DELIVERIES AND PERFORMANCE

1. PERIOD OF SERVICE

The overall period of service under this contract will begin 01 September 2023 and extend through 31 August 2024.

An option to extend the contract for the period of four option years may be exercised at the discretion of the government.

2. SCHEDULE OF WORK, INSPECTIONS, AND INVOICING

Contractor will inform the Resource Manager or designated representative as to when jobs are completed for inspection. The contractor shall, without charge, correct any work found by the Government not to conform to the contract requirements; unless in the public interest, the Government consents to accept such workmanship with equitable adjustment in contract price. If the contractor does not promptly correct unaccepted work, the Resource Manager may (1) correct such workmanship and charge the cost thereof to the contractor, or (2) terminate the contractor’s right to proceed. The COR or his designated representative will perform weekly QA inspections to ensure all work is completed in an acceptable manner. Upon inspection and approval, the contractor shall submit an invoice monthly to the Resource Manager for payment.

3. PLACE OF PERFORMANCE

All contractor work will be performed at Martins Fork Lake. Each prospective bidder is strongly urged to visit these areas prior to placing a bid to fully understand work requirements. Please contact the Resource Manager to arrange a site visit or to answer questions concerning this contract. The address is as follows:

U.S. Army Corps of Engineers Martins Fork Lake

5965 HWY 987

Harlan, Kentucky 40831 Phone: 606-573-1468

4. SUSTAINABILITY

All janitorial products shall meet the bio-preferred requirements as set forth at the following websites:

http://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml

5. SECURITY

General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures—this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.”

Antiterrorism (AT) Level I training: All contractor and subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I Awareness Training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each applicable contract employee and subcontractor employee, to the COR or to the Contracting Officer (if a COR is not assigned), within 5 calendar days after completion of training by all contract personnel. AT Level I Awareness Training is available at the following website: https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf .

Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on DoD property in the US shall be vetted by the District Security Office using the National Crime database and Terrorist Screening Database. Contract personnel shall comply with all personal identity verification requirements specified in facility policies and procedures.

Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

Since the work is being done within a controlled area and is expected to last more than six months, the investigation requirements fall under Category B3 for US Citizens and Category C for Foreign Nationals. Guidance and forms for the requirements are available on the Nashville District Public Website:

https://www.lrn.usace.army.mil/Business-With-Us/Contracting/.

Contract and sub-contract employees are not authorized to begin work on any contract until investigation requirements have been completed and notification has been made by the COR or the District Security Office.”

Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity. “The contractor and all associated sub-contractors shall receive training on the local Suspicious Activity Reporting Program. This training identifies behavioral indicators and provides guidance reporting suspicious activity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training. The iWatch training for contractors is available on the Nashville District Public Website:

(https://www.lrn.usace.army.mil/Business-With-Us/Contracting/ )

Additional Optional Information Regarding Suspicious Activity Reporting is available at:

Corps Watch https://corpslakes.erdc.dren.mil/visitors/corpswatch.cfm; iWatch Army is available at https://www.army.mil/standto/archive/2018/07/25/;

Alabama Suspicious Activity Report: https://app.alea.gov/SAR/

Eye On Kentucky program (report anonymously suspicious criminal or terrorist activity) https://homelandsecurity.ky.gov/Pages/Report-Suspicious-Activity.aspx ; Tennessee Suspicious Activity Report https://www.tn.gov/safety/homeland-security/report-suspicious-activity.html; and Homeland Security “See Something Say Something” https://www.dhs.gov/see-something-say-something.”

Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas. “Escorts must be USACE employees and never other contractors. Note Escort Requirement will no longer be required once the Contract Representative has been notified a favorable long-term investigation (Category B3) has been completed.

B3 not required for extremely short maintenance or repair contracts in which the contractor will be escorted throughout project completion (under 30 days).”

Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements.

Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

CONDUCT OF CONTRACT EMPLOYEES: All contract employees and subcontractors shall conduct themselves in a proper manner at all times. No alcoholic or intoxicating beverages or substances or illegal drugs or controlled substances not prescribed by a physician shall be possessed, consumed, or be under the influence of any such substance while on Government property.

The Contractor shall remove from the site any individual whose continued employment is deemed by the appointed receiving agent to be contrary to the public interest or inconsistent with the best interests of the U.S. Army Corps of Engineers.

The Contracting Officer or the appointed receiving agent will require the Contractor to immediately remove from the work site anyone who is incompetent or who endangers persons or property or whose physical or mental condition is such that it would impair the employee’s ability to satisfactorily perform the work. Notification to the Contractor will be made in writing if time and circumstances permit. Otherwise, notification will be verbal and will be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor's obligation to perform all work required under this contract and immediate replacement shall be made as required.

The Contractor shall provide control to ensure Government furnished equipment, property, or items are utilized only for contract purposes. All incidents of theft (or suspected theft) of Government furnished materials, supplies, or equipment from project lands shall be reported to the COR. Upon completion (including any extensions of contract term) or termination of the contract for any reason, and except for fair wear and tear, the Contractor shall return all Government furnished equipment, and any unused material or supplies in the same condition as received. Any discrepancies (except for fair wear and tear), damages or deficiencies in the inventory will be chargeable against the Contractor.

The Contractor is responsible for taking the action necessary to protect Contractor supplies, materials and equipment, and the personal property of Contractor employees from loss, damage or theft. The Government assumes no responsibility for theft, damage, etc., of the above. All incidents of theft (or suspected theft) of contractor materials, supplies, or equipment from project lands shall be reported to the COR.

Reports of Crime: Please ensure ALL reports of suspicious activity, theft, suspected theft, vandalism, or ANY crime to Government OR Contractor property, OR crime against/by Contractor personnel is forwarded to the District Security Office. This information is critical for threat and risk assessments and may assist in obtaining funds for additional security measures.

EXHIBIT A

CLEANING LOCATIONS, SCHEDULES, AND FREQUENCIES

I. MARTINS FORK RESOURCE MANAGEMENT COMPLEX

- Four (4) office spaces and five (5) common areas (mail room, reception area, break room, storage room, and conference area)

A. FLOORS

1. Sweep, mop, and remove scuff marks twice per week

2. Clean grout around tile once a year

B. BASEBOARDS - Damp wipe once per month

C. WALLS

1. Clean once per year

2. Remove marks twice per week

D. WINDOWS

1. Wash all windows and ledges every three months

2. Spot clean twice per week

E. SHADES

1. Dust every two weeks

2. Wash every six months

F. DOORS (Both sides)

1. Wash swinging glass twice per week

2. Wash stationary glass every two weeks

3. Damp wipe wood and metal once per month

G. LIGHT COVERS (Interior & Exterior) - Damp wipe once every two weeks

H. HEATING AND COOLING VENTS - Damp wipe once per month

I. FURNITURE

1. Dust shelves, bookcases, desks, tables, cabinets, display cases, and counters twice per week

2. Damp wipe all chairs, including legs, once per month

3. Damp wipe file cabinets, communication equipment, and office machines once per week

J. DRINKING FOUNTAIN - Scour pans and rinse, wash side panels twice per week

K. PICTURES AND DISPLAYS - Dust pictures and wildlife exhibits and clean glass once per month.

L. WASTEBASKETS

1. Empty and replace with a clean liner twice per week.

2. Wash once per month and when needed.

3. Place all refuse collected in the project dumpster or authorized area.

M. RESTROOMS (Three (3) total: Mens, Womens, and Workshop)

1. Sweep and mop floors with disinfectant once per week

2. Clean and disinfect lavatories, closets, urinals, walls, shower, and partitions twice per week

3. Supply soap, air freshener, hand towels, and tissue twice per week

4. Clean mirrors once per week

N. OUT DOOR ASHTRAYS - Empty once per week

O. WORKSHOP-Resource Manager’s Office

1. Dust and sweep once per week

2. Mop once every two weeks

3. Empty all trashcans, replace with clean liner and place refuse in the project dumpster or authorized area.

P. EXTERIOR WALKS - Sweep and remove dirt, leaves, etc. once per week

Q. WOODEN CEILINGS - Dust once per year

52.252-3 ALTERATIONS IN SOLICITATION (APR 1984)

Portions of this solicitation are altered as follows:

Amendment 0001:

PROJECT: Martin's Fork Resource Management Complex Custodial Services PURPOSE: the purpose of this Amendment is to:

1) Provide Government respones to questions received from Industry.

2) Update the Performance Work Statement.

3) The deadline for Receipt of Quotes has been extended to 28 August 2023 from 23 August 2023 at 10:00AM Central Time

4) FAR 52.252-3, Alterations in Solicitation has been updated.

(End of Provision)

(End of Summary of Changes)