W912P520B0010 0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

PROJECT: Cordell Hull Lake Recreation Area Operations and Maintenance Services The purpose of this amendment is to provide answ ers to questions received prior to 1:00 PM Central Time on 14 Sep 2020 and to extend the Bid Opening from 10:00 AM Central Time 16 Oct 2020 to 10:00 AM Central Time 20 Oct 2020.

The Performance Work Statement, Attachment 1 PWS Tables and Exhibits and Attachment 2 Bid Schedule have been revised. Attachment 4 Maps has been added.

This amendment is effective on the date of the Contracting Officer’s signature.

FAR 52.252-3 Alterations in Solicitation has been revised.

All other solicitation provisions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 50

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Oct-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912P520B0010

X 9B. DATED (SEE ITEM 11)

26-Aug-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Oct-2020

CODE

CONTRACTING DIVISION (JWP)

110 NINTH AVENUE SOUTH, ROOM A405

JAMES.W.PURCELL@USACE.ARMY.MIL

NASHVILLE TN 37203

W912P5 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912P520B0010

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0003 Q&A

Questions and Answers

W912P520B0010 COR O&M

Amendment 0003

1. Question: Will the Government please provide more defined units of measurement on Attachment 02 – Bid Schedule? Examples: (a) ELIN 0001 “Defeated Creek Campground” lists 20/ea under mowing and maintenance. Is that 20 times over the year that campground requires mowing/maintenance; and (b) ELIN 0106 “Insecticide” lists 3/ea. How is “each” defined? Is it per building, per acre, or possibly per campground as the cost could vary significantly depending on the size of the area to be treated.”

Answer: The quantities identified in the Bid Schedule reflect the anticipated, but not guaranteed quantities, for each CLIN. The actual quantities will vary by year, increasing or decreasing, based on the Government’s needs.

a. Reference ELIN 0001. That CLIN provides for a maximum of 20 mowing’s per year.

b. Reference ELIN 0106. The areas requiring insecticide are identified in Section C-6.2 of the Performance Work Statement (PWS).

2. Question: For ELINs 0107 and 0108, are the dumpsters to be serviced on an on-call or routine/scheduled basis each week?

Answer: Service should be scheduled for each dumpster twice a week. Reference Section C-7.2 of the

PWS.

3. Question: Please verify that the counts are correct in PWS Exhibit B, specifically the restrooms at Defeated Creek Campground.

Answer: Reference Amendment 0003. See Revised PWS Exhibit B, which approximates facilities by area.

4. Question: PWS Exhibit B lists 33 septic tanks, but PWS Table 9.4 only lists the capacities of 30. Please provide the tank capacities for the remaining (3) tanks.

Answer: Pricing should be based gallons pumped, not by size of the septic tank, for two (2) reasons. First, the Government only pays for the actual amounts pumped. Second, several of the tanks are water overflow only and never pumped.

5. Question: Section C.1.9 Safety and Security Requirements, First Aid & CPR, It is clear that all employees working alone must have CPR and First Aid Training, however how will this work with larger work crew that may split on occasion. I.E. The mowing and landscaping crew has nine FTE’s however on certain days they may split into 3 groups. Is it necessary for someone in those smaller groups to have CPR/First Aid training or just two FTE’s from the nine total FTE’s on the mowing/landscaping team?

Answer: Reference PWS Section C-1.9 SAFETY AND SECURITY REQUIREMENTS which states, “Two people per crew shall be trained in First Aid and CPR. Individuals working alone shall be trained in First Aid.” See also, Engineer Manual (EM) 385-1-1, Safety and Health Requirements, Section 03.A.02 a., which states, “Individuals who are required to work alone in remote areas shall be trained in first aid and shall be provided with an effective means of communication to call for assistance in the event of an emergency.”

6. Question: Section C.1.18 Quality Control, Is it the intent of the Government to have Quality Control Duties by the contractor inspectors performed and inspection sheets filled out 7 days per week to include holidays and weekends?

Answer: Yes. Reference Section C-1.14 of the PWS.

7. Question: Section C.1.22 Government Furnished Materials and Equipment, Utilities, The solicitation states that the contractor is responsible for the phone system in the Government Furnished Office, it is not clear if the Government provides internet service for the Site Superintendent, Assistant Superintendent and Q.C. Inspectors. Is it the financial responsibility of the contractor to furnish their own internet provider?

Answer: No. Reference Section C-1.22 of the PWS. The Government does not provide internet service.

8. Question: Section C.3.2 Timber Algaecide, Does the Government furnish Algaecide for Timbers and Herbicide for mowing areas or are they the responsibility of the contractor?

Answer: Algaecide will be provided, as needed, by Government.

9. Question: Section C.3.2 Restroom Cleaning, Did the original solicitation on the last contract (2015) include one restroom cleaning per day or include two per day as outlined in this solicitation

Answer: Reference PWS Section C-3.2. The previous contract provided for one (1) restroom cleaning per day. This solicitation provides for two (2) restroom cleanings per day.

10. Question: Section C.3.2 Campsite Cleaning, Does the contractor receive payment for all campsites on days when scheduled to clean or just for campsites that have had visitor turnover

Answer: Reference PWS Section C-3.2. The contractor is responsible for cleaning campsites when they are vacated, which cleanings should be accomplished concurrently with other daily work items. Note, compensation for such cleanings is based on vacated campsite, meaning the Government only pays for campsites that have been vacated.

11. Question: Section C.3.2 Campsite Cleaning, Section C.3.2 states that contractor employees must inform park attendants immediately upon completion of individual campsite cleaning. This would be extremely difficult and especially time consuming for both parties as there is no cell reception in most areas of the Cordell Hull contract sites. Would the Government consider providing two-way radios to both Campground employees and Campground attendants for communication of site completion?

Answer: No, Government will not provide additional Communication equipment. Such communication can be accomplished by identifying the campgrounds cleaned by submitting paperwork provided by the campground attendants, which documentation designate the sites to be cleaned.

12. Question: Section C.3.2, Does the Government allow for utility vehicles such as golf carts or side by side UTV’s to be utilized in the campground areas

Answer: Yes. However, the use of utility vehicles is limited to roadways subject to the requirements set forth in Section C-1.2.3 of the PWS.

13. Question: Section C.4 Janitorial Services, as custodians do not work the ten Government Holidays however FTE’s are paid for those days as per the D.O.L. wage determination. Does the Government pay the contractor for paid Holidays in which the contractor is not working or is it the responsibility of the contractor to incur costs for Holidays and vacation time?

Answer: Per the McNamara-O’Hara Service Contract Act of 1965 (SCA), contractors and subcontractors performing services on prime contracts in excess of $2,500 are required to pay service employees in various classes fringe benefits. For purposes of the SCA, “fringe benefits” includes paid holidays. See 29 CFR 4.174. Accordingly, the contractor should account for the costs of such fringe benefits in their pricing.

14. Question: As currently outlined, all costs for Management, Quality Control and Administrative personnel are to be added to the proposed Line Items on the proposed bid schedule. Due to the fact that only a portion of estimated quantities are called for annually, this makes it very difficult for the contractor to make assumptions on what percentage of quantities will be ordered and thus difficult for the contractor to ensure that actual costs for these positions are recouped. Would the Government consider adding a Line Item to the pricing sheet to encompass the Project Manager, Asst. Project Manager, Quality Control Inspectors and General Administration costs?

Answer: No. Overhead costs should be accounted for across all the Contract Line Item Numbers (CLINs) in the Bid Schedule.

15. Question: Section C.4 Janitorial Services Quarterly Window Cleaning, Does the Government provide a scissor or articulating lift that can be utilized by the contractor for quarterly window cleaning on windows above 8’.

Answer: No. The contractor is responsible for providing such equipment.

16. Question: Section C.4 Janitorial Services, Section C.4 states that all custodial supplies and equipment to include entrance rugs, shop towels and dry dust mops are provided by the contractor, are these items reimbursed by the Government or are they the financial responsibility of the contractor?

Answer: No. The contractor is responsible for all custodial supplies and equipment required in the PWS.

Therefore, the costs of such items should be accounted for in the bidder’s CLIN pricing.

17. Question: Section C.4 Janitorial Services, Approximately how many square foot of rugs and carpets are to be shampooed or steam cleaned twice annually?

Answer: Reference the PWS, specifically Section C-4 and Table 4.2.

18. Question: Section C.6 Herbicide/Insecticide, Was pest control a part of the previous contractor responsibilities?

Answer: No, this is a new requirement.

19. Question: Section C.6 Herbicide/Insecticide, Are restrooms, washhouses and laundry rooms at Campground and Day Use areas to be treated as part of the insecticide treatment?

Answer: Yes.

20. Question: Section C.7 Dumpster Collection Service, While dumpster quantities are included in the solicitation for both campgrounds and the maintenance area, no other dumpsters are listed. Does the Government reimburse the contractor for dumpsters necessary at Day Use and Remote Areas?

Answer: No. The Government will allow the contractor to install dumpsters are Day Use and Remote Areas, but the Government is not responsible for the costs of those additional dumpsters. Any remote trash must be placed in a dumpster serviced by the contractor or removed immediately to a local landfill.

21. Question: Section C.9 Service Sand Filter Systems, Does the contractor have to have a licensed certified wastewater operator on staff or can this portion be subcontracted to a qualified licensed agency?”

Answer: This may be subcontracted. Note, whether self-performed or subcontracted, the contractor must provide the Government with evidence of the required licenses.

22. Question: Section C.11.2 Buoy Maintenance, Does the Government furnish the water vessels necessary for work in this section for contractor use?

Answer: No.

23. Question: Would the Government consider adding a Line Item to the pricing schedule for reimbursement of Performance and Payment bonds at actual contractor cost? It is difficult to estimate the cost of the bonding necessary when quantities performed vary.

Answer: No. Reference FAR Clause 52.228-16, Performance and Payment Bonds – Other than Construction, incorporated in the Solicitation.

24. Question: Based on the general complexity of the solicitation and contract work as well as being a FFP/IDIQ hybrid, would the Government consider changing the type of solicitation to a Request for Proposal as is the case in other USACE districts so that a more informed best value evaluation can be performed?

Answer: The Agency has determined its needs are best met using an Invitation for Bids with Definitive Responsibility Criteria (DRC).

25. Question: If the Government will not change the type of solicitation, would the Government consider requesting a Technical proposal from bidders to ensure a reasonable amount of FTE’s would be utilized to complete the tasks in each section thus reducing Government risk

Answer: It is the responsibility of the bidder to determine the means and methods to meet the requirements standards as outlined in the PWS. The DRC are an indication that the bidder has the experience to determine and implement the proper means and methods to accomplish the tasks to the standards described in the PWS.

26. Question: What methods will the Government utilize to ensure that bids are responsible based on FAR 14.408-2 “Reasonableness of Price” thus ensuring that the award minimizes Government risk and is fair to other responsible bona fide bidders? I.E. Will the Government use the Internal Government Estimate or historical pricing data as pricing standards?

Answer: The Government will utilize the price analysis techniques of FAR 15.404-1(b) and (g).

Specifically; comparison of both prices received in response to the IFB and historical prices paid (adjusted to account for differences), and to determine if unbalanced pricing exists. Additionally, a cost realism analysis will be utilized in accordance with FAR 15.404-1(d)(3). See also the answer to Question #54.

27. Question: Occupation codes are listed for most of the sections. Are these the required occupation codes or are we to follow Department of Labor rules? Section C-3 lists 11150 - Janitor but under DOL Directory of Occupations 11210 - Laborer, Grounds maintenance covers park cleaning along with comfort station cleaning (restrooms and washhouses). Also Section C-11 has items that would require equipment operators as well as laborers.

Answer: Bidders should use labor categories they deem most efficient and economical to perform work in accordance with the standards of the contract. The occupation code associated with a specific CLIN is a guide that the Government will use to calculate potential increases in labor rates in the event options are exercised. Any routine or recurring service task which requires equipment will include the equipment cost in the unit price. Also, reference Amendment 0003, the solicitation was amended to reflect that job series 11210 is a more appropriate guide to Section C-3 of the PWS.

28. Question: SECTION C -2.3 - Windfall is defined as "debris caused by storms or heavy winds to include fallen trees". Historically storms and heavy winds are routine, and some have cost thousands of dollars to clean up. Is there a limit on the size and amount of windfall that is required to be removed? Is the contractor responsible for this massive cleanup cost while only being paid a regular mowing price?

Answer: Reference Amendment 0003. Section C-1.31 of the PWS has been revised to clarify that windfall encompasses only trees measuring 24 inches or fewer in diameter at the base, as determined by the Contracting Officer Representative (COR). Further, Section C-2.3 of the PWS has been revised to clarify that trees measuring greater than 24 inches in diameter are to be removed on a separate Task Order. Also note, Section C-2.3 PWS states that windfall and natural debris can be removed from the maintained area and deposited 12 feet into a wooded, non-maintained area.

29. Question: Clearances are to be "maintained up to a height not less than ten (10) feet in general areas such as above impact sites, picnic sites, walkways, and trails and not less than twenty (20) feet or within twenty (20) feet of roadways, parking lot edges, entrances and campsites to prevent overhanging hazards." Is the contractor required to go project wide on the first mowing and clear every park to these clearances or just maintain current clearances?

Answer: Reference PWS Exhibit A Quality Assurance Plan. The Contractor will have the base year to comply with these requirements. The Contractor will submit a schedule at the beginning of the base year, grouping the areas together and dividing them into four (4) quarters. To be totally completed by the end of the first contract year. High use areas, such as campgrounds and day use areas, shall be done first or as otherwise negotiated between the Government and the Contractor. Until that time, the contractor will be responsible for maintaining current clearances.

30. Question: SECTION C - 3.2 - Work to be Performed. A common phrase used throughout this section is "all associated grounds and facilities shall be cleaned." Is this limited in size or could the whole park be considered to be associated?

Answer: Associated area means the immediate area surrounding a line item requirement, such as a restroom being cleaned and picking up trash outside the restrooms localized area.

31. Question: SECTION C - 3.2 - Restrooms and Washhouses. "These items shall be completed on a continuous "as needed" basis." Is the contractor required to continually travel to the restrooms and washhouses after they have already been cleaned to perform these additional items?

Answer: Only two (2) cleanings are required per line item request. Reference Section C-3.2 of the PWS.

32. Question: SECTION C - 3.2 Litter: Campgrounds and Litter. Picnic Areas. Campsites and Picnic sites have a separate line item, but they are also included in Litter. Will the individual line items not be used, and the contractor required to clean the sites under litter only?

Answer: Reference C-3.2 Litter line items in the PWS. Litter means all areas of maintained area regardless if on campsite or around bath houses litter is picked up. The requirement for the site alone includes the picnic table, grill and raking the gravel but any trash on ground around it must be picked up as well.

33. Question: SECTION C - 3.2 Windfall is included in litter pickup. Windfall includes fallen trees due to heavy winds and storms. Is the contractor required to remove fallen trees which could cost thousands of dollars for the price of litter removal?

Answer: See the Government’s Response to Question No. 28.

34. Question: SECTION C - 3.2 Is there a limitation on the size of limbs and drift that the contractor is responsible for?

35. Question: Is drift all drift including large amounts deposited after major water level increases or just routine drift?

36. Question: Is the contractor responsible for removing illegally dumped debris regardless of size and quantity as this is a major problem in the area?

Answer: Reference Section C-3.2 of the PWS. The contractor is responsible for removing illegally dumped debris as part of the liter pickup requirement, but it is not a major problem on the lake. Such debris should be placed in the construction dumpster provided by the Government.

37. Question: Ditch Lines. It states that "culverts shall be cleaned". Does this requirement mean all underground drain piping or just the openings? If it is all underground piping, could you provide locations and footages as this would be a major cost to consider?

Answer: In Section C-3.2 Litter of the PWS, ditch lines refers to the open areas and mouth of the ditches.

In Section C-11.3 of the PWS, references to storm water ditches includes the requirement to clean out the interior of pipe. The average width of drainpipes is 20’.

38. Question: SECTION C - 5 Item# 0042, 1042, 2042, 3042 & 4042 Park Attendant. Are the park attendants required to be pre-trained or trained on campground computer systems or day use cash registers? Will the park attendants be required to have a camper and live on site?

Answer: Where necessary, the Government will provide park attendants with training for the computer systems and cash registers. Park attendants are not required to live onsite.

39. Question: SECTION C - 11 Timber Replacement. The unit of measure on the bid schedule is Sq Ft. Is this correct or should it be lineal foot?

Answer: Reference Amendment 0003. Section C-11 of the Bid Schedule was revised to reflect lineal feet.

40. Question: Can a perspective bidder utilize the qualifications of the proposed Project Manager or Superintendent to fulfill the necessary criteria in relation to the Definitive Responsibility Criteria as outlined in Section M?

Answer: No. However, see Section L, Paragraph 1.11 under “Note”, which states: “Bidders may submit the experience of a technically qualified subcontractor to satisfy one (1) or more of the definitive responsibility criteria. Bidders relying on the technical experience of a subcontractor will be required to provide evidence of a firm commitment (i.e., signed agreement or letter of commitment) from the subcontractor to perform if the bidder is awarded the contract”.

41. Question: Can you explain the difference in Perimeter line item and trimming requirements in the mowing section?

Answer: The line item for perimeter is for trimming the perimeter edge back to the originally maintained area wood line we currently request 1 mile a year and is maxed at 6 feet wide. The Trimming required in the mowing section only pertains to the immediate area of the current maintained line to prevent any further encroachment.

42. Question: Do we need an equipment list with bid?

Answer: Yes, an equipment list must be submitted with a bid. Reference Section C-1 in the PWS.

43. Question: Is buoys on routine?

Answer: Yes, they are accomplished annually. Reference the Bid Schedule, specifically CLINS 0118, 1118, 2118, 3118 and 4118 for quantities.

44. Question: Is the area behind the fence line and the Spoil area behind shop part of the mowing?

Answer: Yes, that is part of the maintained area.

45. Question: Does the Government provide cleaning materials?

Answer: No. There is one exception. The Government will provide the cleaning materials at the Powerhouse.

46. Question: How often are storefront windows accomplished?

Answer: Every four (4) months, specifically in January, April, July, and October. Reference Section C-4.3 of the PWS and CLINS 0031,1031, 2031, 3031 and 4031 in the Bid Schedule.

47. Question: Is the maintenance of White picket fence at resource part of contract?

Answer: No, except for blowing off the grass when mowing.

48. Question: How often are septic tanks pumped?

Answer: Reference CLINS 0112, 1112, 2112, 3112 and 4112 on the Bid Schedule for yearly quantities.

Depending on the septic tank, pumping may be as needed or scheduled on a quarterly basis.

49. Question: Are we required to clean interior of Attendant booths?

Answer: No. Reference Section C-3.2 of the PWS. Only the exterior of the building is required.

50. Question: What equipment do they currently use to clean the beaches?

Answer: A 30 hp tractor with a rake attachment.

51. Question: Will we be required to give a labor estimate for each line item?

Answer: No. Bidders do not have to provide a labor estimate for each line item. Instead, each CLIN should be priced according to the unit of measure included in the Bid Schedule. The unit price bid will include all costs required to fully complete the item as defined.

52. Question: Will the KO be the one who determines the award? Based on what Criteria?

Answer: Reference the Solicitation, Section L, Instructions to Bidders, Paragraph 1.3, Basis of Selection for Award. Award shall be made to the lowest priced bidder who is determined by the Contracting Officer to be responsive and responsible.

53. Question: Why is LTS (now Fortis) allowed to bid when they are currently in default from what I heard?

Answer: Reference the Solicitation, Section L, Paragraph 1.5, Who May Submit. All contractors registered in the System for Award Management (SAM) as a small business set-aside are eligible to submit a bid in response to the Solicitation.

54. Question: Why are these lower bids allowed from entities that the Government know they cannot possibly accomplish the task for their price? Doesn’t this put the Government at fault?

Answer: The Government may reject an individual bid for any of the reasons listed in FAR 14.402-2, including where the Contracting Officer determines a bid to be unreasonable as to price. However, “price reasonableness” focuses on whether the offered price is too high, not too low. The concern that a bidder submitted a price that is “too low” is not a valid part of a price reasonableness evaluation. Furthermore, there is no prohibition against an agency accepting a below-cost proposal for a fixed-price contract.

Whether a bidder can perform, even where bid price is below cost, involves an affirmative agency responsibility determination.

55. Question: Can I put in a bid for a 50% on the contract then default the first year, sue the government for allowing me to do it and then recoup the entire sum for all five years? As the government knowingly put me in jeopardy of default?

Answer: See the Government’s Response to Question No. 54.

56. Question: How many campgrounds and day use areas are there?

Answer: There are two (2) major campgrounds and three (3) day use areas. Reference Section C-1 in the

PWS.

57. Question: Does the government provide any equipment for the contract? Such as a man lift or bucket truck?

Answer: No.

58. Question: How big of trees are required to be picked up under the definition windfall?

59. Question: How long is the horse trail that needs to be bush hogged as part of the mowing section and how often?

Answer: Approximately 6 miles. Reference CLINS 0010, 1010, 2010, 3010 and 4010 in the Bid Schedule.

Trail can be either bush hogged or mowed when line item is ordered.

60. Question: Are Trash cans provided by the Government?

Answer: Yes.

61. Question: What is required after a major storm event?

Answer: Reference Section C-2.1 Liter Line items on the PWS. All that is required, is covered under the routine litter pickup.

62. Question: What kind of mowers are needed on slopes and what type?

Answer: Reference Section C-2 of the PWS. Government recommends flail-style mowers that typically drop the cuttings down and not out in all directions. On slopes, consistent with EM 385-1-1, the Government recommends low center of gravity mowers.

63. Question: Are the mowers required to have lights as well when near the road as our other vehicles?

Answer: No, so long as the proper flagging is in place. Reference EM 385-1-1.

64. Question: Can personnel staff vehicles be used for the contract?

Answer: Yes, provided the following conditions are satisfied: (1) the vehicles meet the guidelines as required in Section C-1 of the PWS; (2) the vehicle is covered by business insurance; and (3) COR approves use of the vehicle on USACE property.

65. Question: Can we have detailed maps of each area with their maintained area drawn out.

Answer: Reference Amendment 0003, Attachment 4, Maps.

66. Question: Do we have a place in each of the buildings for supplies?

Answer: All the areas have a small closet or pipe chase for limited amounts of cleaning supplies (i.e., bucket, mop or broom), excess supplies must be kept at the contractor’s Main office. These supplies must be kept in accordance to OSHA rules and documented properly.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 16-Oct-2020 10:00 AM to 20-Oct-2020 10:00 AM.

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been modified:

BID SCHEDULE

See separate Attachment 2 Revised Bid Schedule

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

SECTION C-1

General C-1.1 PROJECT INFORMATION. The following describes the Nashville District U.S. Army Corps of Engineers (USACE) firm fixed-price requirements contract with a base and four (4) option years for operation and maintenance services at Cordell Hull Resource.

Cordell Hull Lake is located on the Cumberland River in middle Tennessee about 60 miles east of Nashville. The areas of work are located within Smith, Jackson and Clay counties in Tennessee. Principal cities in the area are Carthage and Gainesboro, Tennessee. The dam is located at river mile 313.5, about five miles upstream of the city of Carthage, Tenn. At normal summer pool (elevation 504.00) the 72-mile long lake with its 381 miles of shoreline contains 11,960 surface areas of water. Total storage capacity at maximum pool (Elevation 508.00) is 13,920 acres.

Cordell Hull Lake has a total of 38,633 acres of land and water.

C-1.2 SCOPE OF WORK. The Contractor shall furnish all necessary management, supervision, inspection, personnel, materials, supplies, parts, tools, tool related hardware, equipment, transportation, vehicles, and fuel except as otherwise provided herein, required to perform mowing, cleaning, janitorial, and other maintenance services at the Cordell Hull Lake project recreation areas, as specified and in strict accordance with all Terms, Conditions, General, Specific and Technical Provisions, Drawings, Attachments, Exhibits, Tables, etc., contained herein or incorporated by reference. Incorporation by reference shall include any and all mandatory provisions required by the Federal Acquisition Regulation (FAR) whether it is referenced or not referenced, current at time of award.

Estimated quantities and/or the work to be performed is described herein and listed on separate sheets as Exhibits.

These quantities are approximate and are provided as information only to assist in the preparation of proposals.

Variation in these estimated quantities shall not be justification for modification of the contract or request for additional payment. The services required in this contract are in addition to the routine operation and maintenance performed by Government personnel, however, the Government reserves the right to perform any or all of the services described herein with its own personnel or volunteers. Increased or decreased visitation shall not justify a price increase.

The Contractor’s work and responsibility shall include, but shall not be limited to, all planning, programming, administration and management necessary to assure that all services are conducted in accordance with the contract and all applicable laws, regulations, codes, or directives. The Contractor shall ensure that all work meets or exceeds critical reliability rates or tolerances specified or included in referenced documents. The Contractor shall perform all related contractor administrative services necessary to perform the work such as supply, procurement, quality control, work scheduling, contractor financial control, and maintenance of accurate and complete records and files.

It is emphasized that the work described in this contract is a critical part of the Corps mission. The work described will be performed in public recreation areas. The Corps is committed to "Customer Care" and providing quality professional service. Minor repair, renovation, or lack of funds may cause the temporary or permanent closing of some portions or all of some public use areas. Visitation may increase or decrease; such events will not be a basis for a claim under this contract. The Contractor’s work schedule shall be sufficiently flexible to meet these changing needs.

C-1.3 TASK ORDERS. All work under this contract will be ordered by issuance of individual Task Orders (DD Form 1155, see Exhibit E). No work shall be performed under this contract before an individual Task Order has been issued by the Contracting Officer (KO). Only the KO, by issuance of a modification, may make any change to a Task Order. The Task Order will list those items from the bid schedule that are to be performed or used to perform the work.

C-1.4. NEGOTIATION. Task Orders that are to be performed on an hourly basis (e.g., using items from C-5, Facility Repair, Maintenance and Other Non-Routine Work, of the bid schedule) will be agreed upon by negotiation between the Contractor and the Contracting Officer’s Representative (COR). This process is outlined in Section C-5 of this document.

C-1.5 WORKING HOURS.

Normal Working Hours. Normal working hours and days, except as otherwise specified herein, shall be Monday through Friday, 7 am to 5 pm and for recreational area requirements shall include Saturday through Sunday between 7am to 5pm, or as specified on the Task Order. Work that interferes with other ongoing functions at the project shall be scheduled around normal working hours, as specified by the Contracting Officer Representative (COR). Refer to individual sections of this specification for specific schedules of work.

Holiday Work. The Ten Federal holidays observed are:

New Year's Day (January 1st) Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (Last Monday in May) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11th) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

When one of the above holidays falls on Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on Saturday, the proceeding Friday is observed as a holiday. Work shall be scheduled around the above listed Federal holidays except as specified herein or as approved by the COR.

Routine services shall be performed on some holidays (Memorial Day, Independence Day and Labor Day) as scheduled in the specifications or as approved by the COR. Refer to the individual sections of this contract for specific Section of work.

Inclement Weather Work. The Contractor shall maintain the schedule of services regardless of inclement weather.

Exceptions may be approved by the COR when severe conditions make it impractical or dangerous to perform the work. The KO will notify the Contractor, by modification to the Task Order, of any change that extends the performance period due to inclement weather.

Emergency and/or After Hours Work. Work may be required on holiday periods during heavy visitation, emergencies, or for other reasons as determined by the COR. Additional personnel may be required to handle the additional work load during holiday periods because of heavy visitation. The COR will notify the Contractor of actual work requirements. Emergency Repair work ordered under Section C-5 may be required 24 hours per day and/or seven days per week.

C-1.6 CONTRACTOR SUBMITTALS. Unless otherwise specified, the Contractor shall submit the following information to the COR prior to the pre-work conference for this contract:

Quality Control Plan. This plan must be approved by the COR prior to start of work and becomes a part of the awarded contract.

Contractor Quality Control Inspector. List of Quality Control Inspectors.

Contractor Representatives. List of names of Contractor Representatives. (Ex. Superintendent) Accident Prevention Plan (APP). A suggested outline for the Contractor’s Accident Prevention Plan is in Exhibit C.

See Section C-1.9 for APP requirements.

Emergency Contacts. A prioritized list, including phone numbers, of those persons (normally Contractor Representatives) to call in case of emergencies.

Operators. A list of names of qualified equipment/vehicle operators, including experience, training and qualification to operate specific equipment.

Certificate of Insurance – See Section H Performance Bond (where applicable) – See Section I Emergency Response Plan (ERP)- Security Requirements – Section H

C-1.7 PERMITS AND LICENSES. The Contractor shall, at his own expense, obtain any licenses, permits, or certifications required to perform all aspects, requirements, and work under this contract. The Contractor shall comply with all current Federal, State, and local laws and regulations and shall comply with any subsequent changes. The government shall pay for utility permit cost and fees charged by the utility company.

C-1.8 IDENTIFICATION OF CONTRACT EMPLOYEES AND VEHICLES. The Contractor shall furnish his employees, other than office and clerical personnel, standardized uniforms (shirt-pants/shirt-skirt) with a company patch or embroidered identification on the breast pocket or on the sleeve at the top of the arm, within 30 days after notice of award of the contract. Any employee hired 30 calendar days after award of the Contract shall be in the required uniform within 14 calendar days of the date of hire. Contractor uniforms shall not resemble U.S. Army Corps of Engineers uniforms. Contractor employees and subcontractors shall wear these uniforms at all times they are performing work under this contract. Exceptions may be granted by the COR for short term workers, or during disasters, emergencies, wildfire suppression, or special circumstances specified by the COR. Stained or faded uniforms shall not be worn.

All vehicles used by the Contractor to perform work under this contract shall be identified with the company name prominently displayed on the outside of both front doors of each vehicle in a professional manner to provide an attractive and readily visible means of identification. Logos shall not be used in lieu of the above described vehicle identification.

The Contractor may require his employees to report in their own vehicles to the project, but these personal vehicles must be parked at a site designated by the COR. All vehicles used in performance of work must be marked.

Vehicles used by the Contractor to perform administrative functions such as morning meetings or crew supervision must also be marked.

The contractor shall provide a list of employees, their address, telephone contact information, and nationality of all Employees who may perform work under this contract. The contractor shall notify the COR of any personnel changes and provide an updated list within two workdays.

C-1.9 SAFETY AND SECURITY REQUIREMENTS.

General. If the Contractor fails or refuses to promptly comply with safety and security requirements as specified herein, the COR or any other project employee may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such work stoppage shall be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop order.

The Contractor shall comply with the Occupational Safety and Health Act (OSHA), the Corps of Engineers Manual, EM385-1-1:

http://www.usace.army.mil/SafetyandOccupationalHealth/EM38511,2008BeingRevised.aspx,and as otherwise stated herein. There is also an app that can be downloaded to your smart phone for the EM 385-1-1. Special attention shall be given to the requirements for safety meetings. The Contractor shall inform the COR a minimum of 7 days prior to a Contractor monthly safety meeting, to permit a Government representative to attend.

Accident Prevention Plan (APP). The Contractor shall prepare an Accident Prevention Plan to assure that requirements of the safety program are provided as specified. This plan must be accepted by the Contracting Officer prior to commencement of any work. One copy of the Accident Prevention Plan shall be provided to the Contracting Officer and the COR one week prior to the pre-work conference. The Accident Prevention Plan must be in the outline and form prescribed in Appendix A of EM 385-1-1.

Activity Hazard Analysis.

The Contractor shall use Activity Hazard Analyses (AHA’s) as one of many tools to insure safe performance of work. It is the Contractor’s responsibility to prepare the AHA. An approved AHA must be prepared by the Contractor for each Task Order issued by the Government. Sample AHA’s may be available at the project office for review and use by the Contractor to assist in the development of site specific Activity Hazard Analyses prior to the Contractor performing the job. The Contractor is encouraged to revise or add to these sample AHA’s as necessary to address changing conditions. Prior to performing jobs with inherent hazards, the Contractor shall review, at a “Tool Box” safety meeting, the approved AHA’s with those employees who shall perform that work each time the work is ordered. The Government may request advanced notification of the time and date of the above AHA Tool Box safety meeting for Contractor employees so that the Government may attend such reviews.

The Government will require the Contractor to prepare an AHA for any jobs for which an adequate AHA does not already exist. A copy of this AHA shall be submitted to the COR and must be accepted before the Contractor starts the job. This copy of the AHA will become the property of the Government. Guidance is included in Exhibit C, which shall be used by the Contractor as a guide for the preparation of required AHA's.

A copy of an approved AHA is required for each Task Order issued by the Government. A copy of the approved AHA’s shall be available at all times to workers at each associated job site and a copy shall be provided to the Government.

Public Safety. The Contractor shall ensure that reasonable precautions are taken to protect the public at all times where work is being performed. The Contractor shall immediately report to the COR any potential hazards found by his employees on the project. The Accident Prevention Plan shall include procedures to be taken to provide for public safety. Additionally, the Contractor shall not allow any persons, except employees, into work areas that are not otherwise open to the public; nor shall the Contractor transport in Contractor work vehicles any persons, except employees, during times the Contractor is on the project performing work under a Task Order.

Personal Protective Apparel and Equipment. Protective apparel and equipment, as identified in the AHA, shall be provided to eliminate or minimize hazards to personnel. As a minimum, each employee shall wear a short-sleeved shirt (as detailed in C-1.8), long trousers, and appropriate footwear during all contract work. Disposable face masks and disposable nitrile gloves will be available for all employees to use daily or as required. All PPE including Face shields, spectacles with side-shields, or goggles, and hearing protection shall be worn by employees when required by safety manual or as requested by COR or his representative. Contractor personnel involved in handling or application of pesticides or herbicides shall use all protective apparel per manufacturer's recommendations. CDC recommended personal protective practices will be followed when required by COR or his representative. Fire extinguisher(s) and first aid kit(s) meeting the Safety Manual standards shall also be provided and easily accessible to all employees.

Contractor Employees Certified in First Aid & CPR. The Contractor shall schedule employees so the appropriate numbers of certified personnel are on duty to administer First Aid and CPR as required by the Safety Manual.

Copies of their certification shall be provided to the COR. Two people per crew shall be trained in First Aid and CPR. Individuals working alone shall be trained in First Aid.

Hazard Communication Program. The Contractor shall be responsible for implementing a hazard communication program for Contractor employees, as required by the Safety Manual. The Contractor shall provide Material Safety Data Sheets (MSDS) and/or Safety Data Sheets (SDS) for review by the COR prior to use of any hazardous substance on the project and provide a plan for the proper handling, transportation, storage and usage of hazardous substances on the project.

All contractor and subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I Awareness Training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable.

Upon request, the contractor shall submit certificates of completion for each applicable contract employee and subcontractor employee, to the COR or to the Contracting Officer (if a COR is not assigned), within 5 calendar days after completion of training by all contract personnel. AT Level I Awareness Training is available at the following http://jko.jten.mil/courses/atl1/launch.html . Each contract employee must take the training individually to receive a training certificate.

All contractor and associated sub-contractor employees shall comply with all applicable project and local security policies and procedures (provided by the district representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by the District Security Management Office. Contractor workforce must comply with all personal identity verification requirements (FAR Clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

Investigation Requirements: The investigation requirements could vary, depending on whether the contractor will be working within a controlled area (such as janitorial personnel cleaning offices, etc.,) or if the contractor will ONLY be working in areas open to the General public (such as cleaning campgrounds, etc.).

Guidance and forms for the background investigation requirements are available on the Nashville District Public Website: (http://www.lrn.usace.army.mil/BusinessWithUs/ContractSecurityRequirements.aspx) Working Within Controlled Area - Background investigations for U.S. Citizens who will work (a) within a control area, (b) on a government information system and/or (c) have access to government funds will be submitted in accordance with the appropriate level in Category B. More than likely this contract will include individuals that need access for more than 6 months. Work being done within a controlled area for more than six months, the investigations requirements fall under Category B3 for US Citizens and Category C for Foreign Nationals.

Controlled Area's also include individual offices or any area the general public is not allowed to navigate freely unsupervised.

Working Only in Areas Open to the General Public/Access Not Restricted - The background investigation requirements for those U.S. Citizens who will not work (a) within a control area, (b) on a government information system and/or (c) have access to government funds is provided in Category A.

Contract employees are not authorized to begin work on the contract until the investigation requirements as appropriate have been completed and notification has been made by the COR or the District Security Office.

Foreign National Contractors: Follow the guidance on the website specified in Category C – Foreign National Contractors Convict Labor: For the work that is being performed in a restricted area, there are restrictions on use of persons either imprisoned or previously convicted of a felony. The Contractor shall not employ in the performance of this work any person undergoing a sentence of imprisonment imposed by any court of a State, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, or the U.S.