Solicitation Amendment W912P520B0008-P00001.pdf

SEE SCHEDULE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

W912P520B0008 CHL/ NIK/ WIL STOPLOG LINERS

1. The solicitation is being amended to answ er questions received during the question period.

2. Extend the delivery date from July 17, 2020 to July 20, 2020.

3. Update the specif ications.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 16

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 13-Jul-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912P520B0008

X 9B. DATED (SEE ITEM 11)

18-Jun-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Jul-2020

CODE

US ARMY CORPS OF ENGINEERS-CELRN-RC-N

DIRECTORATE OF CONTRACTING

110 9TH AVENUE SOUTH, RM A405

NASHVILLE TN 37203

W912P5 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912P520B0008

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 17-Jul-2020 01:00 PM to 20-Jul-2020 01:00 PM.

SECTION E - INSPECTION AND ACCEPTANCE

The following have been added by full text:

QUESTIONS & ANSWERS

Solicitation No. W912P520B0008 Questions & Answers

Questions/Answers No. 1 – 10 below are specific to the two (2) slot liners and two (2) slot fillers

REQUIRED for Cheatham Lock (Specification Section 01 11 00 sub section 1.1.1).

1 Industry Question/Comment: Drawing Q12-20/81indicates U/S Stoplog Recess Assembly Monolith L26 is this what is considered a slot liner?

Government Response: Yes. The slot liner details for Cheatham are shown on Drawings Q12-20/81, Q12- 20/82, Q12-20/83, Q12-20/86, Q12-20/87

2. Industry Question/Comment: Is there only one require or two required of this item?

Government Response: Only One (1) Slot Liner is required for Monolith L26.

3. Industry Question/Comment: Drawing Q12-20/82indicates U/S Stoplog Recess Assembly Monolith R10 is this what is considered a slot liner?

Government Response: See the Government’s Response to Question No. 1.

4. Industry Question/Comment: Is there only one require or two required of this item?

Government Response: Only One (1) Slot Liner is required for Monolith R10.

5. Industry Question/Comment: Drawing Q12-20/88 indicates Temporary Bracing. Is this part of this solicitation?

Government Response: Contractor is responsible for supplying and installing temporary bracing prior to delivery, and shall remain in place after unloading, as show on Drawing Q12-20/88

6. Industry Question/Comment: Drawing Q12-20/85indicates Recess Filler MK 1R is this what is considered a slot filler?

Government Response: Yes. The slot filler details for Cheatham are shown on Drawings Q12-20/84 and Q12-20/85

7. Industry Question/Comment: Is there only one require or two required of this item?

Government Response: One Slot Filler for Monolith R10 (MK-1R) is required.

8. Industry Question/Comment: Is the concrete work part of this solicitation?

Government Response: Yes, the Fillers are to be filled with concrete

9. Industry Question/Comment: Drawing Q12-20/85indicates Recess Filler MK 1L is this what is considered a slot filler?

Government Response: Yes. The slot filler details for Cheatham are shown on Drawings Q12-20/84 and Q12-20/85

10. Industry Question/Comment: Is there only one require or two required of this item?

Government Response: One Slot Filler for Monolith L26 (MK-1L) is required.

Questions/Answers No. 11-19 below are specific to the two (2) slot liners and two (2) slot fillers REQUIRED for Nickajack Lock.

11. Industry Question/Comment: Drawing 68W100-1A indicates U/S Stoplog Recess Assembly Monolith R3 is this what is considered a slot liner?

Government Response: Yes. The slot liner details for Nickajack are shown on Drawings 68W100-1A, 68W100-2A, 68W100-29A, 68W100-30A

12. Industry Question/Comment: Is there only one require or two required of this item?

Government Response: One Slot Liner is required for Monolith R3.

13. Industry Question/Comment: Drawing 68W100-1A indicates U/S Stoplog Recess Assembly Monolith C3 is

Government Response: • Yes. The slot liner details for Nickajack are shown on Drawings 68W100-1A, 68W100-2A, 68W100-29A, 68W100-30A

14. Industry Question/Comment: Is there only one require or two required of this item?

Government Response: One Slot Liner is required for Monolith C3.

15. Industry Question/Comment: Is Temporary Bracing required on these parts?

Government Response: Yes. The Contractor is responsible for supplying and installing temporary bracing prior to delivery, and shall remain in place after unloading, as shown on Drawing 68W100-31A.

16. Industry Question/Comment: Drawing 68W100-3A indicates Recess Filler R3 MK 1L is this what is considered a slot filler?

Government Response: Yes. The slot filler details for Nickajack are shown on Drawings 68W100-3A and 68W100-4A.

17. Industry Question/Comment: Is there only one require or two required of this item?

Government Response: One Slot Filler is required for Monolith R3 (Reference Drawings 68W100-3A and 68W100-4A). One Slot Filler is required for Monolith C3 (Reference Drawings 68W100-3A and 68W100- 4A).

Note, on Drawings 68W100-3A and 68W100-4A, “MK-1R” should be “MK-C3-1” Also note, on Drawings 68W100-3A and 68W100-4A, “MK-1L” should be “MK-R3-1.” Revised drawings published with this amendment.

18. Industry Question/Comment: Is the concrete work part of this solicitation?

Government Response: Yes, the Slot Fillers are to be filled with concrete

19. Industry Question/Comment: Drawing 68W100-13 indicates Recess Filler C3 MK 1R is this what is considered a slot filler?

Government Response: The slot filler details for Nickajack Lock are shown on Drawings 68W100-3A and 68W100-4A.

Questions/Answers No. 20 – 24 below are Specific to the two (2) slot liners REQUIRED for Wilson Lock.

20. Industry Question/Comment: Drawing 68W100-13A indicates U/S Stoplog Recess Assembly Monolith R3 is

Government Response: Yes. The slot liner details for Wilson are shown on Drawings 68W100-13A, 68W100-14A, 68W100-29A, 68W100-30A.

21. Industry Question/Comment: Is there only one require or two required of this item?

Government Response: On Drawing 68W100-13A, “Monolith R3” should be “Monolith R2A”. One Slot Liner is required for Monolith R2A. On Drawing 68W100-13A, “Monolith C3” should be “Monolith L2”.

One Slot Liner is required for Monolith L2 is required. The slot filler details for Nickajack are shown on Drawings 68W100-3A and 68W100-4At.

22. Industry Question/Comment: Drawing 68W100-1A indicates U/S Stoplog Recess Assembly Monolith C3 is

Government Response: The slot liner details for Wilson are shown on Drawings 68W100-13A, 68W100- 14A, 68W100-29A, 68W100-30A.

23. Industry Question/Comment: Is there only one require or two required of this item?

Government Response: On Drawing 68W100-13A, “Monolith R3” should be “Monolith R2A”. One Slot Liner is required for Monolith R2A. On Drawing 68W100-13A, “Monolith C3” should be “Monolith L2”.

One Slot Liner is required for Monolith L2 is required.” Revised drawings are published with this Amendment.

24. Industry Question/Comment: Is Temporary Bracing required on these parts?

Government Response: Contractor is responsible for supplying and installing temporary bracing prior to delivery, and shall remain in place after unloading, as shown on Drawing 68W100-31A.

25: Industry Question/Comment: Under Weld Inspection Log specifies 2.3.3.1 which is Visual Inspection of Welds and there is no G indicated

Government Response: See Specification 01 33 00 – 1.3 Submittals.

26: Industry Question/Comment: Specification Section 05 50 14 subsection 2.3.3.2.3 Welds to be Subject to Nondestructive Testing Test 25% of CJP welds using ultrasonic testing per Table 6.2 of AWS D1.1/D1.1M.

Randomly test 10% of all PJP and fillet welds or as indicated by magnetic particle or dye penetrant testing. Do the welds require visual inspection or Nondestructive Testing?

Government Response: Visual inspection is required for 100% of the welds in accordance with AWS D1.1. Nondestructive testing is required in accordance with Specification Section 05 50 14 subsections

2.3.3.2.3 and 2.3.3.1.

27. Industry Question/Comment: Do we still need a weld Inspection Log for this Project?

Government Response: Yes

28. Industry Question/Comment: Indicates all shop drawings must be prepared by a Registered Professional Engineer or under the direct supervision of a Registered Professional Engineer. Engineers normally do not prepare shop drawings. We are not engineering anything on this solicitation and is this a requirement on this solicitation?

Government Response: A Registered Professional Engineer is not required for preparing or overseeing the shop drawings. Shop Drawings are to be prepared in accordance with AISC 325 and AISC 326.

29. Industry Question/Comment: Is it acceptable to produce our shop drawings with SDS2 or Solid Works?

Government Response: Yes

30. Industry Question/Comment: Indicates Where stress relief heat treatment is specified or shown, perform in accordance with the requirements of AWS D1.1/D1.1M, Fabrication Clause unless otherwise authorized or directed.

Plans do not indicate any stress relieving. Will this requirement be part of this solicitation?

Government Response: No.

31. Industry Question/Comment: Does surfaces that come in contact with concrete get painted?

Government Response: Surfaces that make contact with concrete are not to be painted. All surfaces exposed to the atmosphere in its final installed position are to be painted. See Specification Section 05 50 14 Metals Subsection 2.2.5.1 Metallic Coatings.

32. Industry Question/Comment: Does any surfaces receive hot dip galvanizing prior to painting?

Government Response: No, hot dip galvanizing is not required in this contract

33. Industry Question/Comment: Can corner cap be machined from a solid piece of the same material A572 GR 50 in lieu of casting?

Government Response: Yes.

34. Industry Question/Comment: Would our coating applicator be considered qualified under the AISC Sophisticated Paint Endorsement?

35. Industry Question/Comment: If our coating applicator needs the requirements of ASTM D4228 can this be done after the award process and would the on-site government inspector be able to administer this test?

Government Response: Yes, the paint applicators are to meet ASTM D4228 requirements prior to painting the structures. See Specification 09 97 02 – 1.4.2 Qualified Coating Applicator. The authorized government representative is to be certified as meeting one of the following designations: SSPC-PCI Level 2 or NACE-CIP Level 2. See Specification 09 97 02 – 3.4 Inspection. The Contractor is to submit a copy of the certification of the authorized government representative for approval

36. Industry Question/Comment: The solicitation states that AISC Certification is required. Will the government consider waiving this requirement if respondent can demonstrate adequate experience?

37. Industry Question/Comment: Will a performance bond be required?

Government Response: Performance and payment bonds are not required.

38. Industry Question/Comment: On Page 6 of 41 Bid Schedule there is a line item for unloading. In the past the USACE has taken care of that and there is no mention of this requirement in the specification. Is this part of the solicitation because we are delivering via tractor trailer and have no equipment for this?

Government Response: Answer:

Cheatham Lock is the only site that the contractor is responsible for providing the means and methods for delivering and unloading the liners and fillers. The Contractor is responsible for delivering the fabricated items to Nickajack and Wilson Lock, but not the unloading of the fabricated items. The Government will be responsible for unloading the liners and the fillers at Nickajack and Wilson Lock.

For additional information, see Specification 01 11 00 – 1.1.1 Project Description; Specification 01 22

00.00 10 – 1.1.3 Unloading Cheatham Structural Components; and Specification 05 50 14 – 1.3.1 Delivery, Storage, and Handling.

39. Industry Question/Comment: How many Filler Hangers are required for Cheatham, Nickajack, and Wilson Lock?

Government Response: Cheatham Lock – 2, Nickajack Lock – 4, and Wilson Lock – 4. One Filler Hanger is required for each Slot Filler Hanger Recess in the Cheatham, Nickajack, and Wilson Slot Liners.

40. Industry Question/Comment: Will the USACE be issuing Alabama and Tennessee sales tax exemption certificates for this project?

Government Response: As a general rule, by operation of sovereign immunity, the Federal Government is exempt from state and local sales taxes. Therefore, when submitting bids, bidders should not include sales taxes on their bids. However, the sales tax exemption only applies where goods and services are being purchased "directly" by the Federal Government. Therefore, even though a contractor may be purchasing materials or services in the performance of a contract for the Federal Government, such goods and services are subject to state and local sales taxes because they are being purchased by the contractor "indirectly" for the Federal Government.

41. Industry Question/Comment: The solicitation states that the fabricator will deliver the slot liners and fillers to their respective project locations (FOB Destination), but the Bid Schedule includes Item No’s 0003, 0006, & 0008 for “Unloading”. Are we to provide both equipment and labor to offload the product at each site or will COE forces be doing the unloading and the pricing is merely to include the freight cost to deliver the product to each of the three locations?

Government Response: See the Government’s Response to Question No. 39.

42. Industry Question/Comment: If the proposals are to include equipment and labor to unload the slot liners and fillers (not unloaded by COE equipment & labor), please provide site details (for all three sites) that include details indicating where the product is to be unloaded, where the product is to be placed for storage and any weight capacity limitations that may limit equipment selection and use.

43. Industry Question/Comment: Specification Section 01 11 00 paragraph 1.1.1 states “The Contractor is to unload the Slot Liners and Slot Fillers for Cheatham Lock. Government is to unload the Slot Liners and Slot Fillers for Nickajack Lock and Wilson Lock.” The bid schedule in the solicitation has “Unloading” line items for each lock.

Please clarify whether the Government or contractor is unloading at the Nickajack Lock and Wilson Lock.

44. Industry Question/Comment: Is it acceptable for the bidder to submit a complete hard copy of their online SAM Representation and Certifications in lieu of Section 00600?

Government Response: No, prospective bidders should provide their SAM Representation and Certifications in accordance with Section 00600.

45. Industry Question/Comment: Will redlined mark ups of PDF files be allowed for As-Built/Record Drawings in place of drawing files produced in AutoCAD or MicroStation format since this is a fabrication only supply contract?

Government Response: No. The Contractor is to provide as-built shop drawings in the same format as the initial shop drawing submittal. The Contractor is not required to update As Awarded – Certified Final CAD drawings provided by the Government.

46. Industry Question/Comment: Can you clarify the delivery dates required for each location? The dates listed in Section F, Deliveries or Performance on page 7 of 41 of the solicitation differ from those listed in Section L Instructions, Conditions and Notices to Bidders on page 38 of 41 in the solicitation.

Government Response: The delivery date for Cheatham Lock liners and fillers is March 30, 2021. The delivery date for Nickajack Lock liners and fillers and Wilson Lock liners and fillers is June 30, 2021.

47. Industry Question/Comment: To allow for flexibility in response due to COVID-19, will electronic signatures, mechanically applied or printed dates be accepted as original signatures for this bid?

Government Response: Yes. Electronic signatures and printed dates will be accepted as original signatures for purposes of the Blocks 17 and 18 on the SF 33.

48. Industry Question/Comment: To allow for flexibility in response due to COVID-19, can there be a waiver of the corporate seal and notary requirements on documents controlled by FAR part 28?

Government Response: There is no requirement for any corporate seal and notarized documents.

49. Industry Question/Comment: Specification Section 01 78 00, paragraph 3.1 requires that As-Built drawing be submitted 30 days prior to Beneficial Occupancy Date (BOD). Can this requirement be deleted as this is a fabrication supply contract with no “occupancy requirements”?

Government Response: Contractor shall submit As-Built drawings and all native design and model files associated with the production of the As-Built drawings no later than 30 days after the delivery of the fabricated items.

50. Industry Question/Comment: To allow for flexibility in response due to COVID-19, can any “paper copy” submittal requirements be waived with only electronic file submission being required?

Government Response: No paper copies of submittals are required.

51. Industry Question/Comment: Can ASTM A706 Rebar be provided instead of ASTM A615 to allow better weldability?

Government Response: Yes.

52. Industry Question/Comment: Can Corner Caps fabricated from bent/rolled plate steel be allowed instead of castings? With such a small quantity of Corner Caps required the casting costs will be quite excessive

Government Response: See answer to Question 33 regarding the fabrication of the Corner Caps.

53. Industry Question/Comment: Specification Section 05 50 14, paragraph 2.3.2 requires that “structural unit be operated a sufficient number of complete cycles to demonstrate satisfaction of Contracting Officer”. Please confirm that no “use” testing of structural assemblies will be required.

Government Response: Confirmed. Confirmed. The requirements in Specification 05 50 14, paragraph

2.3.2 were removed in Amendment 0001.

54. Industry Question/Comment: Can clarification of weld NDT requirements be provided. Several places in the drawings indicate “100% NDT” in the weld symbol tail but this does not dictate which form (UT, PT, MT etc.) of NDT is required.

Government Response: 100% of welds regardless of construction require a visual inspection following the requirements of Specification 05 50 14, paragraph 2.3.3.1. All other welds shall be inspected using the specific testing procedure and frequency listed for each weld construction as described in Specification 05 50 14, paragraph 2.3.3.2.3.

The following have been modified:

BID SCHEDULE

Solicitation No. W912-P5-20-B-0008 CHL, NIL, and WIL Stoplog Liners and Fillers

SECTION F - DELIVERIES OR PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

BID SCHEDULE

EST. UNIT ESTIMATED

ITEM NO. DESCRIPTION QTY. UNIT PRICE AMOUNT

Cheatham

0001 Stoplog Slot Liners 2 JOB

0002 Stoplog Slot Fillers 2 JOB

0003 Unloading 1 JOB

CHEATHAM

ESTIMATED AMOUNT

TOTAL

Nickajack

0004 Stoplog Slot Liners 2 JOB

0005 Stoplog Slot Fillers 2 JOB

NICKAJACK

ESTIMATED AMOUNT

Wilson

0006 Stoplog Slot Liners 2 JOB

WILSON ESTIMATED

AMOUNT

TOTAL ESTIMATED (ALL SITE LOCATIONS) AMOUNT _____________________________

08-JUN-2020 1 NASHVILLE AREA OFC,CHEATHAM

LARRY NASH

U.S. ARMY CORPS OF ENGRS RES MGR,

CHEATHAM LA

EATHAM DAM ROAD

ASHLAND CITY TN 37015

615-792-5697 FOB: Destination

W912P5

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

30-MAR-2021 1 CELRN-OP-CEN-R

BOBBY HOLT

1799 CHEATHAM DAM RD

ASHLAND CITY TN 37015

(615) 792-0627 FOB: Destination

W912P5

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO BIDDERS

1. DESCRIPTION OF WORK: This is a Total Small Business Set-Aside to provide structural fabrication of steel structures called slot liners and slot fillers. Slot liners are vertical welded structures installed inside lock walls that allow temporary damming structures to be placed across the lock chamber. Slot fillers are box-like welded steel structures that are filled with concrete and are placed in the opening of the slot liners during normal lock operations.

in accordance with the attached scope of work.

2. TYPE OF CONTRACT: The Government intends to award a Firm-Fixed Price supply contract.

3. BASIS FOR SELECTION OF AWARD: Award shall be made to the lowest priced contractor who is determined to be responsive and responsible. Bids must meet or exceed the scope of work to be considered for award. In order to determine brand name or equal the bids shall include data sheets and catalog cuts of the bid equipment.

The Government may also confer with bidders to clear up bid details. The Government also reserves the right not to award.

4. PLACE OF DELIVERY: Delivery address for Cheatham Lock

1799 Cheatham Dam Rd Ashland City TN 37015

Delivery address for Nickajack Lock 3490 TVA Road Jasper, Tennessee 37347

Delivery address for Wilson Lock 704 S. Wilson Dam Road Florence, AL 35630. See SOW for details.

5. DELIVERY DATE: All equipment shall be delivered to Cheatham Lock no later than March 30, 2021 after contract award. All equipment shall be delivered to Nickajack and Wilson no later than June 30, 2021.

6. POC FOR COMMUNICATIONS: Any communications regarding this procurement before award must be made in writing to the Contracting Branch, Attn: Fannie Robertson at email fannie.m.robertson@usace.army.mil.

Inquiries must identify the solicitation number, the requestor’s company name, address, email address, and telephone number to include area code.

QUESTIONS: Questions must be submitted to Fannie Robertson via email at fannie.m.robertson@usace.army.mil by July 2, 2020 at 12:00 p.m. Central Time.

Phone calls or requests to arrange meetings at the Nashville District during the solicitation period to discuss project requirements or company’s capabilities are highly discouraged and will not be allowed.

7.0 WHAT, HOW, AND WHERE TO SUBMIT BID

7.1 The following documents must be submitted with your IFB in original and one (1) copy:

(1) SF 33, Solicitation, Offer and Award

a. Should include:

i. Unique Entity Identifier (formerly known as DUNS)

ii. CAGE number

iii. Tax Payer ID number

(2) Solicitation amendments acknowledged, if applicable

(3) Bid Schedule

(4) Bid Guarantee (see FAR 52.228-1)

8.0 PUBLIC OPENING OF BIDS: Bids will be publicly opened at the time set for opening in Block 9 of the SF33 via video conference presentation that shall be held on Friday, July 17, 2020 at 1:00 p.m. Central Time.

This information can be accessed on this date and time by using the following information:

USA Toll-Free: (888) 204-5984 Access Code: 1185012 Security Code: 1234

The content will be made public for the information of bidders and others interested, who may be present. Unbalanced bids may be rejected.

8.1 The Bidder’s bid shall be submitted electronically, as described below. The IFB will provide bid submission instructions and receipt date for bid submittal. The Bidder’s bid shall not contain classified data. The use of hyperlinks in proposals is prohibited.

NOTE: The only authorized transmission method for bids in response to this solicitation is electronically via SAFE online submission. NO OTHER TRANSMISSION METHODS (EMAIL, FACSIMILE, REGULAR

MAIL, HAND CARRIED, ETC.) WILL BE ACCEPTED.

The Bidder’s bid must be received by the Government by the date/time specified in the solicitation. Bidders shall email their proposals using the following link: https://safe.apps.mil/

Please send bids using the link above to Contract Specialist Fannie Robertson at Fannie.m.Robertson@usace.army.mil AND to Contracting Officer James Purcell at James.W.Purcell@usace.army.mil. Bids for this procurement shall be submitted via the above link.

INSTRUCTIONS FOR SUBMITTING ELECTRONIC BIDS:

In an effort to reduce paperwork and cost, all bids shall be submitted electronically through the SAFE site.

Submission shall be in Adobe PDF format. You are limited to twenty-five (25) maximum files per upload (total size cannot exceed 8GB). If you have a large number of files, recommend that you combine or ZIP your files before uploading to the SAFE site. Bidders may use compression utility software such as WinZip or PKZip to reduce file size and facilitate transmission. REQUEST

FOR UPLOAD CODE:

Offerors must email Contract Specialist Fannie Robertsonat Fannie.M.Robertson@usace.army.mil AND to Contracting Officer James Purcell at James.W.Purcell@usace.army.mil no later than five (5) business days prior to the bid due date to receive a request code which will allow for file uploads via the SAFE site. Offerors that fail to email for request a code five (5) business days before bid submission date may not be able to receive a request code in time to upload their bid documents. THIS MUST BE DONE FOR THIS PROCUREMENT.

FILE DESCRIPTION:

Include a “File Description” for each file(s) you upload. The “File Description” will be included in the email notice to each of the recipients you choose to have access your file(s). NOTE: Do NOT enter Privacy Act Data (Personal Identification Information (PII)) in the File Description.) Submission shall be in Adobe PDF format.

INSTRUCTIONS TO FOLLOW ON THE SAFE WEBSITE:

Once at the SAFE website select the “Drop-off” icon. This allows users without a Common Access Card (CAC) or users whose computer is not configured to read a CAC the option to access the SAFE site as a guest.

After selecting the “Click Here” link you will be prompted to add your personal information, file information, recipient (Government representative) information and email settings.

When completing your file information for transmittal via the SAFE website, you will be required to enter the email address for all recipients. For this solicitation, the recipients are the Contract Specialist Fannie Robertson at Fannie.m.Robertson@usace.army.mil, and the Contracting Officer James Purcell at James.W.Purcell@usace.army.mil the email address of the Government Employee who initiated the request code will be automatically entered. The Bidder must enter the email address for both the Contracting Officer and Contract Specialist. The Bidder can enter an additional email address if desired. After entering the email address, click the ADD button to add the person(s) email to the “Recipients List” of your response. When your bid is submitted, a notification will be sent to the recipients you added.

NOTE: Do NOT send the SAFE site packages to group email accounts.

Even if you successfully upload your bid to the SAFE site, notification will not be sent to the government recipients until you verify your email address. Entering an incorrect email may result in the rejection of your submission for lateness. A Bidder can confirm proper submission by the ‘Drop-Off Completed” screen which generates based on proper file submission

NOTE: It has been reported that documents are more quickly uploaded into the SAFE website when using a Firefox web browser. The Government cannot verify that this is true and offers no guarantee that Offerors will have more success utilizing any particular browser.

RECEIPT OF SUBMISSIONS:

For the purposes of establishing whether a bid submission is considered timely, the Government considers the date and time the submission is completely uploaded into the SAFE website. For bids larger than the 8GB capacity of the SAFE website and require multiple submissions, the Government will consider the date and time the last submission is completely uploaded into the SAFE website. Do not assume that electronic communication is instantaneous. It can take several minutes or even hours in some cases. The Government will not be responsible for submissions delivered to any location or to anyone other than those designated to receive bids.

Bidders are responsible for ensuring that bids are submitted so as to reach the designated recipient. Bidders are responsible for allowing sufficient time for the bid to be received in accordance with the instructions provided.

8.2 SYSTEM FOR AWARD MANAGEMENT (SAM) AND ANNUAL REPRESENTATIONS AND

CERTIFICATIONS

In accordance with FAR 52.204-7, System for Award Management, registration is required in the System for Award Management (SAM) database located at www.sam.gov. More specifically, "An Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation." (See FAR 52.204-7(b)(1)).

For SAM Customer Service, contact:

Federal Service Desk URL: www.fsd.gov Hours: 8am - 8pm (Eastern Time) U.S. Calls: 866- 606-8220 International Calls: 334-206-7828

DSN: 866-606-8220

IMPORTANT NOTICE: Effective June 29, 2018 vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) within 30 days of activation or the vendor risks no longer being active in SAM.

Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier (formerly known as DUNS).

The new registration process may now take several weeks, so vendors are highly encouraged to begin registering as soon as possible to avoid any possible delays in future contract awards. Remember, there is no cost to use SAM.

To find out additional information about the changes of the SAM registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the bottom of the beta SAM homepage (www.beta.SAM.gov).

9 BIDDERS CHECKLIST

All information required by the terms of the Solicitation must be furnished. MISTAKES OR OMISSIONS CAN BE COSTLY. Important items for you to check are included in but not limited to those listed below.

This checklist is furnished only to assist you in submitting a proper bid. The Government shall not be responsible for items not described below. It is not required to be returned with your bid.

[ ] Is your bid guarantee in the proper form?

[ ] If signing on behalf of your company, have you attached evidence of your authority to sign the bid? [ ] Have you acknowledged all amendments? Have you submitted your bid on the latest amended bid schedule?

[ ] Is the name in which you submitted your bid the same as on the bid bond? [ ] Have you entered a unit price for each bid item?

[ ] Have you checked your bid for possible errors? Arithmetically?

[ ] Are all erasures or corrections initialed by the person signing the bid?

[ ] The Government may reject a bid as nonresponsive if it is materially and mathematically unbalanced as to price for any bid item or combination of items. A bid is unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated for other work.

[ ] Is the envelope containing your bid properly identified that it is a sealed bid and does it contain the correct solicitation number and bid opening time? See FAR 52.214-5, Submission of Bids.

[ ] Will your bid arrive on time? See FAR 52.214-7, Late Submissions, Modifications, and Withdrawals of Bids.

[ ] Have you furnished all information required by the invitation for bids solicitation and/or the specifications?

11 CONTRACTOR FEEDBACK

Help us in BUILDING STRONG. Please provide us with your feedback, comments and recommendations for improvement by visiting our Interactive Customer Evaluation (ICE) website at:

http://ice.disa.mil/index.cfm?fa=card&service_provider_id=110824&site_id=856&service_category_id=14

(End of Summary of Changes)