PERFORMANCE_WORK_STATEMENT_HVAC_LRB_UPDATED.pdf

U.S. Army Corps of Engineers®

Buffalo District

Performance Work Statement

SPECIFICATIONS FOR HVAC EQUIPMENT

Service and Preventative Maintenance Contract

Customer:

US Army Corps of Engineers, Buffalo District

Prepared By: Eric Monkelbaan

LRB Facilities Operations U.S. Army Corps of Engineers Buffalo District 1776 Niagara Street Buffalo, NY 14207

November 2018

1) GENERAL

a) The Contractor shall supply all plant, equipment, materials and labor to perform the services, inspections and tests listed below, and to perform all necessary, equipment repairs. Contractor may also be required to perform Emergancy service calls to identify and correct problems with equipment, identified elsewhere in this Performance Work Statement on an as needed basis. The contractor shall furnish sufficient personnel (Certified HVAC Technician) to perform the work specified. Technician will not only have an EPA 608 Certification but also one of the following; RSES Certificate Member, HVAC Excellence Professional Level Certification, UA Star Certification, or NATE Certification in Service Path specializing in air conditioning, air distribution and hydronics gas heating. Contractor shall be a VYKON SYSTEM INTEGRATOR (VSI) designation or higher (certification letters must be provided, if awarded requirement).

Bidder must have two employees on staff having completed the Tridium Niagara 4 certification. Technicians must be able to modify programming and re-download Tridium Niagara controls currently in Building#1, this will be confirmed at walkthrough before the bid. The technician’s experience shall be no lower than a journeyman’s level. The employees shall conduct themselves in a proper and productive manner at all times and shall not loiter. The employees shall be required by the contractor to maintain themselves and their clothing in a neat and clean manner. The contractor shall not employ those persons whose presence would violate Standards of Conduct, DOD 5500.7-R (DOD Joint Ethics). The contractor shall not knowingly allow any employee who is under the influence. All service technicians will be required to go through a personnel back ground check before they can commence work at work site.

2) INTERFERENCE WITH BUSINESS:

a) Normal duty hours for work shall be from 7:00 a.m. to 3:30 p.m., Monday through Friday with the exception of Federal holidays. Requests for additional work shall require written approval from the Contracting Officer 7 days in advance of the proposed work period. If a shutdown of any equipment is needed during the regular or emergancy maintenance, it shall be coordinated with the COR. A shut down shall not last more than 2 hours for PM.

Shut down of cooling system in computer room cannot exceed 20 minutes. Historically, shutdowns have been extremely rare and should be avoided if possible (without sacrificing safety of contractor personnel).

3) EQUIPMENT COVERED

a) Building #1:

i) Boiler Room: Bryan gas fired boiler (Model 309-W); Bryan gas fired boiler (Model D-650-W-FDG); Air compressor and dryer; A.O. Smith water heater, P/N BT 80;

circulating pumps (total 5).

ii) Control System- Tridium Niagara controls throughout the building that controls all HVAC equipment & scheduling.

iii) Janitor Closet, Second Floor: Carnes humidifier (Model HBHD)

iv) Roof: BOHN Air Handling Unit (Model RT-61-AR) with air cooled condensing unit (2 compressors, 35 & 45 Ton capacity, and 6 fans), condensing unit replaced in 2000;

Roof exhausts (total 3 – 2 restroom exhausts & 1 main stairwell exhaust); Air-Cooled Condenser/Dry Cooler (Model #DDO 112Y).

v) Under Main Stairwell: Yaskawa V1000 Vector Microdrive (2) (Model CIMRVU4A0038FAA) New May 2012.

vi) Computer Room: Liebert HVAC unit (Model #FE072G-CAM).

b) Building #2:

i) Boiler Room: (2) Triangle Tube Prestige natural gas fired boiler (Model Solo 399, Serial #PT0026660 & PT0026664); Bohn Air Handling Unit, Model VCS06ALF, Serial #BLB71; Dunham-Bush chiller, Model PCW008S, Serial #71085001A86A;

Carnes humidifier, Model HBAD; A.O. Smith water heater, P/N BTC 365;

Circulating pumps (total 7); 10 Ton Drake chiller with remote air cooled condenser, Model ES120S2-T3-Z, Serial #D06H0425 (2006 compressor).

ii) Roof: American Energy recovery unit, Model MRA70-55; Roof exhaust fan at south end of building, east side of chimney.

iii) Ground Floor: Baseboard fin tube heating with pneumatic bulb controls.

iv) First & Second Floors: Wall mounted Dunham Bush package fan coil heating and cooling units (16 each); and one (1) ceiling mounted unit in entrance area, wall mounted (2 each), and ceiling mounted (1 each) heating units in back stairway;

ventilation fan (1 each) in roof of back stairway; one (1) heating unit in each restroom on 1st floor; one (1) exhaust fan in men’s room on 1st floor.

c) Building #5:

i) Heaters, Airtherm Model HRW 55A, 6 total (three (3) in storehouse, two (2) in garage, one (1) in fitness center); heaters, Airtherm Model HRW 27A, two (2) total, located in Special Projects record storage room; fin tube radiator (3 each) with controller in front office area, Men’s restroom and Women’s restroom; Roof mounted restroom exhaust fans (2 each).

d) Building #6:

i) Heaters (Unit 2 and Unit 3), Trane Model XB two (2) total, with two (2) total Refrigerant Evaporator Model CC36A34-175L-036, located on the 2nd floor in the closet in the Conference Room on the northwest side of the building. Central Air Conditioner Trane Model 4TTX3036A1000AAAir Conditioning Units four (4) total, located outside on the west side of building 6 (near the slip)

4) MATERIALS

a) Pre-expended bin materials and supplies; The minor materials and supplies that are incidental to a job, and for which the total direct cost of any one material line item shown on the material estimate is $50.00 or less. These materials and supplies shall be furnished by the contractor at no additional charge. Examples of pre-expended bin materials and supplies include, but are not limited to; solder, lead, flux, electrical connectors, electrical tape, fuses, nails, screws, bolts, nuts, washers, spacers , masking tape, sand paper, solvent, cleaners, lubricants, grease, oil, rags, mops, glue, epoxy, spackling compound, joint tape, gases, refrigerants, refrigeration fittings, plumbers tape and compound, clips, welding rods, heat sinks, touch up paint, and plumbing fittings. For materials and supplies over the $50.00, supporting documentation shall be provided to support the price. The price is expected to be fair and reasonable. This pricing will be invoiced separate from the service charge for reimbursement, and recipe included with the Pay Request.

5) EMERGENCY REPAIRS

a) Service calls to correct system problems/malfunctions shall commence (Certified HVAC technicians(s) on site) within four (4) hours of notification of the contractor of the problem and work shall be performed continuously until the problem(s) has been rectified to the satisfaction of the Government. The Government shall reimburse the contractor at the previously agreed upon hourly rate for emergencies and reimburse all materials. For work on major systems, continuous work shall require work during overtime hours, weekends, and holidays. However, anything that is discovered during the normal maintenance period will not constitute an emergency. If the emergency requires the contractor to work beyond 1530 on a work day or during the weekend while conducting the normal maintenance, the overtime rate shall be applied for work after 1530 or on the weekends. However, all overtime during the normal maintenance period shall be approved by the COR. Major Systems include the following: Heating Boilers and associated pumps; Chillers and associated pumps; Direct Expansion Refrigeration Units;

Air Handling Units (AHU); Yaskawa Micro Drives.

6) PARTS

a) Contractor to provide Parts and Supplies for the HVAC Systems.

b) Price of parts is unknown at this time. $500.00 for all buildings is an estimated cost per historical costs.

7) PREVENTATIVE MAINTENANCE INTERVALS (QUARTERLY)

a) AUTUMN (During the month of October)

i) Building #1:

ii) Boiler Room: Bryan gas fired boiler (Model 309-W); Bryan gas fired boiler (Model D-650-W-FDG); Air compressor and dryer; A.O. Smith water heater, P/N BT 80;

circulating pumps (total 5) Note: Combustion test to be done on all boilers at this time followed by necessary adjustments.

iii) Control System- Calibrate all controls & sensors. Run trends on all equipment including all temperature swings throughout the building and report to building supervisor. Confirm economizer mode & heat are working properly.

iv) Janitor Closet, Second Floor: Carnes humidifier (Model HBHD)

v) Roof: BOHN Air Handling Unit (Model RT-61-AR) with air cooled condensing unit (2 compressors, 35 & 45 Ton capacity, and 6 fans), condensing unit replaced in 2000;

Roof exhausts (total 3 – 2 restroom exhausts & 1 main stairwell exhaust); Air-Cooled Condenser/Dry Cooler (Model #DDO 112Y).

vi) Under Main Stairwell: Yaskawa V1000 Vector Microdrive (2) (Model CIMRVU4A0038FAA) New May 2012.

vii) Computer Room: Liebert HVAC unit (Model #FE072G-CAM).

b) Building #2:

i) Boiler Room: (2) Triangle Tube Prestige natural gas fired boiler (Model Solo 399, Serial #PT0026660 & PT0026664); Bohn Air Handling Unit, Model VCS06ALF, Serial #BLB71; Dunham-Bush chiller, Model PCW008S, Serial #71085001A86A;

Carnes humidifier, Model HBAD; A.O. Smith water heater, P/N BTC 365;

Circulating pumps (total 7); 10 Ton Drake chiller with remote air cooled condenser, Model ES120S2-T3-Z, Serial #D06H0425 (New 2006). Note: Combustion test to be done on all boilers at this time followed by necessary adjustments.

ii) Roof: American Energy recovery unit, Model MRA70-55; Roof exhaust fan at south end of building, east side of chimney.

iii) Basement: Baseboard fin tube heating with pneumatic bulb controls.

iv) First & Second Floors: Wall mounted Dunham Bush package fan coil heating and cooling units (16 each); and one (1) ceiling mounted unit in entrance area, wall mounted (2 each), and ceiling mounted (1 each) heating units in back stairway;

ventilation fan (1 each) in roof of back stairway; one (1) heating unit in each restroom on 1st floor; one (1) exhaust fan in men’s room on 1st floor.

c) Building #5:

i) Heaters, Airtherm Model HRW 55A, 6 total (three (3) in storehouse, two (2) in garage, one (1) in fitness center); heaters, Airtherm Model HRW 27A, two (2) total, located in Special Projects record storage room; fin tube radiator (3 each) with controller in front office area, Men’s restroom and Women’s restroom; Roof mounted restroom exhaust fans (2 each).

d) Building #6:

i) Heaters (Unit 2 and Unit 3), Trane Model XB two (2) total, with two (2) total Refrigerant Evaporator Model CC36A34-175L-036, located on the 2nd floor in the closet in the Conference Room on the northwest side of the building. Central Air Conditioner Trane Model 4TTX3036A1000AAAir Conditioning Units four (4) total, located outside on the west side of building 6 (near the slip)

8) WINTER (DURING THE MONTH OF JANUARY)

a) Building #1:

i) Boiler Room: Bryan gas fired boiler (Model 309-W); Bryan gas fired boiler (Model D-650-W-FDG); Air compressor and dryer; A.O. Smith water heater, P/N BT 80;

circulating pumps (total 5)

ii) Control System- Calibrate all controls & sensors. Run trends on all equipment including all temperature swings throughout the building and report to building supervisor. Confirm heating operation working properly.

iii) Janitor Closet, Second Floor: Carnes humidifier (Model HBHD)

iv) Roof: BOHN Air Handling Unit (Model RT-61-AR) with air cooled condensing unit (2 compressors, 35 & 45 Ton capacity, and 6 fans), condensing unit replaced in 2000;

Roof exhausts (total 3 – 2 restroom exhausts & 1 main stairwell exhaust); Air-Cooled Condenser/Dry Cooler (Model #DDO 112Y).

v) Under Main Stairwell: Yaskawa V1000 Vector Microdrive (2) (Model CIMRVU4A0038FAA) New May 2012.

vi) Computer Room: Liebert HVAC unit (Model #FE072G-CAM).

b) Building #2:

i) Boiler Room: (2) Triangle Tube Prestige natural gas fired boiler (Model Solo 399, Serial #PT0026660 & PT0026664), Serial #BLB71; Dunham-Bush chiller, Model PCW008S, Serial #71085001A86A; Carnes humidifier, Model HBAD; A.O. Smith water heater, P/N BTC 365; Circulating pumps (total 7); 10 Ton Drake chiller with remote air cooled condenser, Model ES120S2-T3-Z, Serial #D06H0425.

ii) Roof: American Energy recovery unit, Model MRA70-55; Roof exhaust fan at south end of building, east side of chimney.

iii) Basement: Baseboard fin tube heating with pneumatic bulb controls.

iv) First & Second Floors: Wall mounted Dunham Bush package fan coil heating and cooling units (16 each); and one (1) ceiling mounted unit in entrance area, wall mounted (2 each), and ceiling mounted (1 each) heating units in back stairway;

ventilation fan (1 each) in roof of back stairway; one (1) heating unit in each restroom on 1st floor; one (1) exhaust fan in men’s room on 1st floor.

c) Building #5:

i) Heaters, Airtherm Model HRW 55A, 6 total (three (3) in storehouse, two (2) in garage, one (1) in fitness center); heaters, Airtherm Model HRW 27A, two (2) total, located in Special Projects record storage room; fin tube radiator (2 each) with controller in front office area, Men’s restroom and Women’s restroom; Roof mounted restroom exhaust fans (2 each).

d) Building #6:

i) Heaters (Unit 2 and Unit 3), Trane Model XB two (2) total, with two (2) total Refrigerant Evaporator Model CC36A34-175L-036, located on the 2nd floor in the closet in the Conference Room on the northwest side of the building. Central Air Conditioner Trane Model 4TTX3036A1000AAAir Conditioning Units four (4) total, located outside on the west side of building 6 (near the slip)

9) SPRING (DURING THE MONTH OF APRIL)

a) Building #1:

i) Boiler Room: Bryan gas fired boiler (Model 309-W); Bryan gas fired boiler (Model D-650-W-FDG); Air compressor and dryer; A.O. Smith water heater, P/N BT 80;

circulating pumps (total 5)

ii) Control System- Calibrate all controls & sensors. Run trends on all equipment including all temperature swings throughout the building and report to building supervisor. Confirm economizer & cooling working properly.

iii) Janitor Closet, Second Floor: Carnes humidifier (Model HBHD)

iv) Roof: BOHN Air Handling Unit (Model RT-61-AR) with air cooled condensing unit (2 compressors, 35 & 45 Ton capacity, and 6 fans), condensing unit replaced in 2000;

Roof exhausts (total 3 – 2 restroom exhausts & 1 main stairwell exhaust); Air-Cooled Condenser/Dry Cooler (Model #DDO 112Y). Under Main Stairwell: Yaskawa V1000 Vector Microdrive (2) (Model CIMRVU4A0038FAA) New May 2012.

v) Computer Room: Liebert HVAC unit (Model #FE072G-CAM) including all associated parts and air cooled condenser on roof.

b) Building #2:

i) Boiler Room: (2) Triangle Tube Prestige natural gas fired boiler (Model Solo 399, Serial #PT0026660 & PT0026664); Bohn Air Handling Unit, Model VCS06ALF, Serial #BLB71; Dunham-Bush chiller, Model PCW008S, Serial #71085001A86A;

Carnes humidifier, Model HBAD; A.O. Smith water heater, P/N BTC 365;

Circulating pumps (total 7); 10 Ton Drake chiller with remote air cooled condenser, Model ES120S2-T3-Z, Serial #D06H0425 (New 2006 compressor warranted for 4 years)

ii) Roof: American Energy recovery unit, Model MRA70-55; Roof exhaust fan at south end of building, east side of chimney.

iii) Basement: Baseboard fin tube heating with pneumatic bulb controls.

iv) First & Second Floors: Wall mounted Dunham Bush package fan coil heating and cooling units (16 each); and one (1) ceiling mounted unit in entrance area, wall mounted (2 each), and ceiling mounted (1 each) heating units in back stairway;

ventilation fan (1 each) in roof of back stairway; one (1) heating unit in each restroom on 1st floor; one (1) exhaust fan in men’s room on 1st floor. All broken, excessively worn, or questionable items found during these inspections shall be promptly replaced with items of equal or better quality.

c) Building #5:

i) Heaters, Airtherm Model HRW 55A, 6 total (three (3) in storehouse, two (2) in restroom exhaust fans (2 each).

d) Building #6:

i) Heaters (Unit 2 and Unit 3), Trane Model XB two (2) total, with two (2) total Refrigerant Evaporator Model CC36A34-175L-036, located on the 2nd floor in the closet in the Conference Room on the northwest side of the building. Central Air Conditioner Trane Model 4TTX3036A1000AAAir Conditioning Units four (4) total, located outside on the west side of building 6 (near the slip)

10) SUMMER (DURING THE FIRST TWO WEEKS OF JUNE)

a) Building #1:

i) Boiler Room: Bryan gas fired boiler (Model 309-W); Bryan gas fired boiler (Model D-650-W-FDG); Air compressor and dryer; A.O. Smith water heater, P/N BT 80;

circulating pumps (total 5)

ii) Control System- Calibrate all controls & sensors. Run trends on all equipment including all temperature swings throughout the building and report to building supervisor. Confirm cooling is working properly.

iii) Janitor Closet, Second Floor: Carnes humidifier (Model HBHD)

iv) Roof: BOHN Air Handling Unit (Model RT-61-AR) with air cooled condensing unit (2 compressors, 35 & 45 Ton capacity, and 6 fans), condensing unit replaced in 2000;

Roof exhausts (total 3 – 2 restroom exhausts & 1 main stairwell exhaust); Air-Cooled Condenser/Dry Cooler (Model #DDO 112Y).

v) Under Main Stairwell: Yaskawa V1000 Vector Microdrive (2) (Model CIMRVU4A0038FAA) New May 2012.

vi) Computer Room: Liebert HVAC unit (Model #FE072G-CAM).

b) Building #2:

i) Boiler Room: (2) Triangle Tube Prestige natural gas fired boiler (Model Solo 399, Serial #PT0026660 & PT0026664); Bohn Air Handling Unit, Model VCS06ALF, Serial #BLB71; Dunham-Bush chiller, Model PCW008S, Serial #71085001A86A;

Carnes humidifier, Model HBAD; A.O. Smith water heater, P/N BTC 365;

Circulating pumps (total 7); 10 Ton Drake chiller with remote air cooled condenser, Model ES120S2-T3-Z, Serial #D06H0425 (New 2006 compressor warranted for 4 years)

ii) Roof: American Energy recovery unit, Model MRA70-55; Roof exhaust fan at south end of building, east side of chimney.

iii) Basement: Baseboard fin tube heating with pneumatic bulb controls.

iv) First & Second Floors: Wall mounted Dunham Bush package fan coil heating and cooling units (16 each); and one (1) ceiling mounted unit in entrance area, wall mounted (2 each), and ceiling mounted (1 each) heating units in back stairway;

ventilation fan (1 each) in roof of back stairway; one (1) heating unit in each restroom on 1st floor; one (1) exhaust fan in men’s room on 1st floor. All broken, excessively worn, or questionable items found during these inspections shall be promptly replaced with items of equal or better quality.

c) Building #5:

i) Heaters, Airtherm Model HRW 55A, 6 total (three (3) in storehouse, two (2) in restroom exhaust fans (2 each). All broken, excessively worn, or questionable items found during these inspections shall be promptly replaced with items of equal or better quality.

d) Building #6:

i) Heaters (Unit 2 and Unit 3), Trane Model XB two (2) total, with two (2) total Refrigerant Evaporator Model CC36A34-175L-036, located on the 2nd floor in the closet in the Conference Room on the northwest side of the building. Central Air Conditioner Trane Model 4TTX3036A1000AAAir Conditioning Units four (4) total, located outside on the west side of building 6 (near the slip)

11) MINIMUM REQUIREMENTS

The minimum required tests and work items to be performed during each service visit are as follows:

a) QUARTERLY VISUAL INSPECTIONS

i) Visual inspections of all equipment; Inspect and replace all wall mounted Dunham Bush package fan coil heating and cooling units air filters and all AHU air filters;

Inspect and adjust or replace drive belts as required; Inspect and replace refrigerant dryer elements as required; Inspect and lubricate bearings, shafts, linkages, etc. as required.

b) CONTRACTOR QUALITY CONTROL PLAN (QCP)

i) The contractor shall develop and maintain a Quality Control Plan to ensure HVAC services are performed in accordance with commonly accepted commercial practices.

The contractor shall develop and implement procedures to identify, prevent, and ensure non-occurrences of defective services. An inspection plan tailored to the specific HVAC maintenance tasks required shall be developed. The inspection plan will detail how services at the work site will be inspected to ensure that the outcome of the work meets all the quality standards of the PWS. Writing and monitoring the QCP is the responsibility of the contractor. The Governments’ interest in the plan is to ensure that the outcome and results of the work being accomplished meets all requirements in this Performance Work Statement. The Government will review the Contractor’s QCP and either accept it, or return the plan to the contractor for improvement until it is acceptable to the government. However, the Government neither approves nor disapproves the Contractor’s QCP. The QCP must be kept current at all times. The system must reflect all contract modifications, changes to the building(s), and physical updates to reflect those changes. A copy of the revised QCP shall be provided to the COR within 10 days of the changes. The Contractor shall review the QCP with the COR and the Contractor’s employees once annually so parties have agreement and understanding of what performance is expected under this contract.

12) CONTRACTOR PERSONNEL REQUIRMENTS:

i) On-Site Supervisor: The Contractors On-Site Supervisor shall be identified in writing as an employee of the prime or sub-contractor. The supervisor is required to have knowledge of the equipment being used, the contents of the work statement.

13) QUOTE SUBMITTALS AND BASIS FOR AWARD:

a) The USACE shall award the contract to the offeror who provides the lowest priced offer.

See Price Breakout Schedule attached to the Performance Work Statement and the Solicitation must be completed to be considered a complete proposal.

14) QUALITY ASSURANCE

a) The government will periodically evaluate the contractor’s performance in accordance with the attached Quality Assurance Surveillance Plan (QASP).

b) The contractor shall provide for the safe, careful and efficient operations of all tools and equipment. All tools and equipment shall be in good operating condition and be calibrated, when required.

c) Employee(s) shall be “Certified HVAC Technicians” and will submit paperwork as required by federal, state, and local authorities (license/certification) to that effect to the COR (Mr. Jim Wesolowski) of this contract before starting work.

d) At no expense to the Government, the contractor shall protect all government facilities, grounds, structures, equipment, and employees. If the Contractor and/or the Contractors crew cause any damages to these items, they shall be repaired and/or replaced at no expense to the Government.

15) LIQUIDATED DAMAGES:

a) If the Contractor fails to complete the work within the time specified in this work statement, they shall be assessed liquidated damages in the amount of $100 for each calendar day of delay until the work is completed. In the event of any default by the contractor. According to the Termination for Cause terms in FAR 52.212-4. USACE may solicit other contractors to complete the work. Liquidated damages will continue to accrue against the Contractor originally awarded the contract until the contract is fulfilled. Liquidated damages include the costs of re-advertising the contract and issuing a new contract.

16) SUBCONTRACTING

a) By submission of an offer and execution of a contract, the Offeror/Contractor agrees that in performance of the contract in the case of a contract for (1) Services. At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

17) SAFETY AND HEALTH PLAN:

a) General: The project shall not proceed until all safety submittals have been reviewed and accepted by the USACE. Questions regarding project Safety and Health requirements shall be addressed to the USACE Contracting Officer.

18) ACCIDENT PREVENTION PLAN (APP):

a) An accident prevention plan shall be prepared for this project. Work cannot begin until the APP has been approved by the USACE Safety Officer. (Attachment #5)

19) SITE SAFETY AND HEALTH OFFICER (SSHO):

a) The contractor shall appoint a SSHO in writing. The SSHO will be responsible for enforcement of all work related health and safety requirements. The SSHO will possess a minimum of five (5) years’ experience with overseeing construction equipment operations. The appointment of the SSHO will be provided as attachment to the APP. The SSHO may serve in a dual role at the project site. The SSHO will be required to be on-site at all times during the execution of work. If the appointed SSHO leaves the project site, another qualified person will serve in their absence. The appointment letter for the SSHO will be an attachment to the APP. The qualifications for the SSHO are provided in EM385-1-1, Section 1, Sub-Section 01.A.17. (Attachment #4)

20) ACCIDENT REPORTING:

a) All contractor accidents, involving injuries or property damage, occurring during the execution of this contract shall be reported to USACE personnel at USACE Chicago District immediately. The reporting individual will provide their name, who they work for and a telephone number where they can be contacted. The below information is required for initial reporting.

b) The date, time and location of the mishap.

c) The names of personnel injured and extent of their injuries if any.

d) Treatment given to injured personnel. If personnel were transferred to a medical facility provide information on how and where they were transferred to

e) Extent of property damage if any

f) Brief statement on how the mishap occurred

g) Names of all personnel on scene at the time of the mishap

h) All accidents shall be reported on USACE Eng. Form 3394. Instruction for completing the man-hour reporting form can be obtained from the USACE PM or District Safety Officer. Accident reporting requirements will be addressed in the APP.

http://www.poa.usace.army.mil/Portals/34/docs/safety/engform33941999Mar.pdf

i) First-Aid/CPR Requirements: A medical facility is not accessible within five (5) minutes of the work site to respond to an injury occurring to contractor employees or other persons who may be present during the execution of work.

(1) The contractor shall have at least one employees on- site at all times during the execution of work who will serve as the First Aid Attendant and possess current certification in 1st Aid and CPR.

(2) Acceptable certification is from the American Red Cross (ARC), the American Heart Association (AHA), or from an organization whose training adheres to the standards of the International Liaison Committee on Resuscitation or from a Licensed Physician.

(3) All training must have included a hands-on component. Certificates given for on-line training by itself is not acceptable. The validity of the Certificate is for two years after date of issue. Certificates shall be an attachment or appendix to the

APP.

j) Medical Facilities: The Contractor will maintain a listing of Physician’s and or Urgent Care office, medical facilities and trauma care facilities in the local area of East Chicago, IN at the project site. The listing will contain the name of the medical facilities, telephone numbers and directions. The listing shall be kept on site and its existence shall be made known to all contractor personnel and USACE personnel. The list of medical facilities shall be an attachment or appendix to the APP.

k) First Aid kits: The contractor shall have a first Aid kit on-site. The requirements for a basic first aid kit are provided in EM385-1-1, Page 3-6, Table 3-1. The kit shall be readily accessible for use within 1-3 minutes in the event of an injury occurrence.

l) Man Hours Reporting: USACE requires that contractors (prime and sub) report all man hours worked as well as all lost time for on-the-job accident and illness. This report shall be documented on the Buffalo District Man hour Exposure Report. The reporting time period begins following the award of the contract and continues until completion of contractual work. The report shall be provided as a project completion submittals.

21) SAFETY CONTROLS:

a) PERSONNEL PROTECTIVE EQUIPMENT (PPE): The APP shall address the use of

Personal Protective Equipment for all personnel who will be working at the project site.

The selection of PPE will be based on hazard evaluations conducted by the Contractor on the work environment and the activities. EM385-1-1, 23. OPERATIONS SECURITY provides guidance on the identification of personnel who will require PPE and the selection of PPE for those affected persons. The contractor will communicate the PPE decisions to each affected employee. Employees will be required to don PPE during the execution of project work.

b) Project Safety Briefings: A pre-work safety briefing will be held on-site at USACE Buffalo on the first day of executable work. The meeting will be jointly conducted by the contractor, the USACE Project Manager. All contractor personnel are expected to be present and attendance will be taken. The agenda for the meeting includes a review of the project scope of work, the project APP, accident & mishap reporting, location of sanitary facilities, weather conditions. Additional safety briefings will be conducted as deemed necessary.

c) Environmental Considerations: The contractor and the USACE PM will be knowledgeable of the Environmental considerations. Guidance is provided in EM385-1- 1, Section 16.I.01 “Environmental Considerations”. Environmental considerations will be addressed the APP.

d) Sanitary Facilities: Sanitary facilities are available.

22) REFERENCE DOCUMENTS

a) U.S Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, USACE, November, 2014.

b) Federal Acquisition Regulation, F.A.R. Clause 52.236-13: Accident Prevention.

c) Contractor Guidelines for:

i) The preparation of the Accident Prevention Proposal (Safety Plan); and

ii) The preparation of the Activity Hazard Analysis, ORNP 385-1-2, USACE, May

1986.

d) Activity Hazard Analysis (AHA) The Contractor shall identify each major phase of work that will be performed on this contract. Within each major phase, all activities, tasks or Definable Features of Work (DFOWs) shall be identified that will require an Activity Hazard Analysis (AHA). > See Section 01.A.14 and Appendix A, paragraph 3.j.

http://www.usace.army.mil/Portals/2/docs/Safety/EM385-1-1%20APP%20AFINAL.pdf (Attachment #2&3)

23) OPERATIONS SECURITY: The Contractor must prescreen Candidates using the E-verify Program (http://www.uscis.gov/E‐Verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E‐ verify system. An initial list of verified/eligible Candidates must be provided to the Contracting Officer no later than 3 business days after the initial contract award.

a) Personally Identifiable Information (PII): For all prime and subcontractor employees working at Indiana Harbor Confined Disposal Facility (CDF), PII will be provided to the USACE. PII will be used for the US Army Corps of Engineers to perform a limited background check on employees. The information needs to be provided to the District Contracting Officer not later than 14 days prior to the date of executable work at the project site.

b) The following information is required for contractor employees who will be working on-site.

i) Complete name

ii) Social security number

iii) Date of birth

iv) Place of birth.

v) Current Residence

vi) Driver License Information – State and date of issue

vii) Communications: The planning for any operation at the Indiana Harbor Confined

Disposal Facility (CDF) shall consider communications requirements. The following communication requirements shall be addressed in the APP.

viii) Emergency telephone numbers for ambulance, physician, hospital, fire, and police shall be maintained at the work site. The location of this information at the work site shall be made known to all contractor and USACE personnel.

ix) Employees working alone will have a means to communicate with each other such as two way radios or cellular phones.

24) PRE-WORK MEETING: Following the award of the contract and acceptance of the pre-work submittals, a pre-work meeting will be held at USACE Buffalo.

25) PROJECT COMPLETION: The contract will not be deemed fulfilled until all contractual services have been fulfilled and required submittals have been provided to the USACE.

26) PRICE BREAKOUT SCHEDULE: Must be completed for proposal to be considered complete. (Attachment #1) See attachments in the FedBizOps.com posting))

27) SAFETY REQUIREMENTS:

a) The Contractor shall follow all Safety Requirements detailed in the Unified Facilities Guide Specifications (USACE UFGS 01-35-26, February 2009) and applicable Safety & Health Requirements Manual per EM 385-1-1. EM 385-1-1 is available on-line at:

http://www.usace.army.mil/CESO/Pages/EM 385-1-1, 2008 NEW! aspx

b) Contractor shall take safety and health measures in performing work under this contract.

Contractor is subject to applicable federal, state, and local laws, regulations, ordinances, codes, and orders relating to safety and health.

c) During the performance of work, the contractor shall comply with procedures prescribed for control and safety of persons visiting the site. Contractor is responsible for his personnel and for familiarizing each of his subcontractors with safety requirements.

Contractor shall advise the Contracting Officer of any special safety restriction he has established so that Government personnel can be notified of these restrictions. The contractor shall permit safety inspections of all work being performed.

d) A safety briefing will be conducted by the contractor prior to the start of work. The focus of the briefing will be on accident reporting procedures, EMERGENCY response, working around hazardous energy sources, personal protective equipment and any other subjects deemed appropriate by the contractor.

28) SAFETY SUBMITTALS:

a) (APP) Abbreviated Accident Prevention Plan and completed checklist (Attachment # 1)

b) (AHA’s) Activity Hazard Analysis (Attachment # 2 and 3)

c) Competent Person/Site Safety Officer (SSHO) Qualifications (Attachment #4)

29) GOVERNMENT FURNISHED PROPERTY AND SERVICES:

a) The Government will not provide any facilities, materials, equipment, supplies or vehicles to the contractor.

30) . CONTRACTOR FURNISHED ITEMS:

a) The contractor shall supply all equipment, tools, maintenance products, etc. necessary to perform the tasks, as specified.

b) All equipment must be in good working condition.

c) All equipment, tools, maintenance products, etc. used by the contractor shall be in compliance with OSHA, EPA and other DOD Directives.

31) SITE VISIT

a) Site Visit Information will be posted on the FBO.gov posting.

32) . QUESTIONS

a) Questions on Site Visit, Scope Of Work and Contract:

Purchasing Agent Contracting Officer

US Army Corps of Engineers, Buffalo District Gayle Geiger 1776 Niagara Street Buffalo, NY. 14207-3199

(716) 879-4211 Fax: 716 879-4353 gayle.geiger@usace.army.mil

US Army Corps of Engineers, Buffalo District Walter Kamad 1776 Niagara Street Buffalo, NY. 14207-3199

(716) 879-4131 Fax: 716 879-4353

Walter.Kamad@usace.army.mil

33) SUBMITTALS

a) Submittals shall be submitted electronically or by USPS to Gayle Geiger, Purchasing Agent.

34) INSTRUCTIONS TO OFFEROR

a) Completed Proposal includes:

i) Proposed complete work schedule

(1) Identifying significant tasks and dates

(2) Submittal schedule and on-site work schedule

b) Work Plan to include

i) Hours of work

ii) Work sequence

c) . Paperwork (License/Certificate)

i) Only required if awarded requirement.

d) Validating Certified HVAC Technician

i) Only required if awarded requirement.

e) Paperwork (License/Certificate)

i) Validating Certified HVAC Technician.

(1) Only required if awarded requirement.

f) Product data sheets

i) Including warrantee information

ii) Listing of industry standards that the products meet.

g) All safety requirements per EM 385-1-1. Emergency contact list.

h) Fully executed Form 1449-with all amendments acknowledged

i) Fully Completed Price Breakout Schedule

j) Completed Reps and Certs from clauses incorporated by full text or completed at

SAM.GOV

Attachment #1

BID SCHEDULE

BUFFALO DISTRICT HVAC

BASE WITH 4 OPTION YEARS

BASE YEAR - FY 19

Item No.

Description Unit Qty Unit Price Bid

Total Item Cost

1 Preventative Maintenance Building 1 JOB 1 $0.00

2 Preventative Maintenance Building 2 JOB 1 $0.00

3 Preventative Maintenance Building 5 JOB 1 $0.00

4 Preventative Maintenance Building 6 JOB 1 $0.00

5 Supplies and Parts Building 1 - (Not included in Option total) JOB 1 $125.00 $125.00

6 Supplies and Parts Building 2 - (Not included in Option total) JOB 1 $125.00 $125.00

7 Supplies and Parts Building 5 - (Not included in Option total) JOB 1 $125.00 $125.00

8 Supplies and Parts Building 6 - (Not included in Option total) JOB 1 $125.00 $125.00

9 Emergency Repairs and Labor - Building 1 (Hourly Rate, not included in Option total) HOUR 1 $0.00

10 Emergency Repairs and Labor - Building 2 (Hourly Rate, not included in Option total) HOUR 1 $0.00

11 Emergency Repairs and Labor - Building 5 (Hourly Rate, not included in Option total) HOUR 1 $0.00

12 Emergency Repairs and Labor - Building 6 (Hourly Rate, not included in Option total) HOUR 1 $0.00

Total - Base Year $0.00

OPTION YEAR 1 - FY 20

Item No.

Description Unit Qty Unit Price Bid

Total Item Cost

13 Preventative Maintenance Building 1 JOB 1 $0.00

14 Preventative Maintenance Building 2 JOB 1 $0.00

15 Preventative Maintenance Building 5 JOB 1 $0.00

16 Preventative Maintenance Building 6 JOB 1 $0.00

17 Supplies and Parts Building 1 - (Not included in Option total) JOB 1 $125.00 $125.00

18 Supplies and Parts Building 2 - (Not included in Option total) JOB 1 $125.00 $125.00

19 Supplies and Parts Building 5 - (Not included in Option total) JOB 1 $125.00 $125.00

20 Supplies and Parts Building 6 - (Not included in Option total) JOB 1 $125.00 $125.00

21 Emergency Repairs and Labor - Building 1 (Hourly Rate, not included in Option total) HOUR 1 $0.00

22 Emergency Repairs and Labor - Building 2 (Hourly Rate, not included in Option total) HOUR 1 $0.00

23 Emergency Repairs and Labor - Building 5 (Hourly Rate, not included in Option total) HOUR 1 $0.00

24 Emergency Repairs and Labor - Building 6 (Hourly Rate, not included in Option total) HOUR 1 $0.00

Total - Option Year 1 $0.00

OPTION YEAR 2 - FY 21

Item No.

Description Unit Qty Unit Price Bid

Total Item Cost

25 Preventative Maintenance Building 1 JOB 1 $0.00

26 Preventative Maintenance Building 2 JOB 1 $0.00

27 Preventative Maintenance Building 5 JOB 1 $0.00

28 Preventative Maintenance Building 6 JOB 1 $0.00

29 Supplies and Parts Building 1 - (Not included in Option total) JOB 1 $125.00 $125.00

30 Supplies and Parts Building 2 - (Not included in Option total) JOB 1 $125.00 $125.00

31 Supplies and Parts Building 5 - (Not included in Option total) JOB 1 $125.00 $125.00

32 Supplies and Parts Building 6 - (Not included in Option total) JOB 1 $125.00 $125.00

33 Emergency Repairs and Labor - Building 1 (Hourly Rate, not included in Option total) HOUR 1 $0.00

34 Emergency Repairs and Labor - Building 2 (Hourly Rate, not included in Option total) HOUR 1 $0.00

35 Emergency Repairs and Labor - Building 5 (Hourly Rate, not included in Option total) HOUR 1 $0.00

36 Emergency Repairs and Labor - Building 6 (Hourly Rate, not included in Option total) HOUR 1 $0.00

Total - Option Year 2 $0.00

OPTION YEAR 3 - FY 22

Item No.

Description Unit Qty Unit Price Bid

Total Item Cost

37 Preventative Maintenance Building 1 JOB 1 $0.00

38 Preventative Maintenance Building 2 JOB 1 $0.00

39 Preventative Maintenance Building 5 JOB 1 $0.00

40 Preventative Maintenance Building 6 JOB 1 $0.00

41 Supplies and Parts Building 1 - (Not included in Option total) JOB 1 $125.00 $125.00

42 Supplies and Parts Building 2 - (Not included in Option total) JOB 1 $125.00 $125.00

43 Supplies and Parts Building 5 - (Not included in Option total) JOB 1 $125.00 $125.00

44 Supplies and Parts Building 6 - (Not included in Option total) JOB 1 $125.00 $125.00

45 Emergency Repairs and Labor - Building 1 (Hourly Rate, not included in Option total) HOUR 1 $0.00

46 Emergency Repairs and Labor - Building 2 (Hourly Rate, not included in Option total) HOUR 1 $0.00

47 Emergency Repairs and Labor - Building 5 (Hourly Rate, not included in Option total) HOUR 1 $0.00

48 Emergency Repairs and Labor - Building 6 (Hourly Rate, not included in Option total) HOUR 1 $0.00

Total - Option Year 3 $0.00

OPTION YEAR 4 - FY 23

Item No.

Description Unit Qty Unit Price Bid

Total Item Cost

49 Preventative Maintenance Building 1 JOB 1 $0.00

50 Preventative Maintenance Building 2 JOB 1 $0.00

51 Preventative Maintenance Building 5 JOB 1 $0.00

52 Preventative Maintenance Building 6 JOB 1 $0.00

53 Supplies and Parts Building 1 - (Not included in Option total) JOB 1 $125.00 $125.00

54 Supplies and Parts Building 2 - (Not included in Option total) JOB 1 $125.00 $125.00

55 Supplies and Parts Building 5 - (Not included in Option total) JOB 1 $125.00 $125.00

56 Supplies and Parts Building 6 - (Not included in Option total) JOB 1 $125.00 $125.00

57 Emergency Repairs and Labor - Building 1 (Hourly Rate, not included in Option total) HOUR 1 $0.00

58 Emergency Repairs and Labor - Building 2 (Hourly Rate, not included in Option total) HOUR 1 $0.00

59 Emergency Repairs and Labor - Building 5 (Hourly Rate, not included in Option total) HOUR 1 $0.00

60 Emergency Repairs and Labor - Building 6 (Hourly Rate, not included in Option total) HOUR 1 $0.00

Total - Option Year 4 $0.00

Bid Summary

BASE YEAR - FY 19 $0.00

OPTION YEAR 1 - FY 20 $0.00

OPTION YEAR 2 - FY 21 $0.00

OPTION YEAR 3 - FY 22 $0.00

OPTION YEAR 4 - FY 23 $0.00

Total Project Cost: $0.00

Attachment # 2

Attachment # 3

Attachment # 4

Level 1: Worked on similar projects.10-hour OSHA construction safety class or equivalent within last 3 years. Competent person training as needed.

• Level 2: A minimum of 3 years safety work on similar project.30-hour OSHA construction safety class or equivalent within last 3 years. Competent person training as needed.

• Level 3: A minimum of 5 years safety work on similar projects.30-hour OSHA construction safety class or equivalent within the last 5 years. An average of at least 24 hours of formal safety training each year for the past 5 years. Competent person training as needed.

• Level 4: A minimum of 10 years safety work of a progressive nature with at least 5 years of experience on similar projects.30-hour OSHA construction safety class or equivalent within the last 5 years. An average of at least 24 hours of formal safety training each year for the past 5 years with training for competent person status for at least the following 4 areas of competency, Excavation, Scaffolding, Fall protection, Hazardous energy, Confined space, Health hazard recognition, evaluation and control of chemical, physical and biological agents, Personal protective equipment and clothing to include selection for use and maintenance.

• Level 5: An Associate Safety Professional (ASP), Certified Safety Trained Supervisor (STS) and/or Construction Health & Safety Technician (CHST).A minimum of 10 years safety work of a progressive nature with at least 5 years of experience on similar projects.30-hour OSHA construction safety class or equivalent within the last 5 years. An average of at least 24 hours of formal safety training each year for the past 5 years with training for competent person status for at least the following 4 areas of competency, Excavation, Scaffolding, Fall protection, Hazardous energy, Confined space, Health hazard recognition, evaluation and control of chemical, physical and biological agents, Personal protective equipment and clothing to include selection.

Attachment # 5