Attachment_4__Government_Safety_Requirements.docx

Attachment 4 - Government Safety Requirements

1. GENERAL REFERENCES AND INFORMATION

a. AMERICAN SOCIETY OF SAFETY ENGINEERS (ASSE/SAFE) ASME B30.8 (2004) Floating Cranes and Floating Derricks

b. U.S. ARMY CORPS OF ENGINEERS (USACE) EM 385-1-1, Safety and Health Requirements Manual http://www.usace.army.mil/publications/eng-manuals/em385-1-1/toc.htm

c. 29 CFR 1910 Occupational Safety and Health Standards

d. Unforeseen Hazardous Material: If suspected hazardous material is disturbed during the clearing and snagging operation, the contractor must stop that portion of work and notify the Government Quality Assurance Person immediately. Work on this portion of the project will not proceed until the Government determines if the material is hazardous. If material is not hazardous, the Government will direct the Contractor to proceed with the operation. If material is hazardous and handling of the material is necessary to accomplish the work, the Government will issue a modification pursuant to "FAR 52.243-4, Changes" and "FAR 52.236-2, Differing Site Conditions.”

2. SUBMITTALS

a. Abbreviated Accident Prevention Plan (APP) per EM385-1-1 per EM 385-1-1 Section 1, 01.A.11, Section 19.A.03., Section 19.A.04 and Appendix A.

b. Abbreviated APP Checklist

c. Preliminary Hazard Tracking List

d. Activity Hazard Analysis (AHA)

e. Copies of current USCG Vessel Inspections and Certificates per EM385-1-1 Section 19 Paragraph 19.A.01, 19.A.02.

f. The following reports must be submitted upon occurrence:

i. Accident Reports; EF 3394

ii. Monthly Work-hour Reports (See Section 11 of this Attachment)

iii. Regulatory Citations and Violations

iv. Daily Safety Inspections (See Section 4.a. of this Attachment)

3. REGULATORY REQUIREMENTS

In addition to the detailed safety and health requirements of this attachment, the contractor must comply with all applicable Federal, DOD, State, County, and City ordinances, criteria, rules and regulations during the life cycle of the project. Submit matters of interpretation of standards to the Government Quality Assurance Person for resolution. When regulatory requirements conflict or vary, the most stringent requirements must apply.

4. SITE QUALIFICATIONS AND DUTIES FOR SAFETY AND HEALTH PERSONNEL

The contractor must have a competent person who will be responsible for the following health and safety related activities:

a. Conduct daily safety and health inspections per contractual requirements and schedules in accordance with EM385-1-1, Section 01.A.12. Safety inspection logs must be attached to the Contractors' daily production report and posted at the site.

b. Maintain a safety and health deficiency tracking system that monitors outstanding deficiencies until resolution. The contractor must maintain a written deficiency tracking log which includes area/operation inspected, date of inspection, identified hazards, recommended corrective actions, estimated and actual dates of corrections. The tracking log must be made available to government personnel upon demand.

c. Conduct mishap investigations and complete required reports. Maintain the OSHA Form 300 and Daily Production reports for prime and sub-contractors.

d. Maintain applicable safety reference material at the project site.

e. Implement and enforce job safety requirements.

f. Have available upon request, and maintain on-site, copies of the information required by EM 385- 1-1, section 01.A.06. The contractor must also have the following documents on site and available upon demand by government personnel:

i. A listing of emergency telephone numbers and addresses of ambulance service, medical facilities, police, USCG and fire department facilities. The contractor must have maps showing the routes of travel to these agencies.

ii. Copies of Activity Hazard Analyses

iii. Hazard Tracking Log

iv. Accident and incident reports

v. Copies of regulatory citations and\or violations that occur on the project site

5. ABBREVIATED ACCIDENT PREVENTION PLAN

The contractor must use a qualified person to prepare the written site-specific Abbreviated APP. Prepare the Abbreviated APP in accordance with the format and requirements of USACE EM 385-1-1 and as supplemented herein. Cover all paragraph and subparagraph elements in USACE EM 385-1-1, Appendix A, “Minimum Basic Outline for Accident Prevention Plan”.

a. Abbreviated Accident Prevention Plan (APP): The Abbreviated APP must be job-specific and must address any unusual or unique aspects of the project or activity for which it is written. Disregarding the provisions of this contract or the accepted Abbreviated APP will be cause for stopping of work, at the discretion of the Contracting Officer, until the matter has been rectified. Once work begins, changes to the accepted Abbreviated APP must be made with the knowledge and concurrence of the Contracting Officer, project superintendent, Contracting Safety Officer, District Safety Officer and government QA person.

b. The Abbreviated APP must be signed by the person and firm (senior person) preparing the Abbreviated APP, the Contractor, the on-site superintendent, the designated site safety and health officer and any designated CSP and/or CIH.

c. Submit the Abbreviated APP to the Contracting Officer 15 calendar days following the award of the contract. Work cannot proceed without an accepted APP. Once approved by the Buffalo District Safety Officer, the APP and attachments will be enforced as part of the contract.

d. Copies of the accepted plan will be maintained by the District Safety Officer and at the job site. The Abbreviated APP must be continuously reviewed and amended, as necessary, throughout the life of the contract. Unusual or high-hazard activities not identified in the original Abbreviated APP must be incorporated in the plan as they are discovered.

6. MANDATORY SAFETY AND HEALTH MEETING TOPICS

Safety Meetings must be conducted and documented as required by EM 385-1-1. Minutes showing contract title, signatures of attendees and a list of topics discussed must be attached to the Contractors' daily production report. The required mandatory topics will be discussed:

a. Review of the Accident Prevention Plan (or Abbreviated APP if applicable)

b. Methods of Emergency Communications while underway and while working at the project site

c. Accident Notification and Reporting requirements

d. Personal Protective Equipment requirements.

e. Equipment Safety

f. First Aid/CPR (First Aid Kits – where they are located and who is who is qualified to provide first aid)

g. Review of Preliminary Hazard Tracking List

h. Review of Activity Hazard Analysis

7. ACTIVITY HAZARD ANALYSIS (AHA)

a. The AHA will be developed by the contractor, supplier or subcontractor and provided to the prime contractor for submittal to the Contracting Officer. The Activity Hazard Analysis (AHA) format must be in accordance with the format provided in Enclosure 2 of this attachment. Submit AHA for review at least 15 calendar days prior to the start of construction.

b. The AHA should be referred to while conducting daily safety and health inspections to ensure the implementation and effectiveness of the activity's safety and health controls. The AHA list will be reviewed periodically (at least monthly) during the life of the contract at the Contractor supervisory safety meeting and updated as necessary when procedures, scheduling, or hazards change.

c. AHAS must address the hazards of the PHL as well as those hazards identified during the life cycle of the project.

8. EMERGENCY MEDICAL TREATMENT

Contractors will arrange for their own emergency medical treatment. The Government has no responsibility to provide emergency medical treatment. The contractor must have a person current in the requirements of the American Red Cross First Aid and CPR on site at all times during working hours. An approved First Aid Kit must be on site and readily available. The requirements for First Aid kits are found in EM-385-1-1, Section 03B.

9. ACCIDENT NOTIFICATION AND REPORTING

a. Accident Notification Notify the Government Quality Assurance Person as soon as practical, but not later than 4 hours after any accident meeting the definition of Recordable Injuries or Illnesses or High Visibility Accidents, property damage equal to or greater than $2,000, or any weight handling equipment accident. Information must include contractor name; contract title; type of contract; name of activity, installation or location where accident occurred; date and time of accident; names of personnel injured; extent of property damage, if any; extent of injury, if known, and brief description of accident (to include type of construction equipment used, PPE used, etc.). Preserve the conditions and evidence on the accident site until the Government investigation team arrives on-site and Government investigation is conducted.

b. Record all accidents resulting in injury, illness and property damage on USACE Accident Report Form 3394 and provide the report to the Contracting Officer within five (5) calendar day(s) of the accident. The Contracting Officer will provide copies of any required or special forms.

c. For injuries and illnesses, and property damage accidents resulting in at least $2,000 in damages, the Prime Contractor must conduct an accident investigation to establish the root cause(s) of the accident, complete USACE Accident Report Form 3394 and provide the report to the Contracting Officer within Five (5) calendar day(s) of the accident. The Quality Assurance person will provide copies of any required or special forms.

d. For any weight handling equipment accident (including rigging gear accidents) the Prime Contractor must conduct an accident investigation to establish the root cause(s) of the accident, complete the 3394 form and provide the report to the Government Quality Assurance Person within 5 calendar days of the accident. Crane operations must not proceed until cause is determined and corrective actions have been implemented to the satisfaction of the contracting officer. The Contracting Officer will provide a blank copy of the accident report form.

10. MONTHLY WORK HOUR REPORTS

Monthly exposure reporting to the Contracting Officer is required to be attached to the monthly billing request and submitted by the 5th of every month. This report is a compilation of employee-hours worked each month for all site workers, both prime and subcontractor. The Contracting Officer will provide copies of any special forms.

11. CRANE OPERATIONS

a. Crane operators must meet the requirements in USACE EM 385-1-1, Section 16 and Appendix G. In addition, for mobile cranes with Original Equipment Manufacturer (OEM) rated capacitates of 50,000 pounds or greater, crane operators must be designated as qualified by a source that qualifies crane operators (i.e., union, a government agency, or an organization that tests and qualifies crane operators). Proof of current qualification must be provided.

b. Crane Reports Submit crane inspection reports required in accordance with USACE EM 385-1-1, Appendix H and as specified herein with Daily Reports of Inspections.

c. Crane Documentation: The contractor must have documentation of compliance for each crane entering an activity under this contract. Documentation must state that the crane and rigging gear meet applicable OSHA regulations. The contractor must have documentation that the crane operator(s) is qualified and trained in the operation of the crane to be used. The Contractor must also documentation for the crane operators working stating they have been trained in the proper use of all safety devices (e.g., anti-two block devices).

d. The use of hooks on equipment for lifting of material must be in accordance with manufacturer's printed instructions.