ASRS REPLACMENT QandAs 05 SEP 24 Final.docx

Q1. Can we get the full list of buildings and expected activities i.e. receive, store, transfer, ship, value-add, consume facility in scope for the WMS?

A1:

Building 1217 (S17 Storage Type on Inventory): This facility stores bulk materials and aircraft parts, including items with unusual shapes such as cans, crates, skin, and tubing.

DCRF BLDG 1700 (OS1): Work in process and forward inventory Operation kitting for Transmission, Gearbox, Rotor head Builds.

Hanger 44, 45, 46, 47: Forward Inventory Locations for Aircraft.

Bldg. 1714 (B14): Long Term Storage and courtesy storage Bldg. 22 (OSS): Extended Inventory location. Manage Suspended Stock, Shelf Life, and Excess turn in.

ASRS (AS1): Main Receiving Location for New material also where most Material is staged and housed Building 1700, Bearing Shop (BRS): Inventory Location for Bearing Shop New and WIP.

Q2. Are upgraded network links in Blding 8 in the solicitation scope? Hanger 8?

A2: Building 8/Hanger 8 are not included in this requirement.

Q3. Does the Autonomous Real Time Tracking feature only include 12 - 17 - or expanded to all facilities in scope for the WMS

A3: Real time tracking (not Autonomous) is required in all facilities in scope of the WMS.

Q4. For HDRSS as well as various methods of conveyance to staging locations - is there any concerns on floor grinding to achieve required flatness specs?

A4: No.

Q5. Can addition additional doors be added to the 12-17 location to separate inbound vs outbound locations?

A5: No additional doors will be added.

Q6. Re Facility Drawings - Can you provide the original DWG and PDF drawings?

A6: Yes. Contractors shall submit a request via email to Mr. Edward Chilson at edward.a.chilson.civ@army.mil and Mrs. Dawyn Martinez at dawyn.m.martinez.civ@army.mil for the Facility drawings.

Q7. Will you be able to provide part / transactional data for us to determine transactional requirements for the various assets / facilities

A7: Transactional data was provided in the SOW Section 2.3.1 for FY 23.

Q8. Transport schedules - The building has a drive up cart ramp to the inbound / outbound door - Can you describe how the transport works inbound PO's (like Fedex/DLA?) and inter - facility moves

A8: Most material will have a Transfer order from LMP. Material with a Transfer Order receive an L IDOC from LMP middleware of what is expected. Mapping of L IDOC has been included of what information is included on string. When the Transfer order is scanned, WMS shall populate all information provided to perform Kind Count Condition to properly store material. WMS shall attach any other information required to maintain serviceability and label material.

Material movement withing WMS software (I.E. Internal WMS transfer) depends on solution. This would be on all faculties.

Q9. Selection criteria and weighting.

A9: See Addendum to 52.212-2 on Page 74 of Solicitation W912NW-24-R-0002.

Q10. When does CCAD need to submit capex plans and associated budgets for approval?

A10: Budget has already been approved for this requirement.

Q11. When does CCAD expect to release a PO for subject solicitation?

A11: Estimated award date is 30 September 2024.

Q12. When does CCAD’s fiscal year start and end?

A12: Fiscal year starts 1st of October and ends 30th of September.

Q13. When does CCAD expect to have beneficial use / go live on subject project?

A13: Twenty-four (24) months after Contract Award.

A14:

1. Compliance Improvement

2. Productivity improvement / cycle time reduction.

3. Quality improvement

4. Profitability improvement (cost reduction).

5. Sales / revenue improvement.

Q15. What are CCAD’s current hours of operation (weeks/year, days/week, shifts/day, hours/shift)?

A15:

1st Shift: 0600 – 15:30 Monday through Thursday.

2nd Shift 13:30 – 11:00 PM Monday through Thursday.

Q16. Provide a facility layout drawing (plan view, elevation view, .DWG file preferred) that shows ideal area for a new WMS and HDRSS/fulfillment (put-away, pick, VAS, pack, sort, ship) solution.

A16: Contractors shall submit request for Facility Layout drawing via email to Mr. Edward Chilson at edward.a.chilson.civ@army.mil and Mrs. Dawyn Martinez at dawyn.m.martinez.civ@army.mil.

Q17. With the above layout drawing, identify the current and/or ideal material flow between functional areas (receiving, put-away, fulfillment, VAS (value added services), staging, shipping).

A17: Contractors shall submit request for Material Flow Layouts via email to Mr. Edward Chilson at edward.a.chilson.civ@army.mil and Mrs. Dawyn Martinez at

Q18. What is the available footprint for a new WMS and HDRSS/fulfillment solution?

A18:

Bay 2: 204’(L) X 94’(W) X 21’(H)

Bay 3: 111’(L) X 94’(W) X 21 (H)

Q19. What is the building’s interior clear height(s) in the area(s) being considered for a new WMS and HDRSS/fulfillment solution?

A19: 20’ – 21’ Feet

Q20. Provide pictures of the general area(s) where the new WMS and HDRSS/fulfillment solution will reside.

A20: Contractors shall submit request for Pictures via email to Mr. Edward Chilson at edward.a.chilson.civ@army.mil and Mrs. Dawyn Martinez at dawyn.m.martinez.civ@army.mil

Q21. What is the point load rating (psi) for the concrete slab where the new HDRSS/fulfillment solution will reside?

A21: 750 lbs/sq.ft2.

Q22. What is the indoor ambient temperature range of the area being considered for a new WMS and HDRSS/fulfillment solution?

A22: Varies depending on outside temperature.

Q23. Describe the products and associated packaging types to be handled by the new WMS and HDRSS/fulfillment solution?

A23: All packaging is completed before receiving materials. The Contractor shall provide the storage solution.

Q24. If the above items are flammable, corrosive, explosive, etc., please provide the correlating commodity classification(s).

A24: The Government will not store hazardous materials in ASRS or Warehouse.

Q25. Provide pictures and dimensions of current products/packaging to be handled by the new WMS and HDRSS/fulfillment solution.

A25: Contractors shall submit request for Pictures and Dimensions via email to Mr. Edward Chilson at edward.a.chilson.civ@army.mil and Mrs. Dawyn Martinez at

Q26. What is the minimum expected storage capacity (cubic feet of inventory) to be stored (at any given time) in the new HDRSS/fulfillment solution?

A26: 200000 ft3

Q27. How many different SKUs are to be handled by the new WMS and HDRSS/fulfillment solution?

A27: Contractors shall submit request for SKUs via email to Mr. Edward Chilson at edward.a.chilson.civ@army.mil and Mrs. Dawyn Martinez at dawyn.m.martinez.civ@army.mil. We go by National Item Identification Number (NIIN) which is Basically a SKU. We have provided our current Inventory.

Q28. Provide a current SKU velocity (A,B,C,D,E) report for SKUs to be handled by the new WMS and HDRSS/fulfillment solution.

A28: Contractors shall submit request for SKUs via email to Mr. Edward Chilson at edward.a.chilson.civ@army.mil and Mrs. Dawyn Martinez at dawyn.m.martinez.civ@army.mil. Understand the NIIN is the SKU identified as Material on Data pull. The storage types or the warehouses. The Warehouse for Automation would be the AS1 Storage type material.

Q29. How many different/unique packaging types (flat envelope, bubble mailer, bag, tube, corrugated box, reusable tote, etc.) are to be handled by the new WMS and HDRSS/fulfillment solution?

A29: All packaging is performed prior to receiving material, ensuring that items are ready for storage or redistribution upon arrival.

Redistribution: Paper bags are used for redistributing hardware or materials that come in multiple quantities within a box. Would like better solution Kitting Process: Boxes and totes are utilized for the kitting process, which occurs outside of the automated locations.

Serviceability: Maintaining serviceability is crucial when dividing material. This includes ensuring that all items meet the required standards and are properly labeled.

Labeling and Compliance: To maintain serviceability and compliance with Mil Std 129, reprinting labels with all required information is recommended. This ensures that all items are correctly identified and meet the necessary standards for military and federal use.

Q30. Describe the ideal sort-to/destination medium(s) (tote, box, bag, cubby, gaylord, pallet, conveyor, etc.) that the new WMS and HDRSS/fulfillment solution needs to accommodate?

A30: Conveyors, Totes, Boxes, Bags, Crates and pallets.

Q31. Describe the various sortation rules (by carrier, by store, D2C, etc.) that should be considered for the new WMS and HDRSS/fulfillment solution.

A31: Condition codes, New Materials and Refurbished, Shelf Life, FIFO, Work Breakdown Structure.

Q32. What is CCAD’s Order Activity Profile (orders/shift, line/order, pieces/line)?

A32: Current System does not maintain Order activity Profile. No logic on stores and uses FIFO process when sending out.

WMS should be able to:

Optimized Storage: Helps in determining the best storage locations for fast-moving versus slow-moving items.

Efficient Picking: Guides the selection of picking strategies, such as batch picking or zone picking, based on order characteristics.

Improved Labor Management: Assists in planning labor requirements to handle peak order periods.

Enhanced Customer Service: Ensures that orders are processed and fulfilled accurately and promptly

Order Volume: The total number of orders processed over a specific period.

Order Size: The average number of items per order.

Order Frequency: How often orders are placed by customers.

Order Mix: The variety of items included in orders, such as single-item orders versus multi-item orders.

Order Patterns: Seasonal or time-based trends in order placement.

Q33. Provide the information/communication architecture diagram for any existing material handling automation assets that the new WMS and HDRSS/fulfillment solution must interface with, if any.

A33: No existing equipment will interface with the new system. The only interface required is transaction information between the new solution and LMP. These transactions and protocols are identified in the SOW.

Q34. Will current PLC programs for existing material handling automation assets (if any) be made available to Adaptec?

A34: No.

Q35. What are the minimum dimensions (L, W, H) of a product you wish to process through the new WMS and HDRSS/fulfillment solution?

A35: Contractors shall submit request for Dimensions via email to Mr. Edward Chilson at edward.a.chilson.civ@army.mil and Mrs. Dawyn Martinez at

Q36. What are the average dimensions (L, W, H) of a product you wish to process through the new WMS and HDRSS/fulfillment solution?

A36: Contractors shall submit request for Dimensions via email to Mr. Edward Chilson at edward.a.chilson.civ@army.mil and Mrs. Dawyn Martinez at

Q37. What are the maximum dimensions (L, W, H) of a product you wish to process through the new WMS and HDRSS/fulfillment solution?

A37: Contractors shall submit request for Dimensions via email to Mr. Edward Chilson at edward.a.chilson.civ@army.mil and Mrs. Dawyn Martinez at

Q38. What is the minimum weight of a product (item(s) + package + label) you wish to process through the new WMS and HDRSS/fulfillment solution?

A38: Contractors shall submit request for weight of current products/packaging via email to Mr. Edward Chilson at edward.a.chilson.civ@army.mil and Mrs. Dawyn Martinez at dawyn.m.martinez.civ@army.mil.

Q39. What is the average weight of a product (item(s) + package + label) you wish to process through the new WMS and HDRSS/fulfillment solution?

A39: Contractors shall submit request for weight of current products/packaging via email to Mr. Edward Chilson at edward.a.chilson.civ@army.mil and Mrs. Dawyn Martinez at dawyn.m.martinez.civ@army.mil.

Q40. What is the maximum weight of a product (item(s) + package + label) you wish to process through the new WMS and HDRSS/fulfillment solution?

A40: Contractors shall submit request for weight of current products/packaging via email to Mr. Edward Chilson at edward.a.chilson.civ@army.mil and Mrs. Dawyn Martinez at dawyn.m.martinez.civ@army.mil.

Q41. How many people (full-time equivalents) are currently used per shift for the existing fulfillment process?

A41:

Bldg. 1700.2: 8 one shift Shop floor 9: 8 One shift Bldg. 1217: 4 One Shift OSS: 2 One Shift

Q42. What is the current fully burdened rate of (1) full-time equivalent (FTE) for the existing fulfillment process?

A42: The Government can not provide this information. There is no requirement for Contractors to provide FTEs.

Q43. Describe the level of inventory tracking/management needed (serialization, lot management, FIFO, LIFO, etc.), if any.

A43:

For Serviceability.

WH01 Material (New) NIIN/Part Number/ Serial Number/ Shelf life or Cure Date/ Condition code/ Contract Number/ Quantity/ Unit of Measure WH05 Material (Repaired) NIIN/Part Number/ Serial Number/Shelf Life / Condition code/ Work Breakdown Structure (WBS)/ Production Order/ Quantity/ Unit of Measure Some Data must be collected at time of receiving.

Q44. Is host system (ERP, MRP, WES, WCS, carrier software, third-party shipping software, etc.) integration required of the new WMS and HDRSS/fulfillment solution? If yes, please describe.

A44: The Government’s existing solution has an interface with the Logistics Modernization Program (LMP). The new solution must interface with LMP with the same transactions identified in the SOW. The Contractor shall provide interfaces as required between different applications provided for their solution that improves performance.

Q45. Will remote support capability be available (e.g., can we provide an eWON, VPN, or cable-modem link to the new WMS and HDRSS/fulfillment solution)?

A45: No remote support capability will be available.

Q46. If there is no remote access capability, how are patches and upgrades going to be deployed?

A46: Patches/updates will have to be applied by the Government. The Contractor and the Government may establish a connection via MS Teams for screen sharing for over the shoulder assistance as needed.

Q47. What is CCAD’s expectation for support and response time if remote access is not available?

A47: Initial response for telephone consult is expected within four (4) hours. If telephone support is not sufficient to resolve malfunctions and on-site support is required, the Contractor is expected to be on site within 24 hours after determination.

Q48. Is Preventive Maintenance (PM) and maintenance contract pricing required for this solicitation?

A48: No.

Q49. Will you provide an updated building layout in both AutoCAD and PDF?

A49: Contractors shall submit request for Building Layout via email to Mr. Edward Chilson at edward.a.chilson.civ@army.mil and Mrs. Dawyn Martinez at

Q50. On the building layout can you identify the shipping and receiving areas?

A50: Contractors shall submit request for Building Layout via email to Mr. Edward Chilson at edward.a.chilson.civ@army.mil and Mrs. Dawyn Martinez at

Q51. Is fire suppression to be included in our quotation for the racking within the ASRS/Mini-load?

A51: Yes.

Q52. Please provide data around daily/weekly/monthly rates of incoming and outgoing product.

A52: Contractors shall submit request for Rates of Incoming and Outgoing Product via email to Mr. Edward Chilson at edward.a.chilson.civ@army.mil and Mrs. Dawyn Martinez at dawyn.m.martinez.civ@army.mil.

Q53. Are there any specifications on equipment manufacturer or parts for the Army Depot?

A53: No specifications on equipment manufacturer or parts unless proprietary to O.E.M.

Q54. Can you provide a heat map of the other locations where the WMS must receive data on inventory?

A54: Contractors shall submit request for the Heat Map via email to Mr. Edward Chilson at edward.a.chilson.civ@army.mil and Mrs. Dawyn Martinez at dawyn.m.martinez.civ@army.mil.

Q55. Can you provide the maximum and minimum weights of the loaded pallets would be necessary for actual throughput values?

A55: CCAD does not want to use current Pallets as a new WMS Solution. They are designed for the current ASRS Solution and should not be carried over into the new WMS Solution.

Q56. Please confirm the Mini-Load will handle totes?

A56: Current Mini loads are trays and are not part of new WMS solution.

Q57. Is an extension of quotation due date available?

A57: Yes, it will be extended. A solicitation amendment will be issued.

Q58. Are product dimensions/weights defined in LMP?

A58: Contractors shall submit request for Product Dimensions/Weights via email to Mr. Edward Chilson at edward.a.chilson.civ@army.mil and Mrs. Dawyn Martinez at dawyn.m.martinez.civ@army.mil

Q59. Is there a typo in UL pallet dimensions (4' x 8'9" x 3' vs 4' x 3'9" x variable height)?

A59: 4Feet Wide X 8Feet 9inches Long X 3Feet High.

Note: Height varies up to 4feet.

Q60. How many standalone, manually operated storage areas will there be?

A60:

BLDG 1700.2(OS1): has Racks and Vertical Lift Modules.

BLDG 1217(S17),1714(B14), 22(OSS): have racks shelves and Floor space.

Shop Floor 9: Shelving and racks

Q61. How many manual storage locations per workstation?

A61: The Contractor shall determine the number of required storage locations per workstations.

Q62. Should RFID scanners be included in the quote? If so, how many and where?

A62: RFID scanners must be provided by the Contractor and be TAA compliant. The Contractor shall determine the quantity of scanners in its proposed solution.

Q63. Would CCAD consider ongoing adaptation efforts in post-24-month support contracts?

A63: This does not apply to the current requirement. This would be a separate effort after the install of the new WMS.

Q64. Expected throughput for of material retrieval for location visited

A64: WMS will handle all transactions below.

Contractor’s proposed WMS shall manage AS1 and S17 throughput.

Q65. Layout of facility, with elevations

A65: Contractors shall submit request for Facility Layout via email to Mr. Edward Chilson at edward.a.chilson.civ@army.mil and Mrs. Dawyn Martinez at

Q66. Ratio of Unit load vs Tote expected

A66: The Government will not be reutilizing its unit load. Tote capacity can be based on available cubic feet.

Q67. Does material need to be delivered directly to workstations?

A67: Yes.

Q68. Do estimates for resurfacing floors (if required) need to be provided?

A68: No.

Q69. Is the intent of the warehouse to act as long-term storage or active staging?

A69: Long-term storage

Q70. What fire safety standards must be adhered to?

A70: National Fire Protection Association (NFPA) 79 Electrical Standard for Industrial Machinery

Q71. Can optional/suggested items be included in the proposal?

A71: Yes

Q72. What is the desired retrieval time allowed for "priority picks"

A72: 2 minutes or as soon as possible.

Q73. Will the contractor receive LMP transaction history for strategic product placement?

A73: Contractors shall submit request for LMP Transaction History via email to Mr. Edward Chilson at edward.a.chilson.civ@army.mil and Mrs. Dawyn Martinez at dawyn.m.martinez.civ@army.mil.

Q74. If possible, please provide transaction counts by category (e.g., Expected Receipts, Material Received, Pick Request)

A74: Contractors shall submit request for Transaction counts via email to Mr. Edward Chilson at edward.a.chilson.civ@army.mil and Mrs. Dawyn Martinez at dawyn.m.martinez.civ@army.mil

Q75. How many Kardex Shuttle XP instances will be present at acceptance testing?

A75: 21 VLM's and 4 VLC's a total of 25.

Q76. Will transaction counts be part of acceptance testing?

A76:

From current data provided expecting the following Acceptance Criteria.

Productivity Gains: WMS solutions should see productivity increases of up to 25%. I.E. Current AVG for AS1 and S17 is 100 Transaction an hour. This should increase to 125 Transaction and Hour.

Space Utilization: Improved space usage by about 20%, as the system optimizes storage locations and inventory management.

Stock Use Efficiency: WMS should enhance stock use efficiency by 30%, ensuring that inventory is accurately tracked and managed, reducing overstock and stockouts.

Labor Efficiency: The need for manual labor can be reduced by 2-3 times.

From current data provided expecting the following Acceptance Criteria.

Productivity Gains: WMS solutions should see productivity increases of up to 25%. I.E. Current AVG for AS1 and S17 is 100 Transaction an hour. This should increase to 125 Transaction and Hour.

Space Utilization: Improved space usage by about 20%, as the system optimizes storage locations and inventory management.

Stock Use Efficiency: WMS should enhance stock use efficiency by 30%, ensuring that inventory is accurately tracked and managed, reducing overstock and stockouts.

Labor Efficiency: The need for manual labor can be reduced by 2-3 times.

Q77. Do VLM parts transactions count towards the total expected transaction count?

A77: Yes.

Q78. Do manual storage location transactions count towards the total transaction count?

A78: We need WMS Software to manage all inventory at CCAD.

Q79. Will forklifts have interactive workstations?

A79: A Forklift Interactive Workstation is not a requirement.

Q80. Will a development/testing environment be made available? If so, what kind of access can be made available for testing? (VPN/On-site)

A80: No.

Q81. Will a private subnet be provided for communications required for the proposed solution?

A81: Yes

Q82. Can/will the 5G network be made available as part of the private network or NIPRNet?

A82: CCAD does not currently have a 5G network. The Government will not be able to make 5G Network available.

Q83. Please provide expected number of users for key workgroups (Managers, Administrators, Maintenance, Audit, Operators, etc.)

A83: IT System Administrators group for server management would include three to five personnel. WMS management requirements need to be answered by personnel other than IT.

Q84. 2.2 – existing clear height = 15’ – What will the new facility clear height be?

A84: Current clear height is 20’ – 21’. From the ground to the lowest beam support. Clear height will remain the same.

Q85. 2.3 - Floor Capacity = 75 Lbs/SQFT – is this sufficient for RAFT? How level is the floor?

A85: Floor Capacity is 750 pounds / square-foot. CCAD does not have information on floor level.

Q86. 2.5 – Average transfers / month = 35,914, Peak = 287,341, Peak / Average Ratio = 8.0 Second highest month is about 50% of the Peak – Designing for the Peak will be costly

A86. WMS Storage Solution and HDRSS shall automate inventory for Bldg. 1217 AS1 and S17 storage locations and manage all other storage locations. SOW Paragraphs 2.5 and 2.6 are revised to revise this information.

New Warehouse Hardware solution Requirements Transaction

15,087

Q87. 2.6 – WMS to handle the average of 35,914 transactions / month – 6 months exceed this limit

A87: WMS Storage Solution and HDRSS shall automate inventory for Bldg. 1217 AS1 and S17 storage locations and manage all other storage locations. SOW Paragraphs 2.5 and 2.6 are revised to revise this information.

Q88. Additional information Requirements

Q88a. Item Master with expected movement velocity, Case dimensions, selling units / case, case weight, cases per pallet, etc.

A88a: Contractors shall submit request for the Item Master via email to Mr. Edward Chilson at edward.a.chilson.civ@army.mil and Mrs. Dawyn Martinez at

Q88b. AutoCad Drawing of the new facility showing column lines and clear height

A88b: Contractors shall submit request for AutoCad drawings via email to Mr. Edward Chilson at edward.a.chilson.civ@army.mil and Mrs. Dawyn Martinez at

Q88c. Order information – number of SKUs, quantity, etc. per order

A88c: The Government does not have this information to provide the Contractors.

Q88d. On Hand inventory by SKU and month

A88d: The Government does not have this information to provide the Contractors.

Q89. Is a SaaS solution ok or does it need to be on prem?

A89: Solution must be on prem, SaaS is not acceptable.

Q90. Number of WMS users

A90: Total users: 120 users that needs to be able to log on to the WMS.

Q91. Is the facility suppling RF guns and printers? If so, what model of RFs and Printers? If not, number of RFs, label printers and laser printers needed?

A91: RF guns and RF label printers must be supplied by the Contractor and be TAA compliant. Contractor shall determine the number required based on its proposed solution.

Q92. Is a data integration to MS BI required if the WMS solution already has robust reporting capability?

A92: Yes. must be able to collect data to establish MS BI reporting internally.

Q93. Do we need to track safety incidents in the WMS?

A93: Do not need to track Safety incidents in WMS.

Q94. Is serial tracking required throughout the system or just on inbound or outbound?

A94: Serial Number is required throughout the system.

Q95. Is Microsoft technology a requirement?

A95: The server and user endpoints shall utilize Microsoft technology.

Q96. Is funding allocated to this project? Are you able to share the budget?

A96: Yes, funding is allocated. The Government is not able to share the budget.

Q97. During the site visit, it was mentioned that the requirements in terms of software/hardware must be TAA compliant. I do not see a mention of this requirement in the RFP. Can you please ensure this is added for clarification of software development and hardware manufacturing requirements?

A97: TAA is covered via the FAR Clause 52.212-3 Alt I and DFARS clauses: 252.225-7001, 252.225-7002, 252.225-7012, and 252.225-7048.

Q98. Section 3.3.1 Autonomous Real Time Asset Tracking Requirements notates “Contractor shall label every inventory location”. Will Government be labeling all the product or will that be responsibility of Contractor.

A98: Contractor shall label every inventory location, while the Government will be responsible for materials or products with assistance from the WMS Software. WMS shall be able to label the products.

Q99. Is there a list of dimensions associated with the NPN for the current facility? We understand that we are not privy to which NPN are stored, but we would still like to have the dimensions and quantities for our calculations.

A99: Contractors shall submit a request for the Dimensions via email to Mr. Edward Chilson at edward.a.chilson.civ@army.mil and Mrs. Dawyn Martinez at

Q100: In addition to our proposal submittal, may we also present our solution to your team for review?

A100: The Government is not conducting Oral Presentations.

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