BYR Solictiaction Questions and Answers 26 July 22 .docx

BYR Solicitation Q&A 22 26 July 2022 CW2 Myers, Benjamin

1. Is LA Guard paying for the CRM System and any licensing under a separate CLIN or is this included in the NTE $26,000 CLIN? This will be a separate CLIN , and amended to read $35,000 to include licensure of programs and software.

1. In Section 3.1 Property it states: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment but in Section 4.1 it states the Contractor shall provide mobile computers or tablets, with software to facilitate daily outreach case management, and cell phones with Wi-Fi, and hot spot capability. 4.2 The contractor will be reimbursed for purchased equipment in a separate line item/CLIN not exceed $3526,000.00. Will telephones and computers be made available by the Guard or does the Contractor need to provide? The contractor will provide these – PWS is revised.

1. How many workspaces will be made available for this contact? Workspaces will be supported will be based off the MDP and staffing provided based off the requirement of regions, manager, and marketing a minimum of 6 is presumed. Again this will be finalized based on MDP in order to meet the goal and metrics.

1. In 5.2. Sub-factor 1: Personal Management. The offeror shall discuss their approach for obtaining personnel in support of this requirement: IAW PWS 5.1 and provide resume of potential prospect of the job description. Are you requiring resumes for all positions or some positions or representative resumes that would fit the Job Description.Description? Resumes will be requested on all positions

1. In section 5.4. Sub-factor 3: Experience. The offeror shall have minimum 5 experience working with the Beyond Yellow Ribbon programs to include “Work for Warriors” and Program Management Service experience IAW PWS 5.5.5.3. Can you confirm you meant 5 years? Yes 5 Years is required This seems to be a very difficult requirement to achieve especially for an 8(a)company.

Will the sub-contractor experience count if they have 5 years and the prime 8a company does not? Yes, you can count for the sub-contractor experience.

1. It states you can have up to 5 Past Performance references, but it also states up to 3 pages per reference for a total of 6 pages for the PP Volume. Which is accurate? 3 pages per references as long it’s not over 12 pages.

1. Can the subcontractor's Past Performance be used for the evaluation? Yes No

1. Can CPARS be submitted in lieu of Past Performance Questionnaires? Yes

1. If the prime and sub have the same pricing structure and state such in the response, can we include only 1 set of pricing quotes to reduce any confusion? Prime contractor pricing.

Additional Questions:

8. Travel CLIN - Did government intend to make the travel CLIN FFP or should this CLIN be NTE ODC Travel CLIN? CLIN is NTE

8. FFP would imply that contractor is paid a fixed amount regardless of the amount of travel. Paragraph 1.4.12.1 does indicate that travel requires "government recommendation for approval”. Is that to be interpreted the same as "government approval” of expense or is government simply approving trip location and nature of trip? Government is approving the expense, the contractor shall keep records validating/justifying travel expenses a

2. Travel CLIN - Paragraph 1.4.12.1 indicates costs cannot exceed $96,000. Does contractor need to propose an FFP amount for travel that cannot exceed $96,000 OR will government put in a plug NTE ODC figure of $96,000. This iIs NTE

3. Paragraph 4.2 indicates that contractor will be reimbursed for equipment NTE $26,000. Paragraph 4.1 indicates that the contractor will provide mobile computers or tablets and cell phones with WiFiWi-Fi/hotspot capability. Will this equipment be owned by the government since it was paid for under a specific CLIN? If so, who is responsible for maintenance of the equipment. It will be owned by the government per 5.11, equipment will be maintained by the contractor

4. Will the funds under Paragraph 4.2 cover software licensing costs (for example, such as licensing for the CRM system)? Yes with exception to the CRM, proposed licenses will need to be covered in the MDP MDP, this cost will be apart of IT equipment & license CLIN

5. Who is responsible for paying for printing of marketing materials e.g. business cards, table cloths, flyers, pop-ups? If it is the contractorscontractor’s responsibility, can the government provide a list of materials that must be printed including NTE quantities. The contractor will be rewsponisbleresponsible for purchase and development of all marketing material. List of material is subject to the contractors marketing strategy that should be outlined in the MDP. Reference 5.7.2 & 5.3.1

6. Do all contractor roles identified in the PWS need to be performed by staff located in LA? Yes, the requirement is regional support with management and marketing to support the EC’s through out the state.

7. Paragraph 5.4.1 - What is the government currently using as a “CRM” to track job seekers and employers and generate reports? Current CRM is an housein-house program developed by current contractor

8. Para 1.4.15 - The government states that "the contractor shall have personnel onboard, during the 90 day phase in/ phase out periods. During the phase in Period.” When will this phase in happen given there is not 90 days before contract start date? This will be post award When is contractor required to onboard personnel? Is the it the intent of government that the contractor will have hired / be paying personnel on that specified date? PWS will be modified with no phase in/ phase out period. Upon award the contractor shall begin onboarding and program development within one week of award.

9. Paragraph 5.5.4 Hiring / Employment Network Events - Will be government be providing the event space or will the contractor be required to rent space? As contractor must execute and fund the events, what is the maximum number that will be required? Besides, the potential cost of event space, what other expenses does the government anticipate e.g. will contractor be required to print materials, table cloths, pop-ups, etc.? Contractor is required to schedule, plan, and manage all aspects of the event to include equipment and space.

1. Paragraph 5.6.13 - Given ECs must attend 60% of DRU/BN/UNIT drills, how many occur annually? Drills are scheduled one per month, there are currently 160 units assigned to the state with 357 UICs that include units and detachments.

11. Paragraph 5.9.6 - Develop online application program for use of advertising, marketing programs and prepares report. Is this application related to the CRM or another application.application? Can the government provide more detail on the requirements for the application program? The application is related to the CRM in that the data should feed into the CRM, there are various CRM’s with capabilities that will feed from a website or other online sources. The application at minimum should be able to provide data metrics that can support the goals of data mining, lead generation, and performance analysis.

12. Paragraph 5.3.1 – Is there an existing Program Management and Development Plan (MDP)? This is not currently an on going MDP, the program is currently operating under an initial startup plan that spanned one year and currently 75-80% executed, the focus is startup and not sustainment.

13. Would the Government please consider changing the NAICS to 541612 (HR Consulting) and/or 5411611 (General and Administrative Consulting) to reflect the fact that the PWS includes significant work beyond the scope of what would ordinarily be expected of an employment placement firm (e.g., specialized CRM development/stand-up, client-specific analytics, client-specific marketing collateral development, state-wide program management. NWe going to keep the current NAICS.O