W912MM-20-Q-0026 0001 (final).pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment w ill address questions and answ ers. In addition a separate Option CLIN w ill be included for VTC equipment.

1. Questions and Answ ers are included as an attachment to this solicitation amendment.

2. CLIN 0002 has been created as a Option for VTC Equipment

All other terms related to the solicitation have remained the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 12-Aug-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912MM20Q0026

X 9B. DATED (SEE ITEM 11)

23-Jul-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

12-Aug-2020

CODE

USPFO SD PURCHASING & CONTRACTING

2823 WEST MAIN STREET

RAPID CITY SD 57702-8186

W912MM 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912MM20Q0026

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0002 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Job OPTION DCA AV Upgrade - VTC System Update

FFP

Price includes - solution, equipment, hardward, installation, and programming as identified in the Statement of Objectives - Objective #5.

FOB: Destination

PSC CD: 5820

NET AMT

DELIVERIES AND PERFORMANCE

The following Delivery Schedule for CLIN 0002 has been added:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

90 dys. ADC 1 W56TJS - JFHQ

HEATHER TROBEE

BLDG 456 2626 CANYON LAKE DR

RAPID CITY SD 57702

605-737-6234 FOB: Destination

W56TJS

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 0002:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government Destination Government

The following have been added by full text:

QUESTIONS AND ANSWERS

QUESTIONS AND ANSWERS

1 Will Camp Rapid provide the new podium or will that be part of the Integrators Solution?

Answer 1: Vendor will purchase podium as part of the contract bid

2 If Camp Rapid will provide the Podium, what is the Make and Model of new Owner Furnished Podium?

Answer 2: See answer to question 1

3 If Camp Rapid will provide the Podium, how many RU “Rack Units” will the new Podium have?

Answer 3: See answer to question 1

4 If the new Podium does not have enough rack units for all new/repurposed equipment, can we rack some equipment in the existing wall mounted rack?

Answer 4: See answer to question 1

5 Will a dedicated PC be supplied and installed in the room?

Answer 5: The government will provide the computer, computer monitor, mouse & keyboard

6 Do you still want a DVD/BLU-RAY Player in the room?

Answer 6: Yes

7 Do you still want a VCR or to repurpose the existing VCR in the room?

Answer 7: VCR is no longer needed

8 What is the current “Throw Distance” of the existing projector? How far is lens from projection screen? I forgot to measure this when I was there with you.

Answer 8: Unknown

9 Confirm that you want a Gooseneck Microphone on the Podium and one hand held mic too.

Answer 9: Podium mic – 12” Gooseneck, 2 Wireless Lavalier Mics, 1 Wireless Handheld Mic

10 Do you want to “Mic” the entire room? Ceiling Microphone Array?

Answer 10: This is accomplished with the VTC ceiling microphones

11 Confirm that you want two Wireless Lavalier Microphones for the room?

Answer 11: Yes

12 Confirm what Video/Audio Inputs will be required at the Podium?

Answer 12: Podium computer (Display Port), AUX HDMI, AUX VGA, AUX Mini-Display Port, DVD Player, VTC System, 13 Will Video/Audio Inputs be required at any other location in the room, other than at the Podium?

Answer 13: No

14 If additional Video/Audio Inputs are required at “other” locations in the room, what Video/Audio Inputs will be needed and where will these Inputs be located.

Answer 14: Not needed any other location than the podium

15 The (2) Two Front Wall Mounted Displays will be removed and NOT reinstalled correct?

Answer 15: Correct

16 The (2) Two Rear Wall Mounted Displays will be moved and reused, or do you want NEW and larger replacements? (Shall we quote both ways for budgetary concerns?)

Answer 16: Quote both the move/ reuse and new TVs

17 If you want new replacement displays for the rear of the room, what size displays will you want?

Answer 17: minimum 65”

18 Do you want to use the room for Unified Collaboration Calls? Teams or Zoom as an example for facilitating remote learning.

Answer 18: Government is not authorized to use Zoom

19 If you want Unified Collaboration in the room, do you have a platform “i.e. Zoom” you currently use or does it need to be agnostic?

Answer 19: Not applicable.

20 Do you want a “Hard Codec” Video Teleconference System in the room? Polycom, Cisco as an example.

Answer 20: VTC solution that is authorized to be on the government network. Cannot provide specific brand-name for your solution.

21 Do you want to be able to have Teleconference Calls in the room? VoIP, POTS Telephone Calls as an example.

Answer 21: VoIP

22 If you want the ability to have Unified Collaboration Calls or Video Teleconference Calls in the room, how many cameras will you want? Presenters Camera? Audience Camera?

Answer 22: Two cameras – one at the back of the room and one in the front of the room

23 If Cameras are required in the room, will they be fixed cameras or PTZ cameras? “Pan-Tilt-Zoom”

Answer 23: PTZ cameras

24 Will Camp Rapid be interested in discussing the use of remote monitoring of AV equipment by integrator? We believe this can be set up to not require remote access through Network. This may provide a cost effective solution to monitoring and addressing issues

Answer 24: Not at this time.

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (DEC 2019)

The Offeror shall not complete the representation in this provision if the Offeror has represented that it “does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument” in the provision at 52.204-26, Covered Telecommunications Equipment or Services--Representation, or in paragraph (v) of the provision at 52.212-3, Offeror Representations and Certifications--Commercial Items.

(a) Definitions. As used in this provision--

Covered telecommunications equipment or services, critical technology, and substantial or essential component have the meanings provided in clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Contractors are not prohibited from providing--

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(d) Representation. The Offeror represents that it [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation.

(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it “will'' provide covered telecommunications equipment or services”, the Offeror shall provide the following information as part of the offer-

(1) A description of all covered telecommunications equipment and services offered (include brand; model number, such as original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable);

(2) Explanation of the proposed use of covered telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b) of this provision;

(3) For services, the entity providing the covered telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known); and

(4) For equipment, the entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of provision)

The following have been modified:

STATEMENT OF OBJECTIVES

STATEMENT OF OBJECTIVES (SOO)

BLDG 100 DUKE CORNING ARMORY THEATER (DCA) AV UPGRADE

Updated 12 Aug 2020

1.0 Purpose: The South Dakota Army National Guard (SDARNG) has a requirement to upgrade the Duke Corning Armory Theater. The intent of the upgrade is to replace all the outdated audiovisual equipment so that the systems capability for ease of use for the end user.

2.0 Scope or Mission: The scope of work includes determining a solution that provides an audio-video integrated system with ease of use for the end user. This may include replacement of the AV Processor, audio amp, supporting AV equipment, audio conference equipment, update/repair of ceiling speakers, replacement of TVs and projector screen and projector, AV wiring and removal of abandoned wiring, and cable management.

The intent of the upgrade is to fix the system capabilities of the Duke Corning Armory Theater to a functional audiovisual system. The ability to control source feeds and display content to separate displays. System upgrade includes replacement of outdated equipment. The SDARNG retains all equipment if replaced.

Contractor shall provide instructor led, one time, onsite training session for up to 5 SDNG personnel to ensure end user is familiar with the operation and maintenance of the new equipment. Vendor shall furnish all documentation, user operation guide, configuration files, and technical manuals for all installed equipment to the SDARNG POC. In addition, the contractor will provide a follow-up visit, at the request by the Gov’t, to correct any problems related to the system after installation.

3.0 Period and Place of Performance: The period of performance will be 90 days after date of award. Place of performance is Bldg. 100 Duke Corning Armory Theater located on Camp Rapid 2823 W. Main St.

Rapid City, SD 57702

4.0 Performance Objectives: The contractor will determine the most efficient cost effective solution to updating the current AV system that will provide ease of use to the end user. This will include the purchase and installation of AV equipment. The new system will have the capability to:

Objective #1: Replace/ Update existing audiovisual processor and accompanying components, interface touch panel, speakers, projector, projector screen, two rear TVs.

Objective #2: Relocate audiovisual equipment from rack in the rear closet to a podium located in the theater.

Objective #3: Replace/Update existing audio processor and accompanying components Objective #4: Remove any unused wiring related to the audiovisual system and components to include cable management. Any and all equipment removed will remain the property of the Government.

Objective #5 (OPTION): Replace outdated VTC system – codec, ceiling microphones, and two cameras.

System must be in compliance and compatible with the government network standards and regulations.

5.0 Deliverables / Schedule: Delivery will be FOB destination. Any equipment shipped will be delivered to: see schedule. Installation to be arranged between the vendor and Government POC (listed within contract award). A person with knowledge and experience of the equipment to be installed shall perform installation.

Vendor shall indicate in their proposal a list of equipment to be replaced and how many calendar days lead-time is required for the project.

6.0 Intellectual Property: The Contractor shall provide the SDARNG equipment manuals, all software and programming written, and passwords/codes/keys for this project for the specific purpose of maintaining the system as installed, component replacement, as well as any future expansion.

The contractor hereby acknowledges and agrees that all reports, plans, specifications, technical data, miscellaneous drawings, software system programs, passwords, key codes, and documentation, procedures, or files, operating instructions and procedures, source code(s) and documentation, including those necessary to upgrade and maintain the software program, and all information contained therein in connection with the solution under this agreement shall belong to and is the property of the SDARNG and will not be used in any way by the Contractor without the written consent of the SDARNG. Papers, reports, forms, software programs, source code(s) and other material which are a part of the work under this Agreement will not be copyrighted without written approval.

7.0 Warranty/Support: The contractor shall provide a minimum of one (1) year warranty on all materials and workmanship from the date of the Government’s acceptance of work. The contractor will provide a minimum of 1-year for technical support for troubleshooting questions by phone within a 4-hour request for support (during normal business hours). In addition, if problems cannot be resolved over the phone the contractor will provide a qualified representative, with a background knowledge of the system (current employee), to the physical location of this requirement within a 24-hour timeframe. During Emergency Operations (National Guard called to State Active Duty by Governor of South Dakota) contractor will provide on-site help within 8 hours.

8.0 Operating Constraints: Equipment is required to comply with Electronic & Info Tech (EIT) Section 508 - *Federal Law requires compliance with Section 508. All EIT must be accessible to individuals with disabilities’.

Equipment is to be Energy Star Compliant

9.0 Operational Security: Access and general protection policy: The Contractor shall comply with applicable installation, facility, and area access and local security policies and procedures provided by government representative. OPSEC Info: The contractor will protect controlled unclassified information (i.e. installation times, number of personnel, etc.) pertaining to daily operations. The POC will brief the vendor on what information needs to be protected, why it needs to be protected, and how to protect it.

NOTICE OF PRE-PROPOSAL SITE CONFERENCE

A MANDATORY on-site pre-proposal conference will be conducted on 7 August 2020 (9:30 AM MDT) for purposes of allowing interested parties to see the current system and existing equipment and asking questions regarding this requirement. The existing system equipment details will be provided at site conference.

Please email shane.s.galles.civ@mail.mil to request to be included on the attendance list.

*Questions related to the solicitation after the site-visit will be due NLT 11 Aug 2020 (9:00 am MDT) *

ATTENDANCE AT THE SITE CONFERENCE IS MANDATORY FOR ALL PARTIES THAT INTEND

TO SUBMIT A RESPONSE TO THIS SOLICITATION.

The following have been deleted:

52.204-24 Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment.

DEC 2019

(End of Summary of Changes)