W912MM20Q0026 - CIO DCA AV Upgrade.pdf

SEE ADDENDUM

(No Collect Calls)

W912MM20Q0026 23-Jul-2020

b. TELEPHONE NUMBER

605-737-6731

8. OFFER DUE DATE/LOCAL TIME

03:00 PM 20 Aug 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912MM9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SHANE S. GALLES

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USPFO SD PURCHASING & CONTRACTING

2823 WEST MAIN STREET

RAPID CITY SD 57702-8186

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W56TJS 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

W56TJS - JFHQ

HEATHER TROBEE

BLDG 456 2626 CANYON LAKE DR

RAPID CITY SD 57702

TEL: 605-737-6234 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

334310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF10

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912MM20Q0026

Section SF 1449 - CONTINUATION SHEET

STATEMENT OF OBJECTIVES

STATEMENT OF OBJECTIVES (SOO)

BLDG 100 DUKE CORNING ARMORY THEATER (DCA) AV UPGRADE

1.0 Purpose: The South Dakota Army National Guard (SDARNG) has a requirement to upgrade the Duke Corning Armory Theater. The intent of the upgrade is to replace all the outdated audiovisual equipment so that the systems capability for ease of use for the end user.

2.0 Scope or Mission: The scope of work includes determining a solution that provides an audio-video integrated system with ease of use for the end user. This may include replacement of the AV Processor, audio amp, supporting AV equipment, audio conference equipment, update/repair of ceiling speakers, replacement of TVs and projector screen and projector, AV wiring and removal of abandoned wiring, and cable management.

The intent of the upgrade is to fix the system capabilities of the Duke Corning Armory Theater to a functional audiovisual system. The ability to control source feeds and display content to separate displays. System upgrade includes replacement of outdated equipment. The SDARNG retains all equipment if replaced.

Contractor shall provide instructor led, one time, onsite training session for up to 5 SDNG personnel to ensure end user is familiar with the operation and maintenance of the new equipment. Vendor shall furnish all documentation, user operation guide, configuration files, and technical manuals for all installed equipment to the SDARNG POC. In addition, the contractor will provide a follow-up visit, at the request by the Gov’t, to correct any problems related to the system after installation.

3.0 Period and Place of Performance: The period of performance will be 90 days after date of award. Place of performance is Bldg. 100 Duke Corning Armory Theater located on Camp Rapid 2823 W. Main St.

Rapid City, SD 57702

4.0 Performance Objectives: The contractor will determine the most efficient cost effective solution to updating the current AV system that will provide ease of use to the end user. This will include the purchase and installation of AV equipment. The new system will have the capability to:

Objective #1: Replace/ Update existing audiovisual processor and accompanying components, interface touch panel, speakers, projector, projector screen, two rear TVs.

Objective #2: Relocate audiovisual equipment from rack in the rear closet to a podium located in the theater.

Objective #3: Replace/Update existing audio processor and accompanying components Objective #4: Remove any unused wiring related to the audiovisual system and components to include cable management. Any and all equipment removed will remain the property of the Government.

5.0 Deliverables / Schedule: Delivery will be FOB destination. Any equipment shipped will be delivered to: see schedule. Installation to be arranged between the vendor and Government POC (listed within contract award). A person with knowledge and experience of the equipment to be installed shall perform installation.

Vendor shall indicate in their proposal a list of equipment to be replaced and how many calendar days lead-time is required for the project.

6.0 Intellectual Property: The Contractor shall provide the SDARNG equipment manuals, all software and programming written, and passwords/codes/keys for this project for the specific purpose of maintaining the system as installed, component replacement, as well as any future expansion.

The contractor hereby acknowledges and agrees that all reports, plans, specifications, technical data, miscellaneous drawings, software system programs, passwords, key codes, and documentation, procedures, or files, operating instructions and procedures, source code(s) and documentation, including those necessary to upgrade and maintain the software program, and all information contained therein in connection with the solution under this agreement shall belong to and is the property of the SDARNG and will not be used in any way by the Contractor without the written consent of the SDARNG. Papers, reports, forms, software programs, source code(s) and other material which are a part of the work under this Agreement will not be copyrighted without written approval.

7.0 Warranty/Support: The contractor shall provide a minimum of one (1) year warranty on all materials and workmanship from the date of the Government’s acceptance of work. The contractor will provide a minimum of 1-year for technical support for troubleshooting questions by phone within a 4-hour request for support (during normal business hours). In addition, if problems cannot be resolved over the phone the contractor will provide a qualified representative, with a background knowledge of the system (current employee), to the physical location of this requirement within a 24-hour timeframe. During Emergency Operations (National Guard called to State Active Duty by Governor of South Dakota) contractor will provide on-site help within 8 hours.

8.0 Operating Constraints: Equipment is required to comply with Electronic & Info Tech (EIT) Section 508 - *Federal Law requires compliance with Section 508. All EIT must be accessible to individuals with disabilities’.

Equipment is to be Energy Star Compliant

9.0 Operational Security: Access and general protection policy: The Contractor shall comply with applicable installation, facility, and area access and local security policies and procedures provided by government representative. OPSEC Info: The contractor will protect controlled unclassified information (i.e. installation times, number of personnel, etc.) pertaining to daily operations. The POC will brief the vendor on what information needs to be protected, why it needs to be protected, and how to protect it.

NOTICE OF PRE-PROPOSAL SITE CONFERENCE

A MANDATORY on-site pre-proposal conference will be conducted on 7 August 2020 (9:30 AM MDT) for purposes of allowing interested parties to see the current system and existing equipment and asking questions regarding this requirement. The existing system equipment details will be provided at site conference.

Please email shane.s.galles.civ@mail.mil to request to be included on the attendance list.

*Questions related to the solicitation after the site-visit will be due NLT 11 Aug 2020 (9:00 am MDT) *

ATTENDANCE AT THE SITE CONFERENCE IS MANDATORY FOR ALL PARTIES THAT INTEND

TO SUBMIT A RESPONSE TO THIS SOLICITATION.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job DCA AV Upgrade

FFP

Price includes - solution, equipment, hardward, installation, and programming as identified in the Statement of Objectives. Vendor shall provide source code to the South Dakota Army National Guard (SDARNG).

FOB: Destination

PSC CD: 5820

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 90 dys. ADC 1 W56TJS - JFHQ

HEATHER TROBEE

BLDG 456 2626 CANYON LAKE DR

RAPID CITY SD 57702

605-737-6234 FOB: Destination

W56TJS

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions JUN 2020 52.204-7 System for Award Management OCT 2018 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

JUN 2020

52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-21 Basic Safeguarding of Covered Contractor Information Systems

JUN 2016

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

DEC 2019

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

AUG 2019

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

JUN 2020

52.212-1 Instructions to Offerors--Commercial Items JUN 2020 52.212-3 Alt I Offeror Representations and Certifications--Commercial

Items (JUN 2020) Alternate I

OCT 2014

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.212-5 (Dev) Contract Terms and Conditions Required to Implement

Statutes or Executive Orders--Commercial Items (Deviation 2018-O0021)

JUN 2020

52.219-6 Notice Of Total Small Business Set-Aside MAR 2020

52.219-28 Post-Award Small Business Program Rerepresentation MAY 2020 52.222-3 Convict Labor JUN 2003 52.222-19 Child Labor -- Cooperation with Authorities and Remedies JAN 2020 52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-26 Equal Opportunity SEP 2016 52.222-36 Equal Opportunity for Workers with Disabilities JUN 2020 52.222-50 Combating Trafficking in Persons JAN 2019 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

JUN 2020

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

JUN 2020

52.228-5 Insurance - Work On A Government Installation JAN 1997 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

OCT 2018

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

DEC 2019

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or Hazardous Materials

SEP 2014

252.225-7001 Buy American And Balance Of Payments Program-- Basic DEC 2017 252.225-7031 Secondary Arab Boycott Of Israel JUN 2005 252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.247-7023 Transportation of Supplies by Sea FEB 2019

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Price Technical Capability

Past Performance

COMPARATIVE EVALUATION/BASIS FOR AWARD

1. In accordance with FAR 13 Simplified Acquisition Procedures, the Government will award a contract from this solicitation to the responsible offeror on a comparative basis whose proposal conforms to the solicitation and represent the best overall value to the Government.

2. In order for a proposal to be eligible for award, the offeror submitting a proposal must have the NAICS Code 334310 – Audio and Video Equipment Manufacturing (750 employees – SBA Size Standard) and has a current registration in the System for Award Management (SAM): https://www.beta.SAM.gov at submission of proposal. SAM will be checked to verify the offerors’ status before any evaluation is conducted.

3. This requirement is 100% Small Business (SB) set-aside.

4. The Government intends to make award selection without clarifications, but may determine after evaluating the proposals submitted that clarifications are necessary and conduct them as appropriate. The Government reserves the right to make no award if no proposals meet the requirements of this solicitation.

5. The government will conduct a compartive assessment of offerors responses based upon the following criteria:

a. Vendor can provide a user friendly and efficient cost effective solution as described in the Statement of Objectives.

b. Vendor can provide phone and on-site support as described in the Statement of Objectives.

c. Vendor can comply with Section 508 & Energy Star Compliance

d. Vendor can provide installation no later than the date indicated in the Statement of Objectives.

e. Vendor has a record of statisfactory or neutral past performance. If no record of past performance is found the offeror will receive a rating of neutral. The Government will utilize interal documentation including Federal Awardee Performance Integrity Information System (FAPIIS) for determining the past performance of offerors.

6. The Government will review the price schedule for completeness and accuracy and will evaluate the reasonableness of the proposed prices. Normally, adequate price competition establishes a fair and reasonable price. Government reserves the right to award to an offeror with other than the lowest price.

Award will be made to the offeror whose quote represents the best overall value to the government.

7. The contracting officer may determine an offer noncompiant with the terms and conditions of the solicitation if the contractor does not provide the information requested, specifically:

a. Signed SF 1449 – complete blocks 17a, 26 and 30 a-c on page 1.

c. Copy of General Liability Insurance Certificate

d. DUNS number

e. Cage Code

f. Tax ID number

g. Completed clause 252.209-7999

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.219-14 LIMITATIONS ON SUBCONTRACTING (MAR 2020)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Applicability. This clause applies only to--

(1) Contracts that have been set aside for small business concerns or 8(a) participants;

(2) Part or parts of a multiple-award contract that have been set aside for small business concerns or 8(a) participants;

(3) Orders set aside for small business concerns or 8(a) participants under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F); and

(4) Orders issued directly to small business concerns or 8(a) participants under multiple-award contracts as described in 19.504(c)(1)(ii).

(c) Limitations on subcontracting. By submission of an offer and execution of a contract, the Contractor agrees that in performance of the contract in the case of a contract for--

(1) Services (except construction). At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

(2) Supplies (other than procurement from a nonmanufacturer of such supplies). The concern shall perform work for at least 50 percent of the cost of manufacturing the supplies, not including the cost of materials.

(3) General construction. The concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.

(4) Construction by special trade contractors. The concern will perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees.

(End of clause)

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from Monty Eisenbraun (USPFO SD P&C), 2823 W. Maint St. Rapid City, SD 57702

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.237-1 SITE VISIT (APR 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.acquisition.gov

(End of clause)

252.209-7999 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX

LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (DEVIATION 2012-O0004) (JAN 2012)

(a) In accordance with sections 8124 and 8125 of Division A of the Consolidated Appropriations Act, 2012,(Pub. L.

112-74) none of the funds made available by that Act may be used to enter into a contract with any corporation that—

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is [ ___ ] is not [ ___ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability,

(2) It is [ ___ ] is not [ ___ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.