DeliveryInstall-Bldg12FloorCoating.pdf

Bldg 12 Floor Coating

W912MM17T0077

Sept 12, 2017

Delivery and Installation of Floor Coating Building 12 Engine Shop Facility

1. SCOPE

This project consists of the delivery and installation of floor coating and joint materials at Building 12 Engine Shop Facility at the South Dakota Air National Guard, Joe Foss Field, 1201 West Algonquin St, Sioux Falls, SD 57104.

1.1. EXISTING CONDITIONS

Building #12 Engine Shop Facility floor has regular heavy equipment, vehicle, and aircraft traffic.

Flooring frequently has jet fuel, oil, and lubricants spilled on it. Current floor coating was installed in 2013.

2.0 TECHNICAL REQUIREMENTS

2.1 The contractor shall provide and install all materials, licenses, tools, supplies, equipment, transportation and labor to remove, and replace approximately 7,700sf of floor coatings and joint materials at Building 12 Engine Shop Facility.

i.) Removal of current floor coating.

ii.) Removal of existing joint filler and materials.

iii.) Repair and preparation of all joints and complete installation of joint filler.

iv.) Repair and preparation of the floor surface and installation of a chemical resistant colored floor coating system with very light grit (non-slip surface).

2.2. Delivery and installation within 90 days from date of award.

2.3 Prior to delivery and installation, provide manufacturer’s information (i.e. product specifications and surface preparation, mixing and application instructions and material safety data sheets) for all products and materials (floor coatings, grit, joint filler, backer rod) to be delivered and used.

2.4 Prior to delivery and installation provide a sample of the actual floor coating to be used including grit, for approval and color selection.

2.5 Material shall be delivered in original manufacturer’s sealed containers with all pertinent labels intact and handled in accordance with specific label instructions for storage and handling.

2.6 In order to minimize the waste, debris, and “FOD hazard” (re: Attachment 10), no blasting media may be used for removal of existing coating or floor preparation. Only sanding or grinding methods approved by the manufacture may be used.

2.7 Remove existing joint filler and backer rod if applicable. Abrade both sides of joint and clean to insure a surface suitable for coating with pigmented epoxy primer. Install new backer rod (oversized) at proper width and depth to allow new joint filler to be installed full width of joint and minimum of 3/4" deep.

2.8 Disposal of debris shall be made at the Contractor’s expense and shall be delivered to a State approved disposal site located off Base. Debris shall not be left in such a manner that wind or other weather conditions can cause the debris to be scattered outside the work area.

3.0. TASKS AND DELIVERABLES

3.1. Post Award Meeting. A post award meeting will be held within 1 week of award. The Post Award Meeting will include key Government personnel and the Contractor’s pertinent staff. This is an opportunity to discuss delivery and install scheduling in order to identify and resolve potential problems.

This also provides both the Government and Contractor personnel an opportunity to achieve a clear and mutual understanding of all contract requirements.

3.2. Contractor’s Project Management. The Contractor shall provide a Project Manager (PM) and alternate(s) responsible for contract performance and quality. The Contractor’s Project Manager and Alternate shall be identified to the Contracting Officer in writing. This written appointment must include a description of the authority for each individual able to act on behalf of the Contractor.

3.3. Superintendent (On-Site Point of Contact). The Contractor shall designate in writing to the Contracting Officer a Superintendent and an alternate if needed. The Primary or Alternate Superintendent shall be on site at all times during on-site work until project completion. The Superintendent shall be the interface for all work site communications with the Government, including quality, safety, and discrepancy matters.

3.4. Project Work Plan and Schedule. Prior to starting work Contractor shall provide a Project Work Plan and Schedule for Government review for Government review. At a minimum, the work plan and schedule shall describe the strategy and milestones for completing the project tasks and incorporate all appropriate industry standards and procedures to ensure quality work and performance.

3.5. Equipment and Product Delivery. Limited storage and staging space will be available during the installation and must be coordinated and approved in advance with the Government. The Government will not except drop shipments nor furnish storage and staging space without advance coordination and approval by the Contracting Officer.

3.6. System Installation and Integration. – Not applicable

3.7. Operator training. – Not applicable

3.8. O&M manuals. – Not applicable

3.9. All material gathered and/or developed in the performance of the tasks listed in the contract shall be the property of the Government.

3.10. Submittals List – Refer to 3.11

3.11. SUMMARY

No. Tasks/Deliverables Format Calendar Days from Award

1 Post Award Meeting (RE: section 3) TeleCon/OnSite Approximately 7

2 Identification of Project Manager and Superintendent (RE: section 3)

Digital Approximately 21

3 Project Work Plan and Schedule (RE: section 3) Digital Approximately 21 4 Consent for Background Checks (RE: section 6) Digital Approximately 21 5 Products and Materials Data (RE: section 2.3) Digital Approximately 21 6 Floor Coating / Grit Sample (RE: section 2.4) Digital Approximately 21 7 Insurance Certificate (RE: section 12) Digital Approximately 21 8 Initial Hazardous Materials Approval Form (RE: section 7) Digital Approximately 21 9 Approximate Start Cleaning/On-Site Work OnSite Approximately 45 10 Completion of On-Site Work OnSite Approximately 60 11 Waste Disposal, Landfill and Recycling Receipts

(RE: section 7) Digital Approximately 70

12 Hazardous Materials Tracking Form (Close-Out) (RE: section 7)

Digital Approximately 70

13 Inspection and Acceptance (RE: section 14) Digital Approximately 80

4.0 GOVERNMENT POINT OF CONTACT (POC)

The Contracting Officer will designate a POC in writing. The POC’s responsibilities will include but are not limited to…

4.1 Monitoring delivery and installation. Maintaining liaison and direct communications with the Contractor during delivery and installation. Written communications and documentation of other communications (phone calls, texts, verbal etc…) shall be furnished to the contracting officer. Record and report to the contracting officer incidents of faulty or non-conforming work, delays or problems.

4.2 Coordinate site entry for Contractor personnel, and insure that any Government-furnished property is available when required.

4.3 This POC is not empowered to award, agree to, or sign any contract, contract modification or in any other way obligate the payment of money by the Government. The POC may not take any action which may affect contract or delivery order schedules, funds or scope. All contractual agreements, commitments or modifications which involve: price, quantity, quality, delivery schedules or other terms and conditions of the contract shall be made by the contacting officer only. The POC may not re-delegate their authority, but alternate POC’s may be designated by the contracting officer who may assist the primary POC with their responsibilities in their absence.

5.0 HOURS OF OPERATION. Normal duty schedule is limited to 7am to 5pm Tuesday through Friday excluding all Federal Holidays. Work outside these duty hours requires prior coordination and approval by the Contracting Officer.

6.0 ANTITERRORISM / OPERATIONS SECURITY / INFORMATION PROTECTION

REQUIREMENTS.

6.1 Access and General Protection/Security Policy and Procedures - The Contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Government Point of Contact (POC). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The Contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in Contractor security matters or processes.

6.2 For Contractors that do not require Common Access Card (CAC) issuance, but require access to a DoD Facility and/or Installation - Contractor and all associated sub‐Contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC‐III) and Terrorist Screening Database (TSDB) (AFI 31‐101 and AFI 10‐245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

6.3 Contractor shall provide the information requested on the "Consent for Background Checks" form for each employee accessing Joe Foss Field. For the purposes of this offering, it is implied that, any and all parties agree to a Criminal History Background Check once entered into any contract/task order. Any documents that are provided and found fraudulent to include, but not limited to driver’s licenses, contracting licenses, etc., will result in an arrest and potential termination for default from the contract.

All Contractors are subject to search in order to obtain entry onto the installation and while working on the installation. Any refusal to submit to a search of their person or vehicle will be deemed as a violent act of aggression against the installation and will be cause for dismissal from the installation and revocation of future privileges and installation access.

6.4 There will be areas on base which will require additional security measures. In these areas Cellular telephones, pagers, two-way radios, disguised USB devices or other portable wireless/personal electronic devices (laptops, iPod, iPad, etc.) are not allowed. Anyone found in possession of the camera phone within Air Force CLASSFIIED areas or exiting these CLASSIFIED areas will have the camera phone confiscated and delivered to Security Forces for disposition. These areas will be identified upon the initiation of the project.

6.5 Free Zone Program - The work required will occur within a restricted/controlled area. Free Zones (zones containing no protection level resources) are areas established within restricted or controlled areas when construction projects and similar activities make it inappropriate or impractical to apply normal circulation controls. In such cases, a free zone corridor will be established between restricted area boundary and the work project. (Attachment 12)

7.0 ENVIROMENTAL REQUIREMENTS

Contractor shall comply with all requirements of SDANG Environmental Management Program (Attachment 6-1).

7.1. Cleaning activities and methods shall be performed in a manner which minimizes the amounts of both solid (non-hazardous) and hazardous wastes generated.

7.2. The Contractor is responsible for proper storage and disposal of all waste in accordance with local, State and Federal laws for such waste.

7.3. All landfill tickets, shipping manifest documents, and final disposal facility records shall be collected and submitted to the Government for every waste stream.

7.4. In accordance with SDANG Environmental Management Program (Attachment 6-1), prior approval for all hazardous materials brought onto the installation is required (Attachment 6-2). The Contractor must provide usage logs for all hazardous materials used throughout the project (Attachment 6-3).

8.0 PROJECT SAFETY

Contractors are required to use the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1 to access the manual use the link below http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.aspx

8.1 Accident/Incident Reporting and Investigation. The Contractor shall record and report all available facts relating to each instance of injury to either Contractor or Government personnel to the Base Safety Office unless otherwise stated in the PWS. The Contractor shall secure the scene of any accident and wreckage until released by the accident investigative authority through the Base Safety Office. If the Government elects to conduct an investigation of the incident, the Contractor shall cooperate fully and assist Government personnel until completion of the investigation.

8.2 Permits. The Contractor shall be responsible for coordination and securing of all necessary permits required.

8.3 Cell Phone Use. Per Air Force policy Contractor employees are prohibited from dialing, talking or texting on cellular devices or similar equipment while walking or driving on base.

9.0 COORDINATION WITH GOVERNMENT ACTIVITIES

If it becomes necessary to interrupt work activities in buildings and/or areas for work purposes, permission to do so shall be requested in writing to the POC no less than two (2) working days prior to commencing work on the planned interruption.

10.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

Government purchased water and electrical utilities will be furnished to the Contractor without charge only at existing water spigots and electrical outlets where they are readily available. The Contractor will make no modifications or alterations to these existing spigots and outlets without written permission of the Contracting Officer. No other utilities or services will be available to the Contractor. The Contractor shall pay all charges (hook-up fees, metering, monthly usage, etc.) for utility usage for these projects in addition to those described above from date installation begins through 100% acceptance of the project.

http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.aspx

The offerors will take this into consideration when computing its offer and shall not be used or distributed by the Contractor without specific permission.

11.0 WARRANTY

In addition to manufacturer’s standard warranty, Contractor shall warranty the installation of the product, that it shall be free from defects, and that it was applied IN STRICT ACCORDANCE WITH MANUFACTURER’S INSTRUCTIONS. This warranty shall be in effect for a period of one (1) year from time of acceptance date and shall include a warranty against delaminating, adhesion defects, or deterioration due to normal wear and usage. This warranty shall not cover damage due to owner neglect, damage from dropping a heavy object onto the floor, damage occurring from dragging objects on the floor, or constant scuffing of specific areas.

12.0 INSURANCE REQUIREMENTS

Reference Contract Clause titled “Insurance – Work on a Government Installation (FAR 52.228-5).

Kings and minimum amounts are as follows:

KIND AMOUNTS (FAR 28.307-2)

Workmen’s Compensation $100,000 (1) Comprehensive General Liability $500,000 per occurrence for bodily injury Comprehensive Automobile Liability $200,000 per person; $500,000 per occur For bodily injury; $20,000 for property Damage

12.1 Except in states with exclusive or monopolistic funds that do not permit Worker’s Compensation to be written by private carriers.

12.2 Before commencing work under this contract, the Contractor shall certify to the Contracting Officer, in writing, that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective (1) for such period as the laws of the state in which this contract is to be performed prescribe or (2) until 30 days after the Insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer. The Contractor shall maintain a copy of all subcontractors’ proofs in required insurance and shall make copies available to the Contracting Officer upon request.

13.0 CLEAN-UP AND DISPOSAL OF CLEAN-UP OF DEBRIS AND MATERIALS

The Contractor shall clean up the work area and ensure that all trash and debris resulting from the operations are removed from the work area. Unless directed otherwise, by the POC or Contracting Officer, disposal of debris shall be made at the Contractor’s expense and shall be delivered to a State approved disposal site located off Base. Debris shall not be left in such a manner that wind or other weather conditions can cause the debris to be scattered outside the work area.

14.0 INSPECTION AND ACCEPTANCE

Certification by the Government of satisfactory supplies and services provided is contingent upon the Contractor performing in accordance with the terms and conditions of the referenced contract. The Government POC will record and forward to the Contracting Officer no less than monthly all pertinent surveillance observations and documentation. The POC may submit a Surveillance Report at any time and as often as necessary to document quality levels. When an observation indicates performance requirements are not being met, the COR will notify the Contractor. The Contractor will take steps to rectify the situation and notify the Government upon completion. Government reserves the right to require re-performance at no additional cost. Surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the Contracting Officer as a result of surveillance will be in accordance with the terms of this contract.

14.1 The Contracting Officer will assume a quality performance rating of “satisfactory” on all measured deliverables unless otherwise notified by the POC.

14.2 At the end of the contract period of performance, the POC will submit to the Contracting Officer, a Final Inspection and Acceptance Letter to document the Contractors performance rating for the entire period. The Contractor will be notified of any unsatisfactory rating, either in the individual element or in the overall rating. Prior to completing the evaluation, the Contractor may comment on the rating and all Contractor comments will be made a part of the official record. Performance evaluation reports will be available to all DOD Contracting Officers for their future use.

15.0 CONTRACTOR MANPOWER REPORTING.

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of Army Contractor Manpower Reporting Application (CMRA) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil/.

16.0 INVOICING AND PAYMENTS

Invoices must be submitted electronically utilizing Wide Area Workflow. In accordance with DFAR 252.232-7006 and attached instructions for WAWF invoicing.

17.0 ATTACHMENTS.

Attachment 1– Building 12 Floor Plan Attachment 2 – 2014 Concrete Moisture Test Results Attachment 3 – not used Attachment 4 – not used

The following are available upon request or will be provided at time of award:

Attachment 5 – Consent for Background Check.

Attachment 6-1 – SDANG Environmental Management Program.

Attachment 6-2 – Contractor Hazardous Materials Approval Form Attachment 6-3 – Contractor Hazardous Materials Tracking Form http://www.ecmra.mil/ http://www.ecmra.mil/

Attachment 7 – Fire Plan Review Checklist for Contractors.

Attachment 8 – Contractor Anti-Terrorism Awareness Pamphlet.

Attachment 9 – OPSEC Contractor Brochure.

Attachment 10 – Contractor Tool and FOD Control Brochure.

Attachment 11 – Safety Guide for Civilian Contractors.

Attachment 12 – Free Zone Program

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