W912LR25Q0006 Combined Synopsis-Solicitation.docx

W912LR25Q0006

COMBINED SYNOPSIS – SOLICITATION

Solicitation/ Notice ID: W912LR-25-Q-0006

Type of Solicitation: Request for Quotation (RFQ)

Description of Requirement: Prepared Meals for Army National Guard Unit – I CO 40TH SB, (1ST 65TH INF) November 2024

Date of Solicitation: Wednesday October 23, 2025

Closing Date: Wednesday, November 6, 2025, at 1:00 pm, Atlantic Standard Time/local time Puerto Rico

Issued by: USPFO PR Purchasing & Contracting Division

No. of Amendments: 0.

This is a combined synopsis solicitation for commercial products prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a separate written solicitation will not be issued. This solicitation is issued as a request for Quote (RFQ) competed IAW FAR Part 13, Simplified Acquisition Procedures and FAR Part 12, Commercial Products. Quotes failing to meet all the terms and conditions of this solicitation; to include buy terms, line-item descriptions, and attachments, may not be evaluated for award. One (1) firm-fixed price (FFP) contract will be awarded resulting from this solicitation. Any reference to the term “BID” in this solicitation is used synonymously with the word “QUOTE”. Please see FAR 13.004-Legal effect of quotations. Clauses and provisions included in FAR 52.212-1, 52.212-2, 52.212-3, 52.212-4 and 52.212-5 are incorporated by reference unless additionally clarified in this RFQ via addendums.

The Puerto Rico National Guard Purchase and Contracting Office intends to utilize this Request for Quote (RFQ) to obtain offers for the purchase of the following: Prepared Meals for Army National Guard Unit – I CO 40TH SB, (1ST 65TH INF) NOVEMBER 2024

Original Set Aside: 100% Small Business Set-Aside (FAR 19.5)

Product Service Code: 8970 - Prepared Meals

NAICS Code: 722310 – Food Service Contractors

Place of Delivery/Performance: BUILDING 403, CAMP SANTIAGO, SALINAS, PUERTO RICO 00751.

Delivery Date/Period of Performance: 15 November 2024 to 17 November 2024

The Government intends to select ONLY ONE QUOTE to award a FIRM FIXED PRICE purchase order.

Note: The contractor shall include in their response applicable taxes, fees, and rates.

All quoters must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM) at http://www.sam.gov. Please review all sought requirements thoroughly as incomplete offers will not be considered for evaluation. All quoters must list Unique Entity Identifier (UEI) number, CAGE code, and Federal TIN with Company name, POC, and phone number in their QUOTE. To obtain or renew a UEI number or CAGE code, please visit https://www.sam.gov. Lack of registration in the SAM database will make a quoter ineligible for award. Vendor must also be registered in Wide Area Workflow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://piee.eb.mil/ to complete your free of charge registration. All quoters must be a certified Small Business of the solicited socio-economic group (if specified) in SAM at time of submitting quotes and at time of award or quoter will be ineligible for award.

The procuring office DOES NOT and will NOT respond questions pertaining to SAM Registration and business classification (small vs. large), or procedures for becoming a Small Business or any of the applicable socio-economic classifications. Quoters are responsible for meeting the requirements for the set-aside at the time of submission of OFFERS and AWARD.

No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. The Government will not pay for costs incurred in the preparation of quotes.

FAR 52.212-1 ADDENDUM INSTRUCTIONS TO QUOTERS FOR SUBMISSION OF QUOTES

Submission of quotes: Submit signed and dated quotes to the office specified in this solicitation at or before the exact time specified in this solicitation. Quotes may be submitted on the solicitation document, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotes must show:

1) The solicitation number;

2) The time specified in the solicitation for receipt of quotes (if specified);

3) The name, address, and telephone number of the quoter;

4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

5) Terms of any express warranty;

6) Price and any discount terms (when applicable);

7) "Remit to" address, if different than mailing address;

8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically);

9) Acknowledgment of Solicitation Amendments;

10) If the quote is not submitted on the solicitation document, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

The quoter agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quotes and closing of the solicitation, unless another time period is specified in an addendum to the solicitation. Changes to quoted price after closing of the solicitation period will result in non-consideration for award.

The responses to this RFQ are intended to be evaluated, and award made, without discussions unless discussions are deemed to be necessary. Since award will be based on initial responses, quoters are highly encouraged to quote their most advantageous pricing in their initial response. The Government shall NOT accept any price adjustments after closing of solicitation.

Quoters shall respond to this RFQ on or before date and time specified in this solicitation and must conform to the requirements specified in this RFQ and its attachments. Responses shall be submitted prior to the closing date and time identified above electronically via email to:

Submit Quotes to Mailbox: ng.pr.prarng.list.ngpr-purchasing-and-contracting@army.mil

For Questions and Answers:

Contract Specialist(s):

Argenies Gonzalez, argenies.e.gonzalezgarcia.mil@army.mil Maria Ruiz, maria.d.ruizperez.mil@army.mil

Contracting Officer:

Rolando Perez, rolando.perez.9@us.af.mil

Quoters are responsible to ensure offer/quote response is received by the date and time specified. Any quote, modification, or revision of a quote received after the exact time specified for receipt of quotes is considered “late” and will NOT BE EVALUATED.

Quoters may submit questions regarding this solicitation to the Government Point of Contact pursuant to FAR 12.603(c)(2)(xvi) no later than FIVE BUSINESS DAYS prior to closing of solicitation. Questions shall only be received electronically and answered provided the question is not already addressed in the solicitation.

If, after closing of the solicitation, the Contracting Officer determines in the best of the Government, the contracting officer may request information on quotes to ensure all aspects of the quotes are clear and that the quoter understands the requirements as specified (see FAR 13.106-2(b)(3)(ii). This request will NOT be used to cure deficiencies or material omissions in a quote, materially alter the technical or cost elements of the quote, or otherwise revise the quote after solicitation period has closed. All quotes are final after close of solicitation in accordance with FAR 12.301(b)(1) and as prescribed in 52.212-1(f)(2)(ii).

IMPORTANT: QUOTERS are responsible for submitting QUOTES to the ALL-listed points of contact electronically (via email). All documents may be submitted in either PDF, Word or Excel format and shall conform with instructions of this solicitation document. Submitted documents shall be free of malicious code, virus, or any other malware that may compromise Government systems. Unless submitting a revised offer, all offers submitted shall be treated as final quote.

(End of Addendum)

FAR 52.212-2 EVALUATION OF COMMERCIAL ITEMS ADDENDUM

BASIS OF AWARD/ EVALUATION STANDARD

This acquisition will be procured utilizing a combination of the commercial procedures in FAR Part 12, Part 13.106(a)(2) for the quote that conforms with the instructions and basis of award and whose quote conforms to the solicitation requirements.

The solicitation requirements include all stated terms, conditions, representation and certifications, and other information required by this solicitation. The Government reserves the right to award without discussions. Therefore, each initial quote should contain the quoter’s best terms from meeting the requirement under the specified terms and conditions. However, the Government reserves the right to conduct requests for information and questions on contents of the quote if determined necessary by the Contracting Officer.

The Government may reject any quote that is evaluated to be unrealistic in terms of requirements, contract terms and conditions, or an unrealistically high or low price when compared to Government estimates, such that the quote is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risk of the program. Price increases after closing of solicitation resulting from a Government request for information shall be rejected, as they will be considered a new offer submitted late. We may consider any significant failure to comply with these instructions to be indicative of what we could expect from you during contract performance. Please contact our contracting office if you do not understand any part of these instructions.

1. All quotes will be reviewed for timeliness. If the proposal is received after the closing date and does not meet the criteria for “late submissions” in the solicitation, the proposal will not be opened.

2. Timely quotes will be reviewed for compliance to the solicitation. If the quote does not comply with the requirements of the solicitation, the quote will not be evaluated further, and the quoter will not be considered for award.

3. All prices proposed in response to this RFQ/BID/quote must include all costs associated with the offer in accordance with the requirement. The total unit costs of the meal need to be fully loaded. Quoters shall submit with quote a breakdown of costs considered in the fully loaded price. NO LUMP SUMS ARE AUTHORIZED.

4. The basis of award is PRICE ONLY - LOWEST QUOTED PRICE. Award will be made to the LOWEST PRICED QUOTE that meets all the specified terms and conditions of this requirements. The Government intends to award a contract without discussions with respective quoters. Quotes that fail to meet the government’s schedule and ALL technical requirements will be deemed technically unacceptable and disqualified from competition.

(End of Addendum)

National Guard Agency Protest Program

NG Agency Protest Program is intended to encourage interested parties to seek resolution of their concerns with the National Guard (NG) as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum.

Contract award or performance is suspended during the protest to the same extent, and within the same time periods as if filed at the GAO. The NG protest decision goal is to resolve protests within 35 calendar days from filing. An agency protest may be filed with either the Contracting Officer or the NG Agency’s Protest Decision Authority, but not both, in accordance with NG protest procedures.

To be timely, the protests must be filed with the periods specified in FAR 33.103. To file a protest under the NG Agency Protest Program, the protest must request resolution under that program and be sent to the address below:

Puerto Rico National Guard United States Property and Fiscal Office for Puerto Rico Purchasing & Contracting Division Chief of the Contracting Office

ATTN: LTC CARLOS RIVERA

Email: carlos.m.riveramcdermott.mil@army.mil

CC:

MAJ ROLANDO PEREZ, Base Contracting Officer Email: rolando.perez.9@us.af.mil

National Guard Bureau Office of the Director of Acquisitions/ Head of Contracting Activity

ATTN: NGB-AQ-O

111 S. George Mason Dr.

Arlington, VA 22204 Email: ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@mail.mil

All other agency-level protests should be sent to the Contracting Officer for resolution at the address in the solicitation. See FAR clause 52.233-2.

NG Public-facing, general Protest information is found at: https://www.nationalguard.mil/Leadership/Joint-Staff/Special-Staff/Director-of-Acquisitions/

Directorate of Acquisitions information for the contracting enterprise is found at https://gko.portal.ng.mil/ngb/STAFF/D01/D01/OI/Protests%20and%20Complaints/Forms/AllItems.aspx

DESCRIPTION OF REQUIREMENT

PREPARED MEALS FOR ARMY NATIONAL GUARD UNIT

I CO 40TH SB, (1ST 65TH INF) NOVEMBER 2024

This requirement for the preparation and delivery meals as specified in the description of requirement. The delivery of goods will be at BUILDING 403, Camp Santiago Training Center, Salinas, Puerto Rico, which has an average travel time from the main gate to point of service/delivery of 10 minutes. The contractor shall take into consideration commuting distance to point of delivery to minimize the time meals spend in transit and ensure food temperatures. The requirement is for:

DAILY DELIVERY SCHEDULE:

BREAKFAST: Delivery shall occur NO LATER THAN 5:45 am local standard time Puerto Rico (AST)

The meal period consumption starts at 6:00 am. The meal period duration is 1 hour and 30 minutes. The contractor has 45 minutes to remediate the non-conforming item to allow reasonable distribution for consumption.

LUNCH: Delivery shall occur NO LATER THAN 10:45 am local standard time Puerto Rico (AST)

The meal period consumption starts at 11:00 am. The meal period duration is 1 hour and 30 minutes. The contractor has 45 minutes to remediate the non-conforming item to allow reasonable distribution for consumption.

DINNER: Delivery shall occur for NO LATER THAN 4:45 pm local standard time Puerto Rico (AST)

The meal period consumption starts at 5:00 pm. The meal period duration is 1 hour and 30 minutes. The contractor has 45 minutes to remediate the non-conforming item to allow reasonable distribution for consumption.

ALL DELIVERIES SHALL OCCUR NO LATER THAN ESTABLISHED TIME FOR ARRIVAL.

Meal consumption period starts 15 minutes after scheduled arrival time. In the event of a discrepancy or non- conforming item, the contractor shall replace the non-conforming item 15 minutes prior to the end of the consumption period of each delivery.

VARIATIONS IN QUANTITES AND DELIVERY SCHEDULE

The Government may modify up to five percent (5%) meal counts (increase or decrease) within 48 hours advanced notice to the service/product provider with no penalties.

The Government may, with advance notice but no less than 24 hours prior, adjust the individual meal periods no more than 15 minutes to established delivery times to either 15 minutes before established or 15 minutes after established (for example, change from 6:30 am to 6:15 am or from 6:30 am to 6:45am). If no notice is given, the contractor shall deliver as specified in the schedule.

GENERAL CONDITIONS

Customary with commercial practices and sanitary procedures and Technical Bulletin (TB) MED 530, the contractor shall consider the following temperature ranges for verification upon delivery:

· Hot food: Should be held at 135 °F to 140°F (57 to 60 °C) or warmer. When and if serving food at a buffet, keep food hot with chafing dishes, slow cookers, and warming trays.

· Cold food: Should be held at 41 °F (5 ºC) or colder. Keep food cold by nesting dishes in bowls of ice.

· Perishable food: Should not be left out more than 2 hours at room temperature—1 hour when the temperature is above 90 °F (32.2 ºC).

The contractor is required to meet local and federal sanitary requirements for food preparation and handling. Food preparation shall be carried out in accordance with sound hygienic principles. In all places of employment where all or part of the food deliveries are provided, the food dispensed shall be wholesome, free from spoilage, and shall be processed, prepared, handled, and stored in such a manner as to be protected against contamination. The contractor shall provide, with their offer, the means and methods for quality assurance and control to ensure prepackaged meals arrived to point of service/delivery within acceptable temperature ranges and quality parameters in accordance with commercial practices.

The Government may, at discretion and with reasonable advance notification, request to inspect the premises in which the food is prepare, to ensure compliance with commercial practices for food preparation, handling, packaging, and customary hygiene practices. Contractor shall maintain a representative with the delivery that has direct contractual relation with the Government to promptly address deficiencies at time of inspection and acceptance by the Government. The contractor shall refer to document 21-Day Choices Menu for Prepared Meals for the reference serving portions per type of food item. When it comes to protein it can be made as choice, e.g. (half bacon, half ham) but the other items are a must to complete the nutritional portion of the meal. There is no specific preferred order for the 21-Day choices, and no specific order to start the menu but must meet nutritional and dietary standards. This menu presents a set of alternatives to meet the dietary and nutrition needs for this requirement.

Food Preparation Acceptable Quality Standards:

Food Safety Requirements. The Contractor shall comply with all National Food Safety Code and other applicable federal/state/local health guidelines and Army Technical Bulleting (TB) MED 530. In cases where TB MED 530 and the Food Code differ, the more stringent requirement shall apply. A copy of the material reference can be found at Army Publishing Directorate or upon request. Document can be downloaded at the following link:

https://armypubs.army.mil/ProductMaps/PubForm/Details.aspx?PUB_ID=1006236 Prior to delivery and inspection, the contractor shall:

· Ensure that food is delivered and packaged adequately to maintain proper minimum temperatures for inspection and acceptance at time of receipt.

· Delivery method shall be in a clean, sanitized, and covered vehicle, to prevent any type of contamination of food delivered.

· Food shall be ready for inspection to confirm that quality meets serving criteria specified in TB MED 530.

· The contractor shall have food thermometers available for confirmation of temperature at time of inspection and acceptance.

Food Quality Requirements: Food items shall be prepared and meet minimum quality requirements specified below:

· Beef and Veal, USDA Grade Choice

· Pork, Lamb and Poultry, USDA Grade A

· Eggs and Dairy products, USDA Grade A

· Frozen Food, USDA Grade A

· Fresh Produce, Fancy

· Canned Products, USDA Grade A

· All other food products must be of comparable quality as defined above.

Menu Requirements: The contractor shall comply with the menu provided for this requirement. Substitutions or deviations shall not be approved without express approval of the contracting agency. Material substitution shall be or equal or greater quality if the contractor cannot supply the items listed in their offer at no additional cost to the Government.

Packaging and Delivery: Meals shall be packaged and delivered as specified in this requirement and meet material references for acceptable quality standards. All meals shall have enough disposable tableware (forks, spoons, knives, etc.), condiments and sauces (salt, pepper, BBQ sauce, mayonnaise, mustard, ketchup, salad dressing, and any other condiments), appropriate for the meals requested. At minimum, provide sufficient quantities to meet the per meal quantity plus a 5% excess of tableware, condiments, and sauces.

The contractor shall deliver individually packed meal trays meeting specified material requirements and quality standards. Packages shall allow an adequate placement of meal components to facilitate visual inspection. The contractor shall provide a catalog of packaging methods with their offer for review.

The contractor shall use the reference serving amounts to ensure the delivered main course, sides, and complements amount the individual meals required for the total amount of personnel. The contractor shall consider a 2% excess of meal components that are loss (waste) due to serving rather than individual packaging.

CONTRACTOR QUALIFICATIONS:

The contractor shall meet local and state federal qualifications for food preparation consistent with local requirements for food preparation, handling, and distribution.

INSPECTION/ACCEPTION POINTS OF CONTACT

The submitted invoices shall be accepted in WAWF under DODAAC W58BMK by Carlos Rios Quiles, email address carlos.a.riosquiles.mil@army.mil and 939-334-1165.

The delivered goods shall be inspected and accepted by Roberto Matias, email address roberto.matias4.mil@army.mil and contact phone 787-967-6414 or Melvin Perez Garcia, email address melvin.h.perezgarcia.mil@army.mil and contact phone 787-345-7179.

Packed Prepared Meals - BREAKFAST

FFP

This requirement for the preparation and delivery meals as specified in the description of requirement. The delivery of goods will be at BUILDING 403, Camp Santiago Training Center, Salinas, Puerto Rico, which has an average travel time from the main gate to point of service/delivery of 10 minutes.

From 16 November 2024 to 17 November 2024: 441 meals per day

BREAKFAST: Delivery shall occur NO LATER THAN 5:45 am local standard time Puerto Rico (AST) unless otherwise notified.

The meal period consumption starts at 6:00 am. The meal period duration is 1 hour. The contractor has 45 minutes to remediate the non-conforming item to allow reasonable distribution for consumption.

FOB: Destination

PURCHASE REQUEST NUMBER: 0012179236

PSC CD: 8970

NET AMT

Packed Prepared Meals - LUNCH

This requirement for the preparation and delivery meals as specified in the description of requirement. The delivery of goods will be at BUILDING 403, Camp Santiago Training Center, Salinas, Puerto Rico, which has an average travel time from the main gate to point of service/delivery of 10 minutes.

Delivery: 15 November 2024, 441 meals per day.

Delivery: 17 November 2024, 441 meals per day.

LUNCH: Delivery shall occur for NO LATER THAN 10:45 am local standard time Puerto Rico (AST)

The meal period consumption starts at 11:00 am. The meal period duration is 1 hour. The contractor has 45 minutes to remediate the non-conforming item to allow reasonable distribution for consumption.

FOB: Destination

NET AMT

Packed Prepared Meals - DINNER

This requirement for the preparation and delivery meals as specified in the description of requirement. The delivery of goods will be at BUILDING 403, Camp Santiago Training Center, Salinas, Puerto Rico, which has an average travel time from the main gate to point of service/delivery of 10 minutes.

From 15 November 2024 to 16 November 2024, 441 meals per day.

LUNCH: Delivery shall occur for NO LATER THAN 4:45 PM local standard time Puerto Rico (AST)

The meal period consumption starts at 5:00 pm. The meal period duration is 1 hour. The contractor has 45 minutes to remediate the non-conforming item to allow reasonable distribution for consumption.

FOB: Destination

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

BUILDING 403, CAMP SANTIAGO TRAINING CENTER

SALINAS PR 00751

BUILDING 403, CAMP SANTIAGO TRAINING CENTER

SALINAS PR 00751

Government

BUILDING 403, CAMP SANTIAGO TRAINING CENTER

SALINAS PR 00751

BUILDING 403, CAMP SANTIAGO TRAINING CENTER

SALINAS PR 00751

Government

BUILDING 403, CAMP SANTIAGO TRAINING CENTER

SALINAS PR 00751

BUILDING 403, CAMP SANTIAGO TRAINING CENTER

SALINAS PR 00751

Government

DELIVERY INFORMATION

ROBERTO MATIAS

BUILDING 403, CAMP SANTIAGO TRAINING CENTER

SALINAS PR 00751

787-967-6414 FOB: Destination

W58BMK

W58BMK

W58BMK

W58BMK

W58BMK

W58BMK

CLAUSES INCORPORATED BY REFERENCE