PWS Volunteers Workshop.pdf

Ver. October 2022

Performance Work Statement (PWS) for Volunteer Workshop

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Volunteers Workshop, as defined in this PWS.

1.1.1 Objectives: The Volunteers Workshop will provide the volunteers the necessary skills and tools to successfully maneuver through the military system, understand the military environment and its way of life, and access the many resources and services available.

1.2 Background: AR 608-1 Army Community Service volunteers will receive an orientation to overall ACS and the individual core programs with which they were associated. Historically the Puerto Rico National Guard provide training to the SFRG Volunteers, relevant to Family needs and other Family support issues.

1.3 Period of Performance (PoP): The Period of Performance shall be three days from Friday 26 to Sunday 28 April 2024.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 1800hrs to 2100hrs of Friday 26 April until 1500hrs of Sunday 28 April 2024. The contractor shall always maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.1.1 Telework: The Government does not permit the contractor to telework in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework shall be at no additional cost to the Government.

1.4.2 Recognized Holidays: None

1.4.3 Quality Control (QC). The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is how it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO) acceptance in writing of any proposed changes to its QCP.

1.4.4 Quality Assurance (QA). The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. None if is outside an Army Installations.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Key Control: This PWS does not require handling of keys.

1.4.7 Special Qualifications: None

1.4.8 Contract Manager (CM): The contractor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO within 3 calendar days after contract award. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.9 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e- mail) and dealings with Government or non-Government entities/ Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes from their employees who depart employment for any reason.

1.4.10. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.11 Contractor Travel: Not authorized on this PWS.

1.4.12 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc. or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of a product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AEI Army Enterprise Infostructure AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DSCA Defense Counterintelligence and Security Agency FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information

PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SCR Service Contract Reporting SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: None

3.2 Materials: None

3.3 Equipment: Government provides Audio/Visual equipment for this event.

3.4 Services: None

3.5 Utilities: None

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): The Contractor shall provide the meeting package, lodging, and food service as described in this PWS.

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.1.1 The contractor shall provide government employees access to a copy and fax machine in the conference area.

5.0 Requirements: The contractor shall:

5.1 Event location: TBD

5.2 Meeting Package. The contractor shall provide One (1) conference for the main training event for 25 attendees. As per technical exhibit #4

5.2.1 Office space for staff operation required (if required by staff).

5.2.2 Registration area. The contractor shall set up one table and two chairs located at the front desk for the registration processing.

5.3 Lodging:

5.3.1 Twenty-five (25) Doble Bedrooms Required for this event.

5.3.2 The Contractor shall provide 2 rooms for staff. The staff will individually pay these additional rooms.

5.4 Food Services. The contractor shall provide one (1) large banquet room to accommodate 25 individuals near the session rooms.

5.5 Meal Services. The contractor shall provide will provide dinner on 26 April 2024, breakfast, breaks and lunch to attendees on 27-28 April 2024. All meal services packages must be hot buffet style. Contractor shall reference to Technical.

Exhibit #3 for meal service schedule.

5.6 Parking Service. The contractor shall provide 25 parking spaces. Parking for each participant Volunteer and Community Resources will be provided.

5.7 Child Care. The contractor or the SFRP will not provide childcare to attendees.

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective

Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

5.2 100% 98% Random Monitoring

5.3 100% 100% Random Monitoring

5.4 100% 98% Random monitoring

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/ Format

Submit To

1.4.8 Contract

Manager

Provide within 3 calendar days after Contract Award

1 Electronic Submission

COR

1.4.10 Combating

Trafficking in Persons

Provide within 10 calendars days after Contract Award

1 Electronic Submission

COR

TECHNICAL EXHIBIT 3

Estimated Workload Data

DATE/TIME

MEALS

DESCRIPTION

QUANTITY OF

PERSONS

LOCATION

FRIDAY 26 April 2024

6:00 PM – 7:00 PM DINNER 25 Banquet Room

9:00 PM- 9:30 PM BREAK 25 In Classroom

SATURDAY 27 April 2024

7:00 AM – 8:00 AM BREAKFAST 25 Banquet Room

10:00 AM – 10:15 AM BREAK 25 In Classroom

12:00 PM – 1:00 PM LUNCH 25 Banquet Room

2:30 PM – 2:45 PM BREAK 25 In Classroom

SUNDAY 28 April 2024

7:00 AM – 8:00 AM BREAKFAST 25 Banquet Room

10:00 AM – 10:15 AM BREAK 25 In Classroom

12:00 PM – 1:00 PM LUNCH 25 Banquet Room

Performance Work Statement (PWS) for

Volunteer Workshop

Technical Exhibit # 4 Main Conference Room Propose Set-Up

In Focus Table

Round Tables for 25 Attendees (5 per table)

Screen Table

Audio System Tables