Attachment__2_Statement_of_Work.docx

STATEMENT OF WORK

FOR

RSD TROOP HOUSING

3 OCT 2019

TABLE OF CONTENTS

SECTION I Background

SECTION II Scope of Work

SECTION III Performance Requirements

SECTION IV Government-Furnished Property and Services

APPENDIX A Applicable Publications Attachment 2

I. BACKGROUND

1. The contractor shall, (except as specified in this Statement of Work (SOW) as government furnished property or services) provide all personnel, supervision, and any items and services necessary to provide commercial lodging for authorized 156th Wing Puerto Rico Air National Guard (PRANG) unit personnel on RSD and RD training status only as defined in this SOW. Lodging is required to be provided to 156th Wing members on Regularly Schedule Drills (RSD) and Reschedule Drills Status in the San Juan, PR and Aguadilla, PR in support of monthly RSD/RD training requirements. The Base Contracting Officer is the final authority for all matters pertaining to this agreement. The Government (156th Wing) intends to enter into a Firm Fixed Price Blanket Purchase Agreement (BPA) that will consist of a one (1) year, period of performance (POP) of September 16, 2019 to September 30, 2020.

II. SCOPE OF WORK

1. Hotel Room Use Description: The PRANG has a primary requirement for commercial lodging and associated support services to house PRANG personnel on RSD/RD status. RSD/RD status may fall on any day of the month for select individuals, but generally the requirement for lodging exists over the course of one (1) weekend per month. Over these “RSD weekends”, 110 to 140 nights of lodging are typically required in the San Juan, PR area for 55 to 70 personnel. In the Aguadilla, PR area the 156th Wing has a GSU that use 40-50 nights of lodging over the course of one (1) weekend per month. Required nights of lodging for eligible personnel may occasionally increase or decrease significantly, depending on mission requirements. As previously identified, requirements may exist for lodging military members on RD status outside of the primary RSD weekends throughout the course of any given month. The contractor shall provide lodging upon request by the Government. The objective of this agreement is to provide hotel rooms and associated (authorized) services for the PRANG in the local San Juan, PR and Aguadilla, PR area while achieving the best terms, conditions and pricing. The physical address of any property for any requirement for lodging in San Juan, PR or Aguadilla, PR must be within 25 driving miles of the Home Station Muniz Air National Guard Base at 200 Ave Jose A. Santana, Carolina or 141th Air Control Squadron at Punta Borinquen, Aguadilla. Due to AT/OPSEC requirements, only limited dates for known required lodging will be provided in this Statement of Work for predetermined RSD training periods; additional dates shall be provided at the time of any resultant award to an interested party who provides a successful offer. Specific dates for future requirements shall be provided in any resultant award.

CONTRACTOR FURNISHED ITEMS

The (Hotel Property) shall furnish the following:

A. ROOMS. Provided upon request by the Government based on room availability at the predetermined price that is dictated by the Approved Price List in place upon issuance of a “Call”. The contractor shall provide clean and smoke free single and double occupancy hotel rooms in accordance with industry standards.

1. LIVING SPACE.

a. Each room shall contain living and sleeping areas in accordance with industry standards. Beds, linens and addition equipment provided by the Hotel Property shall also be in accordance with industry standards. Double rooms shall occupy no less than two people and both occupants will share a bathroom. Double rooms shall also contain two standard sized beds (King, Queen, Double or Twin) so that each of the two members occupying the room will each have their own bed.

b. Standards: Rooms shall include all standard accommodations found within the commercial market place for “Midscale” hotel services. Midscale Hotels typically include but not limited to internet access, a refrigerator, a microwave, television with cable access, Iron and iron board, and an alarm clock.

c. Rooms shall also comply with all Municipal, State and Federal environmental, health and safety standards.

B. SECURITY. The contractor will ensure a safe and crime free environment.

1. GUEST ROOMS.

a. The guest rooms shall be secured and access limited to occupants, cleaning staff, and management in case of emergencies.

b. All entrance doors to guest rooms shall have interior security locks, either deadbolt or double locking locks, and an entrance peep hole. If the guest room has sliding glass or French doors they shall be equipped with an effective locking device.

c. Each room occupant shall be provided with a room key.

d. No ground floor exterior doors to any room housing PRANG personnel are permitted.

2. EXTERIOR.

a. All doors for main building entrances shall have controlled secured access.

b. Each parking lot shall be equipped with enough amount of lighting for safety of the members and their belongings.

3. 156th Wing SECURITY FORCES REQUIREMENTS.

a. The 156th Wing Security Forces Squadron (SFS) currently has a policy the 156th Wing members shall be distributed amongst no less than two (2) hotels, preferably two (2) or more hotels each RSD weekend. This is implemented from risk management strategies and vulnerability assessments.

b. The 156th Wing/SFS reserves the right to disqualify properties that do not meet their security requirements. Security requirements are primarily based on historical police reports and criminal activity. Therefore, properties shall be in a low crime area, free of drugs and prostitution.

C. HEATING, AIR CONDITIONING AND VENTILATION. Living quarters shall be provided with heating and air conditioning (in season) and ventilation necessary to maintain comfort for guests.

D. SAFEGUARDING VALUABLES. The (Hotel Property) must provide a means of storing and safeguarding, in a safe or vault, small high-value personal property of the occupants. Receipts for the stored items must be furnished to the guest. Any cost shall be paid by the individual, not the Government.

E. TELEPHONE. A telephone in good working order with free local access and voicemail capability shall be provided in each room. The occupant is personally responsible for telephone charges exceeding the free local access. The government shall incur no liability for telephone calls.

F. “DO NOT DISTURB” SIGNS. All rooms shall have such signs available. (Hotel Property) employees shall respect them when displayed.

G. BATHROOMS. Bathrooms shall be in sanitary condition. Bathrooms shall contain a shower and/or tub combination with a wash basin, a properly functioning toilet, and a mirror. Additionally, bathrooms must have adequate lighting and grounded electrical outlets for use of electrical razors, hair dryers etc. The shower or shower/tub combination shall have shower doors or curtains.

SPECIFIC TASKS TO BE COMPLETED BY CONTRACTOR

The (Hotel Property) shall provide the following services:

A. ASSIGNMENT OF QUARTERS/ROOMS. The Contracting Officer’s Designated Government Representative of the 156th Services Flight is responsible for identifying government personnel who require lodging. Each month, the Contracting Officer’s Designated Government Representative shall document the names of 156th Wing personnel on a Call Sheet, which the Contracting Officer’s Designated Government Representative submits to the contractor or Hotel. 156th Wing personnel shall not be lodged under this Blanket Purchase Agreement unless such authorization (the Call Sheet) is presented to the contractor or Hotel. Single rooms shall be used unless double occupancy is requested by the 156th Services Flight. 156th Wing personnel who are married to each other may occupy the same hotel/motel room upon request.

B. CHECK IN PROCEDURES. The (Hotel Property) must provide a check in/out service on a 24-hour basis, 7 days a week. The front desk will verify all 156th WG personnel via valid identification (Military ID, Driver’s License, Passport, etc.) against the final Call Sheet / Roster or other authorized method. Contractor or Hotel shall not rely on wear of military uniform as an indicator of military status or authorization to receive lodging under the BPA. Contractor or Hotel will be responsible for collecting payment from any member who is required to make full payment due to special requests for rooms other than those authorized (i.e. members with families, request for single room when double is authorized, etc.). Contractor or Hotel shall not be responsible for payment of accommodations provided to any individuals that checks into a property without being listed in the final roster or previously communicated by the Contracting Officer’s Designated Government Representative. Any member who requests lodging under this program who is not listed in the final roster or previously communicated by the Contracting Officer’s Designated Government Representative shall be responsible for standard room rates and any applicable taxes. Additionally, any 156th WG personnel who fail to meet the required checkout time will be held financially liable for all incurred costs. The government incurs no liability for a late checkout.

C. CUSTODIAL/SANITATION SERVICES. The contractor shall maintain a clean and healthy environment. All custodial/sanitation services shall be in accordance with commercial standards.

D. LINEN SERVICE. Shall be in accordance with industry standards. General daily housekeeping, to include making beds, replacing towels, emptying trash receptacles, cleaning floors and sanitizing bathrooms shall also be in accordance with these standards.

E. INFORMATION SERVICES. Desk clerks shall be able to explain to occupants miscellaneous charges not covered by this statement of work, for example, telephone charges, parking fees.

F. ADDITIONAL AMENITIES/SERVICES. All facilities and courtesies customarily extended to occupants without charge (i.e. pools, lounges, parking areas, etc.) shall also be made available without additional charge to the Government under this BPA. All extra services not specified in this statement of work, or not normally included in the room rate, shall be paid by the individual(s). Food service is neither requested nor required in this BPA. The contractor shall provide concierge, shuttle, or extra services at no cost if provided to other guests.

G. LIABILITY / MISCELLANEOUS SERVICES. The government will not be responsible for any miscellaneous charges/damages incurred by travelers. The contractor or Hotel shall explain to each service member that miscellaneous charges (such as telephone charges, pay-per-view movies, room service, meals, smoking in the facility, damage charges, etc.) are not covered by this BPA and will be charged to and paid by the individual. This will be part of the check-in procedures listed in the paragraph listed above. The front desk should explain this to 156th WG Personnel upon check-in. The contractor or Hotel shall provide information to the travelers on services available that are not inclusive.

ADDITIONAL REQUIREMENTS

In addition to the requirements listed above, the following shall apply to this BPA:

A. SUBCONTRACTING. The contractor shall furnish lodging in his or her establishment or at a location agreed to by the Contracting Officer. The contractor shall not subcontract to any other establishment or any other location not specified in the BPA without prior written approval from the Contracting Officer. Establishments proposed for subcontracting shall meet all of the terms, conditions, and specifications of services in this BPA.

B. ILLEGAL ACTS. The contractor shall not knowingly condone illegal acts on the premises of the establishment.

C. QUALITY ASSURANCE. The Contracting Officer’s Designated Government Representative will monitor the contractor’s performance and may use command surveys to solicit feedback from occupants to ensure terms, conditions and specifications of services are met.

D. EVALUATION OF CONTRACTOR PERFORMANCE. The Government may issue out command surveys from the command team to 156th WG personnel whom have occupied rooms of the facility. The comments from the surveys will be evaluated against the requirements of the BPA.

E. SYSTEM FOR AWARD MANAGEMENT (SAM). In order for a contractor to be eligible to conduct business with the Government, the contractor must be registered on the System for Award Management website (https://www.sam.gov/portal/SAM/) and keep their registration current by renewing the registration annually. Vendor shall provide their CAGE code, DUNS Number, and Federal Tax ID Number with their quote.

III. PERFORMANCE REQUIREMENTS

1. Contractor Management. The contractor shall provide the name of a manager who shall be available and responsible for the performance of work under this BPA. The BPA manager and alternate shall have full authority to act for the contractor on all matters relating to the performance of this agreement. The BPA manager or alternate shall be available to meet with government personnel designated by the contracting officer to discuss problem areas.

2. No government (156th WG) personnel, other than the Contracting Officer, shall change the terms of this BPA.

IV. GOVERNMENT-FURNISHED PROPERTY AND SERVICES.

1. The US Government shall not provide any equipment, facilities, labor or services for this requirement.

2. The US Government will provide the following in support of this BPA:

a. If established, a copy of the Blanket Purchase Agreement.

b. If a BPA is established, a copy of Appointment Letter identifying all designated Contracting Officer’s Designated Government Representatives who are authorized to purchase/issue calls against the BPA. This will be updated and provided to the contractor on an as-needed basis.

c. If a BPA is established and pricing accepted, a Price List identifying a priority listing of properties based off of predetermined rates for single and double rooms for a predetermined period of time shall be provided to the contractor. This will be updated and provided to the contractor on an annual or “as needed” basis.

d. If a BPA is established, a listing of known required dates of lodging for RSD Training periods for a time period in length not to exceed 1 year from the time of BPA establishment.

e. If a BPA is established, Call Sheets (rosters) to the property shall be provided by the Contracting Officer’s Designated Government Representative as “Calls” are issued.

V. DEFINITIONS.

1. CONTRACTOR: The term as used in this requirement refers to the primary (prime) contractor or vendor.

2. CONTRACTING OFFICER: The government official who has authority to enter into contract, administer or terminate contracts. He/she can make related determinations and findings on behalf of the government. The Contracting Officer is the ONLY individual who can legally bind the government.

APPENDIX A

APPLICABLE PUBLICATIONS

1. General. Publications that apply to the SOW are listed below.

DEPARTMENT OF DEFENSE and AIR FORCE PUBLICATIONS:

Number Title

AFI 34-135 Air Force Lodging Program