W912LR19R0045.pdf

PDF 895 KB Posted May 21, 2019

Attached to: PR ARNG State Family Program Events Meeting Package 7-9 June 2019
Solicitation number: W912LR19R0045
Issued by: Department of the Army Puerto Rico Army National Guard

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SEE ADDENDUM

(No Collect Calls)

W912LR19R0045 21-May-2019

b. TELEPHONE NUMBER

787-277-7698

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 30 May 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912LR9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ANGEL SOLIS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SEE SCHEDULE

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USPFO FOR PUERTO RICO

BLDG 540 P & C DIV/ BORINQUENEER ST

FORT BUCHANAN PR 00934-4069

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W58BNE 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

W8BC PRARNG ELEMENT, JF HQ

ZAIDA TORRES

BLDG B-546 COLUMBUS RD

FT BUCHANAN PR 00934-4069

TEL: 787-466-2321 FAX:

787-277-7690FAX:

TEL: 787-277-7698 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$32,500,000

NAICS:

721110

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF46

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912LR19R0045

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 50 Each LODGING-AFTB Event

FFP

THE CONTRACTOR SHALL PROVIDE ALL PERSONNEL, EQUIPMENT,

TOOLS, MATERIALS, SUPERVISION, AND QUALITY CONTROL

NECESSARY, EXCEPT AS SPECIFIED IN PARAGRAPH 3.0 AS

GOVERNMENT FURNISHED, MEETING PACKAGE, LODGING,

INCIDENTALS AND FOOD SERVICES IN SUPPORT OF THE PR ARNG

STATE FAMILY PROGRAM ARMY FAMILY TEAM BUILDING (AFTB) I &

II, AS DEFINED IN PERFORMANCE WORK STATEMENT CONTAINED IN

THIS SOLICITATION. POINT OF CONTACT FOR THIS SOLICITATION

AND RELATED INQUIRIES IS: SFC. ANGEL F. SOLIS/CONTRACT

SPECIALIST. TEL. 787-277-7698. EMAIL:

ANGEL.F.SOLIS.MIL@MAIL.MIL. PERIOD OF PERFORMANCE (POP).

THE PERIOD OF PERFORMANCE SHALL BE FROM FRIDAY, JUNE 7, 2019

TO SUNDAY, JUNE 9, 2019. PLEASE ENSURE TO READ THE

SOLICITATION THROUGHLY AS EACH REQUIREMENT DEPICT THREE

SEPARATE EVENTS WITH PARTICULAR SPECIFICATIONS.

FOB: Destination

PSC CD: V231

NET AMT

0002 150 Each MEALS-AFTB Event

FFP

MEALS

FOB: Destination

PURCHASE REQUEST NUMBER: 0011343123

0003 50 Each INCIDENTAL EXPENSES-AFTB Event

FFP

INCIDENTAL EXPENSES

FOB: Destination

0004 20 Each

LODGING-RESILIENCY TRAINING

FFP

THE CONTRACTOR SHALL PROVIDE ALL PERSONNEL, EQUIPMENT,

TOOLS, MATERIALS, SUPERVISION, AND QUALITY CONTROL

NECESSARY, EXCEPT AS SPECIFIED IN PARAGRAPH 3.0 AS

GOVERNMENT FURNISHED, MEETING PACKAGE, LODGING,

INCIDENTALS AND FOOD SERVICES IN SUPPORT OF THE PR ARNG

STATE FAMILY PROGRAM RESILIENCE TRAINING, AS DEFINED IN

PERFORMANCE WORK STATEMENT CONTAINED IN THIS

SOLICITATION. POINT OF CONTACT FOR THIS SOLICITATION AND

RELATED INQUIRIES IS: SFC. ANGEL F. SOLIS/CONTRACT SPECIALIST.

TEL. 787-277-7698. EMAIL: ANGEL.F.SOLIS.MIL@MAIL.MIL. PERIOD OF

PERFORMANCE (POP). THE PERIOD OF PERFORMANCE SHALL BE

FROM FRIDAY, JUNE 7, 2019 TO SUNDAY, JUNE 9, 2019.

FOB: Destination

0005 60 Each

MEALS-RESILIENCY TRAINING

FFP

MEALS

FOB: Destination

0006 20 Each

INCIDENTAL EXPENSES-RESILIENCY TRAINING

FFP

INCIDENTAL EXPENSES

FOB: Destination

0007 21 Each

LODGING-YOUTH COUNCIL WORKSHOP

FFP

THE CONTRACTOR SHALL PROVIDE ALL PERSONNEL, EQUIPMENT,

TOOLS, MATERIALS, SUPERVISION, AND QUALITY CONTROL

NECESSARY, EXCEPT AS SPECIFIED IN PARAGRAPH 3.0 AS

GOVERNMENT FURNISHED, MEETING PACKAGE, LODGING,

INCIDENTALS AND FOOD SERVICES IN SUPPORT OF THE PR ARNG

STATE FAMILY YOUTH COUNCIL WORKSHOP, AS DEFINED IN

PERFORMANCE WORK STATEMENT CONTAINED IN THIS

SOLICITATION. POINT OF CONTACT FOR THIS SOLICITATION AND

RELATED INQUIRIES IS: SFC. ANGEL F. SOLIS/CONTRACT SPECIALIST.

TEL. 787-277-7698. EMAIL: ANGEL.F.SOLIS.MIL@MAIL.MIL. PERIOD OF

PERFORMANCE (POP). THE PERIOD OF PERFORMANCE SHALL BE

FROM FRIDAY, JUNE 7, 2019 TO SUNDAY, JUNE 9, 2019.

FOB: Destination

PURCHASE REQUEST NUMBER: 0011343127

0008 108 Each

MEALS-YOUTH COUNCIL WORKSHOP

FFP

MEALS

FOB: Destination

0009 6 Each

INCIDENTAL EXPENSES-YOUTH COUNCIL WORKSH

FFP

INCIDENTAL EXPENSES

FOB: Destination

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government 0007 Destination Government Destination Government 0008 Destination Government Destination Government 0009 Destination Government Destination Government

Section F - Deliveries or Performance

AFTB I &II (PWS)

1.0 General.

1.1 Scope. The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, meeting package, lodging, and food services in support of the PRNG State Family Program AFTB I & II, as defined in this PWS.

1.2 Background. Historically, Puerto Rico Army National Guard (PRNG) State Family Program provides training to their volunteers relevant to Family needs and other Family support issues to improve volunteers’ effectiveness or enable them to accept positions of increased responsibilities to support the State Family Program.

1.3 Period of Performance (PoP). The Period of Performance shall be from Friday, June 7, 2019 to Sunday, June 9, 2019.

1.4 Special Qualifications. None

1.5 Post Award Conference. The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.6 Contract Manager (CM). The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO within 3 calendar days after contract award. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.Contractor shall complete the following online training within 10 calendar days after contract award: Course number is N-US189-HB; available at: http://jko.jten.mil.

1.8 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5.

The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.9 COMSEC/IT Security. All communications with DOD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, the contractor is advised that any time contractor place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DOD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.10 Protection of Personally Identifiable Information (PII). The contractor shall protect all Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS 224.103 and DoDD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

1.11 Identification of Contractor Employees. All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e- mail) and dealings with Government or non-Government entities/ Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges and vehicle passes shall be returned to the COR within the 10 days of an employee’s departure).

2.0 Definitions and Acronyms.

2.1 Definitions.

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non- manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 Acronyms

AAR After Action Report AEI Army Enterprise Info Structure AFARS Army Federal Acquisition Regulation Supplement ANG Army National Guard AR Army Regulation ATCTS Army Training Certification Tracking System AUP Acceptable Use Policy BBP Better Business Practice CFR Code of Federal Regulations CM Contract Manager CNGB Chief National Guard Bureau COMSEC Communications Security COTS Commercial-Off-the-Shelf DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation FPCON Force Protection Condition FPM Final Planning Meeting IA Information Assurance KO Contracting Officer LNO Liaison Officer MOA Memorandum of Agreement MPM Mid-Planning Meeting NACI National Agency Check Inquires NGB National Guard Bureau NLT Not Later Than OCI Organizational Conflict of Interest PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SME Subject Matter Experts WWAF-RA Wide Area Workflow-Receipt and Acceptance

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S). The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract.

3.1 Property: None.

3.2 Materials: None.

3.3 Equipment: None.

3.4 Services: None.

3.5 Utilities: None.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E).

4.1 General: Except for those items specifically stated to be Government- Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.1.1 The contractor shall provide government employees access to a copy and fax machine in the conference area.

5.0 Requirements. The contractor shall:

5.1 Meeting Package. The contractor shall provide two (2) conference room.

5.1.1 One Conference room for AFTB I with 25 attendees and the other

Conference room for AFTB II with 25 attendees. As per technical exhibit #4 both Conference Room.

5.1.2 One room/office for staff operation.

5.2 Lodging.

5.2.1 The contractor shall provide 50 rooms for attendees. Each room shall have double occupancy (2 beds) features.

5.2.2 The contractor shall provide 7 rooms for staff. The staff will individually pay these additional rooms. Each room shall have double occupancy (2 beds) features.

5.3 Food Service:

5.3.1 The contractor shall provide one large banquet room for 50 attendees, near the conference area.

5.3.2 The contractor shall provide breakfast, lunch, snacks, and dinner to attendees. As per technical exhibit #3.

5.4 Parking:

5.4.1 The contractor shall provide one parking per room.

Technical Exhibit 1 Performance Requirements Summary

The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Task Performanc e Standard

Acceptable Quality Levels

Surveillance Method / By Whom

5.1 Meeting package 100% 98% Random

Monitoring

5.2 Lodging 100% 100% Random

Monitoring

5.3 Food service 100% 98% Random

Monitoring

Technical Exhibit 2 Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of

Copies

Medium/Format Submit To

1.6 Contract

Manager

Provide within 3 calendar days after Contract Award

1 Electroni c

Submissio n

COR

1.7 Combatting of

trafficking of persons

Provide within 10 calendar days after Contract Award

1 Electronic Submission

COR

Technical Exhibit # 3 Meal Schedule

DATE/TIME

MEALS

DESCRIPTION

QUANTITY OF

PERSONS

LOCATION

FRIDAY

6:00 PM – 7:00 PM Dinner 50 Banquet Room

SATURDAY

6:30 AM – 7:45 AM Breakfast 50 Banquet Room

10:00 AM – 10:15

Break 50 In Classroom

12:00 PM – 1:00 PM Lunch 50 Banquet Room

3:00 PM – 3:15 PM Break 50 In Classroom

SUNDAY

6:30 AM – 7:45 AM Breakfast 50 Banquet Room

10:10 AM – 10:30

Break 50 In Classroom

12:00 PM – 1:00 PM Lunch 50 Banquet Room

Technical Exhibit # 4 Classroom Arrangement

Projector

Round Tables for 25 attendees, 5 per table.

Break Tables Staff Table

Projector Table

Instructor Table

Podium

PWS (RESILIENCY TRAINING)

1.0 General

1.2 Background. Historically, Puerto Rico Army National Guard (PRNG) State Family Program provides training to their volunteers and teens relevant to Family needs and other Family support issues to improve volunteers and teens’ effectiveness or enable them to accept positions of increased responsibilities to support the State Family Program.

1.3 Period of Performance (PoP). The Period of Performance shall be from Friday, June 7, 2019 to Sunday, June 9, 2019.

1.4 Special Qualifications. None

1.5 Post Award Conference. The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer's Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor's performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services.

The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.7 Combating Trafficking in Persons. The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in any forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government's zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.Contractor shall complete the following online training within 10 calendar days after contract award: Course number is N- US189- HB; available at: http://jko.jten.mil.

1.8 Organizational Conflicts of Interest (OCI). The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCls, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor's mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.10 Protection of Personally Identifiable Information (PII). The contractor shall protect all Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS 224.103 and DoDD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor's violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who's PII has been compromised.

1.11 Identification of Contractor Employees. All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor's status as a "contractor'' shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities/ Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word "contractor'' displayed. The contractor shall retrieve all identification media (Including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges and vehicle passes shall be returned to the COR within the 10 days of an employee's departure).

2.0 Definitions and Acronyms.

2.1 Definitions.

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.2CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non- manufactured things such as meeting minutes or reports.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.2.0 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.2.1 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privacy of contract with the subcontractor.

2.2.2 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.2.3 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 Acronyms

DFARS Defense Federal Acquisition Regulation Supplement

DOD Department of Defense FAR Federal Acquisition Regulation FPCON Force Protection Condition FPM Final Planning Meeting IA Information Assurance KO Contracting Officer LNO Liaison Officer MOA Memorandum of Agreement MPM Mid-Planning Meeting NACI National Agency Check Inquires NGB National Guard Bureau NLT Not Later Than OCI Organizational Conflict of Interest PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program

\/\/\/VAF-RA Wide Area Workflow-Receipt and Acceptance

(GFP/M/E/S). The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract.

3.1 Property: None.

3.2 Materials: None.

3.3 Equipment: None.

3.4 Services: None.

3.5 Utilities: None.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E).

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.11 The contractor shall provide government employees access to a copy and fax machine in the conference area.

5.0 Requirements. The contractor shall:

5.1 Meeting Package. The contractor shall provide one-(1) conference room.

5.1.1 One Conference room for 25 attendees. As per technical exhibit #4.

5.1.2 One room/office for staff operation.

5.1.3 One table and two chairs located at the front desk for the registration processing.

5.2 Lodging.

5.2.1 The contractor shall provide 20 rooms for attendees. Each room shall have double occupancy. (2 beds) features.

5.2.2 The contractor shall provide 7 rooms for staff and military personnel attending the course. They will individually pay these additional rooms. Each room shall have double occupancy (2 beds) features.

5.3 Food Service:

5.3.1 The contractor shall provide one large banquet room for 25 attendees, near the conference area.

5.3.2 The contractor shall provide breakfast, lunch, snacks, and dinner to attendees. As per technical exhibit #3.

Technical Exhibit # 1 Performance Requirements Summary

Task Performance Acceptable

Quality Levels

(AQL)

Surveillance Method/ By Whom

5.1 Meeting package 100% 98%

Random

Monitoring

5.2 Lodging 100% 100%

Random

Monitoring

5.3 Food services 100% 98%

Random

Technical Exhibit # 2 Deliverables Schedule

PWS

Reference/Deliverable

Title Frequency

Number Of

Copies

Medium/ Format

Submit To

1.6 Contract Manager

Provide within 3 calendar days after Contract Award

Electronic

Submission

COR

1.7 Combatting of

trafficking of persons

Provide within 10 calendars days after Contract Award

Electronic

MEALS

DESCRIPTION

QUANTITY OF

PERSONS

LOCATION

FRIDAY

6:00 PM – 7:00 PM Dinner 25 Banquet Room

SATURDAY

6:30 AM – 7:45 AM Breakfast 25 Banquet Room

10:00 AM – 10:15

Break 25 In Classroom

12:00 PM – 1:00 PM Lunch 25 Banquet Room

3:00 PM – 3:15 PM Break 25 In Classroom

SUNDAY

6:30 AM – 7:45 AM Breakfast 25 Banquet Room

10:10 AM – 10:30

Break 25 In Classroom

12:00 PM – 1:00 PM Lunch 25 Banquet Room

Projector

Round Tables for 20 attendees, 5 per table.

Projector Table

Break Tables Staff Table

PWS (YOUTH COUNCIL WORKSHOP)